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Home My WebLink About10/09/85TAPE #288 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES October 9, 1985 #0150 #0171 The regular meeting of the City Council of the City of Bremerton was held in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, October 9, 1985, at 5:30 p.m. with Council President Art Anderson presiding. Present were Councilmen E.L.Sturdivant, Phil Drouin, Spencer Homing, Bill Amo, Russ Johnson and Jim Adrian. Also present were Mayor Morrie Dawkins, City Attorney Bill Broughton and City Clerk Kathleen McCluskey. ADsant were Councilmen Clyde Pachek and Roy Mosely. The meeting was opened with the Pledge of Allegiance, led by Council President Anderson with the invocation given by Councilman Amo. CONSENT AGENDA Item #A - Minutes of October 2, 1985, #AB85-419, amended, pg. #5, para. #5 (last line), by ~eleting the word "people", and inserting the word "themselves" by Councilman Sturdivant; Item #B - Water Systems Acceptance Hallerr Business, #AB85-420; Item #C - Modification of McCutcheon Contract, #AB85-421; Item #D - Amendment No. 7, Engineering Services Agreement, #AB85-422; Item #E - Oyster Bay Sewage Force Main Shoreline Permit #82-83, #AB85-423; Item #F - Water Utility Building Contract #2508, #AB85-424; Item #G - Contract Completion #2523, #AB85-425, and Item #H - Vacation Hours for Auditor, #AB85-429. M/S/C/U/(Amo/Johnson) to approve the Consent Agenda as pre- sented. CLAIMS/WARRANT REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council. . M/S/C/U/(Drouin/Amo) on October 2, 1985, the Council,by a unanimous vote, does approve for payment those vouchers included and further described as follows: voucher numbers 15316 - 15417, in the total amount of $89,681.12, and Payroll Register in the total amount of $303,369.42. MAYOR'S REPORT In the Mayor's absence, Ms. Proclamation designating OctoOer Marine Band Day" McCluskey presented a 4th as "United States ATTORNEY'S REPORT City Attorney Bill Broughton stated he went to Olympia today with Messrs. Alan Kane, Ken MacKenzie and Councilman Drouin to testify at the Department of Revenue Hearing regarding the utility tax and the department's recent interpretation of the law. He stated the Department interpretation of the law could cost the City 30,000 annually. Council directed the City Attorney to draft a Resolution. PUBLIC RECOGNITION Reverend Mike Grimshaw Police Chaplin, 3206 Pine, spoke before Council about the proposed cuts within the Bremerton Police Department. He stated he represented 10 local clergy who serve the community on a volunteer basis, and it has been their experience that the department is already short- staffed. He related recent incidents where back-up TAPE #288 City Council Meg. 'Mtg. Minutes October 9, 1985 Pg. 2of4 UNAPPROVED DRAFT #0882 personnel were unavaiiaDie when called upon. He stated the Chaplins are preparing a letter to Council and Mayor Dawkins. COUNCIL MEMBER REPORTS Councilman Johnson reported on Budget Hearings which have commenced and appreciated the public interest generated. Councilman Adrian noted that the Code of Ethics has been passed for some time however the City is presently violating it's own draft because a Commission has not been appointed. He requested that the Mayor be advised via the City Clerk that this should be done as soon as possible. City Attorney Bill Broughton stated, in response to Mr. Adrian, that the Hearing Examiner should be soon on board. He has been given information to study and as soon as a contract is agreed upon he will be available. The prospective examiner was and the . o office will be bringing 25 ordinances to be combined into one body before City Council shortly which directly affect the operation of the system. Councilman Adrian also noted that a constituent came to him complaining that he contested a water/sewer bill and was told by a "staff" employee that since we nave no Hearing Examiner, he would have to pay his bill. He did not feel a person should lose their right to appeal for the City's failure to have the operation in place. Councilman Drouin noted that he personally testified before the Department of Revenue and submitted an affidavit. Councilman Horning gave short report on last weeks Puget Sound Governmental Council, local meeting with emphasis on supporting the enchanced "911" system and Solid Waste Advisory Board. BUDGET ADJUSTMENT REQUEST, ~AB85-426 This request ~xceeds $5,000 and subsequently requires City Council authorization. As recommended, this Budget Adjustment Request addresses two issues. First, as an administrative housekeeping measure, the $18,000 budgeted to reimburse the General Fund and second involved the authorization to utilize funds projected as ending fund balance. Without approval, various departments could experience operational difficulties if the unavailability of parts prevented repair and maintenance of their equipment. Mr. Dave Patmon, Superintendent Support Services and Councilman Johnson explained the delay proOlem created when it takes 60-90 days for departments to pay their bills. It leaves the enterprise department without operating funds. · M/S/C/U/(Johnson/Adrian) to approve a Budget Adjustment Re- quest/Equipment Rental. CONSULTANT SERVICES - CABLE T.V. #AB85-427 The city recently approved new franchises for Cablevision. This was the result of a year long review, rewrite and negotiations led by 3-H Cable Consultants. The result is a Comprehensive Cable T.V. franchise providing services well in excess of those provided in teh past and mandatory compliance with various timelines and regulations in connection with those services. Ms. McCiuskey noted the Franchise fee Revenue in 1985 amounted to $23,000, with projected i986 Revenue of $60,000. Cost for consultant services is $9,000 annually Oased on the $60,000 figure. Councilman johnson stated for the record he supported this consultant fee because the new franchises for Nationwide and Olympic are more compiexed than in the past and it is TAPE #288 City Council tieg. Mtg. Minutes October 9, 1985 Pg. 3of4 UNAPPROVED DRAFT #1014 #1105 #1159 #1421 ~1502 important that the public is aware of services offereu. · M/S/C/U/(Adrian/Amo) to approve entering into a franchise agreement with 3-H CaOie Consultants to monitor the franchise agreements for compliance during the implementation period. VOTE: In favor: Adrian, Amo, Sturdivant, Homing, Drouin and Johnson Abstain: Anderson Motion PASSED. CITY OF BREMERTON/FINANCIAL POLICY MANUAL, #AB85-428 Ms. McCluskey explained that the Fiscal and Budget Committee has worked several months to draft a Financial Policy Manual which will aid in the guidance of City financial matters. Councilman Johnson noted that the committee has met with officials of the City of Seattle, along with major financial institutions in the Puget Sound area who assisted in preparing the draft at no cost to the city. He stated that the committee was advised to invest wisely, utilize short term/low interest bonds programs, etc. M/S/C/U/(Johnson/Adrian) to approve the City of Bremerton Financial Policy Manual and to draft an ordinance implementing the adoption of Financial Policy Manual. ORDINANCE (SECOND READING) IMPOSING A UTILITY OCCUPATION TAX ON WATER AND WASTEWATER UTILITIES, #AB85-386 Ms. McCluskey noted that Assistant City Attorney Jane Kohler gave an opinion, based on checking with Municipal Research that taxing the water and wastewater utilities at different rates posed no proOlems. It was further recommended by staff that Section 12 "Appeals to City Council" be eliminated. · M/S/C/U/(Drouin/johnson) to pass Ordinance (second reading imposing a utility occupation tax on water and wastewater utilities located within or partly within the City of Bremerton, and eliminating Section 12 of the draft. RESOLUTIONS #2086 - 2091 - INTERFUND LOANS, #AB85-430 Since several of the Operating Funds have experienced cash flow problems, the following Resolutions were drafted to solve the immediate problems. Mr. Leo Olney, City Treasurer, was present for questions from the Council. Resolution #2086 authorizes an interfund loan for the Parking fund for temporary cash needs in the amount of $6,002.88, interest at 75% of the "base rate" payable within 60 days. Councilman Johnson explained the drafting of these resolutions is the proper method to handle immediate cash needs. · M/S/C/U/(Johnson/Adrian) to approve Resolution #2086, authorizing an interfund loan for the Parking fund for temporary cash needs, $6,002.88. Resolution #2087 authorizing an interfund loan for the Parking Fund for temporary cash needs, in the amount of $15,010.33, at 75% of the "base rate", to be paid oac~ within 60 days. Councilmen expressed concerns whether there will be funds to repay the interfund loan requests. · M/S/C/U/(Johnson/Adrian) to approve Resolution #2087. Resolution #2088 authorizing an interfund loan for the Small Stores ~und, for temporary cash needs, in the amount of $10,859.41, at 75% of the "Base rate" for interest, to Le paid back within 365 days. Mr. Olney explained that this _s #1534 #1705 #1881 'TAPE #288 City Council Reg. Mtg. Minutes October 9, 1985 Pg. 4of4 UNAPPROVED DRAFT due to a major purchase of paper-supplies which departments requisition on a as needed basis. which eventually depletes paper stock Dut will pay back theloan. · M/S/C/U/(Drou/n/Horning) to approve Resolution #2088. Resolution #2089 authorizingl an interfund loan for the Electronic Maintenance for temporary cash needs, in the amount of $22,998.60, at 75% "base rate" interest to be paid back within 365 days. Again Mr. olney stated this account has been down all year b~cause of the inability of departments to process claims timely. Councilmen suggested adding interest on the unpaid balances or a 1% monthly fee for delinquent accounts. · M/S/C/U/(Johnson/Adrian) to approve Resolution #2089. Resolution #2090 & #2091 Both Resolutions deal with authorizing an interfund loan for the Equipment Rental for temporary cash needs, one in the amount of $6,667.84 (to be repaid in 90 days) and one in the amount of $169,765.24 (to be repaid within 3 years) with interest at 75% of the "base rate". NOTE: "base rate" referred to in the aforementioned is the amount posted by the People's National Bank. Councilman Adrian expressed concern that if these loans are not monitored, new elected officials may have problems finding $175,000 in three years should the funds be unable to repay the debt. Ms. McCluskey stated that within the month final figures that will be available and an ordinance will be passed before the end of the year. · M/S/C/U/(Jonnson/Adrian) to approve Resolutions #2090 and #2091. Councilman Adrian inquired as to when the Street Vendor's ordinance would appear before Council, with Ms. McCius~ey stating next week, October 16, 1985. With no further business, meeting adjourned at 7:13 p.m. APPROVED: ART ANDERSON, President City Council KLM:AA/cjs co: Normal Distribution File/Vault