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HomeMy WebLinkAbout02/05/80 UNAPPROVED MINUTES CITY COMMISSIONERS' MEETING MINUTES !,i~.::Lt~):/i-.[:~ February 5, 1980 ~: . TAPE #179 Regular meeting of the City Commissioners of the City of Bremerton, Washington, (A) 1473 was held in the Council Chambers at City Hal. l, 239 Fourth Street, Tuesday, February 5, 1980 at 9:05 A.M., with Mayor Jarstad presiding. Also present were Commissioner Stewart, Commissioner Swanson, City Clerk Mandio, Asst. City Attorney McCluskey and representatives of the press and radio. Meeting was opened with the Pledge of Allegiance and invocation was given by Rev. Greenwalt of the First Baptist Church. MINUTES OF JANUARY 29, 1980 Motion by Mayor Jarstad and Commissioner Stewart to approve minutes as circulated, carried unanimously. D STEP PROMOTIONS Mayor Jarstad requested that D-Step promotions be held and that he be authorized to negoti ate with the Union regarding the D-step promotions. Commissioner Swanson stated that he hoped the matter would be resolved quickly as it has been "left hanging" for sometime. Mayor Jarstad stated it should be resolved within two weeks or a month. Motion by Mayor Jarstad and Commissioner Swanson to place a moratorium on D-step promotions and that Mayor Jarstad be given the authority to enter into negotiations with the Union regarding D-step promotions, carried unanimously. SEPARATION Delbert McNeal, Police Dept. Sergeant, 1/31/80. Motion by Commissioner Stewart and Mayor Jarstad to approve separation, carried unanimously. NOTICES OF EMPLOYMENT Lucinda L. Staley, Parks & Recreation, Extra Labor (Swimming Pool), $3.85 per hr., 1/26/80, terminate approximately 1/26/81. Jay Bradford Burns, Parks & Recreation, Extra Labor (Swimming Pool), $3.50 per hr., 1/25/80, terminate approximately 1/25/81. Lois M. Tomas, Parks & Recreation, Extra Labor (Swimming Pool), $3.75 per hr., 1/26/80, terminate approximately 1/26/81. Patrick M. Rody, Wastewater, Maintenance Worker Trainee, $3.92 per hr., 2/4/80. Motion by Commissioner Swanson and Mayor Jarstad to approve notices of employment, carried unanimously. CHANGES OF PAY STATUS Marla F. Burkhart, Planning, Office Asst. I to Office Asst. II, $4.44 to $4.99 per hr., 2/9/80. Teresita T. Santo$, Building, Office Asst. III 5-A to 5-B, $5.78 per hr., 2/8/80. Robert L. Hamrick,.Police Dept., Sergeant Patrol Division, $9.45 to $9.86 per hr., 2/4/80. Ann Stanford, Accounting/Treasurer, Office Asst. III 5-B to 5-C, $5.78 to $5.95 per hr., 2/1/80. Cathy Clayton, Accounting/Treasurer, Extra Help, $4.15 to $4.45 per hr., 1/7/80. Philip V. Corliss, Police Dept., Training Patrolman to Detective Training, $8.95 to $9.53 per hr., 2/4/80. Kristi Lee, Parks & Recreation, Extra Labor, $3.50 to $3.75 per hr., 1/25/80. Motion by Mayor Jarstad and Commissioner Stewart to approve changes of pay status, carried unanimously. BUS ROUTE CHANGE John Olson, BCT Manager, explained the proposed bus route changes and pointed out the routes on a map. He stated there would be no changes in the morning schedule; at 1:00 P.M. the schedule would change to leave downtown at 10 minutes after the hour; that this would accommodate the working people and ferry riders. CITY CQIIIliSIONERS' MINUTES February 5, 1980 Page two Considerable discussion followed regarding Bus Route 5 and many persons felt this route should not be changed because it would be further to the bus stop. and many elderly citizens felt the hills were too steep. It was the consensus of the Council to reroute 5 on Stoneway instead of Holman. Mr. Olson stated he would have the route changes published in the newspaper, along with the new schedules. Mrs. Towhill stated she appreciated the route changes; that there is a real need for bus service on Pine Rd. Motion by Commissioners Stewart and Swanson to approve bus route changes as presented today and that the new system be put in effect March 10, 1980. Under discussion: Commissioner Swanson discussed public transportation and stated County residents should urge the County Commissioners to submit the public transportation proposal to a vote of the people once again. Motion carried unanimously. CLAIM FOR DAMAGES Linda Ann Gahr, approximately $200.00. Claim stated her car was damaged when a Fire Dept. vehicle slid into her. Clerk stated a copy has been sent to the City's insurance company. TAXICAB DRIVER'S LICENSE APPLICATION Donald E. Elwell, approved by Sgt. Plumb for Chief of Police. Motion by Mayor Jarstad and Commissioner Stewart to approve application, carried unanimously. BID AWARD - 4-dr. Sedan, 1/2 ton pickup & 3/4 ton pickup Clerk read memo from Wastewater Dept., dated Feb. 1, 1980, which recommended that bids be awarded as follows: 4-dr. Sedan - Bennett Ford, low bidder; 3/4 ton pickup - Grey Chevrolet, low bidder; and 1/2 ton pickup - Grey Chevrolet, low bidder meeting specifications. Motion by Mayor Jarstad and Commissioner Stewart to award bid as stated above, ~d unanimously. BID AWARD - Motor Grader Clerk read memo from Equipment Rental Supervisor, dated Feb. 4, 1980, which recommended that bid for motor grader be awarded to Smith Tractor and Equipment as low bidder. Motion by Commissioner Swanson and Mayor Jarstad to follow recommendation as stated above and award bid to Smith Tractor and Equipment, carried unanimously. BID AWARD - Three Cabs & Chassis Clerk read memo from Equipment Rental Supervisor, dated Feb. 4, 1980, which recommended that bid for three cabs and chassis be awarded to Haselwood Buick, as low bidder. Motion by Commissioner Swanson and Mayor Jarstad to follow recommendation as stated above and award bid to Haselwood Buick, carried unanimously. BID AWARD - Used Fork Lift Clerk read memo from Water Superintendent, dated Feb. 1, 1980, which recommended that bid for used fork lift be awarded to Hyster Co. Discussion followed regarding whether the bid could be awarded to other than the low bidder and Mr. Moore stated the low bid is an obsolete piece of equipment. It was the consensus of the Council to reject all bids and call for bids again. Motion by Commissioners Stewart and Swanson to reject all bids, carried unanimously. Motion by Commissioners Swanson and Stewart to call for bids for used fork lift, carried unanimously. CUB SCOUT PRESENTATION Three 'Cub Scouts, K~vle, Spencer and Steve, presented a Cub Scout Proclamation to Mayor Jarstad. Mayor Jarstad thanked them for attending City Council and making this presentation. -2- CITY COMMISSIONERS' MINUTES February 5, 1980 Page three COMMISSIONERS' REPORTS ular water bills were mailed last week; 442 were delinquent, which .is under 10% and is a real improvement. He stated 148 owner notices were mailed and 472 tenant notices. 2. Stated the computer was idle 48.6% of the time (figuring on a 24-hour day); that utilization of the computer was only 6.7% of its capacity. He stated there is room for more use of the computer; that the more it is used, the lower the cost is. Commissioner Swanson: 1. Stated that he received notice that Trident Impact Funds for street improve- ments are available; that Engineering is preparing the proper prospectuses and they will be presented to Council next week. 2. Stated the preliminary draft of the water and sewer ordinance has been pre- pared, and Commissioner Stewart has asked that it be held for one week to give him a chance to review it. 3. Complimented the Street Dept. crews for the outstanding job they have done in removing the snow on arterials. He stated they have worked many long hours with great dedication. Mayor Jarstad: 1. Stated he had an opportunity to have dinner on a submarine at Bangor Sunday night; that it was quite an experience. He stated he thinks it would be a real strain to serve on a submarine. 2. Invited anyone interested to look at the artists' displays for the USS BREMERTON. He stated they are on display in his office. 3. Stated approximately 325 reservations for the Congressional Delegation dinner have been received. 4. Discussed the "Kelly-day" in the Fire Dept. and stated Chief Meigs suggested hiring an additional firefighter to fill in on crews when someone is out on disability or vacation. He stated this would not create an increase in the Fire Dept. budget; that his salary could paid out of the overtime paid to firefighters. Motion by Mayor Jarstad and Commissioner Stewart to authorize an additional fire- fighter to serve as a replacement on crews as needed, carried unanimously. Commissioner Stewart: Stated he would be on vacation for approximately two weeks, beginning Feb. 14, 1980. Mayor Jarstad left the meeting at this time to visit his daughter in the hospital. BID WAIVER - Fairbanks-Morris Pump Clerk read memo from Water Superintendent, dated Feb. 4, 1980, which stated that the Fairbanks-Morris pump at Reservoir #11 is worn out and cannot be used. The memo requested that bid call be waived to purchase a new Fairbanks-Morris Pump at a cost of $2,750.00; that it is necessary to get a Fairbanks-Morris pump in order to match the electric motor and existing plumbing fittings. Motion by Commissioners Swanson and Stewart to approve bid call waiver and approve purchase of Fairbanks-Morris pump as single source of supply, carried. TIMBER SALE - Anderson Creek Area Clerk read memo from Water Superintendent, dated Jan. 28, 1980, which recommended that 81 acres in the Anderson Creek water shed be logged this summer. Motion by Commissioners Swanson and Stewart to approve bid call to log 81 acres in the Anderson Creek water shed, carried. FIRE STATION NO. 3 - Harry B. Rich Contract Clerk read memo from City Engineer, dated Feb. 1, 1980, which requested permission to amend Harry B. Rich's professional services contract for the new Fire Station; that the amendment would be in the amount of $2,680.00 and would cover fees for revised site development plan reviews. Motion by Commissioners Swanson and Stewart to approve amendment, subject to City ~ey approval, carried. -3- CITY COMMISSIONERS' MINUTES February 5, 1980 Page four PROFESSIONAL SERVICES CONTRACT - City Hall Air Conditioning Clerk read memo from City Engineer, dated Feb. 1, 1980, which requested Council approval to negotiate a professional services contract with Valentine, Fisher and Tomlinson to design an air conditioning system for the 2nd floor of City Hall. Discussion was held and i t was the consensus of the Commissioners that the con- tract should be for the entire City Hal3. Motion by Commissioners Stewart and Swanson to approve entering into negotiations ~alentine, Fisher and Tomlinson for air conditioning of City Hall, carried. PROFESSIONAL SERVICES CONTPJ~CT - Jack Motl Clerk read memo from Street Superintendent, dated Jan. 31, 1980, which requested approval to enter into a professional service contract with Jack Motl to provide a System Design Document for Project Cost Accounting System for Public Works Departments in the amount of $2,500.00. Motion by Commissioners Stewart and Swanson to enter into professional services contract with Jack Motl as stated above, carried. CA~_L FOR BIDS - Alley Improvement, lOth St. to Warren Ave. Clerk read memo from City Engineer, dated Jan. 31, 1980, which requested permis- sion to call for bids for the alley improvement from lOth St. to Warren Ave. The memo stated funds for this project are available from approved Block Grant Funds. Motion by Commissioners Swanson and Stewart to call for bids for alley improve- merit from lOth St. to Warren Ave., carried. WATER BILLING (Letter from Walt & Eileen McKinney) Clerk read letter from Walt & Eileen McKinney, dated Jan. 28, 1980, which stated they approve of the present billing and notification system for water bills. Con~n!ssioner Stewart stated owners and tenants are notified when a water bill is delinquent if the City is aware of the owner's name and address. CALL FOR BIDS - Oyster Bay Outfall Clerk read memo from City Engineer, dated Jan. 31, 1980, which requested permis- sion to call for bids for an extension to the Oyster Bay Outfall as soon as the plans, specifications and permits are finalized. The memo stated funds for this project are available in the Storm Sewer Construction Fund, 405-541-40-63. Motion by Commissioners Swanson and Stewart to approve call for bids for Oyster Bay Outfall, carried. RULES & REGULATIONS FOR TOWING Clerk presented rules and regulations for towing. She stated the towing ordinance requires Council approval of the rules and regulations. Motion by Commissioners Stewart and Swanson to approve Rules & Regulations for Towing, carried. RIGHT-OF-WAY PROCEDURES Clerk read memo from City Engineer, dated Jan. 29, 1980, attached to which was a copy of right-of-way procedures which are required by Washington State Depart- merit of Transportation and by the Federal Highway Administration to be foll owed as a requirement of any Grant for street construction. The memo stated that the procedures have been approved by the City Attorney. Motion by Commissioners Stewart and Swanson to approve right-of-way procedures and authorize Mayor and City Clerk to sign for the City, carried. RESOLUTION NO. 1842 ~ Right-of-Way Acquisition Procedures Clerk read, "A RESOLUTION adopting Right-of-W~y Acquisition Procedures as set forth by the State of Washington Department of Transportation". Motion by Commissioners Stewart and Swanson to pass Resolution No. t842, carried as follows: Mayor Jarstad, Absent; Commissioner Stewart, Yes; Commissioner Swanson, Yes. -4- CITY COMMISSIONERS' MINUTES February 5, 1980 Page five ~--- - , CROSSWALK AT BURWELL & PARK AVENUE Clerk read letter from Albert Lopez and Dee Starkweather, dated Jan. 29, 1980, regarding the crosswalk at Burwell and Park Ave. The letter requested that a patrolman be stationed at that crosswalk in the morning and evening to direct traffic and assist pedestrians in crossing the street; that if this is not pos- sible, a signal light be installed. Discussion was held and Sgt. Gingrey of the Traffic Division, stated it would be almost impossible for the Police Dept. to put a patrolman at that location during the morning hours, but there will be an officer there at 4:20 each afternoon begi nni ng today. Conmi ssioner Swanson stated a number of agencies have approached the Navy Yard and asked that the underground tunnel be reopened at Craven Center. Jim Root, City Engineer, stated the Navy informed him that they will not expend the money to fix this tunnel. He stated it would cost an estimated $15,000.00 to $20,000.00 to fix the tunnel. Commissioner Swanson stated it might pay the City to help v~th this expense rather than go to the expense of putting in a signal light. Motion by Commissioners Stewart and Swanson that City Engineer and Traffic Division respond to the above letter, carried. ILLAHEE SCHOOL TRUST LANDS Clerk read memo from Parks & Recreation Commission, dated Jan. 30, 1980, which stated that the Bremerton Parks & Recreation Commission unanimously supports the creation of a park district in the Bremerton/Central Kitsap area for the purpose of purchasing the Illahee school trust lands for parks and open space. She then read copy of letter addressed to Commissioner Lobe from DNR, dated Jan. 29, 1980, regarding a Park'N Ride lot at McWilliams Rd. and Brownsville Hwy. This memo and letter are on file in the City Clerk's office. PROCLAMATION - Vocational Education Week Clerk presented Vocational Education Week Proclamation - February 10 - 16, 1980. EMERGENCY RENTAL OF HIGH VELOCITY SEWER CLEANER Clerk read memo from Wastewater Superintendent, dated Feb. 4, 1980, which stated their high velocity sewer cleaner is currently in the garage for overhaul and will not be back in service for at least two weeks; that a similar unit can be rented from Sahlberg Equipment, Inc. for $2,750.00 per month, which should cover the period of repairs on the City's unit. Motion by Commissioners Swanson and Stewart to approve emergency rental of high velocity sewer cleaner, carried. BID OPENINGS - Cab & Chassis & Vacuum Catch Basin, etc; Cab & Chassis; and Polygraph Machine Cab & Chassis and Vacuum Catch Basin, etc: Star Machinery, no bid. Sahlberg Equipment, Inc., $50.00 cashier's check enclosed, $90,169.44 w/$4,500.00 trade-in (Ford). Alternate bid - $91,575.20 w/$4,609.20 trade-in (GMC). Motion by Commissioners Swanson and Stewart to award bid to Sahlberg Equipment, Inc., subject to meeting specifications, as only bidder, carried. Cab & Chassis for Wastewater: Bennett Ford, $50.00 cashier's check enclosed, $18,154.31 w/$800.00 trade-in. Haselwood Buick-Pontiac, $50.00 cashier's check enclosed, $17,838.48 w/$1,500.00 trade-in. Motion by Commissioners Swanson and Stewart {o award to Haselwood Buick-Pontiac, as ~bidder, subject to review of Purchasing Agent and Wastewater Dept., carried. Polygraph Machine: Northwest Polygraph Service, $50.00 cashier's check enclosed, $2,625.22. Clerk stated this was the only bid received. Motion by Commissioners Swanson and Stewart to refer bid to Police Dept. for evaluation and award at a later date, carried. -5- CITY COK~IISSIONERS' MINUTES February 5, 1980 Page six BILLS Motion by Commissioners Stewart and Swanson to give blanket approval to vouchers 14"'47~i'thru 14719 inclusive in the amount of $39,843.28 and vouchers 14724 thru 14813 inclusive in the amount of $158,937.42, audited by John Ross, carried. Meeting recessed from 11:10 A.M. until 7:30 P.M. BLOCK GRANT HEARING - Park Improvements, Smith Neighborhood & Forest Ridge Park Recessed City Commissioners' Meeting was called to order at 7:30 P.M. by Mayor Jarstad. Also present were Commissioner Stewart, Commissioner Swanson and City Clerk Mandio. Hearing was held at Kitsap Day Care Center. Colleen Donley, Block Grant Coordinator, stated the City hired the firm of Anderson-Apperson to develop park designs for Smith Playfield and Forest Ridge Park. Clerk presented the agenda. Jim Apperson stated his firm had met with the KCAP representatives, Smith Neighborhood Association and City staff regarding the Smith Playfield presenta- tion. He gave a chronology of the work that has been done so far and stated the Smith Playfield would cost approximately $109,500.00. Theo Middett showed the proposed park using a colored sketch. He stated the park would include play areas (grass), tether ball court, four-square court, small basketball court and volley ball court, along with seating and a picnic area. He showed slides of the area and described what would be put in each particular area. Clerk read memo from City Engineer, dated Feb. 5, 1980, which recommended that the recreational project for Smith Neighborhood be approved; memo from Parks Superintendent, dated Jan. 31, 1980, which recommended that the project for Smith Neighborhood be approved; and memo from Planning Director, dated Feb. 5, 1980, which stated the proposed improvements to Smith School playfield will ful- fill the requirements of the federal block grant application approved by the Dept. of Housing and Urban Development. These memos are on file in the Planning Department. Mayor Jarstad asked for public testimony. George Coombs, 1321 Park, stated he want~ everyone to know that this playfield is not only for the Smith Neighborhood; that~ is for everyone. Larry Eyre, Director of KCAP, stated KCAP has maintained Smith School for the last seven years or so; there are approximately 70 employees. He stated they provide social services to over 6,000 elderly, handicapped and low-income people in the Area. He stated they salute the Smith Planning Committee for all the hours and /time they have put into this project and they support the idea of community block grant programs and the concept of the playfield. He stated they are concerned about parking and security; that they have tried to find alternative parking resources. He discussed the alternatives they have found and asked the Council to assist them if possible. He discussed security and requested that KCAP be given the authority to patrol the parking area during working hours; that a chain or barrier be placed across the entrance of the parking lot after working hours; that the police patrol and watch for vandalism; and that Council require the con- tractor to work with KCAP to design the front to keep down vandalism. Mayor Jarstad explained that additional parking is a separate issue that can be discussed with Council at a later date. He stated the City has given up much of the playfield to provide 47 parking spaces. He stated he hopes this facility will be used like Lions' Playfield, where there is very little vandalism. He stated it would not be possible forthe police to make special patrols, but he is sure the neighbors will report any vandalism in the area. Commissioner Stewart questioned the visibility and stated the drawing appears to have so much green belt and trees that visibility will be very poor. Mr. Middett stated that visibility could be a problem and he will take that into consideration when trees and shrubs are selected. -6- CITY CO~IISSIONERS' MINUTES February 5, 1980 Page seven Discussion followed from persons in the audience regarding parking spaces for handicapped. Mr. Middett explained that they were not hired to design the parking lot; that parking slots should be designated by the Community Action people themselves. Con~nissioner Swanson stated there is a considerable amount of space south of the building which the Engineering Dept. might be able to help KCAP establish for more parking. Brook Snyder noted that restroom facilities are lacking and Mayor Jarstad stated this was designed as a neighborhood facility and people can go home to use the bathroom. Mayor Jarstad stated that most vandalism occurs in restrooms. Motion by Mayor Jarstad and Commissioner Swanson to approve Smith School Playfield pr'~t as presented and authorize bid call. Under discussion: Mayor Jarstad thanked all those who worked on this project. He stated if they had not partici- pated and cooperated, the grant would not have been made to the City. Motion carried unanimously. Jim Apperson stated the construction budget for Forest Ridge Park amounts to $60,904.00. He introduced Dr. Levy: who stated the tennis courts will be constructed at Summit and 1st St. He stated they hope to install benches, picnic tables and some more play equipment. He stated the restroom will be across the street from the tennis courts. He showed slides of the area and explained that it would be difficult to construct two tennis courts; that approximately $60,000.00 is available for total construction and one tennis court costs about $45,000.00 to $47,000.00. He stated the renovation of the restroom was a high priority and he plans to purchase the most vandal-resistant equipment for the restroom. A gentleman requested that a horseshoe court be constructed in the area and Mr. Apperson stated there might be enough money left for that. Mayor Jarstad agreed that it was a good idea. Mr. Snyder stated the whole community wanted the restroom facility and he thinks the established plan should be approved. Motion by Mayor Jarstad and Commissioner Swanson to approve Forest Ridge project as presented and authorize bid call, carried unanimously. Meeting adjourned at 9:25 P.M. ~CT'~andio, City Ka h Clerk Approved: -7-