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HomeMy WebLinkAbout11/09/77 UNAP~ROVED MINUTES CITY COUNCIL MINUTES November 9, 1977 APPROVED Regular meeting of the City Council or the City of Bremerton, Washington was held in the City Council Chambers, City Hall, 239 Fourth Street, on Wednesday, November 9, 1977 at 9:05 A.M. with Mayor garstad presiding. Also present were Commissioner Stewart, Commissioner Schoneman, City Clerk Yeadon and Asst. City Attorney Sexton. Meeting was opened with the Pledge of Allegiance and invocation was given by City Clerk Yeadon. WASHINGTON FEDERAL SAVINGS & LOAN AND DOYLE REZONES - Request for Cancellation of Hearings Clerk read letter from Charles Denend, Associate Broker for Spot Realty, dated Nov. 8, 1977, which requested that Washington Federal Savings & Loan and John Doyle rezone applications be withdrawn. Motion by Mayor Jarstad and Commissioner Stewart to cancel Washington Federal Savings & Loan and John Doyle Rezones that were scheduled for Nov. 23, 1977. .Under discussion: .Clerk stated the entire area will come back in with an appiication at some future time to be rezoned, rather than just a small portion. Motion carried unanimously. SEPARATIONS H. O. Domstad, Water Supply, Extra Labor, 11/7/77. Roseanne Cassels, Parks & Recreation, Part-Time Playleader, 11/9/77. Motion by Commissioners Schoneman and Stewart to approve separations, carried unanimously. NOTICES OF EMPLOYMENT Terri Lynn Dickey, Police Dept., Extra Help, $3.00 per hr., 11/5/77. Joan Vannatta Larson, Police Dept., Office Asst. II, $3.92 per hr., 11/7/77. Roseanne Cassels, Parks & Recreation, Recreation Assr., $3.92 per hr., 11/7/77. Motion by Commissioner Schoneman and Mayor Jarstad to approve notices of employment, carried unanimously. CHANGES OF PAY STATUS Steve Anderson, Water Distribution, Serviceman I7B to Serviceman II 9A, $5.12 per hr. to $5.58 per hr., 11/14/77o Cierk read memo to Commissioner Schoneman from Chuck Moore, dated Nov° 9, 1977, which stated Steve Anderson is a very dependabie,worker and has passed his Washington State Certi£i. cation; that he has been working as a Serviceman I for over a year~ and recommended that he be advanced to Serviceman II Step A° Peter Mondloch, Water Distribution, Serviceman I 7A to 7B, $~o96 per hr. to $5.~2 per hr., 11/2~/77. Douglas Quigg, Street Dept., Serviceman Sr., IiC to llD (Merit Levei D), $6.79 per hr° to $7.00 per hr., 10/30/77. Motion by Commissioners Schoneman and Stewart to approve chan~es o£ pay status, carried unanimousiy. PAYROLL VOUCHERS Salary Fund for payroll period Oct. 17 thru Oct. 30, 1977, Gross Payroll, $157,978.~2; and Claim Fund, FICA and bank service fee same period, $5,082.03, both audited b~ John Ross. Motion by Commissioners Stewart and Schoneman to approve payroll vouchers, carried unanimously. LICENSE APPLICATIONS Taxicab Drivers' Licenses: Nick George Spaulding, approved by Capt. Johnson for Police Chief and Thomas George Specht, approved by Asst. Chief Kvistad for Police Chief. Dance & Entertainment: R. Barry Spread, transfer, Shark Restaurant. Music Machine: R. Barr~ Spread, transfer, Shark Restaurant. Motion by Commissioner Stewart and Mayor Jarstad to approve license appiications, carried unanimousiy° CITY COUNCIL MINUTES November 9, 1977 Page two CLAIM FOR DAMAGES - James .M. cVey Clerk read letter from American Reserve Insurance Brokers, dated Oct. 20, 1977, which stated they had reviewed the claim for damages from James McVey for damages sustained because his automobile was towed away does not fall within the scope and intent of the coverage afforded the City under their insurance policy. Clerk stated this was an intentional act and Mr. McVey should have called the police and told them his car was disabled and it would not have been towed away. Commissioner Stewart stated he did not think the City was at fault and Mr. Sexton agreed. Motion by Commissioner Stewart and Mayor garstad to deny claim for damages from James McVey in the amount of $29.43, carried unanimously. CLAIM FOR DAMAGES - H. Jack Snead Clerk presented claim for damages in the amount of $100,000.00 from H. Jack Snead. The claim stated Mr. Snead fell down some wooden stairs at 254 Second St. Clerk presented memo from Mr. Waring, dated Nov. 4, 1977, and stated that Mr. Waring's office made an investigation. Clerk stated the claim and Mr. Waring's report will be sent to the insurance company. CLAIM FOR REPAIRS, WARREN AVENUE SUBMARINE LINE Clerk read memo from City Auditor, dated Nov. 7, 1977, which stated the Warren Avenue Submarine Line repair was approved on Oct. 19, 1977 at an estimated cost of $2,556.00; that the final billing is $6,689.62. The memo stated further that a discount of 1% is allowed if paid prior to Nov. loth. Clerk then read memo from Water Superin- tendent, dated Nov. 4, 1977, which listed the unforeseen problems: (1) Electrolysis of all the bolts/nuts on all joints; (2) Swift- ness of tidal currents that only allowed the hard-hat divers 50 min. of work during an 8-hr. shift; and (3) Installation of concrete barriers and thrust blocking. Moti~ by Commissioners Schoneman and Stewart that the repair of Warren Ave. Submarine Line was an extreme emergency and authorize payment of $6,689.62 to Ablitus, Inc. Under discussion: Commissioner Sehoneman stated the emergency .repairs are only expected to work for m0t m~re than two years. Study is~being made to see if a water line can De hung on the Warren Avenue Bridge opposite the side of the other water line. Motion carried unanimously. SWIMMING POOL COMPLEX CONTRACT Clerk asked City Attorney to approve bond and insurance for the Swimming Pool Complex, which he did. However, he stated that he had not seen the Tisdale contract and therefore, at this time, he would not approve it. He also suggested the City Clerk be vigilant con- cerning having construction specifications sent to his office prior to calling for bids and that he was trying to save the City possibility of a money loss by being careful regarding the specifications. REQUEST FOR REFUND - Special Police Commission Clerk presented claim for refund of $25.00 for a Special Police Commis- sion for Jon Lagerquist. Clerk stated Mr. Lagerquist requested a refund because the development of his color picture for the license was slow. Clerk stated he had been issued a license without the picture and he had worked for a month; that he could work for a year on his license and there are no provisions in the ordinance to refund license fees. Motion by Mayor Jarstad and Commissioner Stewart to deny refund for license fee, carried unanimously. SURPLUS EQUIPMENT- City Treasurer Clerk read memo from City Treasurer, dated Nov. 4, 1977, which requested that five adding machines and one typewriter be declared surplus to the Treasurer's Office and disposed of in the best interest of the City. Mot.ipn by Ma~yor J.arstad ~and Commissioner Stewart to declare five adding m~±~es an~ one ~ypewri~er surplus and dispose of in the best interest of the City, carried unanimously. --2-- ' CITY COUNCIL MINUTES November 9, 1977 Page three DROUGHT RELIEF LOAN Clerk read memo from City Auditor, dated Nov. 8, 1977, which stated that Jim Gay has requested a repayment schedule for the loan of $204,000.00 which has been offered the City by the EDA. Attached to the memo were examples of repayment schedules: Table 1 is equal installments and Table 2 is level debt service. Motion by Commissioner Stewart and Mayor Jarstad that Table 2 be used as a repayment schedule, carried unanimously. CENCOM - New Contract Clerk read letter from CENCOM, dated Oct. 26, 1977, attached to which was a new contract for emergency connunications service. The letter stated the contract is the same with two exceptions; that the formula for allocable proportion has been changed to units of "use" as the only criteria to compute cost and the budget deadline has been changed to 90 days rather than 120 days. Clerk then read memo from Fire Chief, dated Nov. 9, 1977, which stated the contract represents an approximate 20% increase in charges to the Fire Dept. Clerk stated that the method of computing the charges for using the services of CENCOM is the only major change, and on the basis of the recommended change, it appears as though the cost will be somewhat higher for the Fire and Police Departments. After a short discussion, the Mayor suggested having a conference with his departments to decide whether to accept this proposal. CITY~ AGREEMENT - Wheaton Way~ Sylvan to Broad Clerk presented agreement between City and County for the 5th~laning of Wheaton Way, Sylvan to Broad with the project prospectus. Motion by Commissioners Schoneman and Stewart to accept City~ Agreement, authorize Mayor and City Clerk to sign for the City and approve sending to State Highway Dept., carried unanimously. PUBLIC RECOGNITION Anne Maloof, 178 Kitsap Lake Drive NW, read a letter signed by Robert Merhaut, Acting President of the Kitsap Lake Environmental Association; dated Nov. 9, 1977, which requested that the Goit rezone'hearing scheduled for Nov. 16, 1977 be held at the same time as the Backman application for rezone, which is being heard before the Planning Commission on Nov. 15, 1977. The letter stated this would allow those people interested in these hearings to attend only one meeting; that the properties for which these rezone applications are being made are adjacent and are similar both in context and effect on the neighborhood. A lengthy discussion followed with Mr. Sexton stating that these are separate hearings and they will be held separately anyway. Mayor Jarstad stated he felt it is a proper request to cancel the Goit rezone hearing and postpone it for a couple of weeks; that a new hearing date could be set next week after the Planning Commission Meeting. Mr. Sexton stated the hearing should be held as advertised and Commissioner Schoneman stated he felt it was grossly unfair to hear just one side for a request to cancel or postpone a hearing. After more discussion, it was decided to hold the Goit hearing as advertised, take testimony 'but.not make a decision and continue the hearing to a future date. COMMISSIONERS' REPORTS Commissioner Stewart: 1. Has been working with one of the Asst. City Attorneys trying to get a minimum maintenance ordinance prepared for presentation to the City Council. Discussed the importance of such an ordinance and Mr. Sexton asked Commissioner Stewart to work with him on preparation. 2. May use the computer for dog and cat license renewals and may require the services of an outside programmer. Investigation indicates that the increased income from a more efficient method would bring in sufficient money to assist in defraying the expenses of the system. In fact, he suggested he could pick up $15,000.00. Also, he would like -3- CITY COUNCIL MINUTES November 9, 1977 Page four something done so that animal sales from pet shops could not be made without reporting to the City. 3. Commissioner-Elect Swanson and City Clerk-Elect Mandio should be brought into the budget process. Motion by Commissioner Stewart and Mayor Jarstad to send a note to them that the preliminary budget is ready and would like their input, carried unanimously. 4. Health Dept. is going to increase their fees for the City's share. He brought this up at the last Health Board Meeting and he would like to have someone look at the tax situation from the County and the City. The proposed payment is in the area of $100,000.00. He noted that the City pays County taxes but the County does not pay C~ty taxes, which may have some effect on the City's rightful share. Suggested engaging Jim Hudspeth, CPA, to look into the matter and he didn't believe this would cost the City very much money. He asked for concurrence of the Council and there were no objections. Motion by Commissioner Stewart and Mayor Jarstad to engage Jim Hudspeth for checking on the formula and pay his charges from the Cumulative Reserve for General Municipal Purposes Fund, carried unanimously. 5. Stated the Council was aware that he had sent a letter to U.S. Navy, Western Division in San Bruno, relative to increasing the water/ sewer rates. That office has called and questioned the reason the City didn't set a rate. Commissioner Stewart stated in the past he had set the rate but he has been criticized for this in the past and perhaps the City Council would rather have a consultant for this. He stated for about $5,000.00 he could get a consultant to set a rate and he would not be as prejudiced as the rate Commissioner Stewart would probably set. He stated he would gladly do it or hire someone. Mayor Jarstad stated he thought it was the right thing to do; that is, have a consultant set the rate. Commissioner Stewart stated he would contact someone and get a proposal and Mayor Jarstad agreed to obtaining a proposal. Commissioner Schoneman: 1. Kitsap Human Services Building is about completed and City crews have started to construct the sewer line. They would have a connection and it would be available to the property across the street for future connection. The construction will be complete in about five days. 2. Better water conditions this year than last year at the ds~. The lake is normal compared to other years. 68 mg over this particular date of last year. If continue with heavy showers, the City's storage will be back to normal and will suggest to the next Council that they consider sprinkling rates next summer. BUt this will depend on the rain this winter. 3. Timber harvest total revenue will be around $105,000.00 this year. This amount can be anticipated each year with the type of management being carried on in the water shed. 4. Will be a preconstruction meeting with Moss Construction Co. on the Wheaton Way construction, Broad to Riddell. This will be in the Public Works Conference Room, Nov. 15th at 1:30 P.M. City has received tentative approval from the Dept. of Transportation and the contract is in the attorney's o£fice being checked. 5. Stated he had given City Clerk a letter he had received from PUD No. 1 asking the City to pay for the cost of the exploratory well at BridSe Ridge. (Letter read later by City Clerk.) 6. Congratulations to Mayor Jarstad and Commissioner Stewart for successful election and to Mrs. Mandio for election as City Clerk and Tom Swanson for successful election to position of Commissioner of Public Works and Utilities. Stated he felt sorry for the County on the close loss on the park bonds. Failure of that election will set the County back as far as additional funding is concerned. Asst. City Attorney Sexton: 1. Congratulated thosepresent for their successful elections and the two new members of the City Council. He was also pleased to see that -4- CITY COUNCIL MINUTES November 9, 1977 Page five initiative passed amending the initiative that had been previously passed by the voters last May. Noted there is a hearing before the Superior Court at this time on the initiative ordinance. 2. Had given commissioners copies of the proposal on the shopping center lease agreement and Archuleta. Said he was not really con- cerned about approving those forms today, but he was ooncerned about passing of the resolution employing Archuleta. Commissioner Stewart stated he was concerned about Mr. Archuleta being able only to deal with Coldwell Banker under the present language of the proposed resolution and this would tie the City down to deal with someone who has not given the City a proposal. After discussion the words "or other developer" were inserted in the proposed resolution. Mr. Sexton stated the City Council will see the agreement but Archuleta can't do anything without having a developer come in. The flexibility of choice was discussed and the following motion was made: RESOLUTION NO. 1740 - Hiring Burke Nicolais Archuleta Clerk read, "A RESOLUTION directing the hiring of the firm of Burke Nicolais Archuleta to prepare materials for a Preliminary Determina- tion of Intent for a downtown urban redevelopment plan pursuant to RCW 35.81". Motion by Commissioner Stewart and Mayor Jarstad to pass Resolution No. 1740 as amended, carried as follows: Mayor Jarstad, Yes; Commis- sioner Stewart, Yes; Commissioner Schoneman, Yes. Mr. Sexton stated he had presented to the commissioners an agreement with Archuleta and would like to have the commissioners have an opportunity to review it in the next week. Stated he was going to California next Wednesday and while there, he will meet with Archuleta and probably.Coldwell Banker as well. Probably then can have him sign the agreement which he would then present to the City Council. Mr. Sexton discussed his rewriting of the agreement concerning Coldwell Banker and his change of dollar figures. Mayor Jarstad stated before he can make any judgment, he is going to need considerable information. He suggested that Commissioner Stewart look into some of the malls around the area and their lease-type arrangements. Mayor Jarstad stated he appreciated the effort being put into this by the City Attorney's office. Commissioner Stewart stated he would follow up checking some of the malls right away. Mr. Sexton reported further on what Mr. Archuleta is doing regarding working on some plans and proposals. He will be making another trip to California to check with Mr. Archuleta. He stated he has the escrow agreement which he will have filed and noted the new name of the downtown group is the Town Center Redevelopment. They have $12,500.00 on deposit now. Mayor Jarstad: Congratulated Commissioner Stewart and Commissioner Schoneman for election to their offices. Noted Randy Castro was present and stated he appreciated his support and endorsement. Also stated he thought he has seen his last campaign. Meeting recessed from 11:00 A.M. until 11:10 A.M. BID OPENINGS - Gas, Grease, 0il, Etc.; Official Publications; Elevator Maintenance, Parking Garage; Concrete Products and Allied Materials; and Office Machine Maintenance Motion by Mayor Jarstad and Commissioner Schoneman to open bids in order listed above, carried unanimously. Gas, 0il, Grease, Etc: Standard 0il Co. of California, $50.00 cashier's check enclosed. Pedersen 0il, Inc., $50.00 cashier's check enclosed. Wilkins Distributing Co., Inc., $50.00 cashier's check enclosed. Various bids are on file in the City Clerk's office. Motion by Commissioner Stewart and Mayor Jarstad to refer bids to Asst. Purchasing Agent for review and recommendation, carried unanimously. -5- CITY COUNCIL MINUTES November 9, 1977 Page six Official Publications: Bremerton Sun, $3.29 per column inch. Clerk stated this was the only bid received. Motion by Mayor Jarstad and Commissioner Stewart to designate Bremerton Sun as legal paper for the year and accept bid, carried unanimously. Elevator Maintenance, Parking Garage: Western Elevator, $50.00 postal money order enclosed, $75.00 per month. Sound Elevator Co., $50.00 postal money order enclosed, $69.00 per mo. Motion by Commissioners Stewart and Schoneman to refer bids to Asst. Purchasing Agent for review and recommendation, carried unanimously. Concrete Products & Allied Materials: Brem Rock, Inc., $50.00 money order enclosed. Bremerton Concrete, $50.00 cashier's check enclosed. Brem Ready Mix, $50.00 cashier's check enclosed. Various bids are on file in the City Clerk's office. MOtion by Commissioners Schoneman and Stewart to refer bids to Asst. Purchasing Agent and Engineering Dept. for review and recommendation, carried unanimously. Office Machine Maintenance: Tri-County, $50.00 cashier's check enclosed. Various bids are on file in the City Clerk's office. Clerk stated this was the only bid received. Motion by Mayor Jarstad and Commissioner Stewart to refer bid to Asst. Purchasing Agent for review and recommendation, carried unanimously. SUMMONS & COMPLAINT - Fredrick 0. Buss and Helen Buss Clerk presented suit filed against the City and two others by Fredrick Buss and wife which, among other things, asked that the lien against the property be removed so the title is clear. Clerk stated he had sent a copy to City Attorney with a notation that their office defend the City even though the amount is small because of the principle involved; that is, the ability to place liens for utility bills against real estate. MAXWELL REZONE HEARING DATE Clerk repomted that the advisory ballots asked for have been returned and report from Traffic Division has been received and he requested that a new date be set for the Maxwell Rezone Hearing continuation. Motion by Mayor Jarstad and Commissioner Schoneman to set hearing date for Nov. 23, 1977 at 10:30 A.M., carried unanimously. RESOLUTION NO. 1741 - LID 321 Clerk read, "A RESOLUTION which states that the Assessment Roll for LID 321 is complete, since the work has been done, and fixing hearing for the roll for Wednesday, December 14, 1977 at 10:30 A,M. and directing City Clerk to give proper notice". Motion by Commissioner Schoneman and Mayor Jarstad to pass Resolution No. 1741, carried as follows: Mayor Jarstad, Yes; Commissioner Stewart, Yes; Commissioner Schoneman, Yes. RESOLUTION NO. 1742 - Purchase of Coontz Property Clerk read, "A RESOLUTION authorizing and approving the exercise of an option to purchase real property from Bremerton School District #100-C" Commissioner Stewart stated would have to go to court to get the title corrected and it will cost about $75.00 to do this. He stated the seller should pay this, but the City will pay those costs~ because the school district says they will not pay~ ~ , Motion by Mayor Jarstad and Commissioner Stewart to pass ~esoluti~on' Ne. 1742 and approve payment of $75.00 to pay legal fees for title correction, carried as follows: Mayor Jarstad, Yes; Commissioner Stewart, Yes; Commissioner Schoneman, Yes. -6- CITY COUNCIL MINUTES November 9, 1977 Page seven JUDGMENT AND DECREE OF APPROPRIATION - Ira and Luba Alexander Asst. City Attorney McCluskey has recommended that a settlement be made with Ira and Luba Alexander, owners of the property located on the corner of Wheaten and Sylvan Way (old Safeway Store Bldg.). The settlement is some three or four thousand dollars less than the court probably would decree and is recommended as the best course to take. Clerk stated he had discussed this at length with Mr. MeCtuskey and has agreed with him that this should be recommended to the City Council for approval in the amount of $27,321.00. Some money has already been paid on the ease and this would be the settle- ment balance. .Mr. McCluskey will tender the City warrant to the court tomorrow for approval of the judge. Motion by Commissioner Schoneman and Mayor Jarstad to approve settle- ment in the amount of $27,321.00, carried unanimously. BRIDLE RIDGE WELL Clerk read letter from PUD #1, dated Nov. 1, 1977, which stated that the new exploratory well at Brid!e Ridge has been completed to such an extent as the PUD~$btained the opinion of the geologist that the well's potential yield indicate the possible production of 300 gpm; that it is now time for the City to take over this well project entirely and to reimburse the PUD for the exploratory costs thus far incurred by the District. Motion by Commissioners Schoneman and Stewart to approve taking over this well project and reimbursing PUD for exploratory costs, subject to approval from City Attorney's office, carried unanimously. BILLS Motion by Commissioner Stewart and Mayor Jarstad to give blanket approval to vouchers 01344 thru 01445 inclusive in the amount of $85,464.55 and vouchers 1325 thru 1331 & 1333 thru 1339 inclusive in the amount of $82,101.12, audited by John Ross, carried unanimously. Meeting adjourned at 11:42 A.M. G. C. Yeadon, Sr., City Clerk Approved: Glenn K. Jarstad, Mayor -7-