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HomeMy WebLinkAbout12/21/82 Tape 284 Un-~--Dproved Minutes Side 1 . # 1185 '~ CITY COMMISSIONERS MINUTES The regular meeting of the City Commissioners of the City of Bremerton, Washington was held in the Council Chambers, 239 Fourth Street, Bremerton, Washington, Tuesday, December 21, 1982 at 9:00 a.m. with Mayor Nelson presiding. Also present were Commissioner Stewart, Commissioner Swanson, City Clerk Mandio and members of the press and radio. The meetin~ opened with the Pledge of Allegiance and the invo- cation was given by Mayor Nelson. MINUTES OF DECEMBER 14, 1982 Motion by Commissioner Swanson and Mayor Nelson to approve min- utes of December 14, 1982 at presented, carried as follows: Mayor Nelson, yes; Commissioner Stewart, abstain, Commissioner Swanson, yes. PAYROLL SLIPS Motion by Commissioner Swanson and Commissioner Stewart to approve the following payroll slips, carried unanimously. Notice of Employment Jeffery J. Buell, Parks & Rec., Seasonal-Basketball Official, $3.50 per hour, effective 12/13/82 Merilynn J. Erhart, City Council, Temporary Confidential Secretary, $7.85 per hour, effective January 1, 1983. Angelo M. Richard, General Facilities, Temporary Carpenter, $12.50 per hour, effective Dec. 15, 1982 not to exceed 60 days. Patric J. Drebick, General Facilities, Temporary Carpenter, $15.00 per hour, effective Dec. 15, 1982, not to exceed 60 days Notice of Transfer Carole J. Shreeve from Provisional Gambling Investigator/Legal to Department Secretary/Clerks 6E, same rate of pay, effective 1-1-83 Myrtle McKee from Confidential Secretary/Public Works to Depart- ment Secretary/Engineering 6E, same rate of pay, effective 1-1-83 Elaine D. Valencia from Department Secretary/Planning to Confi- dential Secretary/Executive 6E, same rate of pay, effective 1-1-83 Julie C. Gosselin from Department Secretary/Engineering to Depart- ment Secretary/Planning 6E, same rate of pay, effective 1-1-83 Change of Pay Status Scott Corey, Street Dept., Concrete Finisher, 9B to 9C $9.11 per hour, effective January 1, 1983. Darlene E. Herrmann, Clerks, Accounting Tech. Sr., 7D to 7E $8.67 per hour, includes 1% long, effective December 25, 1982. Separation Merilynn J. Erhart, Confidential Secretary, Executive, 12-31-82. Robert K. Leitz, Seasonal-Groundskeeper, Parks & Rec, 12-13-82. Earl Haynes, Operator Senior, Water Dept., 12-31-82. VISITORS AND CONVENTION BUREAU Mayor Nelson stated this was held over from last week's meeting for Commissioner Stewart's input and also Mayor Nelson stated he had asked for additional information, which he had received late Monday and hadn't as yet reviewed. Discussion followed regarding the increase to $48,000 requested, and the percentage of funds spent on advertising and promotion vs. administration. Laural Gallaher, Director of the Visitors and Convention Bureau, discussed the number of employees and volunteer staff, including students from Olympic College with 65% of wages being re-imbursed. There was discussion regarding tourism in Bremerton and Kitsap County. Motion by Commissioner Swanson to authorize $48,000 from Hotel/ Motel tax, subject to discussion. Discussion followed regarding Hotel/Motel tax. Commissioner Swanson stressed this is not money taken from any other area as it has to be spent on tourism. Motion died for lack of second. City Commissioners Minutes December 21, 1982 Page Two VISITORS AND CONVENTION BUREAU contd #1574 Mr. Joe Mentor s~ated if the money is spent properly for ad- vertising it will be very beneficial to tourism. Discussion followed regarding percentage budgeted for adver- tising and promotion and percentage budgeted for administration. APPOINTMENT OF MUNICIPAL COURT JUDGE Mayor Nelson discussed the candidates and their qualifications for Municipal Court Judge and announced the successful candidate as Richard B. Jones. Mr. Jones expressed his pleasure and feels honored to be selected, and stated his intention to carry on Judge Alerander's good work and hoped to make some improvements. VISITORS AND CONVENTION BUREAU contd #1862 Ralph Long, Executive Director of the Chamber of Commerce, stated he feels the director has done a good job and requested approval. #1878 Don Serry, organizer of the Visitors and Convention Bureau, discussed the number of volunteer and the number of paid employees on the staff of the Bureau. Ina RUss and Dan Hicks, stated they support Ms Gallaher in her efforts and administration of the Bureau. #2042 Lee Cameron, Vice President of the Bureau discussed increasing membership and membership committee. Motion by Commissioner Stewart to fund up to 100% of monies received next year from the Hotel/Motel Tax. Motion died for lack of second. Motion by Mayor Nelson and Commissioner Stewart to fund at the same level as last year. Commissioner Swanson requested an increase on that amount of 10%. This was not approved. Motion carried as follows: Mayor Nelson, yes; Commissioner Stewart, yes; Commissioner Swanson, no. Motion by Mayor Nelson and Commissioner Swanson, in addition, match dollar for dollar new memberships next year, carried as follows: Mayor Nelson, yes, Commissioner Stewart, no; Commissioner Swanson, yes. PUBLIC RECOGNITION #2630 Walterine Taylor, asked why the City Attorney is not present at the Council meetings. Mayor Nelson explained he isn't needed unless a legal opinion is required. #2711 Gary Jacobs, 2020 E. llth St, discussed the recently denied Residential Parking Petition on Pitt St. Mr. Jacobs submitted a petition signed by businesses in the area supporting the requested residential parking. Discussion followed regarding the intent of the ordinance allowing parking in residential areas. Motion by Commissioner Swanson and Commissioner Stewart to deny the petition. Discussion followed regarding viewing the area in question and reviewing history of other Residential Parking areas. Commissioner Swanson withdrew his motion. Recessed 10:40 to 10:55. City Commissioners Minutes December 21, 1982 Page Three PUBLIC RECOGNITION contd Tape 284 Allen Mattson, 1111 Wycoff, discussed the outside utility agree- Side 2 ment on Warner Road that Council denied at their December 7, 1982 meeting. He stated he had discussed this with the City Engineering prior to purchasing the property. Discussion followed regarding federal grants and easements. Allan Kane, City Engineer discussed a memo written by J. Root, former City Engineer. Motion by Commissioner Stewart and Mayor Nelson to grant the out- side utility agreement, carried unanimously. SEXTON/STENSON BUILDING PERMIT #0654 Clerk stated no action was taken at the December 14, 1982 meeting as only two Commissioners were present. #0674 Ted Gathe, attorney for Mr. Stenson stated he has attemtped to meet with Mr. Altenburg. He stated he needs final resolution to report back to his client. Commissioner Swanson discussed a variance. #0753 Kay Wilson, Asst. Planning Director stated the Planning Depart- ment has been advised by the City Attorney that this proposal did not meet legal requirements for a variance. #0796 Gary Sexton, Attorney for Mr. Altenburg, stated he has instituted a suit for an injunction and filed it in Superior Court. Date of December 29th has been set. Discussion followed regarding issuance of the permit and a variance. Motion by Commissioners Stewart and Sawnson to grant variance. K. Wilson stated there would have to be a hearing for a variance to be granted. Motion by Commissioner Stewart and Mayor Nelson to hold a hearing to consider a variance, carried unanimously. Clerk stated a hearing must be advertised 10 days prior to the hearing date and this would be brought before the new Council in 1983. Commissioner Stewart briefly outlined background for benefit of in-coming Councilmen who were present in Council Chambers. CLAIMS FOR DAMAGES Clerk presented claims from Robert C. Fox in amount of $4,193.26, due to failure of dirt dam, and Ron & Cheryl Kinney for.~$410 due to poorly maintained drainage ditch by 3526 Almira Dr. Clerk stated these have gone to insurance company. Clerk presented claim from Edward D. Roe in amount of $79.65 for damage to air vent on van when it struck the ceiling in the parking garage. Report from Ray Otis, General Facilities Supr., states the garage is clearly marked for clearance of 6'2" and 6'4" at every other level in the garage and recommended denying the claim. Motion by Commissioner Stewart and Mayor Nelson to deny claim for damages, carried unanimously. HOLIDAY BONUS Mayor Nelson discussed the past practice of giving employees 1/2 day off for the holidays. Commissioner Swanson stated with the Christmas and New Years holidays falling on Saturday, City will observe the holidays on Fridays, therefore the 1/2 day off is not necessary. Commissioner Stewart concurred. City Commissioners Minutes December 21, 1982 Page Four VACATION CARRY-OVER REQUESTS Motion by Mayor Nelson and Commissioner Swanson to approve vaca- tion carry-over requests for John Wallace, Engineering and Ray Otis, General Facilities, actual hours to be determined by Civil Service, carried unanimously. Commissioner Swanson suggested the new Council might want to review this practice. BUDGET BATTERY PARCEL - BURWELL & CALLOW Motion by Commissioner Swanson and Mayor Nelson to approve and accept documents from Pioneer National Title Co. for payment of Budget Battery Parcel, carried unanimously. OUTSIDE UTILITY AGREEMENT Motion by Commissioners Stewart and Swanson to approve outside utility agreement for property which can be served by the Kitsap Lake interceptor, carried unanimously. RODGERS STREET HOUSE Mayor Nelson stated he has not had an opportunity to inspect the house and would like to hold this for one more week. HARBOR AREA LEASE Clerk read memo from C. Moore, Water Supt. stating this line is no longer in service and the Water Dept. has no further use for the line. Motion by Commissioners Swanson and Stewart to cancel the lease, carried unanimously. BID AWARD RECOMMENDATIONS~ TIRES~ TUBES~ RECAPS, RELATED SERVICES Motion by Commissioner s~Wart and Mayor Nelson t6 amena previous award to Kitsap Tire Center and vehicle wheel alignment portion, and award to Settle and Sons in best interests of the City, carried unanimously. BID AWARD RECOMMENDATION ~ PARKING FACILITIES Motion by Commissi6h~eQart and Mayor'Nelson to award bid for parking facilities to AMPCO Auto Parks. Gary Beck, Vice President of Diamond Parking, discussed Diamond's proposal, stressing system with an attendant and validating tickets by downtown merchants. Commissioner Stewart discussed increased revenues due to the garage being self-parking with meter boxes. Motion was carried unanimously. Recess 12:00 noon to 1:30 p.m. HEARING - AMBULANCE RATES #1835 Bill Littlejohn, Olympic Ambulance, submitted ambulance rate review schedules to the Commissioners and discussed his findings. He discussed welfare rates and deductables due to enforced legisla- tion. Mr. Littlejohn stated he has amended some charges to keep them in line with other ambulance firms. Changes were noted by the Commissioners and City Clerk. #2142 Phil Drouin, discussed the 20% increase requested. He felt it was high and asked what had increased to necessitate this. Mr. Littlejohn and Pat Tucker, Kitsap Public Services, stated their rates for this past year were too low, and if they are to remain in business this rate increase is essential. They dis- cussed not being able to collect deductables from welfare and medicare clients, and stated 8 - 10 percent of their business falls in this bracket. They also discussed discounts to those who pay promtply. Tape Motion by Mayor Nelson and Commissioner Swanson to approve rate 285 increase for Olympic Ambulance and Kitsap Public Services, with Side 1 changes as noted, and to include discount rate and postmark date~ carried unanimously~ City Commissioners December 21, 1982 Page Five BID AWARD RECOMMENDATION - REDI-MIX CONCRETE Motion by Commissioner Stewart and Mayor Nelson to approve bid award for redi-mix concrete to Kitsap Ready Mix as to specifica- tions and low overall prices, carried unanimously. ORDINANCE, 1st Reading, FINANCIAL BUDGET FOR 1982 FISCAL YEAR Clerk read memo from City Treasurer regarding 1982 budget adjust- ments to the General Fund by $100,000 and Street Fund by amount of $20,000. Motion by Commissioners Stewart and Swanson to approve on first reading, AN ORDINANCE of the City of Bremerton amending Section 1 of Ordinance 3672, as amended by Ordinance 3724, regarding the financial budget for the several funds of the City Government for the City of Bremerton for fiscal year 1982, carried as follows: Mayor Nelson, abstain; Commissioner Stewart, yes; Commissioner Swanson, yes. ORDINANCE, 1st Reading, 1983 BUDGET Clerk read memo from City Treasurer stating the Mayor and Clerk met with new council to balance the budget. Positions budgeted and not filled in 1983 be cut; capital items cut from Police in preliminary budget remain out; $100,000 for capital improvements be dropped and positions eliminated were, Asst. Street Supt., Street Serviceman and Fire Department Secretary. Commissioner Stewart discussed eliminating Block Grant Coordinat- ing position from the 1983 budget. Commissioner Swanson stated if there are to be cuts in services and personnel, decisions have to be made as to which services and jobs are more important. Commissioner Swanson also discussed the budget meeting on Monday with City Treasurer, City Clerk, Mayor Nelson, Mayor-elect Dawkins and four Councilmen-elect. He stated he was not informed prior to the meeting and the press was not notified. He felt the cuts were not proper. Motion by Commissioners Stewart and Swanson to eliminate Block Grant Coordinator from 1983 budget, carried as follows: Mayor Nelson, no; Commissioner Stewart, yes; Commissioner Swanson, yes. Motion by Mayor Nelson and Commissioner Stewart to approve on first reading, as amended, AN ORDINANCE of the City of Bremerton approv- ing and adopting the financial budget for the several funds of the City Government the City of Bremerton for the fiscal year 1983, and appropriating the amounts set forth in said budget to each fund in accordance with RCW 35.33.075., carried unanimously. Leo Olney, City Treasurer stated a lack of communications between himself and Merilynn Erhart resulted in the two Commissioners and the press not being notified of the meeting. Mr. Olney stated cuts were made on the recommendations of Mayor Nelson, the in- coming mayor and four in-coming councilmen. MISC. ORDINANCES TO REFLECT NEW FORM OF GOVERNMENT Clerk read Ordinance Summary whereby all references in BMC to "Commissioner of Finance and Accounting'!, "Commissioner of Public Works", Commissioner of Public Safety" and "Commissioner" shall be substituted with "Mayor" in all instances and all references in BMC to "City Commission" or "Commissioners" shall be Substituted with "Council" or "Council Members" in all instances. Clerk stated there are approximately 50 ordinances covered under this summary. Motion by Mayor Nelson and Commissioner Swanson to approve above stated changes in the Bremerton Municipal Code, for all applic- able ordinances, carried unanimously. City Commissioners Minutes December 21, 1982 Page Six ORDINANCE, 1st Reading, UNLIMITED TAX/GENERAL OBLIGATION BONDS Motion by Commissioners Stewart and Swanson to approve on first reading, AN ORDINANCE of the City of Bremerton, WA relating to contracting indebtedness; providing for the issuance, specifying the maturities, maximum effective interest rate, terms and covenants of $550,000 par value of "Unlimited Tax General Obliga- tion Bonds, 1983", authorized by the qualified voters of the City at a special election held therein pursuant to Ordinance 3595; establishing a bond redemption fund and a construction fund; and providing for the sale of such bonds, carried unanimously. ORDINANCE NO. 3762, An Emergency Motion bv Mayor Nelson and Commissioner Stewart to pass emergency Ordinance 3762, on first reading, AN ORDINANCE amending Ordin- ance No. 3711 relating to provision for special initiative for the sales tax ordinance, carried unanimously. EMPLOYEE'S RETIREMENT FUND AND BILLS Vouchers audited and certified by the auditing officer as re- quired by RCW 42.24.090, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council. Motion by Commissioner Stewart and Mayor Nelson as of this date, the Council, by a unanimous vote, does approve for payment Employee's Retirement Fund for December, 1982 in the amount of $3,644.55, and those vouchers included in the Warrant Register further described as follows: Voucher No. 7441, 7442 and 7443, in the total amount of $36,705.04, carried unanimously. AGREEMENT - PHOENIX GROUP Motion by Commissioner Stewart and Mayor Nelson to accept the agreement between the City of Bremerton and The Phoenix Group, Inc. for Bremerton Housing Rehabilitation Program, carried unanimously. CONTRACT NO. 2016 - TENNIS COURT IMPROVEMENTS Motion by Mayor Nelson and Commissioner Stewart to accept the tennis court improvements project, carried unanimously. BID CALL REQUEST - NEW WATER SHOP FACILITY Motion by Commissioners Swanson and Stewart to approve bid call for new water shop facility, subject to approval of Engineering Department and City Attorney, carried unanimously. COMMISSIONERS REPORTS Commissioner Swanson discussed the work taking place on a 500 ft. portion of Tracyton Blvd, and rock purchased to shore it up. He stated the City will probably have to make some high priority decisions next year regarding this portion of the Blvd. We are currently looking at approximately $15,000 for rock. Commissioners discussed ways to correct the problem on a more permanent basis and to keep the hillside from washing away. Motion by Commissioner Stewart and Mayor Nelson to purchase necessary rock on an emergency basis, carried unanimously. Mayor Nelson discussed Word Processing requirements for the Police Department. Commissioner Stewart stated there are several department with word processing requirements, but the Police Department's need is immediate. Mayor Nelson asked the Clerk to set up a meeting with Chief Christensen, Asst. Purchasing Agent, the Clerk and Mayor to discuss Police department's require- ments. Clerk stated this requires a bid call. Motion by Commissioner Stewart and Mayor Nelson to approve bid call ~or word processor for the Police Department, carried unanimously. Adjourned at 3:40 p.m. City Commissioners Minutes December 21, 1982 Page Seven KATHLEEN L. MANDIO, City Clerk