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HomeMy WebLinkAbout09/30/80 '~NAPPROVED MINUTES CITY COMMISSIONERS' MEETING MINUTES September 30, 1980 TAPE #198 Regular meeting of the City Commissioners of the City of Bremerton, Washington, (B) 3703 was held in the Council Chambers at City Hall, 239 Fourth Street, on Tuesday, September 30, 1980 at 9:05 A.M., with Commissioner Stewart, Commissioner Swanson, City Clerk Mandio, Asst. City Attorney McCluskey and representatives of the press and radio. Mayor Jarstad was not present. Meeting opened with the Pledge of Allegiance. MINUTES OF SEPTEMBER 23, 1980 Motion by Commissioners Stewart and Swanson to approve the minutes of September 23, 1980 as circulated, carried unanimously. NOTICES OF EMPLOYMENT, CHANGE OF PAY STATUS Notice of Employment: Donna Elaine Sherman, Parks & Recreation, Seasonal, $3.50 per hr., 9-30-80. David Wayne Hughes, Police Dept., Corrections Officer, 5A, $5.61 p/h, 9-29-80. Change of Pay Status: Jay Beahm, Water Dist. Temporary Help, $4.00 to $4.25 per hr., 9-29-80. Motion by Commissioners Swanson and Stewart to approve pay slips as stated above, carried unanimously. PAYROLL VOUCHERS Motion by Commissioners Swanson and Stewart to approve payroll vouchers as follows: Claim Fund for payroll period Sept. 1 through Sept. 14, 1980, FICA- $8,410.70; Salary Fund for the same period, Gross - $195,477.81, audited by John Ross, carried unanimously. CLAIMS FOR DAMAGES Clerk presented a Claim for Damages from Mrs. Bernard A. Bolstad in the amount of $21.99. Claim states the front end of her vehicle was knocked out of align- ment when the front wheel feel into a hole in the street across from the Wycoff Post Office. Claim will be sent to the insurance company pending receipt of report from the Street Dept. Clerk presented a Claim for Damages from Gerry Wheeler in the amount of $70.86. Claim states the lid to the water meter box had not been properly replaced, and when Mr. Wheeler drove over the box, the lid popped up and slashed his tire, requiring a new tire. Claim will be sent to the insurance company pending receipt of report from the Water Dept. LEASEHOLD TAX MONTHLY PARKING Clerk read a memo from the City Auditor stating the City has recently been audited by the State Dept. of Revenue for payment of leasehold tax. Memo states the City has been billed $1,956.24 for leasehold tax for the period March 1, 1979 thru March 31, 1980, with corresponding liability since April l, 1980. The monthly rate for parking of $22, makes the annual rate $264. The memo states two options are available. Reduce monthly rate to $20.75 ($249 per yr.), or increase monthly rate to $24.50 to cover the leasehold tax. Discussion followed, and Commissioner Stewart stated he would like Asst. City Attorney McCluskey to look this over and give his opinion. Clerk stated there are six other businesses involved, which Asst. City Attorney Sells has been working on. That perhaps we should wait for Mr. Sells' comments, and coordinate them all at the same time. It was decided to hold this, and bring back to Council in a week. WARRANTY DEED Clerk read a memo from City Engineering, with deed and copy of the title report from George Benbennick, for acceptance and recording upon approval by the City Attorney. Motion by Commissioners Swanson and Stewart to accept deed for recording from George Benbennick, carried unanimously. COUNCJL CITY COMMISSIONERS' MEETING MINUTES September 30, 1980 Page Two WHEATON WAY-CITY/COUNTY AGREEMENT SUPPLEMENT NO. 3 Clerk read a memo from City Engineer with Supplement No. 3 for Wheaton Way, Sylvan to Broad Street improvements. The supplement reflects lower than estimated construction costs. Memo states the endeavor is to have these Supplementary FAUS Funds transferred to the Sixth and Callow project. Recommend approval of this supplement and the Mayor be authorized to sign. Motion by Commissioners Stewart and Swanson to approve Supplement No. 3, Wheaton Way, Sylvan to Broad St. be approved and the Mayor be authorized to sign, carried unanimously. SIXTH STREET/KITSAP WAY - CITY/COUNTY AGREEMENT SUPPLEMENT NO. 3 Clerk read a memo from City Engineer with Supplement No. 3 attached. Memo states this revised supplement moves all right-of-way monies into the construc- tion category, due to purchasing required right-of-way with other available funds. Recommend this supplement be approved and the Mayor be authorized to sign. Motion by Commissioners Swanson and Stewart to approve Supplement No. ~ Sixth/ Kitsap Way and authorize the Mayor to sign, carried unanimously. RIGHT-OF-WAY SIXTH & CALLOW (BERG PARCEL) Clerk rea~ memo from City Engineer with warranty deed for right of way on Sixth & Callow and copy of title report attached, for acceptance upon approval of the City Attorney. Motion by Commissioners Stewart and Swanson to accept warranty deed, upon approval of City Attorney, carried unanimously. CHANGE ORDER NO. 2 - CONTRACT NO. 1978 - FORREST RIDGE AND SMITH PARK Clerk read memo from City Engineer with Change Order No. 2 attached. Change order is for modifying the plumbing at the Forrest Ridge Park restroom. Recommend apprcval of Change Order No. 2 and authorize the Mayor to sign. Motion by Commissioners Swanson and Stewart to approve Change Order No. 2, in the amount of $788.87 and authorize the Mayor to sign, carried unanimously. CHANGE ORDER NO. 3 - CONTRACT NO. 1978 - FORREST RIDGE AND SMITH PARK Clerk read memo from City Engineer with Change Order No. 3 attached. Change order is for installation of sod type grass in place of grass seeding at Smith Park. Recommend approval of Change Order No. 3 and authorize the Mayor to sign. Motion by Commissioners Stewart and Swanson to approve Change Orde~ No. 3, ~n the amount of $5,737.59 and authorize the Mayor to sign, carried unanimously. INVOICES TO GENERAL TESTING LABORATORY FIRE STATION NO. 3 Clerk read a memo from City Engineer requesting an additional $1303 be granted beyord the original sum of $2300 for testing and inspection service performed for Fire Station No. 3. The memo states that the contract was vague in content as to several areas of testing and inspection. Motion by Commissioners Swanson and Stewart to approve an additional $1303 for testing and inspection services performed for Fire Station No. 3, carried unanimously. TAPE #198 PURCHASE OF EQUIPMENT & PARTS FOR REPAIR OF VEHICLES BY DEPTS. OTHER THAN (B) 3831 EQUIPMENT RENTAL Clerk read memo from Equipment Rental Supvr. requesting discontinuance of pur- chases of replacement equipment and parts by departments other than Equipment Rental. Commissioner Swanson stated he has directed all his departments to make purchases of replacement equipment parts through the garage. He stated that to have an effective Equipment Rental, we need to have everyone use it as far as repair, and we need to keep the rates on a productive basis. He stated if pecple go outside the garage, it runs the overhead rates up, reduces the number of people on staff, and if there is an emergency, we can't respond. Commissioner Stewart stated there is an ordinance to that effect. Commissioner Swanson asked the Clerk if she would research this ordinance. LETTER FROM MARY E. PLUM Clerk read a letter from Mary E. Plum expressing her appreciation and a Thank you to the Parks Dept. for the beautiful job of the City Parks, such as Hal's Corner, Manette Bridge, Sheridan Rec Center, etc. This letter is on file in the Clerk's office. Copies will be routed to the Mayor and Parks Supt. CITY COMMISSIONERS' MEETING MINUTES September 30, 1980 Page Three RESOLUTION NO. 1875 - EQUIPMENT RENTAL RATE REVISION Clerk read "A RESOLUTION revising the rates of Equipment Rental Fund and superseding the rates established by Resolution 1827 and 1938". Motion by Commissioners Swanson and Stewart to approve Resolution No. 1875, carried as follows: Commissioner Stewart, Yes; Commissioner Swanson, Yes. DEAN A. JOHANNSEN - SEPARATION NOTICE Clerk read memo from Civil Service with Notice of Employment and Report of Separation forms attached. The memo states due to failure of the psychological evaluation for Corrections Officer in the Police Dept., Mr. Johannsen was never technically employed by the City of Bremerton. Motion by Commissioners Swanson and Stewart to approve the separation for Dean A. Johannsen, carried unanimously. INSURANCE Clerk read memo from Data Processin~ Mgr. recommending the purchase of $400,000 additional insurance coverage for $813 in annual preminums. This additional insurance would give the City virtually all risk insurance on the contents of City Hall, including the computer center. Motion by Commissioners Stewart and Swanson to approve the purchase of the additional insurance coverage, carried unanimously. Clerk stated she would contact Mr. Bob Hinds of Fulmer Insurance Company. SMALL METER BID CALL Clerk read memo from Water Supt. requesting a bid call for small water meters. Motion by Commissioners Swanson and Stewart to authorize the Clerk to call for bids for small water meters, carried unanimously. TAPE #198 PUBLIC RECOGNITION (B) 3970 Frank Modesct, 146 So. Lafayette stated he has talked with someone about the alley, and wants to know how it can be sold to the individual owner. Commissioners Stewart stated the City can sell if they so desire. Commissioner Swanson stated at one time there was a law that if the street wasn't developed within a certain period of time, it had to go back to the owner. He stated many cities have streets that cannot be developed into proper streets, and they are turning them back to the owners. BILLS Motion by Cc.mmissioners Swanson and Stewart to give blanket approval to vouchers 19092 thru 19096 inclusive in the amount of $34,202.55, and vouchers 19101 thru 19225 inclusive in the amount of $132,898.21, audited by John Ross, carried unanimously. PURCHASE OF ASPHALT MATERIAL IN EXCESS OF BID LIMIT Clerk read a memo from the Street Supt. regarding the necessity of purchasing asphalt materials from Ace Paving. The asphalt plant at North Kitsap Gravel and Asphalt had broken down, and could not be repaired in time to pave for the City on Sept. 26th. To protect the base from the adverse effects of rain, Mr. Brees decided to lay the first lift of asphalt on Naval Ave, from llth to 13th St. At the recommendation of Comm. of Public Works, City Clerk and Asst. City Attorney, after learning of the situation, request authorization to pay $3,680 to Ace Paving for 160 tons of Class B Asphalt. Commissioner Swanson stated that the risk of rain, traffic problems and jeopardizing emergency services necessitated the purchase. Motion by Commissioners Swanson and Stewart to authorize payment of $3,680 to Ace Paving for 160 tons of Class B Asphalt, carried unanimously. TWIN LAKES BYPASS SUPPLY LINE CONTRACT AWARD Clerk read a memo from Water Supt. recommending the contract for the Twin Lakes Bypass Supply Line be awarded to the low bidder, Robison Construction, Company with a bid of $163,582.44. Motion b9 Commissioners Swanson and Stewart to award contract for the Twin Lakes Bypass Supply Line to the low bidder, Robison Construction, Co., carried unanimously. , CITY COMMISSIONERS' MEETING MINUTES September 30, 1980 Page Four PROCLAMATION - FIRE PREVENTION WEEK Clerk read a proclamation of the Mayor proclaiming the week of October 5 thru October ll, 1980 as "Fire Prevention Week" ORDINANCE - FIRST READING - Administration and Enforcement of Zoning Ordinance Clerk read, first reading, "AN ORDINANCE amending Ordinance No. 1792 relating to administration and enforcement of the Zoning Ordinance". Motion by Commissioners Stewart and Swanson to approve Ordinance on first reading, by title only, as follows: Commissioner Stewart, Yes; Commissioner Swanson, Yes. ORDINANCE - FIRST READING - Uniform Mechanical Code, 1979 Edition Clerk read, first reading, "AN ORDINANCE adopting the Uniform Mechanical Code, 1979 edition and repealing the Gas Code and Oil Burner and Liquid Fuel regulations". Motion by Commissioners Swanson and Stewart to approve Ordinance on first reading, by title only, as follows: Commissioner Stewart, Yes; Commissioner Swanson, Yes. RESOLUTION NO. 1876 - CASCADE NATURAL GAS COMPANY Clerk read "A RESOLUTION approving the Site Plan and approving a variance for construction of a building by Cascade Natural Gas Company". Motion by Commissioners Stewart and Swanson to approve Resolution No. 1876, carried as follows: Commissioner Stewart, Yes; Commissioner Swanson, Yes. CREE CONSTRUCTION - Release of Retainage Clerk asked for release of the retainage to Cree Construction upon approval of City Attorney. Motion by Commissioners Stewart and Swanson to release retainage to Cree Construction upon approval of the City Attorney, carried unanimously. TAPE #198 COMMISSIONERS REPORTS (B) 4038 Commissioner Swanson: Commissioner Swanson gave a report of results of the firewood that was taken out of Anderson Creek and Heinz Creek. He stated approximately 765 loads of firewood were taken from Anderson Creek, and approximately 1146 loads from Heinz Creek, which is still open. He stated the people did a good job of cleaning up, and there were no problems with people staying in the proper area. Commissioner Stewart: Commissioner Stewart noted that Shirley Van Hoover and Ken Brees of the Street Dept. were present, stating he saw the screen on the job cost system and was very impressed. He stated what impressed him most was that it showed the per- centage of completion of the job. Commissioner Swanson stated he wished to compliment Dick Hurley and his staff for their dedication and cooperation on this project. Recess 9:45 to 10:35 TAPE #198 HEARING - Vacation of Short Plat 55-79, B & B Investors (B) 4135 Clerk read, B & B Investors has requested a vacation of the referenced short plat, which divided a parcel of land lying between Kitsap Way and Carr Blvd. into two lots. They intend to redivide the original parcel into four lots. Planning Dept. recommends the requested vacation be granted, and that the proposed new sub-division be referred to the normal stated sub-division approval process. Planning Director, Ken Attebery, indicated on the map the area to be vacated. He stated that the applicant originally divided the parcel into two lots and they now want four lots. The law requires the plat must be vacated and start over in this case. PROPONENT Ward Muller, 217 Sidnay Ave., Port Orchard, stated that when the plat was first made, it was part of the cemetery. They had inadvertently platted part of the cemetery, which had already been sold to various people. It was necessary to vacate the original plat and then re-plat a portion. No one spoke in opposition. CITY COMMISSIONERS' MEETING MINUTES September 30, 1980 Page Four Motion ~ Commissioners Stewart and Swanson to approve the vacation of short plat, carried unanimously. Recess 10:40 to 11:00 BID OPENING - Kitsap Way and Sixth Street Improvements Moss Construction, bid bond enclosed, $180,881.00 with alternate bid of $177,396.00. Vall~ Cement Construction, bid bond enclosed, $195,531.50 with alternate bid of $193,831.50. Motion by Commissioner Swanson to award to the low bidder, upon approval of the City Attorney and City Engineer, seconded by Commissioner Stewart, carried unanimously. Meeting adjourned 11:15 A.M. KATHLEEN L. MANDIO APP . ~ · ~ERT B. STEWART, Mayor Protem