HomeMy WebLinkAbout05/15/85 TAPE #243 UNAPPROVED DRAFT
CITY COUNCIL MEETING MINUTES ~~
May 15, 1985 ~~
The regular meeting of the City Council of the City of
Bremerton was held in the City Council Chambers, 239 4th
Street, Bremerton, Washington, Wednesday, May 15, 1985,
at 5:30 p.m. with Council President Art Anderson presiding.
Present were Councilmen Bill Amo, Russ Johnson, Roy Mosely,
and Clyde Pachek. Also present were Mayor Morrie Dawkins,
City Attorney Bill Broughton and City Clerk Kathleen
McCluskey. Absent were Councilman Adrian, Horning and
Drouin.
The meeting was opened with the Pledge of Allegiance, led by
Council President Art Anderson who also gave the
invocation.
CONSENT AGENDA
Items A,B and C, Consent Agenda; Minutes of May 8, 1985,
#AB85-220; Bid Award Washington Avenue 2nd. to 6th Street,
#AB85-221, and Acceptance of Contract #2440 Warren/Wheaton,
#AB85-222.
#0062 · M/S/C/U/(Johnson/Sturdivant) to approve the Consent Agenda
as presented.
CLAIMS/WARRANTS REGISTER
Vouchers audited and certified by the auditing officer as
required by RCW 42.24.080, and those expense reimbursement
claims certified as required by RCW 42.24.090, have been
recorded on a listing which has been made available to the
Council.
#0073 . M/S/C/U/(Sturdivant/Johnson) as of May 15, 1985, the
Council, by a unanimous vote, does approve for payment those
vouchers included in the above list and further described as
follows: voucher numbers #11688 - #11799, in the total
amount of $71,352.96.
MAYOR'S REPORT
Proclamation #1 - designating May 17th & 18th as "Poppies
Days" which benefits disabled and needy veterans and the
widows and orphans of deceased veterans. Mayor Dawkins
presented the Proclamation to Mr. Richard Bryce Keyser and
Mr. Tom Lyskoski, Commanders of Post #239. Also introduced
was Ms. Ruth King Johnson, Legion Auxiliary.
Fire Chief Leonard Marks presented two Commendations; (1) to
Mr. John Cox who phoned in a fire alarm, rescuing occupants
on May 7, 1985, and (2) Mr. Kelly Anderson who, along with a
companion, rescued two sail-surfers during a sudden storm on
May 2, 1985.
APPOINTMENT TO VACANT POSITION ON PLANNING COMMISSION,
#AB85-223
Ms. Virginia Ockerman, recommended by Mayor Dawkins to fill
vacancy existing on the Planning Commission.
#0369 . M/S/C/U/(Amo/Pachek) to confirm appointment of Ms. Ockerman
the city of Bremerton Planning Commission.
PUBLIC RECOGNITION
Ms. Jeanne Jackson, Chairman of Mayor's Committee on
Handicapped, presented a prepared statement in response to
and refuting a citizen's previous complaint regarding a
recent incident at the Municipal Pool. Councilman Anderson
stated he had sent a memo to the Mayor, regarding the
incident, with no response to date.
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Mr. Pete Flynn, Downtown Main Street, noted the project has
received full funding for the 3 year commitment.
Mr. Calvin Earl, 2722 Wheaton Way, thanked the Mayor and
Council for resolving his complaint about the intersection
at Callahan & Wheaton Way. He indicated he supported Ms.
Jackson in her efforts for the handicapped.
COUNCIL MEMBERS REPORTS
Councilman Sturdivant, commended Councilman Jim Adrian in
his efforts regarding a new ferry terminal. He outlined
several of the Bills that have passed in the Legislature
which directly impact Counties and Cities, financially, and
stated they can not be inacted until Governor Gardner signs~Ins.Benefits
Those of particular concern to Bremerton included, HB61~Retirees;
LEOFF IX - Disability benefits increase, SSB422.8 Public
Works Assistant Acct. and SB3058 Redistribution of Liquor
profits, Change would have made 50-50 split for Cities & Counties~ HB435
provided LEOFF II a Disability income supplement.
Mr. Sturdivant noted that the Municipal Golf Course is ahead
in receipts, as compared to the same period in 1984, with
1/2 May receipts totalling $25,000, with only $30,000
receipted in May during 1984. He felt this was a good
indication that the course will pay for itself. He noted
that the Clubhouse did not need a new roof as previously
reported, but rather repairs of the flashing would solve the
problem.
Councilman Pachek, stated there would not be the weekly
Wastewater Facilities Project Committee meeting in the
morning because of conflict with the Armed Forces Council
meeting.
Councilman Mosely, reported that the Public Safety Committee
is continuing elimination of those streets lights deemed not
necessary and contacting residents affected, by elimination,
for input.
Councilman Johnson stated the Investment Committee met this
week and will soon prepare regular reports to the Council.
He stated the Committee will be meeting with the City of
Seattle Investment Committee and 2 Financial Institutions.
The Fiscal and Budget Committee will have an Ordinance
before Council next week, prepared by the Budget Analyst.
The Audit Committee has met regularly with audits being
performed constantly on various departments/projects. He
stated the committee is drafting a Resolution dealing with
Federal Funding which will tighten policies within the City.
Council President Anderson noted items #8A, #9C and #9D,
will be carried over until tomorrow morning's reconvened
Council meeting.
PURCHASE OF COMPUTER SYSTEM & TYPEWRITER TO REPLACE STOLEN
EQUIPMENT, #AB85-225
The Wastewater Facilities Construction Project offices
requested replacement of equipment belonging to the Water
Department, stolen from the Project offices. Bids have been
received from several suppliers. Computerland in Bremerton
will supply the computer system for $4,200.00. Peninsula
Stationers, also in Bremerton will supply the typewriter for
$1,123.00. Total expense less tax will be $5,323.00. The
price is $3,000.00 less than the original invoice expense.
Without replacement, documents and ledgers will have to be
hand written. Project Engineer Ken MacKenzie stated
measures have been taken to prevent a similar incident from
occurring in the future. He stated the important material
lost was the financial transactions needed for 50% funding
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May 15, 1985
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application for the Grants reimbursement. It will take
approximately 400 hours to transfer from hard copy to the
computer.
#1608 · M/S/C/U/(Mosely/Pachek) to approve request to replace stolen
equipment from the Wastewater Project offices paid by Fund
309.
AGREEMENT FOR DONALD PRATT, PLANNING DIRECTOR, #AB85-211
Mayor Dawkins requested Council approval to confirm
appointment of Donald Pratt as permanent Planning Director
to fill the existing vacancy since Mr. Gero's resignation.
He stated that Mr. Pratt was previously submitted for
confirmation by the Selection's committee when Mr. Gero was
hired. He would work according to an attached Agreement, on
file in the City Clerk's office, which conforms to other
employment contracts entered into between the City and City
managers. It provides for "at will" termination and
severance. As a result, probation is not a necessary
condition for this position. Councilman Amo noted that Mr.
Pratt was screened and qualified when the position was
formerly vacant.
#1661 · M/S/C/U/(Amo/Mosely) to confirm appointment of Mr. Donald
Pratt as City of Bremerton - Planning Director.
QUIT CLAIM DEED, CITY TO FEEK, #AB85-226
The City Attorney presented a Quit Claim Deed, concerning a
portion of property which was dedicated to the City of
Charleston several years ago and never developed as a right-
of-way. This property is located near Kitsap Way on Oyster
Bay. In order to remove this cloud from the title, it is
necessary for the property owners to either bring a legal
action to quiet title or to take a Quite Claim Deed from the
City of Brmerton for any interest the City may now have. In
consideration for this Quit Claim Deed, the property owners
will pay to the City the sum of $100.00 and are futher
accepting from the property owners an easement over the
portion of the property being vacated for future sewer
construction and maintenance.
City Attorney Bill Broughton indicated the City Engineer had
recently provided further information regarding the title.
Mr. Larry Paulson, Counsel for the Landowners, reiterated
the opinion of the State and Land Title that it was never
accepted. He said the City will never improve the property
however, his clients need the title to develop said
property. Location is the E. end of Oyster Bay from Kitsap
Way, approximately 30' x 600' depth. He said his clients
are willing to give City easement to hook to sewers.
Mr. Glenn Vockrodt 1409 Marlow, noted that the parcel of
property runs to the water and according to RCW's, any Right
of Way that touches water may not be vacated by the City or
County. He felt the property in question is worth $200,000
and did not feel the $100.00 consideration offer was
appropriate. Mr. Paulson stated this is not a request to
vacate.
Ms. Judith Katsirubas, City Auditor, recommended Council
table the request until the City Attorney can further
research.
Mr. Vockrodt noted that the property, originally dedicated
by the City of Charleston, was 30' dedicated to street, each
side, making the total 60' according to his checking
records. Further the property was for Public domain and
use. Mr. Paulson responded, stating that when the property
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was short-platted, another easement was issued around the
parameter of the property. Councilman Sturdivant asked for
opinion from the City Attorney if the deed, recorded by the
City of Charleston was an official document with Mr.
Broughton stating yes, filed by the then City Clerk with
formal acceptance. City could use to show acceptance.
#2395 · M/S/C/U/(Johnson/Pachek) to refer to the Planning Committee
and returning to Council in four weeks (6/12/85).
FULLTIME - TEMPORARY POSITION IN ATTORNEY'S OFFICE, #AB85-
227
The decision made by the City of Bremerton to self insure
for the first $100,000 of loss has already generated a
significant amount of additional work for City staff. The
risk management function has been hardest hit, but this
decision has also generated additional work for the City
Attorney's office. That workload will increase as claims
and lawsuits are filed where the City Attorney's office is
required to represent the City of Bremerton as opposed to an
attorney hired by our insurance company. In order to
prepare for this additional workload, a good set of policies
and procedures need to be developed to coordinate the work
of the Risk Manager and the City Attorney's office. In
addition, a significant amount of preparatory work needs to
be done for the City to meet this new challenge. It is
critical that this request be acted on as soon as possible,
as the existing part-time individual has been released from
her position in order to hire the additional help once
funding is approved. The $6,000.00 needed to fund this
request could come from unprogrammed Shipyard annexation
revenues and various utility tax surplus, which is the
recommendation of both the Budget & Finance Committee and
the City Attorney. This position would be funded, if
approved by Council, for 4-5 months.
#2582 ® M/S/C/U/(Johnson/Sturdivant) to approve hiring a fulltime -
temporary position in the Attorney's office with suggested
funding sources.
Recessed at 6:50 p.m.; Reconvened at 7:00 p.m.
HEARING - TAXICAB LICENSE, MATTHEW B. SCOTT, #AB85-195
This hearing was set by Resolution #2062 with proper notice
given. No comments have been received from the Police,
Fire, Building or Planning departments.
Mr. Matthew Scott, applicant, spoke in favor of granting the
license requested by himself. He stated he is part-owner of
Arrow Auto and handles maintenance and repairs on many of
the cabs operating in the area. He is proposing a new stall
and 2 cabs for his new operation which will be dispatched
from Chico Towing's, in-city location. Ms. McCluskey stated
no departments posed objection to the request and that Mr.
Scott had a background check, etc., prior to setting the
hearing date which is routine. Ms. McCluskey stated that
a Certificate of Insurance is required. Mr. Scott stated
he is working with R.S.Hayward, Ins. which will require
inspection of all his fleet. Ms. McCluskey noted that the
motion should include conditions and requirement of the
insurance certificate.
#2831 · M/S/C/(Johnson/Mosely) to grant a Taxicab License to Mr.
Matthew Scott, subject to the terms of the ordinance and
requiring a Certificate of Insurance.
VOTE: In favor; Anderson, Amo, Johnson, Mosely & Pachek
Abstain; Sturdivant
~
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City Council Reg. Mtg. Minutes
May 15, 1985
Page 5 of 7
ADMINISTRATIVE PROCEDURES ORDINANCE (FIRST READING) -
RULEMAKING, #AB85-159
City Attorney stated that there is no ordinance which
identifies rulemaking within the City of Bremerton by
department agencies. Further, there is no established
uniform procedure for adoption of different types of
governmental rules in a manner which allows input from
various City departments as well as the general public. The
proposed ordinance identifies three different type of
rulemaking. (1) - There are rules of implementation of
ordinances and resolutions which are promulgated by City
departments to effectuate ordinances and to interface with
the general public. Adoption of these rules require Council
and public input. (2) - There are also "interdepartmental"
rules. These are rules promulgated by the various
departments and establish how they operate in dealing with
other City departments and agencies. These rules are
adopted by Executive Order. (3) - There are
"intradepartmental" rules which are rules and procedures
setting forthe the procedures for the internal functioning
of each department, which are approved by the Mayor. The
ordinance will provide for a work program to be developed by
the Mayor for implementing this Ordinance. Once a final set
of rules are adopted by the City, a comprehensive set of
policies and procedures can be published for the three
enumerated rules above.
Mr. Broughton stated the ordinance was prepared by Dale
Bricker, a Graduate of the University of Oregon, Law School,
who researched the data contained within the ordinance. He
stated several areas indicated gaps in procedures,
misapplication of information in dealing with the public,
etc. whereby this ordinance would solve problems rather that
create problems. Councilman Johnson requested clarification
of Section 9, with Mr. Broughton stating that this deals
#3136 with areas affecting the Public. Councilman Mosely said he
TAPE #244 supported the proposed ordinance.
#0244 ® M/S/C/U/(Mosely/Amo) to approve Ordinance (first reading)
estabishing rulemaking procedures for all departments,
commissions, committees, boards and offices in the City of
Bremerton whose activities substantially affect the
interests of the public.
ADMINISTRATIVE PROCEDURES ORDINANCE (FIRST READING) -
HEARING EXAMINER, #AB85-160
City of Bremerton ordinances provide for various appeals
procedures and vary from area to area. Variations include
length of time to file and appeal, forms used, who appeal
should be directed to and time in which to appeal the City's
decision to Superior Court. This proposed Hearing Examiner
ordinance consolidates citizen appeals of administrative
decisions through one centralized Hearing Examiner system
which would be established in the City Clerk's officer.
Appeals of the Hearing Examiner's decision will be
consistent and uniform throughout the City. Examples of
decisions which would be appealed to the Hearing Examiner
under this Ordinance include building and fire code
decisions, business license determinations and water bills
adjustments. The fiscal impact will be $5,000.00. City
Attorney Broughton noted that monthly hearings will be set
to enable the citizen to have a problem resolved
expeditiously.
#0266 . M/S/C/U/(Amo/Johnson) to approve Ordinance (first reading)
outlining Administrative Procedures - Hearing Examiner.
Meeting recessed at 7:45 p.m.
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City Council Reg. Mtg. Minutes
May 15, 1985
Page 6 of 7
Reconvened at 9:00 a.m., May 16, 1985, in recognition of
Armed Forces Week/Local Military Personnel. Presiding was
Council President Art Anderson with Councilmen Amo, Johnson,
Mosely and Pachek present. Also present were Mayor Dawkins,
Assistant City Attorney Mary Killian and City Clerk
McCluskey. Absent were Councilmen Adrian, Horning, Drouin
and Sturdivant.
President Anderson led the Public in both the Pledge of
Allegiance and Invocation. Mayor Dawkins introduced
Military counterparts for Mayor and Councilmen, turning the
meeting over to his designee to assign staff their
Counterparts for "Military Take-over of City Hall" He
noted that once assigned to a position, the Military
personnel will conduct business of the meeting, tour their
respective department and take part in a picnic at Jarstad
Park with activities following.
REQUEST FOR TELECOMMUNICATIONS CONSULTANT SERVICES, 9AB85-
224
City Council was advised May 6, 1985, by the City Purchasing
Agent, of potentially significant cost reductions available
by acquisition of an alternative telecommunications system.
First year savings would be nominal due to change of
service, but succeeding years could reduce costs as much as
$50,000 annually. Additionally the scope'of service would
include traffic studies, staff interviews, specifications
writing, bid evaluation and project management through
acquisition and installation/change over. Mr. Gil Johnson,
Purchasing Agent requested Council approval to negotiate a
Professional Services Contract in an amount not to exceed
TAPE #245 $15,000. Impact of non-passage would estimate
telecommunications costs at approximately $2,000.000 in ten
years, impact of passage would estimate cost reduction of
approximately $800,000.
#0200 · M/S/C/U/(Amo/Johnson) to approve request to negotiate a
Professional Services Contract in an amount not to exceed
$15,000 after prequalifying telecommunications consultants.
RESOLUTION #2066 - KITSAP LAKE BOAT LAUNCH RAMP & TRAILER
PARKING, #AB85-228
On April 3, 1985, City Council approved the development plan
for the Kitsap Lake Boat Launch Ramp. Approval of the plan
and ultimate development was mandated by Phase I of the
Kitsap Lake Project. The Parks and Recreation Department is
preparing an application to the Interagency Agency for
Outdoor Recreation for funding assistance for this
development. One of the development project application
attachments is a resolution adopted by the governing body
authorizing the request for funding assistance and to
identify the intended source of the local share of the
project cost. The general fund should be identified as the
source of city funds.
#0779 . M/S/C/U/(Amo/Mosely) that the City Council adopt Resolution
#2066, authorizing the request for I.A.C. funding assistance
and identifying the intended source of the local share of
the project cost.
RESOLUTION #2067 - ESTABLISHING CHANGE FUND IN JAIL &
INCREASING ATTORNEY'S PETTY CASH FUND, #AB85-229
The City Jail is now charging fees to those sentenced to
Jail. As they check in at odd hours and on week-ends, a
cash collection system has to be established to enable
jailers to make change. The other change being made at this
time is to correct the size of the Attorney's Petty Cash
Fund from $200.00 to the $400.00 he has had for the past two
years.
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City Council Reg. Mtg. Minutes
May 15, 1985
Page 7 of 7
#1506 ' M/S/C/U/(Anderson/Amo) to approve Imprest Fund Resolution
#2067, establishing various imprest accounts and repealing
prior Resolution #2057.
Meeting adjourned at 10:16 a.m. for scheduled Armed Forces
activities.
KATHLEEN L. MCCLUSKEY, City clerk
City of Bremerton
APPROVED:
ART ANDERSON,
City Council
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