HomeMy WebLinkAbout10/24/84TAPE ~1,90 UNAPPROVED DRAFT
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CITY COUNCIL MEETING M/lqUT[~
October 24, 1984
The regular meeting of the City Council of the City of Brewerton, was
held at the Senior Citizen's Center, Handicapped accessible, Brenerton,
Washington, Wednesday, October 24, 1984, at 5:30 p.m. with Council Presi-
dent Art Anderson presiding. Present were Councilmen E. Sturdivant, Spencer
Horning, Clyde Pachek, Phil Drouin, Bill AnD, and Russ Johnson. Also pre-
sent were Mayor Morrie Dawkins, City Attorney Bill Broughton, and Deputy
City Clerk Gil Johnson. Absent were Councilmen Roy Mosely and Jim Adrian
and City Clerk Kathleen McCluskey.
The meeting was opened with the Pledge of Allegiance, led by President
Anderson, with Councilman DroLLin leading the invocation.
Clerk Johnson noted that items #A and #B will be voted separately frcm #C -
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Clerk presented Minutes of the October 17, 1984, nBeting with the following;
(1) Under Proclamation, Mrs. Davis errored that it was the Bremelwcon Chapter,
not the Lulu Fairbanks Chapter; (2) Councilman Drouin wanted it stated for
the record that he chaired the meeting (starting #0636, Pg.6, str. NOTE) for
the balance to adjourmnent, and Pg. 3, that CH2M Hill will be advising the
percentage of Change Orders to the Cc~nittee, #AB84-521; Also presented was
a request frcm the Purchasing office to Call for Bid on Annual Contracts
such as diesel fuel, tires, etc., #AB84-522.
· M/S/C/U/(ttorning/Sturdivant) to approve amanded minutes of October 17, 1984,
and Call for Bids for Annual Contracts.
The balance of the Consent Agenda involved C~kinge Orders for the Wastewater
Facilities Cons~on Project. Mr. Ken MacKenzie, Project Engineer, gave
a short narrative of justification for each Change Order. #C, Change Order
#11 to Contract #C-1 - establishes agreed upon prices for work that was
directed under a unilateral Change Order issued earlier for $12,370 increase
#AB84-523; #D, Change Order #7 to Contract C-3 - Directs the contractor to
paint the interior of Pump Station 7 to increase illumination within the fac~
lity, increasing the contract $2,123.65, #AB84-524; #E, Change Order #8 to
Contract C-5 - Directs the contractor to make changes indicated in Items 1
through 9 of the attached change order form (on file in City Clerk' s office)
with each item reccrnmended by the Engineer and Project Office and discussed
with the Wastewater Cc~mLittee, increase of $4,673.24, #AB84-525; #F, Change
Order 12 to Contract C-5 - Directs the contractor to paint the interior of
Pump Station Number 4 in order to provide better illumination, #AB84-526;
#G, Change Order #3 to Contract C-11 - Directs the contractor to make change:
indicated in Items 1 through 8 of the attached change order form (on file in
City Clerk's office) as reconmended by the Engineer and Project Office and
discussed with the Wastewater Cc~mittee, #AB84-527, #8,448.29; #H, Change Or~I.
#4 to Contract C-11 - Directs the contractor to paint the interior of Pump
Station 3 to increase illunination within the facility for an increase of
$2,336.02, #AB84-528, and finally #I, Change Order #3 to Contract C-13 -
directing the modification of payment limits for pavement, curb and driveway
re~val, replacement, as well as gravel surfacinq restoration. This will
the project to make the appropriate payments to %he contractor and begin clos,
out of the contract, #AB84-529.
Mr. MacKenzie explain/the reason for illumination paint for the pump stations
to increase visability for detecting m~all problems within a station before
beccming large problens. He stated the total overall increase of Change Orders
suhnitted is approximately $32,350.00. Counci/man Sturdivant asked how we are
to know that, by bidding out, another contractor could do the change orders
for less cost because all changes are representing increases with Mr. MacKenzie
stating that it is cost-effective to have existing contractor do the work because
of the capability of doing several jobs at one time. Mr. MacKenzie answered
Councilman Amo's question indicating the pump stations are not manned around
t/~e clock. Mr. MacKenzie noted that total overall change orders have only
a~D~L~ted to 3.10% with 75% of the project ccmpleted to date.
· M/S/C/U/(Drouin/Pachek) to approve Wastewater Facilities Construction Project
Change Orders, Consent Agenda ite~ns #C - I, as presented.
City Council Peg. Mtg. Minutes
October 24 1984
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CLAIMS/k~PaANT REGISTER, #AB~4-530
Clerk Johnson read Wastewater Facilities warrants in the amount of
$1,370,832.37 for approval.
M/S/C/U/(Drouin/Johnson) to approve Wastewater Facilities Construction
warrants as presented.
Mr. Johnson presented presented regular warrants #6582 - 7013, in the
amount of $219,520.91 and special warrants #6576 - 6578, in the amount of
$1,114.73, audited and certifiedby Darlene Herrmann as required by NCW
42.24.090, and recorded on listings made available to the City Council.
M/S/C/U/(Johnson/Drouin) to approveregularandspecialwarrants as
presented.
PUBLIC ~ITION
Ms. Lena Swanson, 2123 Snyder, made a formal apology to Council for her out-
burst at the previous week' s CounCil nBeting. Questioned who wrote the
ballot information with the City Attorney Bill Broughton acknowledging he
did. She stated that the wording is misleading in Proposition #4, regard-
ing the dental organization and administrative head appointments.
In response to her question, Council President Anderson stated it was too
late to change the wDrding. She reiterated her stand, urging voters to
vote no and indicated she would continue her petition efforts to have the
issues struck fr~n the November ballot.
Mr. Brooke Snyder, 416 South Lafayette, said he felt the Propositions are
too vague and was cc~cerned that two issues, appearing on the Bremerton
ballot, have the same entitleraent of Proposition #1. One the Char~er amendment
and one the Medical Tax Levy Lid. He thought voters may confuse the two.
Mr. Gregg Goodrich, Hearthstone Restaurant, Owner, presented to Council a
written critique of the recent crosswalk removal on Kitsap Way which was
located S.E. of his establishment. The letter requests the City to correct
"a serious error in judgement in the removal of the crosswalk". It accuses
the Traffic Engineer of misquoting the distance of a few yards to "150 yds"
further west by the placement of a new light and crosswalk. He stated the
reason the crosswalk was originally placed at Forrest & Kitsap Way inter-
section was the statistical data on pedestrian accidents. He stated "the
City itself insisted that businesses on the north side of Kitsap Way secure
parking frcm the owners of the Thriftway lot for their e~ployee parking"
and that was part of the original rezone. In sLmmary Mr. Goodrich states,
in his letter, that "if such action is not cclnplied with, (replacercent of
the former crosswalk) the City Attorney is elpowered and required to arrest
and formally charge the City Engineer and/or those administrative bureaucrats
who will not ccmply".
Mayor Dawkins, first to respond to the written request, noted that records,
as far back at the 1950's, need to be check regarding the rezone application,
and conditions required at the time construction for ocmlnercial was approved.
Mr. Goodrich stated he talked to Joe Mentor who was unccranittal about what
transpired. Councilman Anderson asked Mr. Goodrich to make an appointment
with Mayor Dawkins to follow-up his cc~plaint/request. Mr. Goodrich also
noted that the property owners are ccrapiling a petit/on to bring to
Council and questioned why there was no public meeting to discuss the pros
and cons of moving the crosswalk.
Ms. IEna Swanson suggested that the Council and Mayor contact former elected
officials for background informat/on which would expedite resolve of the issue.
Ms. Ma/-y Lou LoG~, 2433 E. Phinney Bay Drive, expressed concern about the
article in toni t's Bremerton Sun stating sewer revenues are below antici-
pation therefore another increase in rates may be in the offing. Council-
man Drouin responded saying that article misquoted status and was merely
based on rumor. Charges being made about the Wastewater account are inaccurate
and noted again that the total contingency, for construction of the new faci-
lity, is only 3.1% which indicates there could be a surplus when account is
closed-out in 1985. Ms. Long asked how the Treasurer could make statements
without facts with Mr. Drouin stating that the ccmputer is now' ~ehind but
has been told by Mr. Olney, City Treasurer, that we should have.. ~h' accurate
report in 30 days. ;
City Council Reg. Mtg. Minutes
Oc~Do~er 24, 198~
Page 3 of 5
Mr. Bert Gegner, 934 Washington, asked if monies can be transferred frc~n
account to account if short with Council responding yes. Councilman Drouin
stated that most data is being furnished frcra the Project Engineer. At this
time Council President asked if Councilmen will be notified of the Mayor's
next Advisory n~aeting so they may sit in the session. City Attorney Broughton
concurred.
MAYOR' S REPORT
Clerk Johnson read two Proclamations; (1) Designating October 28 - November
3, 1984, as "Toastmasters International Week" with Cathy Richards, E. Highleg~'r~.
present to accept the Proclamation. (2) Designating October 28th "John Wayne
Penton Day", recognizing his selection as one of ten "Outstanding Young Men
of America" as awarded by the United States Jaycee's with Mr. Themas Howell
percent to accept the surprise Proclamation.
Mr. Joe Gero, Planning Director, noted distribution of the Kitsap Lake Restora-
tion and Planning study, with copies provided both city librarys and vario~q
city departments that will need the information to provide the public.
Mr. Court Prisk, Director of Field Services, gave a report/briefing on the
Mountain Restaurant Operations, to date, which includes a formal request fr~n
the Restaurant operators for consideration, under Part B, Section 9, which al/~
for amendKents to the terms or conditions. Mr. Bruce Bryant, President of th~
operation suhnitted a 3-page letter outlining the problens incurred while
starting up the restaurant, the fact that the former Pro had not actively pur-
sued tournaments or advertisement of the facilities, the Up-grading service
the Custcmers, Six-month season, etc. and requesting that this portion of the
contract be addressed at the Board meeting. Mr. Bryant also suggested viable,
solutions. Mr. Prisk noted that the Board's first reaction was to let the
operator sink or swim, however, after discussion was agreeable to amend the
contract in favor a percentage of the gross revenues and deleting the lease
payments. Final recc~mendation by the Board of Directors, for Council appro~
is as follews:
The present restaurant lease be modified to include: (A) foregoing
the lease for six months; (B) t_hat the City gain access to the down-
stairs dining/kitchen, as proposed in Option C (on file in Clerk's
office), and (C) that the method of revenue gain be changed frcra a
mcnthly lease plus three percent over $25,000, to a straight six per-
cent of the gross, beginning April 1, 1985.
Mr. Prisk noted that he was not before Council this evening seeking approval
but that a new Agreenent would be prepared and ccme before Council on an
Agenda Bill. He said that the operator has concurred with the proposed solu-
tion as presented above. Mr. Prisk felt it would, overall, be an increase in
revenues for 1985. He is working with City Attorney Broughton and the draft
will be before Council next week. Councilman Sturdivant was in support of
attempting to find a viable solution to the Golf Course Restaurant proble~n
and felt Council should attempt to work with the operator.
A~IFORNEY' S REPORT
Noted he has been involved in the past two days of assisting in interviewing
various qualified brokers for the Long-Term insurance needs of the City of
Bremerton. Councilman Anderson asked why local insurance brokers were not
considered Like we did with Self-Insurance/Scott-Wetzel. Mr. Broughton statef:
that we need a well-qualified firm able to handle ccrplex insurance needs
that is both national and international market rated. He said we have many
good insurance brokers in the area but the City' s needs are beyond their scope
of coverage and the least cost.
Ms. Swanson expressed o~cern that the City is waiting until October for
January 1, 1985 coverage. Mr. Broughton, concurred by Councilman Anderson
stated it will only take a few days to evaluate and determined which broker
can meet the needs of the City.
CCLTNCIL M~MBERS REPCF{FS
Councilman Johnson reported that the Budget & Finance Cc~ttee is stream-lining
Budget Hearings this year with the following schedule set for ccmpletion:
Study Session October 28th; Hearings are scheduled for four (4) nights to
include November 6, 8, 13, & 15th inclusive. A meno will be out to confirm
dates as indicated.
Councilman Pachek expressed ccncern that articles on in the Bremerton Sun
were written and reported without facts. He also stated concern about the
City Council Reg. Mtg. ~inutes
October 24 1984
Page 4 of ~
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Golf Course operation and would support working with the Restaurant opera-
tor.
Councilman Sturdivant commented that the Bremerton Sun article was certainly
premature and not accurate.
Recessed at 6:45; Reconvened at 6:55 p.m.
REVISED CITY/COUNTY SE~ARAGE AGRE~M~I~T (DISTRICT BOUNDARY MAP), #AB84-531
Mr. Baker gave a presentation and he is not asking to revise the Agreerent,
merely the District Boundary Map, because of the illegible quality of the
previous map which was part of the agreement. He also noted that the doted
lines indicated which area w-as within the City sewerage area. He further
stated that the map approved by Council August 17, 1983, contains areas
presently served by the County and the map before Council tonight has been
reviewed by both City and County staffs and approved.
Councilman Amo stated he was under the impression that the Airport area was
in the City's sewerage area. Mr. Baker stated it is not and as a matter of
fact they have their own district fozmed therefore even if the City expanded,
we could not make then hook-up. Councilman Homing stated that he, Council-
man Anderson and Mayor Dawkins all sat in at the Puget Sound Governmental
Council meeting where discussion centered around the designated sewerage areas
and who's jurisdictic~ each fell into. It was the concensus that it would
be cost prohibitive for the Airport to hook-up to either the City or County
because of it's owned,formed district. In answer to Councilman Johnson, Mr.
Baker stated that because they are not their own district, both Jackson Park
(old NAD) and Westpark are within the City served areas. City Attorney stated
the purpose for the adopt/on of the new map is to clearly delineate who the
City covers.
Mr. Bert Gegner asked two questions; (1) does this mean anyone in a district
is obligated to hook-up with Baker responding No. Hookup is not autcmatic
but with a LID petition they must and cannot vacillate between one district
to another. Mr. Gegner asked (2) if the new trea~nent facility will have the
capacity to serve the projected area say in 20 years. Mr. Baker responded yes.
Mr. Baker further said that the boundaries, as they appear on the map submitted
for approval, are the same as presented in 1974. Also that the portion outeiO~
the City is agreeable with the County. Ms. Iong asked if rates will be the
same for in City residents and those outside City limits with both Mr. Baker
and City Attorney Broughton stating yes.
CounciLman Amo felt he could not support the map as presented, without Airport.
required to hook-up to systen or at least in our service area. He said he
understood that costs would reduced to area residents with it's inclusion.
Lengthly discussion continued with CounciLman Drouin saying be felt the map
and question of it's authenticity were well researched by both the City and
the County and urged Council's support.
M/S/C/(Drouin/Pachek) to approve the District Bo~dary Map for the Revised
City/County Sewerage Agreement.
VOTE: In favor; Sturdivant, Homing, Pachek, Anderson, Drouin & Johnson
Motion PASSED
At this point in the meeting Councilman Andarson declared himself out and
left meeting.
ANNUAL HOUSING ASSISTANCE PlAN (HAP) CONSIDERATION (DI~jD), #AB84-532
Clerk Johnson presented a request, frcm the Planning department, sukmittal
of a 1985 Housing ASsistance Plan. The U.S. Department of HOusing & Urban
Dev~lo[ment requires an Annual Housing Assistance Plan (HAP) be su~nitted by
November 1st. The proposal, incl,~ng maps was presented Council in their
packets.
Mr. Dale Miller, Phoenix Group, gave a presentation of the proposed applica-
tion citing Part IV of the HAP requirenent that the application be updated
each year. He used overlay maps showing the areas of Rehab concentra-
tion based on statistical data provided by the Census Bureau. He said both
low to reDderate inccme single parent housing and elderly was where the
emphasis is being placed for loans, however, rental properties which serve
the same individuals also qualifies. He said heavy concentration will be the
West Br~nerton ~ a and noted that many areas in 'he central area will be
negated because ~ch of the available constructi land is being utilized as
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October 24, 1984
Page 5 of 5
parking lots. Mr. Gero, Planning Director, stated that if funds are put
into property and may enhance said property by develoF~ent, the City could
be penalized because property may have to rent at prices not affordable to
those being served by this program. When renters or developers apply, they
must match with 50% funding for consideration of approval. Mr. Miller ccntinued
stating that the City must adopt goals; (1) that it will meet the 3 year goal;
(2) have not funded any new construction in the past 2 years. With new funds
available through Section 8 and the aw-drd of "Project Self-Sufficieny" grant,
there will be more funds to work with. Mr. Gegner questioned the downtown
transient population which should qualify for more consideration. Ms. Long
was concerned about loans being granted landlords as she feels they stand to
profit. Mr. Gero stated that a landlord would be far better off selling their
investment and noted that they have to keep rent within affordable price so
that those benefitting fr~n the program will be served, as a consideration
for approval.
M/S/C/U/(Sturdivant/Johnson) that the Housing Assistance Plan (19~5) as
submitted, is approved and it's suhnittal to DHUD is authorized.
1981 SMALL CITIES GRANT EXTENSION/AM~NIMENT, AB84-533
Clerk Johnson presented a request, frcm the Planning department, for the City
Council to approve a letter to be submitted to the Department of Housing and
Urban DeveloXmTent (Seattle Office) and that the Mayor be authorized and direct-
ed to subnit the letter. Mr. Gero stated that he met with Mr. John Epler of
the Seattle DHUD office and during discussions, it was identified that two pror
gram objectives have not been ccmpleted; (1) DHUD requires the city to indicate
whether it intends to cc~plete the objectives and, (2) if so to provide a dead-
line. Staff hes prepared a letter which presents a status report and a request
for an extension to September 30, 1985 (end of current Federal Fiscal Year) at
which time all funds would he expected to be expended and a second request thaf
an amendrent of dollars be reallocated to ~,roZram activities, Specifically,
the two inccmplete program activities are 'Clearance" which the amendment wou h
reduce frcn $25,000.00 to $15,000.00 and "Planning and Urban Design" which
would be increased by $10,000.00 to $80,000.00. The $10,000.00 change would
raise the 1981 administration arx] planning cost to the allowable twenty (20%)
percent limit. Since the 1981 grant was a cc~Npetition type grant, requiring ,l,
approval, they must approve the amendment upon the city's request.
Mr. Gero stated further that DHUD is getting impatient about 1981, '82, and r~
funds and we need to make a cc~mitment to at least spend 1981 funds by Septe,,
ber 1985.
M/S/C/U/C~mo/Johnson) to approve the Planning department' s request to submit
the attached letter (c~ file in Clerk' s office) to the Department of Housing
and Urban DeveloFment and that the Mayor is authorized and directed to subnit
the letter.
President Pro ten Drouin declared no further business with meeting adjourned
at 7:53 p.m.
APPROVED:
City Council
PHIL D~OUIN, President Pro Ten
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