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HomeMy WebLinkAbout01/29/80 t'ADPROVED MINUTES CITY COMMISSIONERS' MEETING MINUTES January 29, 1980 TAPE ~179 Regular meeting of the City Commissioners of the City of Bremerton, Washin9ton, (A) was held in the Council Chambers at City Hall, 239 Fourth Street, Tuesday, January 29, 1980 at 9:05 A.M., with Mayor Jarstad presiding. Also present were Commissioner Stewart, Commissioner Swanson, City Clerk Mandio, Asst. City. Attorney McCluskey and representatives of the press and radio. Meeting was opened with the Pledge of Allegiance and invocation was given by Rev. William Jennings of Hillcrest Assembly of God Church. MINUTES OF JANUARY 22, 1980 Motion by Mayor Jastad and Commissioner Swanson to approve minutes as circulated, carried unanimously. SEPARATIONS David Burrows, Water Distribution, Extra Help, 1/23/80. Eugene F. Scales, Water Supply, Extra Help, 2/1/80. Motion by Commissioners Stewart and Swanson to approve separations, carried unanimously. NOTICES OF EMPLOYMENT Terry Di.ckey~, Police Dept., Extra Help-Matron, $4.00 per hr., 1/21/80. Randall P. Cox, Police Dept., 1st Yr. Patrolman, $7.50 per hr., 1/28/80. Kathleen Mayor Long, Police Dept., Extra Help, $4.00 per hr., 1/29/80. Motion by Mayor Jarstad and Commissioner Swanson to approve notices of employment, carried unanimously. CHANGES OF PAY STATUS Stephen James Gardner, Parks & Recreation, Swim Pool Attendant, $3.85 per hr., 1/21/80. Michael Sloan, Parks & Recreation, Swinning Pool Cashier, $3.70 per hr., 1/21/80. Motion by Mayor Jarstad and Commissioner Stewart to approve changes of pay status, carried unanimously. CHANGE OF COUNCIL DAY Clerk announced that Council should be changed from Tuesday, Feb. 12, 1980 to Wednesday, Feb.i 13, 1980 because Feb. 12th is a holiday. Motion by Mayor Jarstad and Commissioner Stewart to change Council from Feb. 12, 1980 to Feb. 13, 1980, carried unanin~usly. TAXICAB DRIVERS' LICENSE APPLICATIONS Randall David May and Robert Allen Maesner, Jr., bo'th approved by Capt. Maves for Chief of Police. _ Motion by Mayor Jarstad and Commissioner Swanson to approve taxicab drivers' license applications, carried unanimously. CLAIM FOR DAMAGES Mrs. James Wiedman, approximately $300.00. Claim stated she hi t a hole in the street and caused damage to her car and minor injuries to herself. Clerk stated it would be referred to the City's insurance company. PUGET POWER DAMAGE CLAIM Clerk read memo from Water Superintendent, dated Jan. 14, 1980, which stated that a water crew cut through a buried Puget Power cable on the Old Bel fair Hwy. on Dec. 20, 1979. Puget Power has submitted a claim in the amount of $1,662.24. Clerk stated it would be referred to the City's insurance company. BID AWARD - Police Vehicles Clerk read memo from Sgt. Plumb, dated Jan. 22, 1980, which recommended that bid for police vehicles be awarded to K1 uge Chevrolet as 1 ow bidder. Motion by Mayor Jarstad and Commissioner Stewart to award bid to K1 uge Chevrolet as low bidder, carried unanimously. CITY COMMISSIONERS' MINUTES January 29, 1980 Page two BID AWARD - Halon Fire Suppression System Clerk presented memo from Data Processing Mana9er, dated Jan. 23, 1980, which recommended that bid be awarded to Protection Systems Technology. The memo explained that Protection Systems Technolo!~V was not the low bidder, but the low bidder did not meet specifications. Motion by Commissioner Stewart and Mayor Jarstad to award bid to Protection Systems Technology, as low bidder meeting specifications, carried unanimously. CIVIL SERVICE RULE CHANGE Red Southerland, Civil Service Examiner/Secretary, discussed the proposed change and stated this amendment would permit an employee who had continuous service to apply and receive credit for time that was spent in an extra help capacity; that there would be no benefit accruing until the employee had 5 years longevity. He stated the Civil Service Commission approved the change and forwarded it to City Council. Discussion was held and Commissioner Swanson stated he feels this is a way to correct some of the problems that were made years ago regarding extra help. Mayor Jarstad asked how many employees will be affected by this change and Mr. McCluskey stated that this will only benefit those who have become permanent employees. Mayor Jarstad stated he has no objections to this change as long as it is completely understood that this will not be a "spring-board" to give extra help employees all the benefits that regular employees get. Motion by Commissioners Swanson and Stewart to approve amendment to Civil Service ~X, "Service Credit, and Payment During Disability", carried unanimously. PARKER LUMBER WATER BILL Clerk presented letter from Parker Lumber, dated Jan. 23, 1980, which requested that an adjustment be made on a water bill that one of his tenants did not pay. Ms. Mandio explained that an adjustment has been made. EXTENSION OF WATER BILL DUE DATE Clerk read letter from Niels Nielsen, dated Jan. 24, 1980, which stated that as a property manager in Bremerton, he appreciates the way the billing is done now with an early notification of any delinquencies; that he hopes it will remain this way. TIMBER SALE - Anderson Creek Area Clerk read memo from Water Superintendent, dated Jan. 28, 1980, which stated there are 81 acres in the Anderson Creek water shed that should be logged this summer; that Weyerhaeuser Family Tree Farm recommended this. The memo requested authorizatic to call for bids~ subject to approval of specifications by the City Attorney's office Discussion was held and Commissioner Swanson requested that i t be held for one week. LETTER OF UNDERSTANDING (Firefighter Agreement) Clerk presented Letter of Understanding between the City and I.A.F.F. Local Union No. 437. Mayor Jarstad stated this Letter of Understanding grandfathers in R. D. McKiernan and gives him the raise that the other firefighters received. He stated that any new hires would get the rate of pay that is in the contract; that this was agreed to by the Union. Motion by Mayor Jarstad and Commissioner Stewart to approve Letter of Understanding, carried unanimously. COMPLETION OF PINE ROAD TRANSMISSION LINE Clerk read memo from Water Superintendent, dated Jan. 23, 1980, which stated that LLM Contractors, Inc. has successfully completed the construction of the Pine Road Transmission Line. Motion by Commissioner Swanson and Mayor Jarstad to accept Pine Road Transmission ~ Project as complete, carried unanimously. SUPPLEMENT CITY/COUNTY AGREEMENT - Wheaton Way-Sylvan to Broad Clerk presented Supplemental City/County Agreement for the Wheaton Way-Sylvan to Broad project. Jim Root explained that this is a supplemental agrement requesting additional funding. Motion by Commissioners Swanson and Stewart to approve Supplemental Agreement and authorize Mayor and City Clerk to sign for the City~ carried unanimously. -2- CITY COMMISSIONERS' MINUTES January 29, 1980 Page three CITY/COUNTY AGREEMENTS - Safer Off System Grants Clerk read memo from City Engineer, dated Jan. 21, 1980, attached to which were Prospectuses and City/County Agreements for seven proposed projects. The memo stated the City was notified by DOT that funding for certain street improvements might become available through Safer Off System grants and proper documents could be submitted. Motion by Commissioner Swanson and Mayor Jarstad to approve City/County Agreements and Prospectuses and authorize Mayor and City Clerk to sign for,.the City, carried unanimously. WARP~ANTY DEED - John G. & Dorla Doll Clerk read memo from City Engineer, dated Jan. 23, 1980, attached to which was a Warranty Deed from John and Dorla Doll for R/W on Wheaton Way from Sylvan Way to Broad. Motion by Commissioner Stewart and Mayor Jarstad to accept Warranty Deed,.refer to City Attorney's office for approval as to form and City Clerk for recording, carried unanimeusly. QUIT CLAIM DEED - Atlantic Richfield Co. Clerk read memo from City Engineer, dated Jan. 25, 1980, attached to which were documents from Atlantic Richfield Co. pertaining to ri ght-of-way required by the City for the widening of Wheaton Way. Motion by Commissioner Stewart and Mayor Jarstad to accept Quit Claim Deed from · Atlantic Richfield Co. and refer to City C~erk's office for recording, carried unanimously. PUBLIC RECOGNITION Mr. Howard, 1901 Winfield Ave., Apt. 1, stated he had a complaint about the Humane Society; that he has called them on numerous occasions regarding stray dogs and cats and they have told him that the Humane Society no longer picks up stray · animals unless they are sick, hurt or dead. He stated he manages the Edgewood Villa Apts. and his tenants have complained about the animals knocking over garbage, etc. Commissioner Stewart stated the Humane Society has a contract with the City to pick up animals that run at large. He suggested writing a letter to them and requesting an answer. Mrs. Towhill, Pine Wood Mobile Court, asked what action has been taken regarding the bus route down Pine. Commissioner Stewart stated the bus company is taking a "head count" on all the runs and a decision should be made next week. He stated the City wants to give the best possible service for the largest amount of people. COMMISSIONERS' REPORTS Commissioner Stewart: Stated the furnace went out in City Hall Sunday and Ray Otis and Am Costello came in and worked on it. He stated he appreciates dedicated employees like this and they deserve credit for coming down and working on Sunday. Commissioner Swanson: Stated he appreciates Mr. Costello and Mr. Otis coming in to work; that there are many dedicated City employees who do extra work to keep the City running smoothly. He complimented Mayor Jarstad for the work he put in,on the swimming pool roof. Mayor Jarstad: 1. Thanked everyone who worked hard to make the USS BREMERTON reception a success. He stated about 230 people were in attendance and they took in about $3,800.00. 2. Discussed the roof at the swimming pool and stated Ray Foley, many Parks Dept. employees and he worked to cover the roof Saturday. He stated he hopes the new roof will be on in two or three months. He thanked all the people in the Parks Dept.. who showed up Saturday to work on the roof. ~ 3. Discussed Tracyton Water District and stated everyone agreed that a charge of 25~ per month on the water bills would be appropriate; that this would benefit everyone in the County regarding firefighting capability. He stated this would pay for the hydrants and would be a benefit. He stated it was the consensus of -3- CITY COMMISSIONERS' MINUTES January 29, 1980 Page four those present at the meetings between Tracyton and the City that Tracyton had been charged for some hydrants outside their own district and it was decided to drop the hydrant charges, make a fresh start and have a uniform cost placed on these services of 25~ per household per month. Chuck Moore, Water Superinten- dent, stated they discussed the possibility of raising rates and he feels 25~ per month would be adequate. Mayor Jarstad stated he felt it would be better to incorporate the increase in the water bill and if the Council is agreeable, they will pursue it. Motion by Mayor Jarstad and Commissioner Swanson to include a basic charge that will approximate the amount of money the City needs for the capability of having hydrants available and to waive delinquent charges for Tracyton Water District, carried unanimously. PAYROLL VOUCHERS Motion by Mayor Jarstad and Commissioner Stewart to approve Payroll Vouchers as follows: C1 aim Fund, FICA for payroll period Jan. 7 thru Jan. 20, 1980, $8,239.04; Salary Fund for same period, gross payroll $264,018.29, audited by John Ross, carried unanimously. HEARING DATE RE: Amendment to Ordinance No. 3471 Clerk read petition from Larry R. Hall, attorney for K.C. Enterprises, Inc., requesting that a hearing date be set for Feb. 13, 1980 regarding deletion of Sections 5 and 8 of Ordinance No. 3471. Clerk stated a hearing would be set for that date. EXEMPTION STATUS FOR ADMINISTRATIVE ASSISTANT/TREASURER Clerk read memo from Commissioner Stewart, dated Jan. 29, 1980, which requested Council approval to have the newly created Administrative Assistant/Treasurer position exempt from Union status; that this position will be confidential to both the Commissioner of Finance and City Treasurer and the position will handle person- nel action and labor negotiation information. Motion by Commissioner Stewart to exempt AdministrativeAssistan~/Freasurer position from Union status. Motion died for lack of second. CALL FOR BIDS - Materials to Rebuild Clarifiers Clerk presented requisition from Wastewater Facilities for materials needed to rebuild one clarifier at Plant No. 1 and one clarifier at Plant No. 2 at an estimated cost of $15,000.00. Motion by Commissioner Swanson and Mayor Jarstad to call for bids for materials to rebuild clarifiers for Plant Nos. I and 2, carried Unanimously. PROJECT AGREEMENT FOR CONSTRUCTION - 11th & Naval Clerk read memo from City Engineer, dated Jan. 28, 1980, attached to which was Project Agreement for construction submitted by the Washington State Urban Arterial Board for the funds for 11th St. and Naval Ave. Motion by Mayor Jarstad and Commissioner Stewart to approve Project Agreement and authorize Mayor and City Clerk to sign for the City, carried unanimously. CALL FOR BIDS - Communications Analyzer Test Instrument Clerk read memo from Con~unications Supervisor, dated. Jan. 29, 1980, which requested authorization to call for bids for one Con~unications Analyzer test instrument at an estimated cost of $10,800.00. The memo stated that this item is authorized in Communications Dept. 1980 capitol outlay budget. Motion by Commissioner Swanson and Mayor Jarstad to call for bids for one Communica- tions Analyzer Test Instrument, carried unanimously. RASMUSSEN ANNEXATION Mayor .Jarstad explained that Mr. Rasmussen had taken it on his own to send informa- tion to the Boundary Review Board; that the City had only accepted a 10% petition. He stated he has sent a letter to the Boundary Review Board asking that this matter be taken off their calendar and sent back to the City. He stated this action was not directed by the Council; that Mr. Rasmussen took that action on his own. -4- CITY COMMISSIONERS' MINUTES January 29, 1980 Page five SALE OF PROPERTY AT FIRST & NAVAL Clerk stated an offer was received from Mrs. Katherine Smith, 105 Naval Ave., to purchase a small parcel of property at 1st and Naval. She stated this was the only offer the City has received and Mrs. Smith has agreed to pay the appraisal price plus appraisal for a total of $2,265.00, with $265.00 down and payments of $50.00 a month (or more, at her option) and 12% interest. Motion by Commissioners Swanson and Stewart to approve sale of property at 1st and Naval to Mrs. Katherine Smith as stated above, carried unanimously. BILLS Motion by Commissioner Stewart and Mayor Jarstad to live blanket approval to vouchers 14532 and 14533 inclusive in the amount of 4,033.00 and vouchers 14538 thru 14712 inclusive in the amount of $80,138.68, audited by John Ross, carried unanimously. Meeting recessed from 10:55 A.M. until 11:05 A.M. BID OPENINGS - Used Fork Lift; 3 Cabs and Chassis; 3 Dump Bodies; Motor Grader; and 3 Vehicles (4-dr. sedan, 1/2 ton pickup and 3/4 ton pickup) Motion by Mayor Jarstad and Commissioner Stewart to open bids at this time, carried unanimously. Used Fork Lift: H.L. McEnhaney, $50.00 cashier's check enclosed, $6,633.90. Eltee Tool & Supply Co., no bid. Hyster Co., $50.00 cashier's check enclosed, $9,712.50. Star Equipment, bid bond enclosed, $21,054.74, alternate bid-S17,790.44. Motion by Commissioners Swanson and Stewart to refer bids to Water Superintendent for evaluation .and award at a later date, carried unanimously. Three Cabs & Chassis: Bennett Ford, $50.00 cashier's check enclosed, $44,282.39 with trade-in. Haselwood~Buick, $50.00 check enclosed, $42,017.45 with trade-in. Motion by Commissioners Swanson and Stewart to refer bids to committee for evalua- tion and award at a later date, carried unanimously. Three Dump Bodies: Truckweld Equipment Co., bid bond enclosed, $25,628.97. Nelson Truck Equipment Co. Inc., $50.00 cashier's check enclosed, $22,251.51. Motion by Commissioners Swanson and Stewart to refer bids to committee for evalua- tion and award at a later date, carried unanimously. Motor Grader: Star Equipment, no bid. Smith Tractor & Equipment, $50.00 cashier's check enclosed, $41,989.80. Fray Equipment Co., $50.00 cashier's check enclosed, $68,933.59. Motion by Commissioners Swanson and Stewart to refer bids to committee for evalua- tion and award at a later date, carried unanimously. Vehicles for Wastewater (4-dr. sedan, 1/2 ton pickup & 3/4 ton pickup): Haselwood Buick, $50.00 check enclosed, 4-dr. sedan-S6,890.61, 1/2 ton pickup- $6,967.98 (w/$300.00 trade-in) and 3/4 ton pickup-S7,241.52 (w/$400.00 trade-in). Bennett Ford, $50.00 cashier's check enclosed, 4-dr. sedan-S6,613.77, 1/2 ton pickup-S6,207.87 (w/$310.00 trade-in) and 3/4 ton pickup-S7,321.45 (w/$225.00 trade-in). Grey Chevrolet, $150.00 cashier's check enclosed, 4-dr. sedan-S6,793.74, 1/2 ton pickup-S6,380.17 (w/$375.00 trade-in) and 3/4 ton pickup-S6,645.88 (w/$515.00 trade-in). Klu9e-Chevrolet, $50.00 cashier's check enclosed, 4-dr. sedan-S6,841.86, 1/2 ton pickup-S6,439.76 (w/$400.00 trade-in) and 3/4 ton pickup-S7,047.45 (w/$800.00 trade-in). Motion by Commissioners Swanson and Stewart to refer bids to committee for evalua- tion and award at a later date, carried unanimously. -5- CITY COMMISSIONERS' MINUTES January 29, 1980 Page six Commissioner Swanson introduced his son, Ken, and welcomed him to the City Council Meeting. Meeting adjourned at 11:20 A.M. Kat~h~en L. Mandio', Approved: -6-