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HomeMy WebLinkAbout04/01/80 UNAPPROVED MINUTES CITY COMMISSIONERS' MEETING MINUTES April 1, 1980 '.'~!. TAPE ~182 Regular meeting of the City Con~issioners of the City of Bremerton, Washington, (A) 1049 was held in the Council Chambers at City Hall, 239 Fourth Street, on Tuesday, April 1, 1980 at 9:10 A.M., with Commissioner Stewart presiding. Also present were Commissioner Swanson, City Clerk Mandio, Asst. City Attorney McCluskey and representatives of the press and radio. Mayor Jarstad was absent, on vacation. Meeting was opened with the Pledge of Allegiance and invocation was given by Rev. George Wambsganss of the West Side Baptist Church. MINUTES OF MARCH 25, 1980 Clerk stated the minutes should be changed to reflect the bid award for Anderson Creek Timber Sale (page 2) to be $685,644.00 instead of $685,000.00. Motion by Commissioners Stewart and Swanson to approve minutes as amended, carried. SEPARATIONS, NOIICES OF EMPLOYMENT, CHANGES OF PAY STATUS Separations: Marty Osborn, Parks & Recreation, Extra Labor, 3/15/8b. Clifford Wright, Parks & Recreation, Extra Labor, 3/6/80. Steven Wesseler, Parks & Recreation, Playleader, 3/2/80. Martha Limbean, Parks & Recreation, Playleader, 1/30/80. Christina Stolecky, Water Distribution, Extra Labor, 3/28/80. Patti E. Titcombe, Police Dept., Warrant Server, 3/28/80. Carl Smith, Police Dept., Sergeant, 3/23/80. Francis H. Kosel, Water Distribution, Serviceman Sr., 4/11/80. Laurie Olson, City Attorney, Secretary, 3/31/80. NotiCes of Employment: Bradly Jon Stenhjem, Parks & Recreation, Extra Labor, $3.25 per hr., 3/26/80, terminate approximately Sept. 1980. Changes of Pay Status: Nathaniel Ledbetter, Engineering, Engr. Aide 1A to 1B, $6.88 per hr., 4/2/80. Fred Ficarra, Police Dept., Detective to Sergeant of Police, $1,637.61 to $1,708.57 per mo., 3/31/80. Mable L. (Laurie) Marshall, Accounting/Treasurer, Office Asst. II 3A to 3B, $4.99 to $5.13 per hr., 3/23/80. Motion by Commissioners Stewart and Swanson to approve separations, notices of employment and changes of pay status, carried. PAYROLL VOUCHER Motion by Commissioners Stewart and Swanson to approve Salary Fund for payroll period ending 3/30/80 (retirees), gross payroll, $33,925.14, audited by John Ross, carried. NEW POSITIONS FOR WATER SUPPLY Clerk read memo from Water Superintendent, dated March 28, 1980, which stated the Water Dept. has changed the form and method of logging in the water shed; that they now have a forestry crew and the new table of organization will include a Forester (Paygrade 13B) in charge of the crew who will be working with con- sultants and logging contractors. This position requires a professional person with aBS in Forestry. The memo stated further that a new position of Leadman (Paygrade 12) is required to take care of slash burning, planting of seedlings, maintenance of logging roads and drainage systems, etc.; that this is a promotional position. Motion by Commissioners Swanson and Stewart to approve new positions as stated above, carried. CLAIMS FOR DAMAGES Clerk presented Claims for Damages from the following: John E. Law, $398.54; Jorgen Nelson, Jr., $605.33; and Forrest A. Swan, $35.00. These claims were for broken water pipes caused by flushing of the lines by the Water Dept. Glerk stated Mr. Moore informed her that pursuant to BMC 15.04.460, the City is not responsible for damage resulting from shutting off of water. Discussion was CITY COMMISSIONERS' MINUTES April 1, 1980 Page two held and Commis-sioner Swanson stated he is not sure these damagcs are a result of shutting off water; surges in pressure during the flushing are what caused the problem. He stated they will try to avoid that kind of occurence in the future. He suggested that they be referred to the Water Superintendent and City Attorney to determine if the City is responsible. TAXICAB DRIVER'S LICENSE APPLICATION Jerry Lloyd Pattee, approved by Sgt. Plumb 'for Chief of Police. Motion by Commissioners Stewart and Swanson to approve taxicab driver's license, carried. DANCING & ENTERTAINMENT LICENSE APPLICATION Scotty's Tavern, approved by Capt. Cundi ff for Chief of Police. Motion by Commissioners Stewart and Swanson to approve application for dancing ~ entertainment at Scotty's Tavern, carried. PAYMENTS FOR DAMAGED FENCE Clerk read letter from Cheryl Cooke, 100 Sheridan Rd., which requested that she be allowed to make payments of $20.00 per mo. for a fence damaged by her car. ~,btion by Commissioners Stewart and Swanson to approve payment arrangements of ~per mo. at 12% interest, carried. FARE INCREASE - Arrow Cab Co. Clerk read letter from Robert Maesner, dated March 25, 1980, which requested the following two-step fare increase: Step One - Flag Drop from $1.10 to $1.50 and Extra Passenger from 40~ to 50¢, effective immediately; Step Two - Mileage charge to go from $1.20 to $1.40 per mile, effective when the average price of gasoline reaches $1.65 per gal. Motion by Commissioners Stewart and Swanson to approve two-step rate increase as stated above, carried. SURPLUS METAL STORAGE CABINET - Civil Service Clerk read memo from Personnel Director, dated March 28, 1980, which stated that Civil Service has one metal storage cabinet which is surplus to their needs. Motion by Commissioners Swanson and Stewart to surplus one metal storage cabinet and ~spose of in the best interests of the City, carried. BID REJECTION - Burwell Street at Montgomery Avenue Clerk read memo from City Engineer, dated March 31, 1980, which stated the bids for the Burwell St. at Montgomery Ave. project have been reviewed and were found to be unresponsive. Motion by Commissioners Stewart and Swanson to reject bids for Burwell St. at Montgomery Ave. project, carried. CALL FOR BIDS - Burwell Street at Montgomery Avenue Clerk read memo from City Egnineer, dated March 31, 1980, which requested authoriza- tion to call for bids for intersection improvement at Burwell St. and Montgomery Ave. Motion by Commissioners Stewart and Swanson to call for bids for intersection improvement at Burwell St. and Montgomery Ave., carried. CALL FOR BIDS - Reservoir No. 20 Clerk read memo from Water Superintendent, dated March 31, 1980, which requested authorization to call for bids for a one million gallon steel reservoir to be located adjacent to Reservoir No. 17 in Central Kitsap. The memo stated the pro- posed project is being funded under the Community Development Block Grant Program, Grant #D-76-DN-53-O065. Motion by Commissioners Swanson and Stewart to call for bids for Reservoir No. 20, subject to approval of City Attorney's office and DSHS, carried. CALL FOR BIDS - Well Casing Clerk read memo from Water Superintendent, dated March 31, 1980, which requested authorization to call for bids for 300 ft. of 12 in. Schedule 40 steel pipe; to "be used in the construction of a test well in the low pressure zone of Central Kitsap. Motion by Commissioners Swanson and Stewart to call for bids for 300 ft. of 12 in. S~E}T~'a'~le 40 steel pipe, carried. -2- CITY COMMISSIONERS' MINUTES April 1, 1980 Page three , TEST WELL, CENTRAL KITSAP Clerk read memo from Water Superintendent, dated March 31, 1980, which stated the Water Dept. has a requirement for additional water supply in the Central Kitsap area; that they propose to drill an additional well near the existing Vena Well. Motion by Commissioners Swanson and Stewart to authorize drilling of well within the Central Kitsap area, subject to approval of the Dept. of Ecology and DSHS, carried. PARKING ON WEST SIDE OF KITSAP WAY ACROSS FROM HOLIDAY INN Clerk read letter from Joe Mentor, dated March 26, 1980, thanking the Council for reconsidering their decision regarding no parking on the west side of Kitsap Way across from the Holiday Inn. The letter requested that a cross-walk be designated at the entrance to the Holiday Inn; that this would make it easier and safer for people to cross the street. Jim Strait, 6530 Harlow Dr., stated he thinks that area should be designated no parking; that it is sad when the City cannot force people who build to supply adequate parking for their customers. He stated that Mr. Mentor has plenty of room below to provide adequate parking. Commissioner Stewart explained that the businesses in. that'area were not notified before making this a "no parking" area and that is the reason Council took action to allow parking. He stated the Police Dept. and Engineering Dept. are due back with their reports in two weeks. No action was taken regarding a cross-walk. CHARTER BUSES Clerk read letter from Joe Mentor, dated March 4, 1980, which requested that a percentage of the Transient Rental Tax be used to rent charter buses to be available for out-of-town guests for tours of the City, Navy Yard, USS Missouri, Trident Submarine Base, etc. Commissioner Stewart stated he is not sure the City can legally use this money for that purpose. This request will be reviewed. WILLIAM AMO'S ABSENCE FROM APRIL 15, 1980 PLANNING COMMISSION MEETING Clerk read letter from William Amo, dated March 28, 1980, which stated he will be in San Diego on shipcheck from April 14th thru April 25th and will be unable to attend the April 15th Planning Commission Meeting. RECORDS MANAGEMENT REPORT Ms. Mandio discussed the records management study done by Arcadia Associates in the Clerk's office and Treasurer's office. She stated they did an excellent job and she thinks it would be beneficial to the City to have a study done in all City departments. Commissioner Stewart stated the cost should be taken from the General Fund rather than each department. Ms. Mandio stated that total records management is being implemented in the Clerk's office at this time and if an initial study is done in each department, it will be possible to maintain it with the City staff. Motion by Commissioners Stewart and Swanson to ask for a proposal to determine the cost for the entire City. Under discussion: Commissioner Swanson stated he would also like to get a proposal from O1jn~pic Peninsula Enterprises, as well as Arcadia Associates. Commissioner Stewart stated he had no objection to obtaining other proposals. Motion carried. SUPPLEMENTS FOR FEDERAL AID STREET PROJECTS Clerk read memo from City Engineer, dated March 26, 1980, attached to which were supplements for the following projects: Kitsap Way and Shorewood Dr.; 11th St. and Park Ave.; and 11th St. and Rainier. The memo stated these supplements have been requested to upgrade the estimates on fi.le in Olympia. Motion by Commissioners Swanson and Stewart to approve supplements and authorize Mayor and City Clerk to sign for the City, carried. RECEIPTS FROM SALE OF PROPERTY Clerk read memo from City Treasurer and City Auditor, dated March 26, 1980, regarding which fund should receive the proceeds of the sale of real property which is sold by the City. The memo stated that in case of Water Fund and Sewer Fund, the proceeds should.go into those funds or, preferably, into the cumulative reserve funds associated with them or the debt service funds. The letter suggested (when property was pur- chased by other funds) the following alternatives: (1) Put the money in the fund which originally purchased the land;.(2) Put the money in Cumulative Reserve for -3- CITY COM~IlSSIONERS' MINUTES April 1, 1980 Page four General Municipal Purposes; or (3) Put the money in a specific fund selected at the time of the sale. The memo suggested selecting alternative #3 and stated this should be followed by appropriation of the revenue and expenditures approved by a budget number. The memo suggested further that a standing policy be imple- mented that if the Council does not specify the fund to receive the money, it be put in the Cumulative Reserve for General Municipal Purposes Fund for carryover to the following year. Co~nissioner Stewart stated he thinks this is a good idea. Motion by Commissioners Stewart and Swanso~ to follow recommendations of City Treasurer and City Auditor as stated above, carried. PORNO SHOP ON CALLOW (Letter from Sharon Weber) Clerk read letter from Sharon Weber, no date, which stated that Bremerton does not need any more porno shops; that she thinks it is about time that people who are offended by these types of businesses had some rights. She stated she was glad the majority did not want this type of business in Bremerton. RENAMING IVY STREET Clerk explained that a request had been receivedto rename Ivy Street to Morris St. because of confusion resulting from Ivy Rd. She read'memo from City Engineer, dated March 28, which stated that the Fire Dept., CENCOM and Engineering have no objection to the name change; that they do not feel there will be any con- fusion if it is named Morris St. She then read memo from Planning Director, dated April 1, 1980, which stated that the name Morris St. would appear to be a reasonable change and he has no objection. Motion by Commissioners Stewart and Swanson to approve renaming Ivy Street to Morris Street, carried. ENERGY MANAGEMENT Clerk explained that she has received several announcements regarding energy problems and she asked for direction as to who should start receiving these and who should take responsibility for answering them. She stated the surveys should be answered so the City has some answers to ener~L~ needs. Discussion followed and Commissioner Swanson stated he feels the State and Federal Government add costs to these operations without accomplishing anything. Commissioner Stewart agreed with Commissioner Swanson and both felt the City should not answer these surveys. USE OF VACATED COMPUTER ROOM Clerk explained that a petition had been received from employees requesting that the computer room be turned into a lunchroom for the employees. She stated the Police Dept. has no objection as long as they are assured of using the old lunch- room for their polygraph room. She read memo from Planning Dept. which stated the Planning Dept. staff felt the lunchroom idea is fine. The memo stated the Municipal Court is in need of more room, as is the Probation Officer. Commissioner Stewart stated he thinks the computer room should be renovated to a lunch room. He stated there is a possibility that working hours can be staggered to allow City Hall to be open later in the evening. Commissioner Swanson questioned how many employees would actually use the lunchroom. Commissioner Stewart suggested getting suggestions from the employees regarding what they would like to have in the lunchroom; i.e., microwave oven, sink, refrigerator, etc. and submit them to Council. LEYDE AMBULANCE CONTRACT Clerk read letter from Dora McCrary, dated March 31, 1980, which stated she had paid an ambulance bill to Leyde in the amount of $369.20 in Oct. 1979; that Blue Cross mailed a check in the amount of $157.77 direct to Leyde in Nov. 1979. Leyde reimbursed her for this amount in Dec. 1979, but continued to bill Mrs. McCrary's mother for ambulance services, even though the bill had been paid in full. The letter discussed the harrassment her mother has been subjected to and asked what can be done. Clerk then read .letter from Robert Mussman, dated March 31, 1980, regarding billings sent by Leyde to various individuals. The letter stated that a cursory investiga- tion would show that the ambulance service has not been satisfactory and there is a need for immediate positive corrective acion. The letter recommended that the -4- CITY COMMISSIONERS' MINUTES April 1, 1980 Page five contract with L~yde Enterprises for ambulance services be suspended immediately. Clerk read letter from Evergreen Legal Services, dated March 31, 1980, which requested that the City cancel its contract with Leyde for ambulance service and that the City notify Leyde customers that they are not legally responsible for, charges for any services from Leyde which they did not receive, including the no transport fee. These letters are on file in the Clerk's office. Considerable discussion followed regarding the ambulance contract with Leyde and Commissioner Stewart stated he feels that the subsidy to Leyde and the monopoly clause in the ordinance should be eliminated. He stated he feels the Fire Dept. Rescue I vehicle should be set up so that it can transport. Mary Gleysteen, Evergreen Legal Services, requested that the City notify Leyde customers that they are not legally responsible for certain charges. Con~is- sioner Stewart asked if the City can do this and Mr. McCluskey stated it appears to him that if the City calls out Leyde, the City is responsible for any charges for no transport calls. Ms. Gleysteen stated the City is responsible for its citizens and it has a responsibility to inform those ~itizens; that she is asking the City to give notice to these ciLizens only; that she is not speaking of any court action. She stated they are asking to have the source of the problem corrected. Bill Meigs, Fire Chief, explained the procedure that is used for emergency calls now. He stated the Fire Dept. responds to 911 calls; if the paramedics request an ambulance, Leyde is called out. He stated that if the paramedics are on an aid call and a second aid call comes in, Leyde Ambulance responds to the second call. Mr. Meigs explained that the paramedics fill out an aid report for each aid call and a copy of this is sent to Leyde. The aid report shows what services and equipment were furnished by the Fire'Dept. Mr. Mussman showed the Council an aid report and indicated that Mr. Leyde still charged an individual for equip- ment and services furnished by paramedics. Commissioner Stewart stated Council should pass an ordinance to have these cases tried in Municipal Court; that a businessman should not be allowed to defraud individuals. Mr. McCluskey explained that there is a special unit set for consumer fraud and the City cannot handle everything that goes on in the City. He stated the City does not have the staff. Steve Skagit, 1746 5th St., stated he was billed $189.50 for ambulance services and he has paid $90.00, which he thinks is a fair price. He stated it is not just the matter of ambulances that he objects to; that all Mr. Leyde's fees are high. Commissioner Stewart suggested that he take his complaint to Small Claims Court. Grace Anderson, Phinney Bay, stated she paid a bill for ambulance service for $175.85 and she was billed for services she did not receive. Commissioner Stewart suggested that she also take her complaints to-Small Claims Court. Chief Devery explained that all the complaints that have been received are in the hands of the prosecutor waiting for him to take action. Commissioner Swanson stated the City would like to acquire another R-1 vehicle; but with the amount of money available, it will be very difficult. Ms. Mandio noted that the City is obligated to buy Mr. Leyde's equipment if the contract is canceled before five years. Mr. Meigs staled that the Fire Dept. could provide emergency transport with two vehicles, but there is no way they could provide routine transports to outside locations. Commissioner Swanson stated he needs more information regarding how many emergency calls Leyde is called out on and he cannot get this information today; that he is not in a position to make a decision regarding cancellation of this contract. He stated he is not about to jeopardize the health and welfare of the citizens of Bremerton by agreeing to cancel this contract at this time. Commissioner Stewart suggested that a copy of Mrs. McCrary's letter be referred to the Police Dept. and to Mr. Leyde. Meeting recessed from 11:05 A.M. until 11:15 A.M. -5- CITY COMMISSIONERS' MINUTES April 1, 1980 Page six BID OPENINGS - Intersection Improvement, 11th & Naval; Alley Improvement, lOth & Warren; Push Button Encoder; and CRT Cash Registers Intersection Improvement, 11th & Naval: North Kitsap Gravel & Asphalt Co., bid bond enclosed, $220,876.70. Valley Cement Construction, Inc., bid bond enclosed, $230,829.45 Motion by Commissioners Swanson and Stewart to refer bids to City Engineer and t'~y Attorney for evaluation and award at a later date, carried. Alley Improvement, lOth & Warren: Service Fuel Co., Inc., bid bond enclosed, $27,536.00. Backhoe Services, Inc., bid bond enclosed, $36,387.00. North Kitsap Gravel & Asphalt, bid bond enclosed, $47,657.40. Motion by Commissioners Swanson and Stewart to refer bids to City Engineer for evaluation and award at a later date, carried. Push Button Encoder: COM CENTER Corp., bid check enclosed, $6,464.00 (1 unit), $3,679.00 (2nd unit), $1,645.00 (spares for units). Motion by Commissioners Stewart and Swanson to refer bid to committee for evaluation and award at a later date, carried. CRT Cash Registers (2): Burroughs Corp., bid bond enclosed, $12,921.89. Motion by Commissioners Stewart and Swanson to refer bids to committee for evaluation and award at a later date, carried. PROCLAMAT IONS Clerk presented Proclamations: Royal Scottish Dancers Days, April 5, 1980. Census Day, April 1, 1980~ National American Welded Products Month, April, 1980. ORDINANCE, FIRST READING - Appropriating Additional Funds for 1980 Clerk read, first reading, "AN ORDINANCE of the City of Bremerton amending Ordinance No. 3567 appropriating additional funds for the year 1980". Motion by Commissioners Stewart and Swanson to approve ordinance on first reading, by t"~'~le only, carried as follows: Mayor Jarstad, Absent; Commissioner Stewart, Yes; Commissioner Swanson, Yes. BILLS ~n by Commissioners Stewart and Swanson to give blanket approval to vouchers ~thru 15721 inclusive in the amount of $22,152.97 and vouchers 15725 thru 15844 inclusive in the amount of $110,043.10, audited by John Ross, carried. ;COMMISSIONERS' REPORTS 1. Stated Ansell Johnson submitted their report on internal control and many of their recommendations are being incorporated. He stated they did an excellent job and he would like to have them come back. Motion by Commissioners Stewart and Swanson to engage Ansell Johnson to do another study on internal control in approximately two months, carried. 2. Discussed changing one of the bus routes in East Bremerton and stated the new change went into effect today. He stated this gives people two-way service. He stated he would also like to do something about the bus route on Trenton and Perry. Meeting adjourned at 11:40 A.M. Clerk Approved: Robert B. Stewart, Mayor Pro Tempore -6-