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HomeMy WebLinkAbout03/02/830067 010~ Tape 2 0013 CITY COUNCIL MEETING MINUTES March 2, 1983 Unapproved Minutes ReguIar meeting of the City Council of the City of Bremerton, Washington, was held in the Council Chambers, 239 Fourth St., Bremerton Washington, Wednesday, March 2, 1983 at 5:30 p.m. with Council President Anderson presiding. Those present were: E. L. Sturdivant BiI1 Amo Spencer Horning Jim Adrian Clyde Pachek Russell Johnson Roy Mosely Mayor Dawkins Art Anderson City Attorney Broughton Phil Drouin City Clerk McCluskey The meeting opened with the Pledge of Allegiance and the invoca- tion was given by CIyde Pachek. CONSENT AGENDA A. Minutes of February 14, February 16 and February 23, 1983 AB 83-110 B. Sale of Surplus Vehicle AB 83-111 R. Mosely inquired if the funds could be placed in Cumulative Reserve Fund. Clerk stated is a Water Dept. vehicle and the funds will have to be placed in the utility. Motion by R. Mosely and C. Pachek to approve the consent agenda items, carried unanimously. INFORMATIONAL ITEMS City Clerk presented the following claims for damages: A. Charles J. Gili in amount of $20,000 claiming false arrest. AB 83-112. B. Louis C. Spirk vehicle damages in amount $1444.98 resulting in accident with patrol car. AB 83-113 C. Richard E. Petrowski in amount of $250 for damaged wheel rim and tires due to pothole on So. Cambrian Street. AB 83-114 D. Linda Richmond amount undetermined for damages to under carriage of vehicle from loose manhole cover. AB 83-115 City Clerk stated all claims have been sent to the insurance company and departments for reports. CLAIMS/VOUCHERS Vouchers audited and verified by the auditing officer as required by RCW 42.24.090, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which as been made available to the Council. Motion by P. Drouin and S. Horning as of this date, the Council does approve for payment those claims as follows: Retirees Payroll for February 25, 1983 in amount of $40,090.13 and those vouchers included in the Warrant Register further described as follows: Warrant No. 8711 through 8713 inclusive in the amount.~ of $6,378.49, carried unanimously. MAYOR'S REPORT A. Planning Commission Appointments. AB 83-116 Mayor Dawkins stated there are three vacanies on the Planning Commission Board and recommended Robert R. Moore, A1 Colvin and Alice Stenhjem to the Board. Mayor Dawkins stated he is attempting to have all Board Members from the City, but there may be qualified county residents living adjacent to the City. B. Amo stated he is opposed to any board member from outside the city limits boundaries. The Mayor discussed fingerprinting of children and stated he is waiting for a package from a New York firm. If requested they will visit the schools. He stated parents will have possession of the fingerprint cards. 0254 0300 0335 0a60 0556 0687 0783 o8h7 City Council Meeting Minutes March 2, 1983 Page Two MAYOR'S REPORT CONTD Mayor Dawkins discussed traffic accidents and stated there is a 5% increase in alcohol related accidents. He stated 1982 total violations were down 11% from 1981. The Mayor stated of 20 DWI citations issued in January and February, only three were military personnel. Mayor Dawkins stated there will be a meeting next week in Bremerton with Richland Mayor, Port Orchard Mayor, Pasco City Manager and himself to discuss payment in lieu of taxes (PILOT) regarding Federal facilities within municipal boundaries. ATTORNEY'S REPORT City Attorney Broughton stated his office is drafting an ordinance for sewer rates with particular emphasis on defining low income. Mr. Broughton stated his office is drafting an ordinance on water rates. He stated they are working on an ordinance to decriminalize minor possession and consumption of alcohol. He discussed the numerous jury trials resulting from the current ordinance and public defender fees. PUBLIC RECOGNITION Bert GaRner discussed the parking situation on Wednesday nights for those attending the council meeting. Mayor Dawkins stated he is working with Diamond Parking for Wednesday ~ight use of the Washington Avenue lot. Don Proctor, Wastewater Supt. discussed the recent lift station explosion. Mr. Proctor produced a hatch that had been blown and was embedded in the roof of the,tallest'PSNS building. Mr. Proctor cautioned placing ~ammable or volatile substances in the sewer system. P. Drouin inquired as to the type of substance responsible for the explosion.. Mr. Proctor stated.the odor indicated a possibility of an engine degreasing solvent. Mr. Proctor discussed the costs of having personnel on duty 24 Mrs. a day and gas to operate hydraulic pumps. Donald Paine, 1510 10th St., discussed the proposed resolution regarding the Issaquah Class ferries. He stated he feels this resolution is unwise and encouraged Council not to pass this resolution. Ruth Davie discussed the differences in the ferries on the Winslow and Bremerton runs, stating the people on the Bremerton run are treated like second class citizens. She urged Council to pass his olution. She stated the Grey & Osborne report raises questions res and she wants this discussed in public prior to rate increases Mary Lou Long, stated she has a resolution to be placed on next week's agenda, and stated she was pleased to see the Bremerton Sun l~ic~e on ~gen~ ~}~, She stated she has two questions: 1. How many people in the city receive water but are on septic systems and therefore do not use the sewer? Mayor Dawkins stated he would look into this. 2. Where does PSNS get their water? Mayor Dawkins stated PSNS receives all water from the City. RESOLUTION REGARDING ISSAQUAH CLASS FERRIES AB 83-129 City Clerk read A RESOLUTION calling upon the legislature of the State of Washington to enact a legislation eliminating the Issaquah class ferries from the Bremerton-Seattle ferry run. B. Gagnet, 93~ Washington Ave, stated he agrees with Mr. Paine that it would be unwise to pass this resolution. Mr. Gagnet suggested Council Members and Ferries officials meet to discuss alternatives. ~. City Council Meeting Minutes March 2, 1983 Page Three 0985 RESOLUTION RE: ISSAQUAH CLASS FERRIES CONTD Ruth Davie discussed damage due to the ferry ramming the dock. She stated Bremerton residents pay taxes and have a right. to demand service. 1052 1083 Mary Lou Long stated she is in support of the resolution and encouraged Council to pass the resolution. J. Adrian recommended change on pg 1, para 5, line 3 to read "testimony indicating the possibility .... ". Discussion followed regarding use of super ferries during peak hours. It was stated Rep. Zellinsky has introduced a similar bill in Olympia. 1~65 E. Sturdivant suggested drafting a letter to ferry officials in lieu of the resolution and inquired if Mayor Dawkins contacted Capt. White. Mayor Dawkins stated ferry officials do not be- lieve ferries are causing waterfront damage. They stated the ferries slow down in Rich Passage because of the fish pens; the f~ie~ have not changed course. Mayor Dawkins stated ferry officials are willing to conduct an investigation regarding waterfront damage. Discussion followed regarding drafting of a letter vs passing the resolution. Motion by R. Johnson and C. Pachek to pass the resolution as amended by J. Adrian. E. Sturdivant stated he believes ferry officials would be willing to discuss the situation. Discussion followed regarding drafting a letter to ferry officials. Question called on the motion, failed unanimously. Motion by J. Adrian and ci Pachek that the Attorney and Mayor draft a letter to be read at next week's Council meeting, carried unanimously. Recess 6:25 - 6:35 i616 HEARING - ROSS REZONE R-2 to B-3 AB 83-117 City Clerk stated this is a request for fezone from R-2 to B-3, to construct any use allowed in B-2 zone, typical us~ would be an office building. She stated ~he property is located south of Sport Realty at 2741 Wheaton Way between Wheaton Way and Hemlock Street~ She stated Planning Commission recommends conditional approval; no correspondence has been received. A. Anderson asked if any Council member has a conflict of interest with this hearing?- S. Hornlng stated he currently serves on a County Board of Directors with Mr. Tripiet,'the authorized agent. He stated there is no.other relationship with Mr. Triplet and feels there is no conflict with hearing this issue. E. Sturdivant stated he is a silent partner in an 88 acre project in Silverdale; Mr. Triplet is a general partner. He stated he has been present at two meetings regarding progress of the project. Mr. Sturdivant stated to his knowledge there is no financial relationship between these two projects. He stated he has no other relation~Z,ip with Mr. Triplet and does not feel there would be a conflict with hearing this issue. B. Broughton asked Mr. Horning and Mr. Sturdivant if they feel they can be fair and impartial and consider this issue on the merits in light of their association with Mr. TriDlet? He also asked if they have any social relationship with Mr. Triplett? Mr. Horning and Mr. Sturdivant stated they feel there is no conflict on their and that they do not socialize with Mr. Triplet. Mr. Broughton stated there is no problem with Mr. Homing and Mr. Sturdivant hearing this issue. A. Anderson asked if any member of the public have an objection to any Council member hearing this issue. ]308 2i28 City Council Meeting Minutes March 2, 1983 Page Four HEARING - ROSS REZONE R-2 to B-3 CONTD Mary Lou Long stated she objects to the City Attortney's interpre- tation of conflict of interest, and stated she opposes Mr. Homing and Mr. Sturdivant hearing this issue. Bert Gagnet stated if any Council member has adjoining property this could be a conflict of interest. B. Broughton stated any person can challenge any Council member re- garding appearance of fairness. The decision is whether the Council member would jeopordize the hearing. Just because someone challenges this does not mean someone has to step down. Ruth Davie stated if there is even the slightest hint of conflict on interest, the Council member should step down. Mr. Mosely felt the Council had enough members to hear the matter if two step down. B. Amo questioned being a silent partner in a project and if the other partner is successful would it help the silent partner. Mark Triplet stated his relationship with Mr. Sturdivant is a limited partnership. J. Adrian stated the Council has heard the City Attorney's opinion and the hearing should proceed. Council President Anderson polled remaining the Council members regarding Mr. Homing and Mr. Sturdivant hearing this issue: R. Johnson, no objection; J. Adrian, no objection; B. Amo, prefer Mr. Sturdivant step down; P. Drouin, no objection. R. Mosely, no objection; C. Pachek, no objection. Mr. Homing and Mr. Sturdivant remained for the Ross Hearing. K. Attebery, Planning Director stated the applicant is C. A. Ross, Jr., Mark Triplet is the authorized agend. Mr. Attebery briefly outlined background information, stating the property is vacant and currently zoned R-2 with restrictYons. He stated surrounding uses are an office building, school and resident with the resident approx. 15 - 20 ft. from property line. Property size is 90' x 1Zl', 15,390 sq. ft. He stated the site was rezoned from R-1 to R-2 in 1976 for purpose of building a multi-family dwelling. He stated the site consists of two lots; southwesterly parcel includes 5 ft. sewer easement along northwest side and 15 ft. driveway easement along southeast side. Mr. Attebery outlined applicable development standards. He stated SEPA declaration of non-significance issued 12/10/82, based on environmental checklist submitted by the applicant. Mr. Attebery outlined City department and Advisory Group comments. Engineering: developer to insure no obstructions which cause sight distance problems. Storm drainage detention will be re- quired. Existing moratorium prohibits sanitary sewer connections. Water Dept: No water problem. Building: All work to comply to local codes, permits required under standard City codes. Wastewater: Sewer service not available so long as moratorium remains in effect. Fire Dept: Proper access shall be maintained. All construction shall be in accordance with City codes and ordinances. No objection. Mr. Attebery stated the Planning Commission recommends conditional approval as follows: General Conditions: 1. This rezone is subject to the various requirements contained in the Bremerton Area Plan, the Bremerton Zoning Ordinance, the Uniform Building Code and other applicable laws and regulations. It is the responsibility of the developer to assume compliance with the applicable provisions contained herein. City Council Meeting Minutes March 2, 1983 Page Five HEARING - ROSS REZONE R-2 to B-3 CONTD 2. A final site plan consistent in concept with Exhibits B and D shall be submitted to the Planning Commission at a public hearing for approval prior to issuance of any construction permits provided that the Planning Commission decision may be appealed to the City Council within ten calendar days. The site shall be developed essentially the same as the approved final site plan except as modified to meet conditions of approval listed herein. Any changes, revisions with conditions listed below or additions which constitute a significant departure from the approved site plan shall require approval of the Planning Commission, subject to appeal to the City Council within ten calendar days. Use of the site shall be limited to business and professional offices. Business uses which include other than incidental retail or wholesale transactions, whether accomplished on or off site, shall not be allowed. Prior to issuance of grading permits: 5. The developer shall receive approval from responsible City departments for a final site plan which contains the following revisions: a. The building shall set back no less than ten ft. from the southwest property line (Hemlock Street). The location of all healthy evergreen trees eight inches in diameter or greater measured four ft. above existing grade, shall be specified. The developer shall retain all such trees which will not constitute a safety hazard and which are located within the perimeter landscaping areas. Areas to be cleared for required utilities, sanitary sewer or storm drainage improvements are exempt from this requirement. On-site parking as follows: 1 Medical offices: 5 spaces per doctor. 2 Other offices: 1 space per 350 sq. ft. of gross floor area. 3 Bicycle parking consistent with the adopted Bremerton Planning Commission Bicycle Parking Standards. A storm drainage system consistent with Engineering Department requirements. Screening and lancscaping as follows: 1) Along Wheaton Way: A landscaped area no less than ten ft. wide consisting of plantings or a combination of earth mounding and plantings to produce a visual barrier at least three and one half ft. in height within three years. 2) Along Hemlock Street: A landscaped area no less than ten ft. wide planted as follows: a) Evergreen and decidious trees, with no more than 30% being decidious, a minimum of six ft. in height and planted at intervals no greater than 20 ft. on center, and b) Shrubs, a minimum of three and one half ft. in height, and other plant materials, planted so that the ground will be covered within three years. 3) Along the southeast property line (bordering R-1 zoned property): A landscaped area no less than ten ft. wide planted as required along Hemlock St., consis- tent with Exhibit D. Tape 0220 0263 0377 0422 City Council Meeting Minutes March 2, 1983 Page Six HEARING - ROSS REZONE R-2 to B-3 CONTD 4) Such landscaping shall be modified as necessary near the driveway intersection to provide clear sight for entering and exiting vehicles. Enior to issuance of occupan~ permits: 6. Construction of Portland Cement concrete sidewalks fronting on Wheaton Way and Hemlock Street consistent with Engineering Department requirements. 7. Developer shall complete implementation of all provisions required above. B. Amo asked about the 10 ft. wide berm and the map shows 5 ft. It was determined by Mr. Attebery that the north arrow was incorrect. Mark Triplet, TRS Developments, stated original application was submitted without site plan. Site plan was submitted at the suggestion of the Planning staff. Mr. Triplet discussed the location of the building on the site. He stated the construction of the building will be for use by the medical community. Mr. Triplet stated parking stalls exceed requirements. Discussion followed regarding the moratorium on sewer hook ups. Mr. Attebery stated construction would not start until the moratorium has been lifted. Discussion continued regarding in- crease in fire hydrants relative to B-3 zone. Mr. Attebery stated he discussed this with the Fire Department and additional hydrants are not required. P. Drouin discussed ingress and egress through Spot Realty parking lot, and loss of parking spaces to Spot Realty. K. Attebery stated with removal of 3 parking spaces, Spot Realty will meet minimum parking requirements. B. Amo discussed a previous Planning Commission hearing where parking spaces per doctor were required. K. Attebery stated Planning Commission conducted a survey and felt 5 parking spaces are adequate. He stated if the building is occupied by the medical profession, there will be 25 stalls only 24 are required. ' E. Sturdivant inquired if there is a recent traffic count on old Wheaton Way. K. Attebery stated due to elimination of left turn from Wheaton Way to Sheridan Road traffic is less than in 1982. ' Mary Lou Long inquired why the Police Department was not included in department reports? K. Attebery stated the Police Department did not submit a report. Ruth Davie asked why the property was originally zoned R-i? Attebery stated in 1942 all property not used for commercial purposes was automatically zoned R-1. K, Mary Lou Long stated R-2 zone was to act as a buffer between business and residential areas. She discussed having doctors only in the building, and legalities of keeping this a medical only building. Discussion followed regarding desirability of professional building vs multi-family dwelling at this location. E. Sturdivant stated there is a dire need for medical buildings within close proximity to the hospital and there is no protest from the immediate area or neighborhood group. Motion by B. Amo and R. Johnson to grant the rezone with General Conditions as presented by K. Attebery, carried unanimously. 09~1 1320 City Council Meeting Minutes March 2, 1983 Page Seven ORDINANCE, 1st Reading - DEFINE PENALTIES FOR ANIMAL LICENSE INFRACTION AB 83-120 B. Broughton stated this ordinance is similiar to a recently passed ordinance on parking tickets regarding bail forfeitures. Motion by J. Adrian and R. Mosely to approve on first reading, A~I ORDINANCE amending Ordinance No. 37~6 to define penalties for animal license infractions which are not contested, carried unanimously. PROPOSED REORGANIZATIONAL STRUCTURE/POLICE DEPT. AB 83-128 Chief Christensen stated the Police Department is proposing a reorganlzational structure which will include 3 new positions and 2 reinstated positions. The new positions are: Asst. Chief, Lieutenant and Custody Supervisor. The Civil Service Commission approved all position. If the restructure proposal is approved, the department is ready to absorb the position costs for the remainder of 1983. Two reinstatement positions are Parking Enforcement and Warrant Server. These positions are revenue generating and self-sustaining. They are revenue generating to the point they should be able to support the new structure in 198~ and years to come. The department is asking approval for the remainder of 1983 for a dollar outlay of $29,294 for the reinstated positions. This will cover the remaining ten months of 1983. This dollar figure includes all benefits due City employees. He stated this proposal is endorsed by the Mayor and it is felt this proposal will benefit the City, the Police Department and enhance the tax structure and revenue income for the City. J. Adrian asked Chief Christensen if figures regarding cost savings will be available at end of year? Chief Christensen stated he will have figures at the end of the year. B. Amo asked the Chief if in a budget crunch will the reorganiza- tion surviae? Chief Christensen stated changes would be a legislative decision. Motion by P. Drouln and R. Mosely to approve the proposed reorgan- ization of the Police Department and rehire of two additional employees as outlined in Ab 83-128, carried unanimously. CURFEW - LEGAL OPINION AB 83-122 B. Broughton stated curfew ordinance for minors would be uncon- stitional. Mr. Broughton suggested an ordinance regulating hours of business establishments frequented by minors (i.e. video arcades). B. Amo asked for information regarding regulating businesses. GRANT AWARD/TRANSIT OPERATING ASSISTANCE AB 83-123 Motion by R. Mosely and C. Pachek to accept the grant for Transit Operating Assistance, carried unanimously. REVISION TO POLICIES AND PROCEDURES RE: PREPARATION OF AGENDA ITEMS UNDER NEW FORM OF GOVERNMENT AB 83-125 Motion by R. Johnson and B. Amo to approve the revision to policies and procedures, carried unanimously. I.P.M. MUNICIPAL SOFTWARE CONTRACT AB 83-126 Steve Ferry, Data Processing Mgr, discussed general aspects of I.P.M. package. He stated the most basic level concerns computer software, consisting of an overall design concept, individual programs, data file and data base structures, communication and network definition code, screen designs, report layouts, user tutorials and various other items, that all go together to form a computer system. How well all these pieces fit together deter- mines the usability, flexibility and value of the system. He stated I.P.M. has developed a well designed, on-line, interacting, user orginated information management system for a municipality. He stated it offers the modules ranging from animal management to utilicorder interface. 2039 2168 City Council Meeting Minutes March 2, 1983 Page Eight I.P.M. MUNICIPAL SOFTWARE CONTRACT CONTD Mr. Perry stated what makes the system attractive and valuable is that each module is inter~aced to every other module. The individual can enter the information directly when it occurs. This eliminatesduplication efforts as well as eliminating intro- duction errors at that point. The information is immediately available. Decisions on nearly any level can be based on current information vs last month's report. The need to print special reports or copies will be minimized and periodic reports will be available almost immediately. Mr. Ferry stated the acquisition of this system is proposed by the Steering Committee as well as the department. The committee consists off a representative from all user departments. We have reviewed each module to determine its capabilities and limitations and have identified significant modifications that would be necessary to adapt each module to our environment. He stated the Steering Committee is impressed with the system, its design, flexibility, ease of use and obvious potential for ~ontinued growth. He stated the system is currently priced at $192,000, but is offered to the city at a total cost of $150,000 which representes a 22% discount. Of this amount 30% is ~ay~ble on execution of the con- tract with the remainder payable over 36 months interest free. The 3 year payment schedule will provide the City with consider- able leverage in the enforcement of contract performance. He stated the system is available now and can be installed and opera- tional by year end. Minimum initial training of staff is required. System maintenance and all future enhancements are provided at no additional cost For the next 5 years. He stated an alternative to the I.P.M. system would be to increase programming staff by two highly experienced programmer/analysts at about $25,00 per year for eaeh plus benefits for the purpose of developing a similiar system. This will require a minimum of ~ years at a total cost of $250,000. There is no guarantee the resulting system would approach the quality of the I.P.M. system. Leo Olney, City Treasurer stated his department is the major user o~ DP services. He stated most of their programs have been developed piece meal and are inadequate. Mr. Olney stated the I.P.M. system would enable his department to proceed from one year to the next without problems and will eliminate duplicate enteries. He stated the change over will require commitments, but feels it will be well worth the time and effort and all depart- ments will benefit. A. Anderson asked Mr. Olney if money is available? Mr. Olney stated there are funds in Cumulative Reserve to cover the cost. Gil Johnson, A.P.A. stated the key to I.P.M. is interfacing. Mr. Johnson discussed encumbering purchase orders and stated with I.P.M. system information is immediately available. He stated current procedures are cumbersome and time consuming. Mr. Johnson stated the I.P.M. system will enable staff to concentrate efforts in more constructive areas. B. Amo asked Mr. Johnson if departments will interfer with each other and/or will material be available to other departments. Mr. Johnson stated each department will have their own code. S. Perry stated some material and modules will have free flow. Other materials, records (i.e. personnel records) will have Flexibility to be controlled. A. Anderson stated his concern with ease of auditing. Mr. Perry stated with the I.P.M. system auditing will be considerably easier. City Council Meeting Minutes March 2, 1983 Page Nine Z.P.M. MUNICIPAL SOFTWARE CONTRACT CONTD E. Sturdivant inquired if the contract meets with approval. B. Brou~hton stated the steering committee suggested minor changes. I.P.M. has made these changes; the contract is acceptable. J. Adrian asked Mr. Perry if figures regarding cost saving will be available at year end? Mr. Perry stated figures will be available at end of year. K. Brees, Street Supt., stated CRT's currently in his depart- ments are not used due to lack of software. He stated with the current system information now available is 2 months old. Shirley VanHoover discussed advantages I.P.M. system. She stated it will bring payroll/personnel systems and fixed assets in house, and make available vehicle maintenance and fleet management system. She stated the vehicle maintenance scheduling capabilities can reduce the City's insurance in addition to prolonging life of vehicle and equipment. Ms VanHoover stated fleet management information is mandated by State Auditor. Complying with those requirements will also provide management tools that can effect cost savings and improved equipment utilization Mr. Perry stated the City has purchased ulitiooders to tie into the computer, but software is required for their use. He discussed purpose of utilicorder and steps eliminated with use. Motion by E. Sturdivant and P. Drouin to approve purchase agreement with I.P.M., Inc. as so stated by AB 83-126, carried unanimously. KITSAP WAY & NATIONAL AVENUE INTERSECTION IMPROVEMENT AB 83-127 Motion by R. Johnson and C. Pachek to approve supplement in amount of $17,266, and authorize the Mayor to execute the document, carried unanimously. The Scout Master for Scout Troop 510 stated his troop is attending the Council meeting as a part of working for their communication merit badge. He introduced the individual scout members. REPORTS P. Drouin briefly discussed the Sewer Rate Hearing on Monday, February 28, 1983. Adjourned 9:20 APPROVED: KATHLEEN L. McCLUSKEY, City Cl~rk