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HomeMy WebLinkAbout02/02/83Tape 290 Unapproved Side 1 Minutes #0303 CITY COUNCIL MEETING MINUTES February 2, 1983 Regular meeting of the City Council of the City of Bremerton, Washington, was held in the Council Chambers, 239 Fourth St., Bremerton, Washington, Wednesday, FeBruary 2, 1983 at 5:30 p.m. with Council President Anderson presiding. Those present were: E. L. Sturdivant Bill Amo Spencer Horning Jim Adrian Clyde Pachek Russel Johnson Roy Mosely Mayor Dawkins Art Anderson City Attorney Broughton Phil Drouin City Clerk McCluskey The meeting opened with the Pledge of Allegiance and the invoca- tion was given by Clyde Pachek. CONSENT AGENDA A. Minutes of January 26, 1983 City Council Meeting AB 83-61 B. Bid award for Jet Sewer Cleaner to N. W. Samco, Inc. as to specifications and best interest of the City in amount of $23,912.00 plus tax. AB 83-62 C. Purchase of 1983 Chevrolet Van for Crime Scene Investigators on State Contract ~333C-82 for $8,577.67 plus taxes. AB 83-63. D. Surplus of 1977 Ford LTD from Water Dept. and call for sealed bids, with a minimum bid of $1,875.00. AB 83-63 Motion by J. ADrian and P. Drouin to approve the Consent Agenda, items A through D inclusive, carried unanimously. VOUCHERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council. Motion by B. Amo and E. Sturdivant as of this date, the Council, does approve for payment those vouchers included in the Warrant Register further described as follows: Vouchers 08201 through 08416 inclusive in the amount of $75,915.59, and Warrant Nos. 8158 through 8161 inclusive in the amount of $5,311.00, carried unanimously. B. Amo requested a copy of the Warrant Registers be made avail- able to the Council Members for their review prior to the Council Meetings. City Clerk stated this would be done in the future. BID AWARD - $550,000 G.O. BOND ISSUE AB 83-71 City Clerk stated the bids were opened earlier this day from three bidders. Bids were as follows: H. Jackson Shirley and Company 9.9564% Foster & Marshall/American Express 9.961438% Seattle First National Bank 10.017891% Staff has reviewed the bids and recommend the bonds be sold to the low bidder, H. Jackson Shirley and Company. Motion by E. Sturdivant and R. Mosely to follow staff recommenda- tion and award the $550,000 G 0 Bond Issue to the low bidder, Jackson Shirley and Company at average net interest cost of 9.9564%. P. Drouin commended former Commissioner Stewart for not issuing the bonds when the interest rates were 14% He stated interest rate is below 10% which has resulted in a great savings to the City. Jack Shirley stated the savings to the City is approximately $300,000. Mr. Shirley stated he is pleased to have Mr. Stewart working with his firm. R. Stewart stated he is pleased the bond issue worked out so well. He stated he is impressed with the new City Council and is avail- able to the Council if the need arises. City Council Meeting Minutes February 2, 1983 Page Two #0580 PUBLIC RECOGNITION Walterine Taylor, 2708 Callaghan Drive, commended the Council for adjusting the amplifying system. She discussed the bus stop on Wheaton Way at Schley Blvd., stating the distance of the bus stop from the crosswalk is inconvenient for the elderly. Mayor Dawkins stated this would be remedied. #0632 MAYOR'S REPORT Mayor Dawkins briefly discussed the monthly report from the Housing Rehab Program regarding expensditures of Block Grant money, stated the Council Members might like to look the housing and talk with the people, involved. The Mayor discussed Grants applied for in 1982 and pending Grants. He stated the municipal pool will be opened from 12:00 noon to 5:00 p.m. on Saturdays starting February 19. Adults will swim from 12:00 to 1:00, the general public from 1:00 to 5:00. He stated the hours may be expanded depending on the response. Mayor Dawkins stated an alternate is required for the Tourist and Convention Bureau meetings on Friday mornings at the Poplars Restaurant. A. Anderson stated he would make an appointment to the Board. This meeting is once a month. RESOLUTION AND ORDINANCES Resolution 1961 Crushed Rock Emergency Purchase AB 83-65 The Clerk stated restoration to roads, culverts and banks where Alexander Lake Dam washed out, and Oyster Bay Road settled over water main installation due to storm, required emergency pur- chase of crushed rock in the amount of $3,244.22 to repair. Motion by R. Johnson and C. Pachek to pass Resolution 1961, de- claring an emergency existed and authorizing the repair of roads damaged, carried unanimously. Resolution 1962 Thumb for Backhoe Emergency Purchase AB 83-66 City Clerk stated the thumb on backhoe broke off while removing curb and gutter. The Street Dept. work must stay ahead of con- struction to avoid downtime charges by contractor. The Clerk stated Smith Tractor is the sole source of supply. Motion by P. Drouin and S. Horning to pass Resolution 1959 de- claring an Emergency existed and authorization to purchase thumb for backhoe. #0788 ~0869 P. Drouin asked for explanation of thumb on a backhoe. Glenn Vockrodt explained thumb mechanism, and asked where the money for emergency purchases on both resolutions is coming from. City Clerk stated the Water Dept. and Street Dept. budgets. Question called on the motion, carried unanimously. Ordinance No. 3820 - Concerns Office of Building Inspector AB 83-72 P. Drouin explained Sections 2 and 3 have been repealed. The Treasurer has always collected the funds and this is a "house- keeping" measure. Motion by E. Sturdivant and R. Mosely to pass on second reading; AN ORDINANCE amending Ordinance No. 1119 which concerns the office of Building Inspector, carried unanimously. ANIMAL CONTROL FACILITIES REPORT AB 83~11 Chief Christensen stated the Police'Dept. recently accepted the administrative and budgetary responsibility for Animal Control. He stated statistical data for the past 6 months, indicated Animal Control could be financially self supporting. He stated in 1981 the City was in the process of training animal control officers. When the contract with the Humane Society was cancelled the City formed the Animal Control Unit. City Council Meeting Minutes February 2, 1983 Page Three ANIMAL CONTROL FACILITIES REPORT CONTD Chief Christensen stated equipment being used by animal control was surplus equipment. It is rented to animal control through Equipment Rental. He stated it is currently operating in a pre- carious manner~ He suggested animal control should obtain financial committment and support of the Mayor and Council, if it is to be a viable entity. The Chief stated if animal control were to remain a City function, annual operating cost would be approximately $37,000, plus $30,000 salary for two officers, totaling $67,000. He stated revenues are in the area of $62,000; giving the operation a $5,000 deficit. He stated $76,000 has been budgeted and feels the City can build a facility for $76,000 and using budget pro- jection, can pay for the system in 1~ years. He suggested 2 possible sites: Lebo Blvd east of the bridge and Werner and Union. citizen input for a location for the facility, and requested support and endorsement of the project. Chief Christensen referred to a letter and budget from the Humane Society stating the proposal is for $52,919. With additional boarding fees, the total is $89,000. He stated the Humane Society does not work week ends, evenings and holidays, and does not respond to routine Police calls. He stated the Humane Society would retain impound and board fees, and fees for sale of animals not claimed. The Chief discussed the current Animal Control operation and stated there is an officer on duty 24 hrs a day, 7 days a week, and all calls are handled promptly. He stated the system he is proposing would generate revenues and discussed the work of Animal Control Officers and revenues for the month of January. Motion by E. Sturdivant and R. Mosely to allow the Animal Control Department under the guidance and direction of Chief Christensen and Mayor Dawkins to pursue the cost and construction of an Animal Control Facility. Discussion followed regarding possible sites, type of building and building size. E. Sturdivant suggested City's property at Gorst as a possible site. The Chief stated this has been con- sidered but is concerned about the distance. He favors a more central location. B. Amo requested further detailed information to assess impact on neighborhoods. There was discussion regarding hearings before the Planning Commission. Glenn Vockrodt discussed the sewer moritorium, ~1296 A. Anderson suggested a study session with a committee comprised of the Mayor, private sector and Council representation. Mary Lou Long stated the Chief's proposal is excellent and has her support. J. Adrian asked for Mayor Dawkins' opinion of the proposal. The Mayor stated there is no comparison between the two proposals. If Council decides to move on this he will appoint a committee. Question was called on the motion, carried unanimously. #1635 PURCHASE OF VEHICLE FOR ANIMAL CONTROL AB 83-67 City Clerk stated the Police Dept. is requesting purchase of a van through State Contract #333C-82 for use by Animal Control. She stated $7500 is budgeted, purchase through state contract will be $6878.99 plus options. R. Mosely questioned the need for vehicle at this time. ~1719 #1786 ~1829 #1885 City Council Meeting Minutes FebrUary 2, 1983 Page Four PURCHASE OF VEHICLE FOR ANIMAL CONTROL CONTD Chief Christensen stated the current van is 10 years old and dis- cussed "down time" on the van. He stated there is no barrier between the driver and animals. The van he is requesting for purchase can be used in a number of ways if not used for Animal Control. Motion by C. Pachek and R. Mosely to purchase 1983 Chevrolet van through State Contract ~333C-82 for cost of $6878.99 plus options, carried unanimously. Mary Lou Long, 2433 E. Phinney Bay Drive, discussed her objections to the minutes of January 19, and asked who should receive her written statements. A. Anderson stated the Clerk should receive her written statements. Ms Long discussed the garbage issue stating there is a 6% utility tax and 6% franchise tax which are mandatory plus 14.428% tax. She suggested Council request citizens to write letters of complaint and asked, if the contract is not fulfilled can it be t&rminated? City Attorney Broughton stated a few complaints will not nullify the contract. B. Amo stated he doesn't feel the Council should seek complaints. He stated the people in his district have not hesitated to speak up. R. Mosely suggested Ms Long write a letter to Brem-Air with a copy to City Council. E. Sturdivant stated at meetings held prior to Council taking office, a rule was established to hold public recognition to 3 min. He stated this issue has taken 8.5 minutes with 1.5 minutes for comments from 2 Council Members. ACQUISITION OF I.P.M. MUNICIPAL SOFTWARE PACKAGE AB 83-68 Clerk stated the Data Processing Steering Committee is requesting authorization to proceed with contract negotiations with I.P.M. to purchase and install Municipal Software package. Motion by R. Mosely and J. Adrian to proceed with contract nego- tiations with I.P.M. to purchase and install Municipal Software package. E. Sturdivant requested an explanation as to what this entails regarding company responsibility for maintenance of equipment. ~1945 Steve Perry, Data Processing Manager, stated the City has a Burroughs 1855 and this package was developed for that type of gear. It is software application that is basically addressing needs of Municipal Government. He discussed the range of the ., software within requirements of a Municipality. He stated Data Processing has in the past attempted to address City's needs. Every basic need for the City was designed and developed in house. Mr. Perry stated many applications are available elsewhere but are not a total package. Data Processing Steering Committee had representatives from each department review the I.P.M. program. It was determined the City could expect to save it's initial invest- ment in 4 years. If the sewer project goes the savings could be realized in 2 years. He discussed payroll being brought in house as well as other data for job costing. Mr. Perry stated the I.P.M. package provides all basic ingredients required to interface to an overall package for use by various departments, and allow Data Processing to concentrate on specific requirements of various departments. If in house staff were to develope a ~tke system he estimated 4 to 5 yrs. and would be double the cost with no guarantee the end result would be what is offered here. This package includes installation and 5 years maintenance and all updates. ~2095 #2379 ~2458 #2544 City Council Meeting Minutes February 2, 1983 Page Five ACQUISITION OF I.P.M. MUNICIPAL SOFTWARE PACKA.GE CONTD Mr. Perry stated the schedule for installation, if contract is negotiated could begin in March and have complete in August or September. By the end of 1983 the equipment would be installed and working. It would take several years to accumulate all re- quired data. 1, . ,l,,hns~,D i r~,il, i red i f report B Drcld'.lced aro compatib]o wfi th ~,~ll] Pedc:~a] ~,portjnQ requirements and if the ~ew present fal:tliti~!~ wl,1,]d !,errant selling ~hese service~ to x~earby communities- '~r. 'iv;ill,= ! ~ j D "n o ~a and I~rant County uti] izinq Washington c~ldincl qv';tem and fhat su{ficient memorv sFace was P. Drouin inquired what the cost is for the package and cost to put in operation. Steve Perry stated they are asking for author- ization to proceed with contract negotiations so price isn't totally identified at this point. Mr. Perry stated the proposal for the entire package, installation and 5 years support is $150,000. This includes bringing up utilicorders for utility billing at no cost. He stated they have attempted unsuccessfully to do this in house. He stated it addresses and solves a great number of problems. If looked at piece by piece it is a tre- mendous savings to the City. He stated the City has spent over $20,000 and does not have a job cost system that is usable. Bert Gagner, 934 Washington Avenue, discussed the state of art in computer hardware and software and rapid changes. Ruth Davie questioned increases in personnel, forms cost and debugging cost. She stated we are having problems with the sewers, why do this at this time? Mary Lou Long, 2433 E. Phinney Bay Drive, questioned the state- ment by Mr. Perry that if the sewer project goes, this would be paid for in 2 years rather then 4 years. Mr. Perry explained that has to do with capturing grant reimbursement cost that may otherwise be missed. Ms. Long encouraged the Council Members to weight heavily this investment vs requiring good documentation. She stated Council possibly should direct a continued investigation of similar packages from other companies. Shirley Van Hoover discussed the use of this system for fleet maintenance scheduling and potential savings. Question called on the motion, carried unanimously. Side 2 Tape 290 ~0075 #0108 City Council Meeting Minutes February 2, 1983 Page Six BOY SCOUT PARADE APPCLIATION AB 83-69 Motion by C. Pachek and B. Amo to approve application for Boy Scout Parade, to be held Saturday, February 5, starting at 10:30 on Park Avenue between 9th & llth Streets .... A. Anderson stated they are requesting a Council Member to act as judge. C. Pachek stated he has volunteered his efforts on ~0 their behalf. Mayor Dawkins stated the parade is approximately, 4 blocks in length and lasts approximately 15 minutes. Question called on the motion, carried unanimously. A. Anderson discussed the Puget Sound Council of Government Annual Meeting in Bellevue. P. Drouin stated the Sewer Committee met with the Mayor and Dave Baker. He is "pleased to announce they are on schedule". He d a o na 3O a.m. B, Amo stated Council does ask citizens to stay within the 3 minute limit. He discussed rules of procedure being made available to the public, City Clerk stated written rules would be available next week. J. Adrian stated there was discussion at the KCAP Meeting regarding The Salvation Army supplying fommodiates(milk, cheese, butter) to the needy. He stated they are in need of a commercial freezer or cooler to facilitate the program. R. Johnson discussed NAD Park erosion and stated the Water Dept. took care of the problem, A. Anderson stated there is a need for participation from all neighborhoods to be on the Transit Authority committee for meetings in March and April. They are seeking a citizens advisory committee. J. Adrian discussed the fine line between the Administrative and Legislative functions and the need for an amicable relationship between the two, Meeting adjourned at 7:40 P.M. KATHLEEN L. MCCLUSKEY, City Clerk APPROVED: ART ANDERSON, City Council President