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HomeMy WebLinkAbout02/02/821'ap,:: I~246 "] sido 1416 COUt L APPDm FEBRUARY 2, 1982 Regular meeting of the City Commissioners of the City of Bremerton, Washington was held in the Council Chambers at City Hall, 239 Fourth Street, on Tuesday, February 2, 1982 at 9:00 a.m. with Mayor Gene Nelson presiding. Also present were Commissioners Bob Stewart and Tom Swanson, City Clerk Kathleen Mandio and City Attorney Bill Broughton Also present were members of the press and radio. The meeting was opened with the Pledge of Allegiance and the Invoca- tion was given by Mayor Nelson. Mayor Nelson introduced the new City Attorney, Bill Broughton, to the Council. MINUTES OF JANUARY 26, 1982 Motion by Comnissioners Stewart and Swanson to approve the minutes of January 26, 1982 as presented, carried unanimously. NOTICES OF EMPLOYMENT, CHANGE OF PAY STATUS, SEPARATIONS Sharon Moore, Extra Help, General Facilities, $3.35 per hour, effective 1-26-82 Sandra L. Jordan, Seasonal-Instructor, Parks & Rec., $5.00 per hr. effective 2-22-82 Carole J. Shreeve, from Conf. Sec. to Conf. Sec. plus AA Officer, Executive Office, from $7.44 to $8.16 per hr. effective 2-1-82 Vicki Battermann, from Dept. Sec. plus AA Officer to Dept. $ec., Fire Dept., from $8.08 to $7.36 per hr., effective 2-1-82 Terry McCluskey, City Attorney Department, Resigned effective 1-31-82 Dyan M. Shea, Extra Help, Treasurer Dept., Terminated 2-1-82 Motion by Commissioners Stewart and Swanson to approve the Notices of Employment, Change of Pay Status and Separations as presented, carried unanimously. ~I. AMO LETTER Clerk read letter from Wm. Amo stating he will be in Washington D.C. until the end of June and wished to be excused from the Planning COwmission meetings during that time. Motion by Mayor Nelson and Commissioner Stewart to approve the absence, carried unanimously. BOY SCOUTS OF AMERICA ANNUAL PARADE Clerk read a letter from Mr. Hastings, District Director of the Boy Scouts of America requesting parade approval. He had contacted Police Traffic and had their approval and support for the event. Motion by Mayor Nelson and Commissioner Stewart to approve the request for the annual parade, carried unanimously. CLAIM FOR DAMAGES - Larry & June Baughn Clerk presented a Claim for Damages on behalf of Mr. & Mrs. Baughn for destroyed jewelry in the amount of $900. Discussion followed and it was felt this claim should be held over one weeksfor further report- ing. PETTY CASH FUND Clerk read a memo from City Auditor stating since Mr. Marangi had retired, the petty cash fund had been turned over to the City Treasurer without exception. A new petty cash system is in the process of being designed and this will be forthcoming soon. City Commissioners Meeting February 2, 1982 Page Two MEMO FROM CIVIL SERVICE RE NEW POSITION CLASSIFICATION Clerk read memo from Civil Service recommending the establishment of the position classification of Legal Secretary, for the Legal Department. Discussion followed. Motion by Mayor Nelson and Commissioner Stewart to approve the po'~ion classification of Legal Secretary, with attached job description, carried unanimously. REQUEST FOR POSITION RECLASSIFICATION Clerk read memo from Civil Service to approve a position reclassifica- tion for four employees from Office Assistant II to Office Assistant Sr., in the Police Department. Discussion followed and it was felt that responsibility factors were equal to others assigned in this capacity. Motion by Commissioners Stewart and Swanson to approve the reclassification, carried unanimously. TRAFFIC SIGNAL CONTROL Clerk stated this bid award had been returned to council for further consideration. Commissioner Swanson stated he would like to have this tabled as he was working with the State regarding this matter, as it is located on a state highway. He wanted to determine where the money is coming from before awarding the bid. This will be an agenda item on February 16, 1982. BURROUGHS MAINTENANCE CONTRACT Clerk presented a Burroughs Maintenance Contract for the year 1982. Discussion followed and it was felt that further effort should be to contact other companies for their service proposals and fees. 6th & NAVAL S~REET IMPROVEMENT PERMISSION TO ADVERTISE Clerk read memo from City Engineer requesting approval to go for bid on the 6th & Naval Street Improvement Project. Plans and specs are complete and funding has been allocated, both Federal monies and the City's ½¢ Gas Tax. Motion by Commissioners Stewart and Swanson to advertise for bid for this project~ carried unanimously.. 6th & MONTGOMERY INTERSECTION IMPROVEMENTS Clerk read memo from City Engineer requesting council approval in executing the attached agreement forms for the above project with DOT. Motion by Commissioners Swanson and Stewart to approve the agreement forms for the above project, carried unanimously. OUTSIDE UTILITY AGREEMENT - THOMPSON Clerk presented an Outside Utility Agreement from Biltie Thompson at 2619 Perry Avenue for approval. Motion by Commissioners Swanson and Stewart to approve the agreement as presented, carried unanimously. CONTRACT #2136, WHEATON & SHERIDAN Clerk read memo from City Engineer with attached Change Order #! in the amount of $313.50 due to a change of coudition in the original contract. The money will come from the % cent Gas Tax Fund and will be reimbursed by the DOT. Motion by Commissioners Swanson and Stewart to approve the change order as presented, carried unanimously. SURPLUS EQUIPMENT TRANSFER Clerk read memo froin Assistant Chief Ericksoncrequesting transfer of one Microfisch reader, Model #3353 from Treasurer's office to the Fire Department. Motion by Mayor Nelson and Cummissioner Stewart to approve the request for equipment transfer, carried unanimously. City Commissioners Meeting February 2, 1982 Page Three CALL FOR BID (6) NEW TRANSIT VEtIICLES C'ierk read memo from Grants Administrator requesting approval'to call for bids on 6 new transit vehicles to be financed through a #1819 recent grant award from the UMTA in the amount of $800,000. Motion by Commissioners Stewart and Swanson to approve the request to call for bids, carried unanimously. REMOVE PARKING ON OAK, EAST SIDE, ACORN TO LEBO Clerk read memo from Capt. Brown requesting approval to remove the parking on Oak, east side, from Acorn to Lebo. The request was based on fact that the street is very narrow and persons parking there have to use the sidewalk in order to make the street passable. Residents have been contacted and they concur with this request. Discussion followed and it was felt that this should be an agenda item February 9, 1982, with the residents of the area contacted and urged to attend the meeting and given .their input. "NO PARKING" SIGNS ON CRAWFORD DRIVE Clerk read memo from Capt. Brown requesting approval to install "No Parking" signs on the west side of Crawford Drive, which is located in the vicinity of the Holiday Inn. Numerous complaints have been received and the residents in the area concur with this action. Motion by Commissioners Swanson and Stewsart to approve this request, carried unanimously. SALE OF 1967 VAN Clerk stated she had been in contact with Ms. Patricia Reed on the Pasco Animal Control exp'ressing interest in the purchase of the 1967 Van. Ms. Reed was willing to purchase the van for $500 and appropriate action would be taken upon receipt of funds. Motion by Mayor ~]elson ~nd Commissioner Stewart to approve the sale of the van, carried unanimously. RESOLUTION NO. 192'7 RE POLICIES & PROCEDURES Clerk read A RESOLUTION relating to establishing Policies and Proced- ures deemed in the best interest of the City and to implement an effective system of internal controls. Motion by Commissioner Stewart and Mayor Nelson to pass Resolution No. 1927 as presented, carried unanimously. ORDINANCE NO'. 3677, RE PUBLIC WORKS, for 2nd reading Clerk read Ordinance No. 3677, relating to the standard specifications for Public Works in the City of Bremerton and amending Section 1 of Ordinance No. 2742 for second reading. Motion bv Commissioners Swanson and Stewart to pass Ordinance No. 3677 on second reading, carried unanimously. CLAIM Motion by Commissioners Stewart and Swanson to approve Retiree Payroll Claim in the amount of $37,853.80, for the month of January , carried unanimously. CALL FOR BIDS - REMODELING PROJECT OF MAIN FIRE STATION Clerk stated she would like to bring up the Call for Bid for the remodeling project of the Main Fire Station. The bids for the new fire station came in much lower than expected and there would be ample funds available for the remodeling project. Discussion followed and it was felt that we should proceed on this project. Motion by Commissioners Swanson and Stewart to call for bids on the remodeling project of the Main Fire Station, carried unanimously. City Commissioners Meeting February 2, 1982 Page Four 9:30 A.M. PUBLIC RECOGNITION Bill Amo, discussed the adopted charter change and the proposal for a board of freeholders and urged the mayor not to frustrate the efforts of the people in pursuing another change. He stated it has been proven aBoard of Fre~lders can rarelycomeupwithanacceptable form of Mayor Nelson stated he has always advocated a n~w form of govern- government and feels it is best for the community. It does appear ment. that the people are desiring a change, but does not feel the present issue is fair and equitable to all within the areas, and that the City Charter has many areas that need to be updated. He has in the past supportedelecting 7council n~_mbers rather than9. Commissioner Stewart stated that only 41% of the people voting, v~ted for the ballot request and he indicated they were not sure just' what they were voting for. ~ Lou Long,stated that whether or not the issue was understood, it did indicate the people were wanting a change in the form of govern- ment. She also brought up the discussion regarding outside utility agreements and her resolution she had presented to council in April of 1981. Mayor Nelson stated he would look into her resolution next week. 10:00 a.m. - BID OPENINGS SEEDLINGS Olympic Forestry Co., Inc., Lacey, Wa. Bid Check, $215.10 per 23,000 douglas fir Weyerhaeuser Co., Bid Check, $~O per 23,000 TIRES, TUBES, RECAPS Kitsap Tire Center, Bid Check, Price list attached Shaub-Ellison Co., Bid Check, Price List attached Settle & Sons Tires, Bid Check, Price list attached MotiOn by Mayor Nelson and Commissioner Stewart to refer the bids to the appropriate departments for their review and recommendation, carried unanimously. #2465 Ray McMackin, came to discuss the issue of the amusement devices tax and stated he would like to express his apology for past comments and stated he would like to see what sort of an amendment could be worked out on this ordinance. He felt the issue had been clouded by the incorporation of video games into the classification with foos ball pool and shuffleboard. He would like to work for some equitable fee rather than a 500% fee increase. John Clark,License Inspector for Washington State Liquor Beverage ~sociation, stated there are problems here and wished to give some input into the discussion. He stated the tavern industry is on the decline due to increased overhead. He stated there is a lot of mis- conception regarding money earned at these establishments and stated that the tavern industry is the highest taxed and regulated industry in the liquor business. He suggested a $25 location fee and another $25 amusement fee for each device, for a total of $50 instead of the $125.00 fee in effect at present. Mike Denton, 1611 Wheaton Way, wanted to discuss a compromise and discussed a master license for amusement devices in addition to the location fee. Mayor Nelson stated he was not against compromise but has not had evidence brought before him to change hie mind as to the way it stands now. He would be willing to look into this further. Mayor Nelson read the form letter received opposing the license, into the record and stated 2,840 had been received. City Commissioncrs Meeting February 2, 1982 Page Five PUBLIC RECOGNITION CONTINUED: Commissioner Stewart stated that everything is always under review, we do make mistakes sometime. He stated the reason it was raised was that the License Inspector wrote a memo that the law had not been changed in over 27 years at a time when the cost of playing games was 5¢ compared to 50¢. Commissioner Swanson stated that during the budget meetings that Mr. Wheeler and Mr. Olney had been instructed by the Commissioners to go out and come up with an updated version of amusement tax on these machines and gambling tax as well. He felt that Mr. Wheeler was acting under direct orders of the Commiss- ioners. He felt that leaving this unchanged for 27 years, that a gradual increase should be established rather than all at once. Motion by Commissioner Swanson to amend the ordinance to read $75.00 instead of $125.00 died for a loack of second. Mayor Nelson stated that there will be further discussions in Ene future. Mayor Nelson complimented the tavern owners on their conduct in this matter. He stated that as elected officials we are responsible for actions of our department heads, that we did vote on the issue and make the decisions. Dean Beck, asked that until the legal ramifications of this change are resolved would the council c~nsider abolishing the present ord- inance. Vernon Jones, spoke regarding the impact this will have on establish- ments with low usage machines. Mrs. Margaret Brown, 1948 Rainier, discussed the present situation with the Humane SOciety and related an incident to the Council which had recently happed in her neighborhood. Commissioner Swanson stated that this type of testimony is why the City went to outisde contract in the past and probably would in the future. Commissioners Reports: Commissioner Stewart stated he felt going for bid on animal control would become a problem because we had no facilities to rent out at this time, and that with the private company, this had become a problem. Commissioner Stewart stated that he would be gone on Thrusday to attend a hearing in Olympia regarding bad check issue. Commissioner Swanson stated there was a tree in city right of way on Marine Drive and this will have to be topped or possibly removed. Commissioner Swanson stated that in the past the city council has supported the efforts of the local model railroad club and they were in need again of a location. He suggested the use of the basement of the old Manette Fire Station. It was suggested the neighborhood be surveyed for their input. 10:50 to 11:00 a.m. - RECESS City Commissioners Meeting February 2, 1982 Fape Page Six ~247 ~ide 1 9688 BILLS ~o'Fl'~n by Commissioner Stewart and Swanson to approve vouchers #1446 - #1452 in the amount of $7423.09, carried unanimously. ORDINANCE RE FIRE PERMIT FEES, for 1st reading ~lerk read AN ORDINANCE amending Ordinance No. 3639 relating to fire permit fees and establishing a permit and fee for Roofing Company Hot Tar Kettles, for first reading. Motion by Mayor Nelson and Commissioner Swanson to approve on first reading, carried as follows: Mayor Nelson, yes; Commissioner Stewart, yes; Commissioner Swanson, yes. ORDINANCE RE ZUNIGA REZONE, for 1st reading Clerk read AN ORDINANCE amending the use and area maps of O~dinance No. 1792, Zuniga rezone request, for first reading. Motion by Mayor Nelson and Commissioner Stewart to approve on first reading, carried as follows: Mayor Nelson, yes; Commissioner Stewart, yes; Commissioner Swanson, yes. ORDINANCE RE GENERAL OBLIGATION BONDS, $550,000 Clerk presented AN ORDINANCE of the City of Bremer~on. relating tQ the obligation bonds for the construction of the new fire station and the remodeling project of the Main Fire Station for discussion. It was pointed out that the bids received were well below the forecasted figure and that at the present time the only funds available were the Trident Funds of $300,000. Discussion followed regarding interest rates and time for recall of bonds. Commissioner Stewart expressed concern over the high interest rates, and recommended a rate of not higher than 15% with a five year recall time frame. Commissioner Swanson felt that the bids received were very excellent and that we should go for the funds now and this would strike a balance effect. He discussed the condition of the building that the Capital Hill Station is in and it was felt it was a very temporary situation and-should be replaced as soon as possible. Clerk stated that this has to go back to Bond Council and the process takes about 6-8 weeks of preparation. Motion by Mayor Nelson and Commissioner Stewart to approve going ahead with the bond bid call at an interest rate not to exceed 15% with a five year recall period, carried unanimously. BUSINESS TELEPHONE SYSTEMS LETTER Clerk read a letter from Business Telephone Systems requesting to have access to our telephone records in order to recommend an updated and competitive proposal from this company. Commissioner Stewart stated he had received this letter and he would like to have someone make a proposal on a cheaper system, that our bills currently run approximately $6500 per month. Motion by Commissioner Stewart and Mayor Nelson to allow this ~I'~access to our telephone records in order to make a proposal to us for an updated t1093 system, carried unanimously. City Commissioners Meeting Feb~:uary 2, 1982 Page Seven BID CALL - TIMBER SALE 1-82 Clerk read memo from Water Superintentendt requesting authorization for bid call for timber sale 1-82 located on approximately 168 acres within the Bremerton Watershed lands. Commissioner Swanson recommended the Council hold this over until he had an opportunity to discuss this with the Timber Land Manager, in- dicating it may be more advantageous to go for bids on this at a later date. LIONS PLAYFIELD, CONTRACT ~2156 - CHANGE ORDER #2 Clerk read memo from City Engineer with an attached Change Order #2 in the amount of $1329.75 for the above project to cover contractor costs involved in the repair of damage to the sewer force main which crosses the project area. Motion by Commissionsers Swanson and Stewart to approve the. Change Order ~2 as presented, carried unanimously. CLAIM FOR DAMAGES - KENNETH HEWETT Clerk presented a Claim for Damages on behalf of Kenneth L. Hewett in the amount of $26.45. Z~tion to d. enyonbas~ of Department report, carried ?~nimo~ly. LETTER FROM KITSAP CO. HEALTH DEPARTMENT RE WATER SAMPLING Clerk read a letter from Dr. Willa Fisher of the Health Department confirming that the Health Department would continue to provide bacteriological testing on water samples submitted by the City Water Department and will be processed in compliance with state regula- tions. Current fee scale for tests were attached. Motion by Mayor Nelson and Commissioner Swanson to approve payment for the various water sample tests on the fee schedule attached, carried unani- mously. RESOLUTION NO. 1924 RE RENTAL OF PARKING METER HOODS Clerk stated this Resolution had been passed by Council January 19, ].982 and that the fees collected by the Resolution were marked to General Fund and in fact that should be credited to Parking Systems Revenue. Motion by Commissioners Stewart and Swanson to amend the resolution to credit Parking Systems Revenue, carried unanimously. CITY OF PORT ORCHARD WATER USAGE CONTRACT Commissioner Swanson stated that the City of Port Orchard is already using their minimum and recommended revising the billing system to accemmodate them. Motion by Mayor Nelson and Commissioner SwanSon to bill monthly'on actual usage of water not minimum monthly amount, carried unanimously. Commissioner Stewart stated he would like to work out a system whereby when water is hooked up that there is a method to determine if the proper department has been notified so that the sewer use fee could be initiated. He cited example of this being overlooked. Motion by Commissioner Swanson and Mayor Nelson, based on last week's Business and Occupation Tax cutback, to have a resolution prepared for incentive letter be sent to the State Legislature's urging that they pass the necessary Sales Tax change so that Cities and Counties can charge an increased sales tax, carried as follows: Mayor Nelson, yes; Commissioner Stewart, abstain; Commissioner Swanson, yes. Meeting adjourned at 11:35 A.M. KATHLEEN L. ~ANDIO, City Clerk APPROVE: Side #1 ~1444