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HomeMy WebLinkAbout08/19/80 U~ ~ROVED MINUTES CITY COMMISSIONERS' MEETING MINUTES CO~''~L k ROVED August 19, 1980 AUG 1980 TAPE #195 Regular meeting of the City Commissioners of the City of Bremerton, Washington, (A) 1364 was held in the Council Chambers at City Hall, 239 Fourth Street, on Tuesday, August 19, 1980 at 9:10 A.M., with Mayor Jarstad presiding. Also present were Commissioners Stewart and Swanson, City Clerk Mandio, Asst. City Attorney McCluskey and representatives of the press and radio. Meeting was opened with the Pledge of Allegiance and invocation was given by Mayor Jarstad. MINUTES OF AUGUST 12, 1980 Motion by Mayor Jarstad and Commissioner Stewart to approve minutes as circulated, carried unanimously. SEPARATIONS, NOTICES OF EMPLOYMENT, CHANGES OF PAY STATUS Separations: Nhot Keosiasanio, Cemetery, Extra Help, 5/18/80. Mark Bergsma, Parks & Recreation, Playleader, 8/8/80. Jerry Dotson, Seasonal, Parks & Recreation, 8/8/80. Morgon Johnson, Parks & Recreation, Seasonal, 8/8/80. Donald Rye, Parks & Recreation, Playleader, 8/8/80. Paul Scheer, Parks & Recreation, Seasonal, 8/8/80. Rick Segger, Parks & Recreation, Seasonal, 8/8/80. Dawn M. Woolsey, Data Processing, Temporary Staff Programmer, 8/15/80. Notice of Employment: Suzan Tyne Nagle, Street Dept., Temporary Help, $3.10 per hr., 8/11/80, terminate 8/10/81. Dawn M. Woolsey, Data Processing, Computer Programmer 8A, $6.69 per hr., 8/18/80. Anthony Moore, Water Distribution, Temporary Help (Welder), $8.25 per hr., 8/18/80, terminate 9/29/80. Changes of Pay Status: Frank O. Burton, Police Dept., Mtr Ptm to Sgt, $10.07 to $11.18 per hr., + longevity, 8/18/80. Terrance Welling, Police Dept., 4th Yr Ptm to Motor Ptm, $9.47 to $9.64 per hr., 8/18/80. Robert Pruett, Police Dept., Warrant Server, Step A to B, $5.61 to $5.78 per hr., 8/13/80. Shirley A. Van Hoover, Street Dept., Cost Analyst/Public Works 10C, $7.97 per hr., 8/18/80, provisional for 60 days. Motion by Commissioner Swanson and Mayor Jarstad to approve pay slips as stated above, carried unanimously. PAYROLL VOUCHERS Motion by Commissioners Stewart and Swanson to approve payroll vouchers: Salary Fund, Payroll period 7/21/80 thru 8/3/80, $196,268.38; and Claim fund for same period, $8,717.76, audited by John Ross, carried unanimously. EMPLOYEES' RETIREMENT FUND FOR AUGUST, 1980 Motion by Commissioners Stewart and Swanson to approve employees' retirement fund in the gross amount of $2,738.13, audited by John Ross, carried unanimously. CLAIM FOR DAMAGES Clerk presented Claim for Damages from George Edward Casady in the amount of $500.00. Claim stated his garden was ruined from the spraying of blackberries at Ivy Green Cemetery. Ms. Mandio stated she has requested a report from the Dept. of Agriculture and the claim will be forwarded to the City's insurance com- pany as soon as she receives the report. PURCHASE OF PICK-UP FOR COMMUNICATIONS Gary Heath was present and stated that the Equipment Rental Fund has monies avail- able for the purchase of the pickup for Communications; that the statement made at Council last week that the Equipment Rental Fund was over-expended was not a true statement. He stated they have sufficient funds to purchase the pickup and he requested that authorization to purchase it be granted. Commissioner Stewart stated that the Treasurer's report indicates that this fund is in a deficit condi- tion and he suggested that Mr. Heath discuss it further with Mr. Olney. Motion by Commissioners Swanson and Stewart to approve purchase of pickup, subject to City Auditor's looking at the fund to determine if there is enough money available. Under discussion: Mayor Jarstad noted that these problems could be worked out much better with a staff meeting, rather than hearing it on the news. John Livingston stated that he heard this at an open Council meeting and it was not a news leak. Motion carried unanimously. CITY COMMISSIONERS' MINUTES August 19, 1980 Page two BID AWARD - 17th Street Improvement Clerk read memo from City Engineer, dated August 15, 1980, which recommended that bid for 17th Street Improvement be awarded to Moss Construction Co. in the amount of $41,000.00. Motion by Commissioner Swanson and Mayor Jarstad to follow recommendation of City Engineer and award bid to Moss Construction Co., carried unanimously. WARRANTY DEEDS - R/W on 6th Street Clerk read memo from City Engineer, dated August 14, 1980, attached to which were two warranty deeds from Pacific National Bank of Washington for right-of-way neces- sary fcr improving traffic flow on 6th Street. Motion by Commissioner Swanson and Mayor Jarstad to accept Warranty Deeds, refer to City Attorney for approval as to form, and City Clerk for recording, carried unanimously. EASEMENT-Underground Cable at Gold Mountain Clerk read memo from City Engineer, dated August 14, 1980, attached to which was an Easement for underground cable at Gold Mountain. Motion by Commissioners Stewart and Swanson to grant easement to Puget Sound Power and Light for underground cable fcr KBRO and authorize Mayor and City Clerk to sign for the City, carried unanimously. CONSULTANT SERVICES -Ccmmunity Energy Demonstration Program Clerk read memo from Planning Director, dated August 14, 1980, which stated the Planning Dept. has selected four firms which have submitted proposals for performing task outline; that interviews will be conducted during the period Aug. 20th - 27th. The memo requested that City Council authorize proceeding with the interviews and the submittal of a recommendation to Council of a firm to be retained; that the Energy Office grant provides 100% funding for this project and the Planning Dept. will provide contract management under the grant. Motion by Mayor Jarstad and Commissioner Swanson to authorize proceeding with the interviews and submittal of a recommendation, carried unanimously. CITY PROPERTY AGREEMENT WITH DNR Clerk read memo from Water Superintendent, dated August 14, 1980, which stated the City quit claimed 45 acres from the State in 1975; that the State reserved the right to cut, sell and remove all merchantable timber and there is nothing regarding reseeding, slash burning or any cleanup operations. The memo stated the City is planning to reseed this acreage this winter at its cost and recommended that City Council request the State DNR to cleam up the area so the City can reseed this winter; that the contractor quoted aprice of $135.00 per acre to clean it up. Motion by Commissioner Swanson and Mayor Jarstad that Council write a letter to State and request that they do this clean-up. Under discussion: Commissioner Swanson stated that Chuck Moore should help prepare this letter. Mayor Jarstad stated he thinks sending a letter is proper. Motion carried unanimously. ESCROW AGREEMENT - Block Grant-Forest Ridge Park and Smith Park Clerk presented Escrow Agreement for the Forest Ridge Park and Smith Park (Block Grant) with Suburban State Bank. Motion by Mayor Jarstad and Commissioner Stewart to approve Escrow Agreement and authorize Mayor and City Clerk to sign for the City, carried unanimously. DOWNTOWN REDEVELOPMENT Clerk read letter from Michaele Hosea, Co-President of Smith Neighborhood, dated Aug. 15, 1980, which stated the members of Smith Neighborhood endorse a dowptown redevelopment plan. The letter stated that if the downtown area deteriorates, so will Smith Neighborhood. The letter stated the Smith Neighborhood also endorses any plan that would give the citizens an attractive waterfront for recreational pursuits. This letter is on file in the Clerk's office. FIRE DEPARTMENT BOND LEVY Clerk read memo from Fire Chief, dated Aug. 14, 1980, which stated the proposed Bond Levy should have information made available to the voting public in the form of Voter Information pamphlets. The memo requested that City Council authorize expenditures from the reserve funds to cover all costs of printing and mailing for these pamphlets. Motion by Mayor Jarstad and Commissioner Stewart to authorize expenditures from the reserve funds to cover all costs of printing and mailing Voter Information pamphlets, carried unanimously. -2- CITY COMMISSIONERS' MINUTES August 19, 1980 Page three RESOLUTION NO. 1872 - Allocatinq Funds for Voter Information Pamphlets Clerk read, "A RESOLUTION allocating the funds necessary for the development and distribution of materials to provide voter? of the City of Bremerton with informa- tion concerning City of Bremerton Proposition No. I which is to appear on the September 16, 1980 ballot". Motion by Mayor Jarstad and Commissioner Stewart to pass Resolution No. 1872, carried as follows: Mayor Jarstad, Yes; Commissioner Stewart, Yes; Commissioner Swanson, Yes. ORDINANCE NO. 3601 - Mills-Short/Cloud Rezone Clerk read, second reading, "AN ORDINANCE amending Ordinance No. 3430 (Mills-Short/ Cloud)" Motion by Commissioners Stewart and Swanson to pass Ordinance No. 3601 on second reading, by title only, carried as follows: Mayor Jarstad, Yes; Commissioner Stewart, Yes; Commissioner Swanson, Yes. ORDINANCE, FIRST READING - Fire Department Bond Levy Clerk read, first reading, "AN ORDINANCE of the City of Bremerton, Washington, relating to the authorization of the City of Bremerton to levy an amount equal to twenty-five cents per thousand dollars of the assessed value of real and personal property within the City for a period of six consecutive years for the purpose of providing continuing funding for emergency medical care and emergency medical services including personnel, training, supply and equipment costs; and providing for the submission to the qualified electors in an election to be held on November 4, 1980, in conjunction with the State general election to be held on that same date". Motion by Mayor Jarstad and Commissioner Swanson to approve ordinance on first reading, by title only, carried as follows: Mayor Jarstad, Yes; Commissioner Stewart, Yes; Commissioner Swanson, Yes. PUBLIC RECOGNITION Maria Gallagher, High Street, was present and asked if anything was going to be done regarding the high water and sewer bills. She stated again that she does not object to paying for what she uses, but it is not fair that she has to pay more for the water she does use than those who use more water. She asked if the number of people who are affected by this has bE,en determined and Commissioner Stewart stated that Data Processing has it on their schedule to make this determination and they might have the answer next week. Considerable discussion followed regarding the new rates and it was the consensus of the Council that the rates could not be changed at this time. Ms. Gallagher reiterated that many people cannot afford an additional $2.00 or $3.00 on their bills; that they want to pay their fair share and pay for what they use, but it is not fair that they are being penalized for trying to conserve. Frank Monneset, 146 S. Lafayette, discussed removing brush and trees that block his view and stated he thinks it is the City's responsibility to see that they are removed. Ken Brees, Street Superintendent, stated he does not think the City should cut down trees simply to improve someone's view; that if the trees are a hazard, they should be removed or topped. He stated that if the trees are removed from this particular area, it could create an erosion problem. Discussion followed and Commissioner Swanson requested a week to evaluate the situation and bring a proposal back to Council next week. Meeting recessed from 10:25 A.M. until 10:40 A.M. TAPE #195 KITSAP COMMUNITY ACTION PROGRAM SPECIAL USE PERMIT HEARING (B) Clerk stated the hearing had been advertised, posted and letters of notification sent to residents as required by law. She read Planning Commission Resolution No. 577 recommending approval. She stated 39 advisory ballots were sent, 16 returned with 13 agreeing and 3 disagreeing with the proposal. She then read letter from KCAP, dated July 25, 1980, appealing the special conditions attached to the Planning Commission approval of the Special Use Permit. Commissioner Stewart stated he is concerned about the impact this will have on the neighborhood; that there will be more cars on the street if this is not approved and the neighbors will have to apply for a residential parking permit area. He stated this should be approved to alleviate the parking problem. Ken Attebery, Planning Director, stated the site is across the street from Smith School. He stated the ingress will be from Park St. and egress to the alley and the use of the parking lot will be restricted to KCAP staff only. -3- CITY COMMISSIONERS' MINUTES August 19, 1980 Page four Jim Root, City Engineer, stated the Engineering Dept. will be agreeable to gravel paving with a chemical treatment to keep the dust and stones down. He discussed a storm detention system and stated a catch basin at the entrance of the parking lot should ~e installed. He discussed egress from the parking lot and recommended that the 45 parking angle be removed by the exit and three parallel parking stalls be put there. He stated this would give vehicles more room and egress would be easier. Larry Eyre, Director of KCAP, stated he would like to avoid cutting back on any of the parking spaces; that they can be marked for compact cars and he does not think they will have any trouble enforcing it for compact cars only. He stated the width of the lot will be a full 50 ft. so this will meet the City's standards for 45 parking. He estimated the cost to tie into the existing storm line to be approximately $1,200.00 to $1,500.00. He stated he would like to see the catch basin installed and a line put in where the driveway would be located; that this would cost about $500.00 to $600.00. He stated further he would like to look at the sidewalk to determine if it will have to be made thicker; that vehicles driving over it could weaken it if it is not thick enough. Discussion was held regarding paving the parking lot and it was the consensus of the Council that KCAP work wi th the City Engineer to determine adequate surfacing of the lot. Mayor Jarstad asked that KCAP also work with the City Er~gineer to come up with a better configuration of the parking lot. Motion by M~Lyor Jarstad and Commissioner Swanson to approve Special Use Permit subject to the following conditions: (1) Parking lot sha~ll be developed with ingress and egress as noted on the site plan presented; (2) Parking lot shall be surfaced in a manner acceptable to the City Engineer; (3) Parking stalls shall be marked and appropriate wheel stops provided; (4) Storm drain and a "bubble-up" at the curb shall be as required by the City Engineer provided that the storm drainage system be reviewed in two years to determine if complete connection to the storm sewer would be required; (5) The lot is to be developed in compliance with the Building Code and Zoning Ordinance No. 1792; and (6) Above conditions shall be complied with within 90 days of the approval of the Building Permit for the proposed parking lot or the Special Use Permit ~ill be revoked, carried unanimously. TAPE #195 BREMERTON AREA PLAN HE2RING (B 1054 Mayor Jarstad announced that the hearing regarding the Bremerton Area Plan has been continued from Aug. 12th to take public testimony on the Draft Plan and changes to the Plan suggested by the City Council and to formulate, consider and possibly act on a resolution adopting the Plan. Ken Attebery, Planning Director, announced that there is a sign-up sheet in the back of the room if anyone wished to testify. He stated copies of the ground rules for public participation in the City Council review process and City Council suggested changes are available in the back of the room. He then presented the proposed changes in Set 7, which are on file in the Clerk's office. Mayor Jarstad asked if any member of the Council has a potential conflict of interest with any provision of the Draft Plan and no one did. He then asked if any member of the public wished to object to participation of any member of the Council in the discusion or vote on any provision of the Draft Plan on the basis of a potential conflict of interest and no one objected. Motion by Mayor Jarstad and Commissioner Stewart to accept proposed changes as set out in Set 7, carried unanimously. Discussion was held regarding preparation of the map and Commissioner Stewart asked if the Planning Dept. felt the old map could be used until a new one is developed. Mr. Attebery stated that using the old map would make it difficult to determine which policy statement would be appropriate. He stated that it would ben.difficult to make a decision using the old map and the new polic9 statements without appearing to be ambiguous. Commissioner Stewart stated he does not think that using the old map would be a hindrance to the Council in making a decision. Mr. Attebery stated that the zoning ordinance and zoning map will remain in effect until a new map is prepared. He stated further that their immediate next step is to begin preparation on a new map. Mr. McCluskey stated the comprehensive map has to be deleted as the controlling comprehensive plan; that the old comprehensive map can be used as a tool, but it cannot be considered the comprehensive map once the new policy statements are adopted. It was the consensus of the Council that the old map used as a tool for reference only. Motion by Mayor Jarstad and Commissioner Swanson that no further public hearings on the Bremerton Area Plan are necessary, carried unanimously. -4= CITY COMMISSIONERS' MINUTES August 19, 1980 Page five Motion by Mayor Jarstad and Commissioner Swanson to incorporate Sets I thru 7 in the Plan, carried unanimously. Motion by Commissioners Swanson and Stewart to instruct the Planning Dept. to have the new map prepared within 6 months for presentation to the Planning Commission, carried unanimously. Mr. Attebery presented the proposed resolution adopting the New Bremerton Area Plan and explained the content. Mayor Jarstad thanked the citizens and staff who worked so hard on the Plan. Motion by Mayor Jarstad and Commissioner Swanson that the adoption of the proposed resolution be considered next week and that it be circulated to anyone who wants a copy, carried unanimously. Meeting recessed from 12:00 noon until 12:10 P.M. BILLS Motion by Commissioner Stewart and Mayor Jarstad to give blanket approval to vouchers 18392 thru 18490 inclusive in the amount of $182,004.31 and vouchers 18384 thru 18389 inclusive in the amount of $47,139.50, audited by John Ross, carried unanimously. OFF-DUTY POLICE OFFICER AT EVERGREEN PARK Clerk read letter from Michaele Hosea, Smith Neighborhood Association, dated Aug. 15, 1980, thanking the City Council for their help in acquiring the off-duty police officers at Evergreen Park. This letter is on file in the Clerk's office. COMPUTER OPERATOR I REVISED JOB DESCRIPTION AND PAY GRADE CLASSIFICATION Clerk read memo frcm Personnel Director, dated Aug. 19, 1980, attached to which was a revised job description for the position classification of Computer Operator. Th(: letter recommended that the pay grade be classified as Pay Grade 6 ($5.95 to $6.51 per hr.). Motion by Commissioners Stewart and Swanson to approve revised job description and pay grade 6 for Computer Operator, carried unanimously. TIME EXTENSION - Timber Sale (Hahn Logging) Clerk read memo from Water Superintendent, dated Aug. 18, 1980, which stated that Mr. Hahn has requested another time extension to Sept. 30, 1980. The memo stated that if the time extension is granted, it will benefit the City by squaring off the area covered by this sale and making it better for the reforestation plan; that there will still be plenty of time for the crews to slash burn, etc. before the reseeding operation. Mr. McCluskey stated that he had discussed this with Chuck Moore and it was Mr. Moore's understanding that the penalty would be 10% of the performance bond, but the contract stipulates that the penalty will be 10% of the contract price which amounts to $8,043.33. He stated the City does not have to assess a penalty, but if a penalty is assessed, it has to be at least 10% of the contract price. Commissioner Stewart stated it was his understanding that the City can no longer assess penalties and Mr. McCluskey stated that he would investigate that particular situation. Motion by Commissioners Swanson and Stewart to grant time extension to Sept. 30, 1980, subject to 10% penalty of the contract price. Under discussion: Mayor Jarstad stated he is concerned that no one has talked to Mr. Hahn regarding the amount of the penalty. He stated the penalty negates the recommendation of Mr. Moore, who thought the penalty would be approximately $2,000.00. He stated further that he thinks it is to the City's advantage to grant a 30-day extension without the penalty. Mr. McCluskey noted that Mr. Hahn was agreeable to the $2,000.00 penalty. He stated that the extension can be granted without a penalty, but if the penalty is less than 10%, the contract would have to be modified. Commissioner Swanson stated that Mr. Hahn did receive one extension. He suggested approving the extension with the 10% penalty and requesting Mr. Moore to discuss the amount with Mr. Hahn. Question was called and motion carried unanimously. COMMISSIONERS' REPORTS Commissioner Stewart: 1. Discussed NSF checks and stated the Court is handling that problem very well. He stated he likes the way the Court is handling it. 2. Discussed the TV cable and stated he contacted two individuals to check the clarity of transmission. He stated it will cost approximately $200.00 a day to check the clarity and he thinks it can be done in one day. He stated he will go ahead and have this done. -5- CITY COMMISSIONERS' MINUTES August 19, 1980 Page six 3. Discussed the generator that has been proposed for Casad Dam and stated he thinks the City should own the generator and the pipe; that he does not think it should be under dual ownership. Mayor Jarstad explained that the reasoning behind the proposal for dual ownership considers who is best able to service each portion of the project. Commissioner Stewart stated it is a better operation if the City has complete ownership. Commissioner Swanson: He stated that DOE is presently reassessing the minimum flow in ~treams; that hopefully they will not do anything to Union River. He stated he is waiting to see what their recommendations are and whether the report will have any effect on available water. City Attorney: Stated the decision in the Ron Scott case has been upheld and the Court ruled against Scott. Mayor Jarstad: 1. He discussed the pool roof and stated it looks like a brand new pool. 2. Discussed the number of arrests made over the weekend and stated most of the arrests were directly related to the problems caused by cruising. He stated the police will continue to enforce the laws. Meeting adjourned at 12:50 P.M Kathleen L. Mandio, City Clerk Approved: ~ars~t~d~ -6-