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HomeMy WebLinkAbout02/13/80 UNAPPROVED MINUTES CITY COMMISSIONERS' MEETING MINUTES February 13, 1980 TAPE ~179 Regular meeting of the City Commissioners of the City of Bremerton, Washington, (B) 496 was held in the Council Chambers at City Hall, 239 Fourth Street, Tuesday, February 13, 1980 at 9:05 A.M., with Mayor Jarstad presiding. Also present were Commissioner Stewart, Commissioner Swanson, City Clerk Mandio, Asst. City Attorney McCluskey and representatives of the press and radio. Meeting was opened with the Pledge of Allegiance and invocation was given by Rev. Donald Payne of First Christian Church. MINUTES OF FEBRUARY 5, 1980 Motion by Mayor Jarstad and Commissioner Stewart to approve minutes as circulated, carried unanimously. SEPARATION C. C. Southerland, Civil Service, Civil Service Secretary/Personnel Director, 2/29/80. Motion by Mayor Jarstad and Commissioner Stewart to approve separation, carried unanimously. NOTICES OF EMPLOYMENT Janice Grimm, Executive, Extra Help, $4.80 per hr., 2/13/80. Armand L. Tiberio, Civil Service, Civil Service/Personnel Director, $12.02 per hr., 2/19/80. Robert D. Waldroop, Police Dept., 1st Yr. Patrolman, $7.50 per hr., 2/11/80. Motion by Mayor Jarstad and Commissioner Stewart to approve notices of employment, carried unanimously. CHANGES OF PAY STATUS Randy W. Loun, Police Dept., 4th Yr. Patrolman to 4th Yr. Motor Patrolman, $8.58 to $8.73 per hr., 2/18/80. Motion by Mayor Jarstad and Commissioner Stewart to approve change of pay status, carried unanimously. PAYROLL VOUCHERS Motion by Commissioners Stewart and Swanson to approve payroll vouchers: Salary Fund, gross payroll for period 1/21/80 thru 2/3/80, $226,354.10 and Claim Fund, FICA for same period, $7,991.01, audited by John Ross, carried unanimously. LICENSE APPLICATION - Palace Sauna Clerk presented application for Palace Sauna and stated that the Police recommended denial of license due to violation of BMC 5.92.020. She stated that Mr. Sells, Asst. City Attorney, concurs with this recommendation. Motion by Mayor Jarstad and Commissioner Swanson to deny application for Palace Sauna, carried unanimously. CLAIM FOR DAMAGES - Charles C. Vidovich Clerk presented claim from Charles C. Vidovich in the amount of $1,000.00. The claim stated a police vehicle drove into his lawn and garden, tearing it up. Discus- sionwas held and Commissioner Stewart stated he felt the City should just pay some of these claims, rather than turn them over to the insurance company. Motion by Commissioners Stewart and Swanson to authorize City Clerk to investigate ~ and determine whether they should be paid directly by the City or whether to send them to the City's insurance company, carried unanimously. CLAIM FOR DAMAGES - L. L. Wright Clerk presented claim from L.L. Wright in the amount of $476.39. Claim stated damage was caused by the sewer backing up in the basement. Clerk stated it had been referred to the City's insurance company. CITY COMMISSIONERS' MINUTES February 13, 1980 Page two CHANGE ORDER NO. 2 - Warren Avenue (15th to 16th St.) Clerk presented Change Order No. 2 from Valley Cement Construction to delete the bid amount for moving the catch basins and adding the installation of three catch basins. This change order adds $1,500.00 to the contract making a total of $210,261.35. Motion by Commissioners Swanson and Stewart to approve Change Order No. 2 as stated above and authorize Mayor and City Clerk to sign for the City, carried unanimously. POLYGRAPH ROOM Clerk read letter from Sgt. Plumb, dated Feb. 7, 1980, Which requested that the old computer room be used for the Polygraph operation as their present Polygraph room is inadequate. Discussion followed and Commissioner Stewart stated he felt anyone who is interested in using that room should have the opportunity to determine their need before a decision is made. Ms. Mandio stated that a joint use might be arranged; that if part of the room can be used for files and storage, she sees no problem with the polygraph machine being placed in there. SPECIFICATIONS FOR DUMP BODY AND HOIST FOR STREET DEPT. USAGE Clerk read memo from Equipment Rental Supervisor, dated Feb. 8, 1980, which recommended that bids for dump bodies and hoists opened Jan. 29, 1980 be rejected because several items of importance were omitted from the specs. Motion by Commissioners Swanson and Stewart to reject bids as stated above, carried unanimously. CAB, CHASSIS & VACUUM CATCH BASIN CLEANER BIDS Clerk read memo from Equipment Rental Supervisor, dated Feb. 8, 1980, which stated the proposal from Sahlberg Equipment, Inc. for the cab, chassis and vacuum catch basin cleaner has been checked and specifications are met by their equipment. BID AWARD - Polygraph Instrument Clerk read memo from Sgt. Plumb, dated Feb. 6, 1980, which recommended that bid for polygraph instrument be awarded to Northwest Polygraph Service, as only bidder. The memo recommended that trade-in be rejected. Motion by Mayor Jarstad and Commissioner Stewart to award bid to Northwest Poly- grap'6'Service, as only bidder, and that trade-in be rejected, carried unanimously. CALL FOR BIDS - Traffic Signal Controller Clerk read memo from Communications Supervisor, dated Feb. 11, 1980, which requested authorization to call for bids for a traffic signal controller for the intersection of 11th and Pacific; that funds are available in the Communications Dept. 1980 Capitol Outlay budget. The memo stated the estimated cost is $12,000.00. Motion by Commissioner Swanson and Mayor Jarstad to call for bids for traffic signal controller, carried unanimously. PROFESSIONAL SERVICES - Boundary Survey (Ward C. Muller) Clerk read memo from City Engineer, dated Feb. 5, 1980, which requested permission to enter into a contract for professional services with Ward C. Muller to perform a survey to establish the boundaries of the area proposed for the new Wastewater Treatment Plant; that this will not exceed $8,322.00 and these services to be paid from the Professional Services item, Engineering Dept. budget. Motion by Commissioners Swanson and Stewart to approve entering into a contract with Ward C. Muller for professional services as stated above, carried unanimously. TRIDENT IMPACT FUNDS - Street Improvement Clerk read memo from City Engineer, dated Feb. 8, 1980, attached to which were prospectuses and City/County Agreements prepared for Trident Impact Funds for the following projects: (1) Wheaton Way & Sheridan Rd.; (2) 11th St. & Callow Ave.; and (3) 11th St. & Kitsap Way. Motion by Commissioner Stewart and Mayor Jarstad to approve prospectuses and Agreements as stated above and authorize Mayor and City Clerk to sign for the City, carried unanimously. -2- CITY COMMISSIONERS' MINUTES February 13, 1980 Page three AUDIT OF SWIMMING POOL & ACTIVITY CENTER (EDA-LPW Grant No. 07-51-24110) Clerk read letter from Richard L. Husk, Office of State Auditor, dated Feb. 1, 1980, which stated that the Office of the State Auditor qualifies to perform an audit of LPW Grant No. 07-51-24110 (Swimming Pool & Activity Center); that the estimated fee based on conditions present at the time of the job survey and out-of-pocket costs to be charged for the audit will be $1,620.00. The letter stated the audit will begin approximately April 1, 1980 and their report will be delivered by July 18, 1980. Motion by Commissioner Stewart and Mayor Jarstad to accept proposal as stated above. Under discussion: Mayor Jarstad stated the auditors should be informed of the roof condition. Motion carried unanimously. WARRANTY DEED & CONSTRUCTION EASEMENT (Richardson & Boggess) Clerk read memo from City Engineer, dated Feb. 7, 1980, attached to which were copies of a Warranty Deed and Construction Easement from Richardson and Boggess on the R/W Wheaton Way from Sylvan to Broad. Motion by Commissioners Stewart and Swanson to accept Warranty Deed and Construc- tion Easement, carried unanimously. ZONING IN AREA OF HALVERSON AND OLYMPUS Clerk read letter from David Russell, dated Jan. 14, 1980, which requested that the City take action to consider rezoning an area bordering Sylvan Way, Olympus, East 31st and Halverson. The letter stated this area has been used as R-1 for over 25 years; but it was zoned R-2 in the early 1950's. Discussion followed and Mr. McCluskey stated that one owner of property has applied for a building permit to build a multi-family structure. He stated Mr. Attebery wants to know what the Council's feelings are regarding the situation. Motion by Mayor Jarstad and Commissioner Stewart that the Clerk direct a letter to the Planning Director and City Attorney that the Council is interested and wants feed-back regarding the ramifications and impact on that area, carried unanimously. ANIMJ~L PICKUP BY HUMANE SOCIETY Clerk read letter from Ms. Kench, Manager of Humane Society, dated Feb. 4, 1980, regarding Mr. Howard's letter about animal pickup by the Humane Society. The letter stated the Humane Society has picked up 91 stray dogs in January and they do patrol the areas in the City. This letter is on file in the Clerk's office. SURPLUS OFFICE EQUIPMENT - Water Distribution Clerk read memo from Water Superintendent, dated Feb. 11, 1980, which stated the following items are surplus: One Underwood Manual Typewriter No. 6933728, One Underwood Adding Machine No. 975709 and One Unicom 1010P Printing Calculator No. 391754. Motion by Commissioners Swanson and Stewart to surplus above office equipment and dispose of in the best interest of the City, carried unanimously. IAWARD OF GRANT INCREASE - PINE ROAD INTERCEPTOR Clerk read memo from Grants Administrator, dated Feb. 11, 1980, which stated the City requested an increase in the level of State and Federal funding participation for the Pine Road Interceptor; that the State Dept. of Ecolo~ increased their financial participation by $14,996.00 and the EPA increased their financial participation by $74,983.00. Motion by Commissioners Swanson and Stewart to accept contract amendments and authorize Mayor and City Clerk to sign for the City, carried unanimously. PROCLAMATION Clerk read Proclamation of Mayor: Brotherhood Week - Feb. 17 - 23, 1980. ORDINANCE, FIRST READING - Sewer & Water Service Charges Clerk read, first reading, "AN ORDINANCE amending certain sections of Ordinance No. 3t47 as amended by Ordinance No. 3307 and Ordinance No. 3446 relating to City of Bremerton sewer service charges and water service charges". -3- CITY COMMISSIONERS' MINUTES February 11, 1980 Page four Discussion followed and Commissioner Stewart stated the tap size should be 5/8 & 3/4 inch (rather than just 3/4 inch). Clerk stated she would make that correction. Commissioner Swanson stated the average increase for water rates will be approximately 10% and 30% for sewer rates. Motion by Commissioners Stewart and Swanson to approve ordinance on first reading. Under discussion: Mayor Jarstad noted that rates have not been increased for three or four years. Commissioner Swanson stated that sprinkling rates and industrial rates have been eliminated in the new ordinance. Motion carried as follows: Mayor Jarstad, Yes; Commissioner Stewart, Yes; Commissioner Swanson, Yes. BILLS Motion by Mayor Jarstad and Commissioner Swanson to give blanket approval to vouchers 14815 thru 14818 inclusive in the amount of $174.44 and vouchers 14823 thru 14964 inclusive in the amount of $174,406.67, audited by John Ross, carried as follows: Mayor Jarstad, Yes; Commissioner Stewart, Abstain due to a minute interest in ITT Grinnell; Commissioner Swanson, Yes. Meeting recessed from 9:40 A.M. until 10:05 A.M. INTERNAL CONTROL CONTRACT Mike Vanderslip, Management Design Associates, stated he is working with Artsell Johnson regarding internal control. He stated they are identifying those points where cash is being received and reviewing whether there is adequate insurance that the City is receiving all the money that is due. He stated the EDP internal control determines whether or not adequate control exists so that the City can be sure that the reports from Data Processing are what they should be. He stated further he will be working with Ken Musch today and tomorrow and they will be reporting back through Ansell Johnson. Commissioner Stewart stated the report should come to the City Council and Mr. Vanderslip should talk to all the Commis- sioners and the City Clerk. Meeting recessed from 10:10 A.M. until 10:30 A.M. HEARINGS - U-Haul Special Use Permit & K.C. Enterprises Request for Amendment to Ordinance No. 3471 Motion by Mayor Jarstad and Commissioner Stewart to hold hearings in order listed above, carried unanimously. TAPE #179 U-HAUL SPECIAL USE PERMIT (B) 650 Clerk stated the hearing had been posted, advertised and letters of notification mailed as required by law. She read letter from Ronald Belec, President of U-Haul Co., dated Jan. 17, 1980, which appealed the condition not allowing access from Kitsap Way. She then read Planning Commission Resolution No. 554 recommending approval of Special Use Permit with conditions. Ken Attebery, Planning Director, stated the issue that is before Council today is an appeal of Condition No. 5, allowing no access from Kitsap Way. He stated the Engineering Dept. recommended that there be no access from Kitsap Way; that the applicant wants access on Kitsap Way at a mid-point on the property. He stated this would be for ingress only; that egress would be on Wycoff Ave. Jim Root, City Engineer, stated a full signal light is scheduled to be installed at Wycoff and Kitsap Way; the driveway is located 48 ft. east of the intersection on Wycoff. He stated the driveway would have to be increased to 45 ft. for ingress and 50 ft. for egress; that it is only 32 ft. in width at this time. He stated further that the alley is available for use and he can see no reason why they canno~ put a 50 ft. entrance on the alley, which would put them 130 ft. from the intersection. He stated there will be a positive interference at the traffic light if the driveway is allowed to be used for either ingress or egress on Kitsap Way. He discussed traffic counts and accidents and stated he still recommends no driveway or entrance on Kitsap Way. -4- CITY COMMISSIONERS' MINUTES February 13, 1980 Page five PROPONENT: Ron Belec, President of U-Haul Co. of Seattle, stated their production engineers have indicated there is a need for an entrance on Kitsap Way. He stated internal flow on their property will not work without access from this side; that this project is feasible with a driveway on Kitsap Way, but it may not be feasible without it. He stated their trucks only need 30 ft. to make a turn into a drive- way and the driveway will be used for ingress only; that they control egress and they will not allow anyone to make a departure on Kitsap Way. He stated they want to serve the citizens of Bremerton with a first-class facility. Discussion was held regarding expanding the alley and i~ was the consensus of the Council that this would be adequate. Mr. Root concurred as long as the driveway was moved back from the intersection of Wycoff and Kitsap Way. He suggested that the alley be expanded by 38 ft., giving a total of 50 ft. Motion by Mayor Jarstad and Commissioner Stewart to approve Special Use Permit with the following conditions: (1) The site shall be developed essentially the same as shown on the Thomas Consulting Engineers Inc. site plan dated 12/11/79 except as need be modified to meet the following conditions; (2) The building shall be located at least 20 ft. north of the inside curb on Kitsap Way to allow safe sight distance for vehicular movement at the Kitsap Way/Wycoff intersection; (3) If, even with condition #2 the "dock" on the south side of the building is at such a height that it too interferes with the line of sight to the east, the structure shall be modified so the "dock" will not obstruct safe sight distance. Adequacy of sight distance shall be approved by the City Engineer; (4) An on- site water detention system as required by the City Engineer shall be provided; (5) That access to the site from the south shall be limited to ingress from Kitsap Way at the alley. The alley shall be expanded by the use of 38 ft. of the proposed site as approved by the City Engineer. All access plans and curb cuts shall be approved by the City Engineer. Access to the alley east of the site shall be very limited and only as approved by the City Engineer; (6) The line of sight along Kitsap Way shall be kept clear of display trucks and trailers. Motion carried unanimously. BID OPENING - Materials to Rebuild Clarifiers Gerrish Bearing & Industrial Supplies, Inc. $50.00 cashier's enclosed, $13,329.93 (90 day delivery), $12,886.51 (140 day delivery). Clerk stated this was the only bid received. Motion by Commissioners Swanson and Stewart to award bid to Gerrish Bearing & Industrial Supplies, Inc. as only bidder, subject to review and approval of Wastewater Dept., carried unanimously. TAPE #179 K~C. ENTERPRISES REQUEST FOR AMENDMENT TO ORDINANCE NO. 3471 (B) 1402 Clerk stated the hearing had been advertised, posted and residents notified as required by law. She explained that K.C. Enterprises has requested deletion of /conditions 5 & 8 of Ordinance No. 3471 (No. 5 - That the applicant will install 'a street light; and No. 8 - That the applicant install wet stand pipes in a glass case in the outside hallway on levels one and two.). She stated that both the Building Dept. and Fire Dept. concur in the deletion of no. 8 regarding wet stand pipes. Jim Root, City Engineer, discussed the installation of a street light and stated it was his understanding that this was a condition suggested by the Police Dept. He stated 4 lights have been installed in the parking lot, but he does not know what the light velocity is at this time. Commissioner Swanson stated removal of the wet stand pipes should be approved; and the City Engineer should get some light measurements and determine if the street light is justified in that area. Commissioner Stewart stated Crime Prevention Unit should also be involved in the determination. Mr. Hall, K.C. Enterprises, stated he only asked for deletion of no. 8; that Mr. Alloway recommended deleting no. 5. He stated Mr. Alloway felt that the floodlights in the parking lot gave sufficient light and a street light was not necessary. CITY COMMISSIONERS' MINUTES February 13, 1980 Page six Motion by Commissioners Swanson and Stewart to approve deletion of condition no. 8 regarding wet stand pipes, carried unanimously. Motion by Commissioners Swanson and Stewart to postpone decision regarding the street light until Feb. 19, 1980 and request recommendation from Police Dept. and Walt Alloway, carried unanimously. REDUCTION IN COSTS OF UNIVERSITY OF WASHINGTON CONSULTANT SERVICES AGREEMENT Clerk read memo from Planning Director, dated Feb. 5, 1980, attached to which was a new letter of agreement between the Planning Dept. and the University of Washington Office of Community and Organization Development which reduces the monthly cost from $1,191.00 to $550.00. Motion by Mayor Jarstad and Commissioner Stewart to approve new agreement as stated above, carried unanimously. RESOLUTION NO. 1843 - Filing of Application for Grant under the Community Energy Demonstration Grant Program Clerk read, "A RESOLUTION authorizing the filing of an application with the Washington State Energy Office for a Grant under the Community Energy Demonstra- tion Grant Program". Mr. Attebery explained that the Washington State Energy Office is offering 100% grants for certain energy related programs; that he would like to submit a grant proposal to them to aid in development of: (1) An Energy Element and implementing regulations as part of the Bremerton Area Plan; and (2) A program to encourage increased utilization of bicycles as a viable mode of urban transportation. Motion by Commissioners Stewart and Swanson to pass Resolution No. 1843, carried as follows: Mayor Jarstad, Yes; Commissioner Stewart, Yes; Commissioner Swanson, Yes. PAYMENT FOR LEGAL WORK DONE ON SHORELINES MATTERS Asst. City Attorney McCluskey asked if the attorney's bill for legal work on shorelines matters had been approved. Discussion followed regarding payment of this bill. Motion by Mayor Jarstad and Commissioner Stewart that the legal work done under the CZMA Grant (Shorelines) be paid for out of the Planning Dept. budget and that the grant money be figured into the Planning Dept. budget, carried unanimously. Meeting adjourned at 11:30 A.M. leen L.Ka Mandio, City Clerk Approved: -6-