HomeMy WebLinkAbout11/07/78 , ~, UNAPPR MINUTES
CITY COMMISSIONERS' MEETING MINUTES
APPROVED
November 7, 1978
rAPE #144 Regular meeting of the City Commissioners of the City of Bremerton, Washington,
(B) 569 was held in the City Council Chambers at City'Hall, 239 Fourth Street, with
Commissioner Stewart presiding. Also present ~ere Commissioner Swanson, City
Clerk Mandio, Asst. City Attorney McC~uskey and repre~en'tatives of th~ press
and radio. Mayor Jarstad was absent, on vacation.
Meeting' was opened with the Pledge of'Allegiance and invocation was given by
Rev. Glen Soule of Manette Community Church.
MINUTgS OF OCTOBER 31, !978
Motion hy Commissioners Stewart and Swanson to approve minutes as circulated,
carried.
MINUTES OF OCTOBER 24, 1978 .'-
Clerk stated the minutes of Oct. 24, 1978, ,pag~ 4, CPO PRELIHINARY PLAT CONTINU-
aNCE, motion should be amended to read: ". . . o~ner shall dedicate 10 ft. of
R/W "instead of" . . 20 ft. of R/W . . .".
Motion by Commissioners Swanson and Stewart to amend minutes as stated above,
carried.
AUCTION
Mr. Stokes was present and stated the auction that was held Saturday, Nov. 3rd,
was a huge success. He stated the gross sales were $93~881~00;. that 80~ of the
market was to the retail'users. He stated a 1955 Chevy~~as sold and the
truck blew a rod shortly after the sale; that he felt this sale should be voided
and sell to another bidder for $1,0OO.OO.
Motion by Commissioners Swanson and Stewart to allow Mr.. Stokes to void the
sale of the 1955 Chevrolet pickup.and resell to another bidder for $1,OOO.OO,
carried.
Mr. Stokes stated the high bid for the Ecolotec Street 'Sweeper was $16,OOO.OO and
· ~e felt this bid was too conservative.
Motion by Commissioners Swanson and Stewart to reject bid for the sweeper and
negotiate to sell it, carried.
Commissioner Swanson complimented Mr. Stokes on the way the auction was handled.
SEPARATIONS
Neal Gresley, Parks & Recreation, PartvTime Swim Instructor, 7/25/78.
Remedios Aragon, Parks & Recreation, Part-Time Playleader, 7/25/78.
Terrence P. Devery, Street Dept., Extra Help, 10/27/78.
Gary E. Case, Engineering Dept., Asst. City Engineer, 12/1/78.
Motion by Commissioners Swanson and Stewart to approve separations, carried.
NOTICES OF EMPLOYMENT
Susan Jankowski, Parks & Recreation, ~art-Time Playleader, $3.05 per hr., 11/1/78.
Terrence P. Devery, Street Dept.,'Serviceman I, $5.30 per hr., 10/30/78.
Ruby Eyler, Accounting/Treasurer, Extra Help, $3.50 per hr., 10/30/78.
Motion by Commissioners Swanson and Stewart to.approve notices of employment,
carried.
CHANGES OF PAY STATUS
John G. Lentz, Street Dept., Foreman, Provisional to Permanent., same rate of pay,
$8.64 per hr., 10/30/78.
Roseanne Cassels, Parks & Recreation, Recreation Assistant, $4.20 to $4,32 per hr.,
11/7/78.
Motion by Commissioners Swanson and Stewart tO approve changes of pay status,
carried.
PAYROLL VOUCHERS
Claim Fund, Bank Service Fees and FICA for payroll period 10/15/78 thru 10/29/78,
$6,062.07; and Salary Fund, gross payroll for same period, $183,619.80, audited
by John Ross.
Motion by Commissioners Swanson and Stewart to ~pprove payroll vouchers as stated
above, carried.
CITY COMMISSIONERS' MINUTES
November 7, 1978
Page two
SELECTIVE REGISTER FOR NON-UNIFORMED
Clerk read letter from Affirmative Action Offtcer~ dated Nov. 2, 1978, which
reques{ed that City Council take the action to ask fom certification of. a
selective register through Civil Service Commission for non,uniformed employees;
that this would be consistent with the previous action taken by the Council and
Civil Service Commission for uniformed employees.
Motion by Commissioner Swanson and Stewart to request certification of a' selective
register through Civil Service for non-unifOrmed employees~ Under discussion:
Com~issioner Stewart questioned the need for a special register for certain jobs.
Motion carried.
1979 HOSPITAL/MEDICAL RATES and BENEFIT CHANGE, 1979 DENTAL RATES and RETURN OF
PREMIUM FOR PARTICIPATING C,ITIES IN 1977 (Letter fmom Schwarz, Shera & Associates)
Clerk presented a letter from Schwarz, Shera & Associates, This letter is on
file in the City Clerk's office. ~.
CLAIM FOR DAMAGES
Louis G. Sauer, 4211Westview Dr., $108.O8. Clerk stated the claim had been
sent to the City's insurance company.
DISPOSAL OF SCRAP METAL
Clerk read memo from Water Superintendent, dated Nov. 3, 1978, which requested
that used pipe and fittings, good only for scrap, be declared surplus and
disposed of in the best interest of the City. Mr. Moore was present and stated
he thinks they can get a much better price f~r the scrap metal if the scrap is
delivered by City crews.
Motion by Commissioners Swanson and Stewart to declare scrap metal surplu~ and
dispose of in the best interest of the City, carried.
SURPLUS ADDING MACHINE - Engineerin8
Clerk read memo from City Engineer, dated Nov. 3, 1978~ which reques.ted that
adding machine RC Allen #95, Serial #987944, .be declared .surplus and disposed
of in the best inte~es~ of the City.
Motion by Commissioners Swanson and Stewart to declare adding machine surplus
and dispose.of in the best interest of the City,'carried.
BID AWARD - Concrete Saw
Clerk read memo from Street Superintendent, dated Nov. 6, 1978, which recom-
mended that bid be awarded to Wedge Co., as the low bidder.
Motion by Commissioners Swanson and Stewart to award bid to Wedge Co., as low
bidder, carried. Commissioner Swanson requested that this be expedited as
soon as possible.
CHANGE ORDERS #5 & 6 -Swimming Pool
Clerk presented Change Order No. 5 in the amount of $1,691.67 for the installation
of retaining wall and stairs and Change Order No. 6 in the amount of $372.91 for
the modifi.cation of Ductwork in lounge.
Motion by Commissioners Stewart and Swanson to approve Change Order Nos. 5 and
6, carried.
MANHOLES ON SIXTH STREET '
Clerk presented a memo from Wastewater Supervisor, dated Nov. 6, 1978, which
stated the construction of the 'four manholes on §~h St. ~as completed satis-
factorily. Clerk stated the charges were higher than were anticipated,-but
Dr. Proctor checked all the charges and found ~hey were accurate.
Motion by Commissioners Swanson and Stewart to approve payment of $15,355.15
to North Kitsap Gravel and Asphalt.~Co. for four manholes on 6th St., carried.
CALL FOR BIDS - Security Guard
Clerk stated it would be necessary to go for bid call for security guard for
the Parking Garage because there are two companies in Bremerton, and the City
must give them a chance to bid.
Motion by Commissioners Stewart and Swanson to call for bids for security guard.
Under discussion: John McConnell, Diamond Parking, asked why the security guard
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CITY COMMISSIONERS' MINUTES
November 7, 1978
Page three
is not included in the bid for operation of the Parking Garage. Commissioner
Stewart stated his feeling is that Security and operation are two different
matters and he thinks-there should be a professional person for security.
Motion.carried.
CALL FOR BIDS'- Heat Lamp Vacuum Applicator
Clerk read memo from Street Superintendent, dated Oct.. 30, 1978, which requested
authorization to call for bids for one Heat Lamp Vacuum Applicator for sign
shop.
· Motion by Commissioners Swanson and Stewart to approve call for bids for Heat
Lamp Vacuum Applicator, carried.
COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION
Clerk read memo from Grants Administrator, dated Nov. 6, 1978, which stated
the. City's final application for Block Grant Funds (DHUD).has received official
approval. The memo requested that the Mayor ~e authorized to sign the Grant
Agreements.
Motion by Commissioners Stewart and Swanson to accept Grant Agreement and
authorize Mayor.and City Clerk to sign for the City, carried.
PURCHASE OF PARCEL NO. 6 FOR CONSTRUCTION OF NEW WASTEWATER TREATMENT PLANT
Clerk read memo from Wastewater Supervisor, dated Nov. 6, 1978, which requested
authorization to purchase Parcel No. 6 for $16,0OO.OO from Mrs~ Henry F. Jones
for construction of new wastewater treatment plant. The memo stated further
that the City is also obligated to pay certain other claims by Mrs. Jones as
specified in Public .Law 91-646 and in RCW 8~26.
Motion by Commissioners Swanson and Stewart to approve purchase of proper~y
as stated above, and authorize payment for such other relocation assistance
.. claims as required by Public. Law 91-646 and RCW 8.26, subject to approval of
City Attorney's office and City Engineer's office, carried.
STAMPEDE BLVD. SUPPLY MAIN
Clerk read memo from Water Supervisor, dated'Nov. 2., 1978, which stated that
Robinson Construction Co. has completed construction of the Stampede Supply Line
and the supply line is now ready to be put into service.
Motion by Commissioners Swanson and Stewart to accept Stampede Blvd. Supply Main
as complete, carried.
CERTIFICATION ACCEPTANCE FOR FEDERAL STREET PROJECTS
Clerk read memo from City Engineer, dated Nov. 6~. 1978, attached to which were
two agreements for certification acceptance for projects funded by Federal
gr~nts.
Motion by Commissioners Swanson and Stewart to accept agreements and authorize
Mayor and City Clerk to sign for the City, carried.
SINCLAIR INLET
Clerk read memo from Darrell Fry, dated Oct..31, 1978, which stated the City
should remit $1,985.OO for the Sinclair Inlet Project so final payment can be
made to CN2M Hill.
Motion by Commissioners Stewart and Swanson to approve payment of the above
amount~ carried.
WORKMEN'S COMPENSATION EXCESS BOND
Clerk presented statement from Fulmer & Co. for Workmen's Compensation Excess
Bond in the amount of $12,745.46.
Motion by Commissioners Stewart and Swanson to approve payment of $12,745.46 to
Fulmer & Co. for Workmen's Compensation Excess Bond, carried.
PROCLAMATION - Hire A Disabled Veteran Week
Clerk presented Proclamation of Mayor: Hire a Disabled Veteran Week, November'
6 - 13, 1978.
ORDINANCE NO. 3477 - Strassber~/Lary
Clerk read, second reading, "AN ORDINANCE amending the use and area maps of
Ordinance No. 1792, as amended. (Strassberg/Lary)."
Motion by Commissioners Stewart and Swanson to pas~ Ordinance No. 3477 on second
reading, by title only, carried as follows: Mayor Jarstad, Absent; Commissioner
Stewart, Yes; Commissioner Swanson, Yes.
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CITY COMMISSIONERS' MINUTES
November 7, 1978
Page four
ORDINANCE, FIRST READING - Renaming County Road 2~O
Clerk read, first reading,."AN ORDINANCE renaming County Road 250 si£uated in
the City of Bremerton, Kitsap County,.Washington".
Motion by Commissioners Stewart and Swanson to approve ordinance on first reading,
carried as follows: Mayor Jarstad, Absent; Commissioner Stewart, Yes; Commis-
sioner Swanson, Yes.
AGREEMENT - Diamond Parking, Inc. & City of Bremerton
Clerk presented agreement between Diamond Parking and the City to lease parking
spaces..in three Diamond lots. Discussion was held regarding these lots and it
Was the consensus of the Commissioners to lease il'spaces at $275.00 per month~
plus $25.00 for patroling, and let various departments buy stickers to park in
the other two lots. Commissioner Stewart asked if this' could be taken out. of'
Parking Revenue Fund and Mr. McCluskey suggested asking John Ross, City.Auditor.
-Motion by Commissioners Stewart and Swanson to approve Agreement with Diamond
Parking for 11 parking spaces at Lot No. 584, located at 309 Washington, Monday
through Friday between the hours 8:00 A.M. and 5:00 P.M., and pay a total of
$300.00 per month, and have various departments buy stickers to park in the
other two lots if necessary, carried.
BILLS
Motion by Commissioners Stewart and Swanson to give blanket approval to vouchers
O7162 thru 07259 inclusive in the amount of $113,232.51 and.vouchers 7153, 7154
and 7257 inclusive in the amount of $771.26, audited by John Ross, carried.
COMMISSIONERS' REPORTS
Commissioner Swanson:
1. Stated 77 building permits were issued for Oct. for a total valuation of
$831.865.OO.
2. Discussed Workmen's Compensation Program and asked if a person who is on
call 24 hours a day and'uses a City vehicle is covered under this p~ogram. Ms.
Mandio explained that if a person is hurt, it must fall within the scope of
their work, a~d travel.iht back a~d forth from work to home does not fall within
the scope of their work.' She stated that if a person is hurt while attending
a function ghat falls within the scope of their job, he will be covered. Mr.
McCluskey stated that coverage with the Dept. of Labor and Industries has always
been within the scope of their job and Ms. Mandio stated there is no change in
the self-insured program.
Commissioner Stewart:
1. Discussed upgrading the computer and stated he would like to go to the Model
1835. He stated it would coat less than $1OO.OO per monthmore,- He stated this
would be a single source of supply, and must be. purchased from Burroughs.
Motion by'Commissioners Stewart and Swanson to waive bid call and purchase Model
1835 Computer from Burroughs, as single source of supply, carried.
2. Stated they are spending about $100.O0 a month on cards and stated this is
an expense. He discussed leasing discs and stated he felt the City should buy
them. He stated he thinks they should buy two IBM Floppy Discs because they
are compatible with the Burroughs Computer. Ms. Mandio stated it would have to
go out for bid, as it would not be a single source of supply.
Motion by Commissioners Stewart and Swanson to call for bids to buy two Floppy
Discs; that this would come out of the Treasurer's budget, carried.
3. Discussed free parking for shoppers at Christmas in 'the downtown area and
stated he is in favor. He stated he felt the City should put up $1OO.OO or so
just like the other merchants in town.
Motion by Commissioners Stewart and Swanson t6 pledge $1OO.O0 from the City for
free parking for downtown shoppers at Christmas, carried.
4. Discussed parking control in regard to free Christmas parking.
Motion by COmmissioners Stewart and SwansOn to direct Police Dept. to commission
p~0ple'who are worthy to handle parking control~ddring'the Christmas s~a§on.
Under discussion: Commissioner Swanson stated he would like to hear from the
Police Dept. and find out what their reservations are before voting on this.
motion. Question was not called and motion died.
Motion by Commissioners Stewart and Swanson to have Police Dept, and downtown
merchants present their sides next week, carried..
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CITY COMMISSIONERS' MINUTES
November 7, 1978
Page five
5. Discussed hiring an industrial engineer next year to update procedures in
the various departments; He stated that everyone can do a better and more
efficient job.
Motion by Commissioners Stewart and Swanson tO proceed to find an industrial
engineer. Under discussion: Commissioner Swanson stated he thinks it is always
worthwhile to review procedures and try to find a more efficient way of doing
things. Motion carried.
Meeting recesse~ from 10:20 A.M. until 10:35 A.M.
Mr. McCluskey stated that it was against State Statute for the City to donate
any money for the free parking at Christmas.
' * Motion by Commissioners Stewart and Swanson to rescind previous motion to pledge
$1OO.OO for free parking at Christmas, carrie~.
HEARING - Oslo Lodge (Sons of Norway) Variance Appeal
Motion by Commissioners Stewart and Swanson to.hold hearing at this time, carried.
rAPE #144 OSLO LODGE (SONS OF NORWAY) VARIANCE APPEAL
(B) 1183 Clerk stated the hearing had been advertised and posted as required by law.
She then read Planning Commission Resolution No. 499 denying the request for
variance on parking.
Ken Attebery, Planning Director, discussed the request for variance and stated
the Lodge is propos£ng a sizable addition t~their Hall which does require
additional parking stalls, according to the ordinance~ He stated the add.ition
would extend the building to the south approximately 9 ft. and to the east about
30 ft.; that the addition to the east would eliminate 7 parking stalls. He
stated most of their parking needs have been fulfilled by the lot at Roosevelt
Field and the Planning Commission may have come to a different decision had
there been some kind of written agreement amqng the three users of ihe parking
lot. Commissioner Stewart state~ he has never seen a parking agreement. Mr.
Attebery stated the PaYks Dept. has an oral agreement with the College for using
the parking lot. Commissioner Stewart stated he.had never seen the parking lot
full and Mr~ Attebery explained they are concerned about growth; that if every-
thing continues to grow, eventually there may be a problem.
PROPONENTS:
Walt Lofgren, 3103 Viewcrest Dr., stated the addStion will not enlarge their
seating capacity to any great extent; it will only improve the facilities they
now have. He discussed the parking situation and stated they have always had
a good relationship with the College and their peak usage is different from the
College's peak usage, so there has never been.a problem. He stated they have an
agreement with the College and they have no objection to their use of the parking
lot. Commissioner Stewart stated they should have an agreement with the City
because the City owns the parking lot. He asked if Oslo Lodge has approached
the City with a formal proposal to draw up a written agreement for parking and
Mr. Lofgren stated they did that. Mr. McCluskey explained that what they needed
was an exclusive use of that area in order to comply with the ordinance and the
City cannot give away public parking for an exclusive use without payment.
Commissioner Stewart stated there is adequate parking in this area and the simple
way to solve this is to get an.agreement among the City,, the College and the Sons
of Norway and he sees no problem with that. Mr. McCluskey stated the other
method is to grant a variance.
· Ted Wahnebo, President of the Sons of Norway, stated their Lodge is used by
the Lions and Rotary Club and it is his understanding that the;parking lot is
used by the general public. He stated they are not expanding in capacity;
that restrooms and storage area are the only expansions they contemplate.
Hearing recessed for bid opening.
BID OPENINGS - Tires, Tubes, Over Road Service, Etc.; Chlorine; and 24" Ductile Pipe
Motion by Commissioners Stewart and Swanson to opep bids in order listed above,
carried.
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CITY COI~flSSIONERS~ MINUTES
November 7, 1978
Page six
TireS, Tubes, Over Road Service, etc:
No bids were received for these items.
ChlOri~e:
Jones Chemicals, Inc., $50.00 cashier's Check'enclosed, $30.75/150# Cylinder,
(12,COO'lbs.), $180.OO/ton (225,000 lbs.).
Penwalt Corp., bid bond enc'losed, $O.205/lb. (12,OOO lbs.), $O.O9/lb (225,000
lbs.). '
Motion by Commissioners Swanson and Stewart to refer bids to Water Superintendent
for review and award at a later date, carried.
24" Ductile Pipe:
Rosen Supply Co., no bid.
Pacific States Cast Iron Pipe Co., bid bond enclosed, $5,705.09.
United States. Pipe and Foundry Co., bid bond ~nclosed, $5,048.66.
Familian Northwest, bid check enclosed, $5,570.30.
Motion by Commissioners Swanson and Stewart to refer bids to Water Superintendent
for evaluation and award later today, carried.
OSLO LODGE VARIANCE APPEAL (continued)
No one was present to speak in opposition to the variance.
Commissioner Stewart stated his personal feeling is that because there isn't
a parking problem, he would be willing to grant the variance; however, he
thinks the Lodge would be better off to have.an agreement. He stated the Oslo
Lodge is used by man~ organizations and its facilities are needed in the com-
munity.
'Commissioner Swanson stated that the 7 parking stalls that will be lost are
seldom, if ever, used. He stated he supports the idea that they should have
an agreement.
Motion by Comm~ssiopers Swanson and Stewart to grant variance to Sons cf Norway,
carried. '
Meeting recessed from 11:05 A.M. until 11:15 A.M.'
BID AWARD - 24" Ductile Pipe
Clerk read memo from Water Superintendent, dated Nov. 7, 1978, recommending
that bid for 24" ductile pipe be awarded to U.S. Pipe and Foundry Co. as low
bidder. '
Motion by Commissioners Swanson and Stewart to award bid to U.S. Pipe and Foundry
Co..in the amount of $5,048.66, as low bidder, carried.
Meeting adjcurned at 11:17 A.M.
KATHLEEN L. MANDIO, City Clerk
Approved:
ROBERT B. STEWART, Mayor Pro Temp
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