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HomeMy WebLinkAbout04/28/81 MAY § 198! CITY COMMISSIONERS' MEETING APRIL 28, 1981 Regular meeting of the City Commissioners of the City of Bremerton, Washington, was held in the Council Chambers at City Hall, 239 Fourth Tape 214 Street, on Tuesday, April 28, 1981 at 9:00 A.M. with Mayor Glenn Side 1 Jarstad presiding. Also present were Commissioners Tom Swanson 1617 and Bob Stewart, City Attorney Terry McCluskey, City Clerk Kathleen Mandio, and members of the press and radio. Meeting was opened with the Pledge of Allegiance and the Invocation was given by Dave Edwards of the Bremerton Foursquare~Church. MINUTES OF BLOCK GRANT HEARING A~ril 20, 1981 Motion by Mayor Jarstad and Commissioner Stewart to approve the minutes of the Block Grant Hearing as presented, carried unanimously. MINUTES OF REGULAR MEETING April 21, 1981 Motion by Mayor Jarstad and Commissioner Stewart to approve the minutes of the regular meeting of April 21, 1981 as presented, carried unanimously. SEPARATIONS, NOTICE OF EMPLOYMENT, CHANGE OF PAY STATUS John R. Ross, Termination of Temporary Employment, City Auditor, effective 4-21-81. Troy Alan Hill, Seasonal, effective 4-27-81, $3.50 per hr. Mark Morris Churchman, Seasonal, effective 4-27-81, $3.50 per hr. Ty Garland, Seasonal, effective 4-27-81, $3.50 per hr. Scott B. Orr, Seasonal, effective 4-27-81, $3.50 per hr. Beth Johnson, Corrections Officer, 5A to 7A, $6.29 to $7.08 per hr. David Hughes, Corrections Officer, 5A to 7A, $6.29 to $7.08 per hr. Cherry Soule, Corrections Officer, 5A to 7A, $6.29 to $7.08 per hr. Robert Forbes, Corrections Officer, 5A to 7A, $6.29 to $7.08 per hr. Joe Stadler, Meter Technician/Collection, 9B to 9C, $8.21 to $8.46 per hr. Motion by Commissioners Stewart & Swanson to approve separations Change of Pay Requests and Notices of Employment, carried unanimously. At this time City Clerk introduced to the City Council, Mr. Bob Dantini, City Auditor. HIRING SPECS FOR CITY ENGINEER CLASSIFICATION City Clerk presented memo from Personnel Director regarding hiring specifications for City Engineer Position Classification and Assist- ant City Engineer Salary Adjustment, recommending a salary adjust- ment for the Assistant City Engineer's position that will bring the position to a level which will reflect a salary differential of $4,500-$5,500 between the two positions. Motion by Mayor Jarstad and Commissioner Stewart to accept the recommendation as presented for the City Engr. position and defer action on Asst. City Engr. position, carried unanimously. TRACTOR BACKHOE BID DISCUSSION Clerk stated that since the award of the Tractor Backhoe bid last week, to the second lowest bidder Cascade Tractor, she had been contacted by Mr. Jim Hodges of Smith Tractor and Equipment Company, and she stated he wished to discuss a few of the specs with the Council. Mr. Jim Hodges addressed the Council regarding the areas of difference in his bid as compared to the specs in the areas of (1903) clutch size, reversing mechanism, bucket size diameter. Commissioner Swanson stated he would like to look at both specs and he would like to discuss this with Mr. Moore. · Motiontby C~n~miss~on~r Swanson and Mayor Jarstad to have City Clerk suspend any action on this bid for one week pending review of the situation, carried unanimously. CLAIMS FOR DAMAGES - SANDRA L. BALLESTEROS & GEORGE H. VOGEL Clerk presented Claim from Sandra Ballesteros in the amount of $52.50 for damage to chain link fence. Also presented was Claim from George H. Vogel in the amount of $212.81 for rock damage to his car windshield. Clerk stated these would be turned over to Insurance Co. pending department reports. City Commissioners Report April 28, 1981 Page Two LETTER FROM WILLIAM AMO RE BLUE RIBBON TASK FORCE Clerk stated Council had received a letter from Mr. Amo regarding the Blue Ribbon Task Force Committee, with attached list of names of persons who would be willing to serve on this committee. Copies of this letter had been distributed to the Commissioners~and Clerk stated this would be on file in the Clerk's office. LETTER FROM COMMISSION FOR THE BLIND RE VENDING MACHINES Clerk read a letter from the Commission for the Blind requesting consent and approval to have the vending machines in the control of the City operated in compliance with RCW 74.17, the vending machines at the swimming pool and in the City Hall would be involved. Clerk stated at present the proceeds from the machines at the swimming pool go back into the swimming pool fund and those from the City Hall go into the Police Benefit Fund for their programs. It was recommended that the City Attorney check into this further, and report back to Council. STORM WATER DETENTION AGREEMENT - NATIONAL BANK OF WASHINCTC~ Clerk read memo from City Engineer requesting a storm water detention Agreement between the Bank and City be signed, for a period of time not to exceed five years from the date of the Agree- ment. Motion by Commissioners Swanson and Stewart to approve the Detention Agreement and authorize the Mayor to sign, carried unanimously. GRANT INCREASE REQUEST - BREMERTON SEWERAGE IMPROVEMENTS Clerk read memo from City Engineer with attached contract amendments No. 7 and 8 which in turn form Grant Amendment No. 2. to request a grant increase from DOE for development of plans and specifications for sewerage improvements with recommendation they be approved. Motion by Commissioners Swanson and Stewart to approve the request for grant increase as presented, carried unanimously. SURPLUS EQUIPMENT - POLICE DEPARTMENT Clerk read memo from Police Department declaring surplus four type- writers and one paper shredder which had been replaced by new equip- ment, with recommendation that the typewriters be sold to the Holly Ridge Developmental Disabilities Corp. for $1.00 each. City Clerk is to check into the condition of the typewriters and make a recommenda- tion back to Council. Motion by Mayor Jarstad and Commissioner Stewart to approve surplus be disposed of in the best interest of the City, carried unanimously. BID AWARD - TIMBER SALES Clerk read memo from Chuck Moore, Water Superintendent, re bid award of Timber Sales, recommending awarding Timber Sale 1-81 to Weyerhaeuser for $365,840.00 and Timber Sale 2-81 to Burley Creek Trucking Inc. for $91,333.00. Memo stated that timber market is down this year due to the Mt. St. Helens' timber, and that Timber Sale 1-81 will be harvested in 1982. Timber Sale 2-81 is a sale to clean up and put an area back into production, had only one bidder and will be logged in 1981. Mr. Moore stated that they were pleased with the bids, as they were 50% over what they figured they would receive this year. Commissioner Stewart feels we should wait for next year to see what prices are going to be like. Mayor Jarstad felt we should back off to when bidding is on the upswing. Commissioner Swanson stated we should consider holding and rejecting all bids on Timber Sale 1-81; Timber Sale 2-81 needs to be cleaned up and converted back. Motion by Commissioner Swanson and Mayor Jarstad, to award Timber Sale 2-81 to only bidder, Burley Creek Trucking Inc. for $91.333.00; and to reject all bids on Timber Sale 1-81, carried unanimously. City Commissioners Report April 28, 1981 Page Three (2280) 9:30 A.M. - GROUP HOME - HOPE STREET Clerk stated that the residents ~listed on the petition had been sent letters advising them of this scheduled item on the agenda. Clerk read that portion from the memo of the Planning Director's memo of April 13, 1981, regarding results of an advertised public hearing on this issue held April 8th, stating that they felt there was no improper application of the Zoning Ordinance and essentially recommending that no action is necessary in this case, but that Council take some action on the Planning Commission recommendation. Options are: 1. Accept the recommendation of the Planning Commission and take no further action. 2. Review the case record, including the Planning Commission recommendation and arrive at an independent conclusion without a public hearing. 3. Call a public hearing and review the circumstances of the case including the Planning Commission recommendation and arrive at an independent conclusion. Clerk also read a petition which had been received containing 132 names stating their approval of the proposed group residence for five mentally retarded adults at 1322 Hope Street. Mayor Jarstad asked if there was any public input, and there was no one from the audience to come forward. Commissioner Stewart stated he felt the Ordinance needs to be updated to further define Group Home as they could also pertain to drug rehabilitation homes, etc. Ken Attebery stated the Planning Commission has held one planning session regard- ing proposed change of Ordinance and that some recommendations should be coming out within the next six weeks. Motion by Mayor Jarstad and Commissioner Swanson to concur on the recommendations of the Planning Conditions findings, carried as follows: Mayor Jarstad, yes; Commissioner Stewart, yes; Commissioner Swanson, yes. Mayor Jarstad stated he wished the Group Home effort the best of success. COMMISSIONERS' REPORTS: Commissioner Stewart spoke on the status of the tax-exempt bonds and interest rates, feeling that they should be substantially lower later in the year. He felt that the remodeling project of the fire station would be best held off until later on. If need be, we could use variable floating bonds or registered warrants. He feels the best option is to hold back on the remodeling and use grant money to go ahead with purchase of fire station land. The Mayor stated they are working within that philosophy in establish- ment of the west side fire station. He feels we should be under way on this project as soon as possible as it serves the Navy personnel and we have Trident Funds of $300,00 from government funding. City Clerk read letter from H. Jackson Shirley & Co. regarding status of tax-exempt bonds which also recommended the City hold off on their bond issue until a later date. Mayor Jarstad discussed the meeting with DOE regarding the sewers. He stated there is no hope of future dollars unless you are an industrial urban area and we do qualify. He stated we will proceed making those improvements that are most critical to the system. City Commissioners Report April 28, 1981 Page Four OUTSIDE UTILITY AGREEMENT Clerk presented an Outside Utility Agreement with the Projects West Ltd. which purpose of the Agreement is to replace the Agreement recorded under Auditor's File No. 989826, stating the City Attorney had reviewed this document and felt the interests of the City would still be protected, as it basically was a change of language updating the Agreement. Motion by Mayor Jarstad and and Commissioner Stewart to accept this revised Outside Utility Agreement as presented, carried unanimously. 10:00 A.M. - BID OPENING AIR COMPRESSOR Sahlberg Equipment, Inc., No bid at this time Fray Equipment Co., Inc., New: $10,744.24; Used: $15,620.28, It was later stated that it was a clerical error and that the prices were reversed. UNDERGROUND PIERCING TOOL Fray Equipment Co., Inc, Bid Bond, $8,883.11 DUCTILE IRON PIPE, Various Sizes Tsubota Steel & Pipe Co., Inc, Bid Check, Bid $49,606.51 United States Pipe & Foundry, Bid Bond, $43,614.52 Pacific States Cast Iron Pipe Co., Bid Bond, $44,500.62 Motion by Commissioners Swanson and Stewart to refer the above ~i~s to the Purchasing Agent and Department Supervisor for their recommendation and approval, carried unanimously. CONTRACT BETWEEN CITY/COUNTY RE DETENTION/INCARCERATION OF CERTAIN INDIVIDUALS Clerk presented a Contract Between the City of Bremerton and Kitsap County Regarding the Detention/Incarceration of Certain Individuals. This is to establish housing of County prisoners with misdemeanor charges in the City Jail at a rate of $30.00 per day, after 1-82 the rate will be $35.00 per day, work release charged at a rate of $20.00 per day. At this time the City owes to the County a fee of $4520.00 for housing certain female prisoners for the period of 4-9-79 to 10-24-80 and that the County owes the City $15,200.00 for the incarceration of certain prisoners for the period of March 1, 1980 to February 28, 1981, the difference owed to the City is $10,680.00. Tape 214 This amount shall be a credit to the City against those future amounts Side 2 owed to the County as a consequence of this Agreement. The Mayor 0010 presented some facts and figures he had obtained from the City of Bellevue which showed that on a per capita basis, Bremerton processed more warrants, 3447 compared to 2582, and Bellevue has a police staff of 102. Motion by Commissioner Stewart and Mayor Jarstad to approve the Contract as stated above to house certain individuals and to offset certain charges owed between the City/County, carried unanimously. MILLIMAN & ROBERTSON INC. - ACTUAL VALUATION OF BREMERTON EMPLOYEES' RETIREMENT SYSTEM Clerk stated that they were in receipt of a letter from Milliman & Robertson re Bremerton Employee's Retirement System and that copies had been distributed to the Commissioners prior to Council. This will be kept on file in the Clerk's office. INSTALLATION OF PROTECTED CR©SSWALKS-BURWELL AND ON FOURTH STREETS Clerk read memo from Engineering and Police Traffic with attached sketches denoting the construction of raised pedestrian crosswalk entrances; one on 4th between Sears and Getchmann Insurance; the other on Burwell between Penney's and Scotty's Tavern. These entrances are proposed in order to clearly define an area to both sides of the crosswalk where parking is prohibited, install handicapped ramps and to provide a protected area to the edge of the traveled way for pedestrians to cross the street. Motion by Commissioners Swanson and Stewart to recommend approval of these crosswalk revisions as proposed, w~t~ funding to be provided from the Street Department Budget, carried unanimously. City Commissioners Report April 28, 1981 Page Five PROCLAMATIONS Clerk read Proclamation stating that the week of May 4 to May 8, to be "SPRING CLEAN-UP, PAINT-UP, FIX UP WEEK". Also read was Proclamation stating the month of May 1981 as "SENIOR CITIZENS MONTH". ~RDINANCE RE CITY OF BREMERTON SEWER SERVICE CHARGES Clerk presentea for first reading, AN ORDINANCE relating to the City of Bremerton sewer service charges. Motion by Commissioners Swanson and Stewart to approve on first reading, carried as follows; Mayor Jarstad, yes; Commissioner Stewart, yes; Commissioner Swanson, yes. DR. GORDON ORDINANCE RE REZONE R-1 to B-2 Clerk presented for first reading, AN ORDINANCE amending the use and area maps of Ordinance No. 1792, Dr. Gordon, rezone from R-1 to B-2. Motion by Commissioner Stewart and Mayor Jarstad to approve on first reading, carried as f~llow~; Mayor Jarstad, yes; Commissioner Stewart, yes; Commissioner Swanson, yes. "13 (c) AGREEMENT - UMTA Clerk presented to Council Agreement Pursuant to Section 13 (c) Of The Urban Mass Transportation Act of 1964, as Amended, with statement of review from Assistant City Attorney, J. Sells, stating that if the document is not authorized, that it would appear that funding would not be available. Motion by Commissioners Stewart and Swanson to approve the document, carried unanimously. LETTER FROM MILLIE E. PATTERSON Clerk read to Council a letter from Millie E. Patterson concerning the intersection at Lebo Blvd. and Wheaton Way, stating she feels this is a very dangerous intersection and feels a traffic light should be installed as soon as possible. City Clerk was directed forward this to Police Department and Engineering for recommendation. APPLICATION FOR SEXT©N'S TAVERN & BEER GARDEN Clerk read memo from Deputy Chief Joe Shoemaker regarding the application for an outside beer garden addition, with attached survey report. Recommendation was for a condition of no outside music or speakers contingent upon a 90 day trial period and if any complaints are received, that it not be extended following the test period. Mayor Jarstad stated he would like to go out and look this over himself and this application is tabled for one week pending the Mayor's report. MEMO RE LABORATORY EQUIPMENT FOR NITROGEN ANALYSIS IN SLUDGE & SOIL SAMPLES Clerk read memo from Superintendent of Wastewater Facility stating that in compliance with Agreement with McCormick Land Co. and the Health Department, both require that nitrogen content of sludge being applied must be monitored. This could be done by sending samples off at a rate near $150.00 plus transportation costs, plus additional soil analysis for nitgrogen only would run another $1000 to $1500. Alternate proposal would be to purchase the necessary apparatus and do our own testing. Initial costs would be approximately $2700 with annual costs to be around $100 to $150. It was recommended that we proceed to purchase the necessary laboratory equipment for Kjeldahl Nitrogen determinations. Motion by Commissioners Swanson and Stewart to approve the purchase of the necessary laboratory equipment to do nitrogen analysis in sludge and soil samples, carried unanimously. City Commissioners Report April 28, 1981 Page Six BILLS Clerk presented Special Voucher No. 23078 in the amount of $2100.00 and audited by Bob Dantini, and Regular Vouchers No. 23083 to 23244, in the amount of $227,393.45, audited by Bob Dantinia. Motion by Commissioners Stewart and Swanson to approve Special Vouchers and Regular Vouchers in the amounts presented, carried unanimously. General Claim for FICA for Pay Period 4-12-81 was also presented, in the amount of $9453.44. Claim for Payroll for Pay Period 4-12-81 was presented in the amount of $213,930.72. Motion by Commissioners Stewart and Swanson to approve Claims as presented, carried unanimously. Mayor Jarstad stated that in regard to the letter presented by Mr. Amo to Council with attached list of names, he would call the persons on the list, and would return to Council next week with (609) his recommendations. It was felt that a recommendation of five names would be adequate. He asked the other Commissioners to review the list. 10:50 A.M. - REHEARING - MATHWIG/LINDSEY/FONTANA Clerk read at this time a memo from Chairman Field Ryan of the Bremerton Planning Commission regarding the Kitsap Way Right-of-Way. This expressed the concern over the future development of that area and stressed that it be based on the policies of the Bremerton Area Plan and not on a piecemeal basis. Bill Parker, City Engineer, stated the corner property at Shorewood (657) Drive was the most important of all the land involved in this request, and that both Mr. Lindsey and Mr. Mathwig were present at the hearing. Mr. Gary Lindsey, stated they would like to make a trade of land with the Council. They would trade a strip along Shorewood Drive for a strip on Kitsap Way, and the balance of the difference of land, approximately 300 sq. ft. would be bought from the City at the fair market value of $7.76 per foot or a cost of approximately $2367.00. Commissioner Swanson stated one of the things Engineering Department has looked at from the past is that it would like to retain the amount of right-of-way as originally designated, 120' and sell back to the property owner that which the City is unable to use and replace the land on the assessment roles. Motion by Commissioners Swanson and Stewart to vacate that portion of k-~sap Way stated by the Engineer (1205 Sq. ft.) and acquire the necessary right-of-way on Shorewood Drive (900 sq. ft.) and sell the additional right-of-way desired by Mr. Lindsey and Mr. Mathwig at the fair market value of $7.76 for approximately 300 sq. feet, carried unanimously. Mr. Parker stated that Engineering had always wanted to establish a width policy on Kitsap Way and feels that we are reasonable on this approach. This would include right and left turn lanes, a 6' bicycle lane on each side, sidewalks, a utility strip on both sides. Motion made by Mayor Jarstad and Commissioner Stewart to deny the Fontana request, as he was not present, carried unanimously. City Commissioners Report April 28, 1981 Page Seven NEIGHBORHOOD APPOINTMENTS TO KITSAP LAKE WATER QUALITY STUDY TEAM Clerk read memo from Bob Theroux stating he had been contacted by a representative of the Kitsap Lake Neighborhood Association and the Kitsap Lake Environment Association who had asked to have a representative on the advisory team to work with the consultants on the Kitsap Lake Water Quality Study. It was stated that the screening committee made up of City Departments was formed and that they would welcome the representatives onto the committee. Motion by Mayor Jarstad and Commissioner Stewart that we follow the recommendation of adding a representative from each of the above groups to the Study Team, carried unanimously. Adjourned at 11:15 a.m. KATHLEEN L. MANDIO, CITY CLERK APPROVED: · JARS A~, MAYOR