HomeMy WebLinkAbout10/12/83Tape 76 Unapproved
~0416 Minutes
October 12, 1983 ~i~ ~
The regular meeting of the City Council of the City of Bremerton, Washington
was held in the Council Chambers, 239 Fourth St., Bremerton, Washington,
Wednesday, October 12, 1983 at 5:30 p.m. with Council President Art Anderson
presiding. Also present were: Councilmen E. L. Sturdivant, Spencer Homing,
Roy Mosely, Phil Drouin, Bill Amo, Jim Adrian and Russ Johnson, Mayor Morrie
Dawkins, City Attorney Bill Broughton and City Clerk Kathy McCtuskey.
Councilman Clyde Pachek was absent.
Mr. Anderson opened the meeting by stating there would be no flag salute due
to theft of the flags. The invocation was given by Mr. E. L. Sturdivant.
#0436
CONSENT AGENDA
The Clerk stated items B and C on the consent agenda would be enacted
separately.
A. Minutes of September 15 and October 5, 1983. AB83-535
Motion by R. Mosely and S. Homing to approve the minutes as presented,
carried unanimously.
B. Bid Award Recommendation/Micro-Processor. AB83-529
Kay Wilson, Acting Planning Director, discussed previous approval of $50,000
in Bloc~ Grant monies for the Zoning project, with Council authorizing
$35,000 for staff and the remaining $15,000 for word processing in concept,
andsdirecting the Planning Department to come back ~o Council with an exact
price for a specific word processor. Ms Wilson discussed a number of Block
Grant eligible projects which would be facilitated by use of the word pro-
cessor in the interim that the Zoning project is temporarily on hold. She
discussed unspent monies available in Grants Administration portion of the
department's budget to cover rental costs until the end of the year, and
$3,000 in the 1984 proposed budget to cover leasing the equipment in the
coming year. Ms Wilson discussed combined use of the Planning, Building and
Engineering Departments use of the equipment, and Data Processing Steering
Committee desire to own all computer equipment and lease to departments as
needed. To delay purchase of a word processor until resumption of the
Zoning project would create a 3 - 4 month delay to start through the bidding
process again and accomplish necessary training of staff.Mr. Amo expressed
opinion tha~ the decision on a word'processor should be tabled until the
new Planning Director is onboard. Ms Wilson discussed advantages for pur-
chasing a word processor at this time.
Steve Perry, Data Processing Manager, discussed the current discount of 24%
and felt not accepting this bid could result in a 16% or less discount at a
later date. Mr. Perry discussed primary.useof the equipment by Planning
Department, but other departments would also utilize it. Mr. Perry discussed
advantages of Data Processing owning the equipment and leasing to departments,
and long range plans to set aside funds to purchase hardwar~ as changes occur
and more equipment is needed. /~
Motion by R. Mosely and J. Adrian to approve award of contract to Financial
Systems, Inc. as to specifications and low overall price of $9,372 plus tax,
carried as follows: 7 affirmative, 1 opposed (Amo). ~
#1178
PUBLIC RECOGNITION
A. Anderson discussed the rules of procedure pertaining to public recognition.
B. Amo discussed written questions pertaining to the wastewater project, and
Council's intention to begin responding in writing at next week's meeting.
Roy Lawson, Last Chance Tavern owner, discussea a letter showing incorrect billing
and adjustment on his latest bill, and felt adjustments should be made for the
last 6 years. He suggested rolling back employees salaries, or employees do-
nating their salaries to pay for the wastewater treatment plant.
Ron Trottman, 1740 Gregory Way, agreed with Mr. Lawson, and discussed at
length hearing the city and state government is broke. He feels no one is
worth a $40,000 annual salary.
Wally Miller, 8651 Hwy 3, Port Orchard, discussed problems with the zoning
ordinance. He stated word processing has many uses, but zoning is not one of
them. He discussed Council authorizing purchase of a word processor with funds
budgeted as the Grant Administrator's salary, which did not go back into the
general fund. Mr. Miller discussed a meeting with Ken Attebery regarding the
downtown redevelopment project and hiring of Jacobsen as the consultant firm.
City Council Meeting Minutes
October 12, 1983
Page Two
PUBLIC RECOGNITION CONTD
Joe Mentor discussed his concept of a Naval Museum. He discussed meeting
with Naval officials, and indicated they hayeta building they will donate.
Mr. Mentor asked the Mayor and Council to appointment a committee to deter-
mine ways for funding the museum.
Lena Swanson, 2123 Snyder, discussed her opposition ro portions of the pro-
posed charter changes, and felt the Charter Change Committee should have had
a cross section of residents on the committee. Mrs. Swanson discussed her
previous recommendation regarding subsidy for low income, and requested
Council verify figures from City records.
Mary Lou Long, 2433 E. Phinney Bay Dr., discussed her concerns with Charter
Change Committee selection by Council Members, and discussed her attempts to
have a freeholder election to amend the charter. Ms Long stated she does not
approve of the proposed charter changes due to embalance of power. She
questioned the City Attorney regarding state statute to make charter amendments.
Mr. Broughton stated there are 3 ways: freeholders, initiative and City Council.
Mr. Broughton reminded Ms Long of her recommendation that Council select a
committee to change the charter. Ms Long stated she reconnnended the nine
member Council initiate a freeholders election. Ms Long discussed cost of
word processor.
Chuck McEdward discussed having a Naval Museum adjacent to the USS Missouri,
and his attempts to have trees planted along the highway to hide the railroad.
Mr. McEdward discussed plans previously presented to the city on community
improvements, and inquired if his plans have had an impact? He also inquired
about the return of these plans. Mr. Anderson suggested he contacted the
Planning Department for return of his projects.
Jean Jackson, Chairperson for Handicapped Program, discussed her recent ap-
pointment as representative to CAC Kitsap Transit. Ms Jackson discussed
vans that have been provided for the disabled and seniors, and fare of 50C.
Recess 6:35 until 6:45 p.m.
#2431
C. Bid Award Recommendation/Copy Machines. AB83-527
Ms McCluskey explained recommendati6h to award is to Xerox,.next highest bidder
due to three lower bidders not meeting specifications. Ms McCluskey read a
letter from Ricoh questioning the recommendation, and protesting no opportunity
to demonstrate their machine. Mr. Adrian inquired why they were not able to
demonstrate their machine. Ms McCluskey discussed demonstrations by bidders
and the fact that the Ricoh machine is the same as another machine that was
demonstrated and felt it was not necessary. Mr. Amo expressed opinion that
it is unusual that only one machine meets specifications. Dave Baker, Project
Manager, stated needs were laid out and specifications were put together to
meet those needs. Mr. Anderson questioned Water Department need of a copy
machine. Bill Duffy, Water Supt., discussed the amount of time a serviceman
spends on two trips daily to City Hall for the purpose of making copies.
Motion by J. Adrian and P. Drouin to award the contract to Xerox for two
copiers in the amount of $8,540 plus tax, carried as follows: 6 affirmative,
2 opposed (Anderson, Amo).
#3115
#3127
INFORMATION ITEMS
Claims for damages from James H. Robinson Co., Inc. and Gordon Stenerson were
submitted for informational purposes. Claims have been sent to insurance and
departments for reports.
'WARRANT REGISTER AB83-537
Warrants audited and certified by Darlene Herrmann as required by RCW 42.24.090,
have been recorded on a listing which has been made available to the Council.
Motion by R. Johnson and J. Adrian, as of this date the Council does approve
for payment warrants 12858 through 13094 inclusive in amount of $268,597.64,
and warrant 12848 in amount of $329.13, carried unanimously.
~3171
MAYOR'S REPORT
Mayor Dawkins presented Proclamation to Nona Lansberry, proclaiming October 16
through 22, 1983 at Professional Business Women's Week. The Clerk read a
Proclamation proclaiming October 24 through 29, 1983 as Head Start Week.
Tape
77
#0326
#0401
#0424
#0961
#0970
City Council Meeting ML
October 12, 1983
Page Three
tes
MAYOR'S REPORT CONTD
Mayor Dawkins read a letter from a Kura, Japan exuhange student thanking City
officials for their interest and support in the Sister City Program.
The Mayor read a memo from Allan Kane regarding elevator for City Hall, and
discussing time between submittal of application and receipt of funds.
R. Johnson requested the Finance & Budget Committee receive weekly status
reports on Block Grants and Jobs Bill. B. Amo requested a report on how funds
were appropriated for the elevator and a photo copier. P. Drouin discussed
no action on the Forest Ridge house as the City has not received Block Grant
funds. Mr. Drouin inquired into the Sartain storm water problem. Allan Kane,
City Engineer, discussed review of the situation by Engineering staff. The
Street Dept. has constructed a brim to eliminate water from the street running
onto the property. When they were originally notified of problems, the
contractor was contacted to correct the problem. Mr. Kane discussed the
erosion due to lack of vegaration and indicated once vegetation is planted
the problem will be under control. Mr. Kane feels the city is not liable,
that this is a civil matter.
Mayor Dawkins excused himself from the meeting to attend the Bremerton High
School Homecoming Program. P. Drouin stated he has been invited to speak at a
senior citizen workshop on October 26th from 10:00 a.m. until 3:00 p.m. Mayor
Dawkins is Chairman of the committee.
ATTORNEY'S REPORT
Mr. Broughton reported on the downtown redevelopment project.
senration is expected in approximately 3 weeks.
A full pre-
HEARING - SITE PLAN APPROVAL & CHANGE IN LAND USE RESTRICTIONS/JEWELL AB83-505
Motion by R. Mosely and E. Studrivant to continue this hearing until
November 30, 1983, carried unanimously.
PLANNING COMMISSION RECOMMENDATION TO SURPLUS TERRELL STREET PROPERTY AB83-538
Ms McCluskey stated a memo was distributed to'all departments to determine city
needs. There was no response from any department regarding need of the
property, at wnlch time this was forwarded to the Planning Department for
review. Ms Wilson discussed Public'hearing before the Planning Commission
to gather input. She discussed the location, site and neighboring residents.
The site is zoned R-1.
Stan Williams, Bremerton Attorney, spoke for Mr. Gene Hoffman, adjacent owner,
regarding purchasing of 1/2 lot south of Mr. Hoffman's property. Mr. Hoffman
thought he was purchasing 1/2 lot north of his property, and as a result made
improvements on the property. Mr. Hoffman is interested in Council proceed-
ing with Planning Department recommendation to surplus the property. Mr.
Williams suggested Council give consideration to splitting the parcel in half.
Motion by E. Sturdi~ant and P_ Drouin to place Lot 14 Block 2, 1st Addition
to Charleston up for sale according to state law. Mr. Broughton discussed state
law to sell property for appraised value. Mr. Broughton requested an
executive session. Council adjourned to executive session at 7:35. Meeting
reconvened at 7:45 p.m. Mr. Drouin withdrew his second. Mr. Sturdivant
withdrew his motion.
Motion by E. Sturdivant and P. Drouin that Council place Lot 14, Block 2, 1st
Addition to Charleston up for appraisal and allow Mr. Hoff~n first right of
acceptance at the appraised price, carried as follows: 7 affirmative, 1
opposed (Johnson). Mr. Williams inquired if the appraisal will be done
indepentently? Answer was in the affirmative.
CONDEMNATION PROCEDURE/SEWER PLANT PLrRPOSES AB83-533
B. Broughton commended the Engineering Department for re~olving this matter
in a manner eliminating the necessity of condemnation procedures.
ORDINANCE, 1st Reading - REZONEAND CHANGE IN LAND USE/KITSAP FEDERAL
EMPLOYEES CREDIT UNION AB83-539
Motion by J. Adrian and S. Horning to approve on first reading AN ORDINANCE
amending the use and area maps of Ord. 1792, upon application for rezone to
B-3, and for change in land use restrictions and subject to various require-
ments and other applicable laws and regulations, carried unanimously.
City Council Meeting Minutes
October 12, 1983
Page Four
#1000
ORDINANCE, 1st Reading - RIGHT-OF-WAY VACATION/STIMSON AB83-540
J. Adrian inquired if the separate agreement has been drafted? Mr. Broughton
recommended approving on first reading and the agreement will be available
at the time of second reading.
Motion by S. Horning and R. Mosely to approve on first reading AN ORDINANCE
granting a right-of-way vacation on a portion of Rocky Point Road near the
northeast corner of Marine Drive/Rocky Point Road Intersection in the City
of Bremerton, Washington, carried as follows: 7 affirmative, 1 opposed (Amo).
#1046
ORDINANCE, 1st Reading - CHANGE IN LAND USE & SITE PLAN/COOPER AB83-541
Motion by S. Homing and J. Adrian to approve on first reading AN ORDINANCE
amending Ord. 3406, M 1, relating to rezone and land use restrictions.
(Cooper - original rezone was in name of Maxwell), carried unanimously.
~1115
RESOLUTION 1992 - CLOSE-OUT FUND 602 & PLACE FLrNDS INTO FUND 601 AB83-542
Mr. Broughton discussed the history of Fund 602 being established due to a
provision in the will requiring perpetual care. Mr. Amo inquired if Fund 601
can be eliminated at a later date? Leo Olney, City Treasurer responded Fund
601 is established by state law. The only funds that can be used are the
interest for perpetual care. R. Mooely inquired if the will requested the
fund? Mr. Broughton responded the City set up the fund.
Motion by E. Sturdivant and J. Adrian to pass Resolution No. 1992, carried
as follows: 7 affirmative, 1 abstention (Mosely).
#1423
CHANGE ORDER 1 to CONTRACT C6 & CHANGE ORDER 2 to CONTRACT C14 AB83-543
Change Order #1 to Contract C6 is to provide for extra work required on beach
pipelines at Port Washington Marina site for increase of $27,660. Mr.
Baker discussed problems encountered that have resulted in this Change Order.
Change Order #2 to Contract C14 authorizes use of PVC pipe rather than con-
crete with a reduction in contract of approximately $17,000. Discussion
followed regarding problems that have resulted in the change order to Contract
C6. Discussion continued regarding use of PVC pipe in place of concrete pipe
originally bid. Meeting_adjourned to executive session at 8:10 p.m. at the
request of Mr. Broughton. Meeting reconvened at 8:15 p.m.
Motion by P. Drouin and B. Amo to approve Change Order No. 1 to Contract C6
for total increase im contract of $=22,660, carried as follows: 7 affirmative
1 abstention (Sturdivant).
Motion by P. Drouin and R. Mosely to approve Change Order No. 2 to Contract
C14 for reduction in contract of approximately $17,000, carried unanimously.
#1618
CHANGE ORDER TO CONTRACT C4 AB83-544
B. Duffy discussed Water Department Comprehensive Plan that calls for replace-
ment of 24" Charleston Beach Transmission Main as part of the Utilities Capital
Improvement Program. Due to wastewater facilities construction, Mr. Dully pro-
poses expediting the scheduled replacement portion of the transmission main
to coincide with the crosstown sewer pipe line. The purpose is to avoid
digging up the same street twice. If this change order is approved, the street
will be repaved curb to curb with asphalt. The-project.would be funded in part
from Water Utility Capital Improvement funds and from Short Term Bond Anticipa-
tion Notes payable over 3 years at 7¼%. Estimated cost is 1.3 million. In
answer to an inquiry, Mr. Broughton discussed awarding of the contract without
going for bid by using unit prices on the original bid.
Motion by E. Sturdivant and R. Mosely to approve the Change Order to Contract C4
and authorize the City Treasurer to proceed with the necessary financing,
carried unanimously. R. Johnson thanked B. Duffy for his efforts on this
project.
#2210
~2316
SUB-CONTRACTS BETWEEN CH2M-HILL AND OTHERS AB83-545
Dave Baker stated these sub-contracts were anticipated and have been included
in the consultant contract. This is a housekeeping measure.
Motion by P. Drouin and R. Mosely to approve the sub-contracts between CH2M Hill
and Applied Technical Video, Western Testing Laboratories, and General Testing
Laboratories, carried as follows: 7 affirmative, 1 abstention (Adrian).
SELF INSURED WORKER'S COMPENSATION PROGRAM/SERVICE BUREAU AB83-546
Ms McCluskey reviewed history of contract with Scott Wetzel from 1978/79 to the
present, and other service bureaus per year minimum.
Motion by S. Horning and R. Johnson to approve 1983/84 contract amendment with
Scott Wetzel Services, carried as follows: 7 affirmative, 1 abstention (Amo).
#2551
#2754
#2812
#2912
Tape
78
City Council Meeting Mi .tes
October 12, 1983
Page Five
POLICIES & PROCEDURES RELATING TO FISCAL YEAR 1984 BUDGET AB83-547
Mr. Johnson discussed the need for policies and procedures for Council study
sessions and workshops to prepare for public hearings, and final ordinance and
resolution preparation. Study sessions will be held, Nov. 1, 3, 4 and 7 at
2:30 p.m. until 7:00 p.m. The workshop will be Nov. 10th beginning at 4:00 p.m.
Motion by R. Johnson and B. Amo to adopt the policies and procedures as pre-
sented for final preparation o~ the 1984 budget, carried unanimously.
HOMECOMING CARAVAN AB83-548
Motion by E. Sturdivant and J. Adrian to approve use of City streets for Home-
coming Caravan from Bremerton High School to Memorial Field, using route out-
lined in letter of October 6, 1983, carried unanimously. Ms McCluskey stated
the Police Department will provide two officers for escorts.
AGREEMENT/TELECOMMUNICATIONS SITE ACCESS AB83-549
This agreement is to lease space for radio communication purposes at City
facilities located at Cheryl St. and Olympus Dr. The City receives site im-
provements with a value of $4,132 to be credited against rental payments of
$160 per month. Mr. Patmot was not available to comment on the agreement.
Motion by J. Adrian and E. Sturdivant to table until comments can be heard
from Mr. Patmon and defer to the City Attorney for review, carried unanimously.
COUNCIL MEMBERS REPORTS
E. L. Sturdivant, Charter Change Committee, discussed the information booklet
on charter changes and asked the Clerk for information pertaining to prices.
Ms McCluskey stated pricelfor printing is $1726.05, postage $651.00 and labels
$111.00 with a total of $2,488.05. Mr. Amo questioned importance of printing
and mailing the booklets. Mr. Sturdivant discussed difficulties of under-
standing the changes with only the proposition. titles on the ballot.
Motion by E. Sturdivant and J. Adrian to authorize the City Clerk's office to
proceed with the plans necessary to purchase voter address labels, postage and
printing to send the Charter Amendment Resolutions to each voter household
within the City. The Expenditure is not to exceed $3,000 for the "Voter.
Information Booklet" printing, labels and postage, carried unanimously.
B. Amo, Planning Committee, discussed a short planning course being scheduled
for the first week of December. Me~ilynn Erhart, council secretary is making
the arrangements. Mr. Amo expressed concern that the animal facility is not
a dead issue.
P. Drouin, Wastewater Project, stated the Hewitt Avenue basin drain project
has begun and construction on storm water separation on the east side has
started. R. Mosely will not be present at the regular Thursday morning
meeting due to interviewing prospective project engineer.
A. Anderson read a letter from KBRO inviting all city employees, officials,
their families and friends to attend an Appreciation Night" in honor of
city employees on Thursday, October 13, 1983 at the Sea Galley restaurant.
Mr. Anderson discussed a meeting on Thursday between himself, Mayor Dawkins
and county officials regarding city and county jail facilities.
Meeting adjourned at 9:00 p.m.
KATHLEEN L. McCLUSKEY ,~C~
AiDPROVED:
ART ANDERSON, Council President