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HomeMy WebLinkAbout05/02/84'rape 129 Unapproved #2480 ~.~l~'~' Minutes CITY COUNCIL MEETING MINUTES May 2, 1984 The regular meeting of the City Council of the City of Bremerton, Washington was held in the Council Chambers, 239 Fourth Street, Bremerton, Washington, Wednesday, May 2, 1984 at 5:30 p.m. with Council President Art Anderson pre- siding. Also present were Councilmen E. L. Sturdivant, Spencer Horning, Clyde Pachek, Roy Mosely, Phil Drouin, Bill Amo, Jim Adrian and Russell Johnson, Mayor Morrie Dawkins, City Attorney Bill Broughton and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance and the invocation was given by Art Anderson. CONSENT AGENDA A. Minutes of April 25, 1984 AB84-221 Motion by R. Mosely and E. Sturdivant to apprqve the minutes as presented, carried unanimously. ~.~2509 INFORmaTIONAL ITEMS A. Claims for Damages were submitted from First interstate Bank of Washington, David and Teresa Atwell and Amy Burnett. AB84-222 All claims has been submitted to departments for reports and the city's insurance carrier. B. interim Financing/Navy Portion of Wastewater Facility Project AB84-229 Lee Olney, City Treasurer, discussed a time schedule of events in preparation and marketing of the revenue anticipation notes to fund the Navy's share of the wastewater project. The Navy's share of the project is $6,245,000 with interest estimated at $800,000. The interest is figured at 6.5% from the closing date of June 6, 1984 to the anticipated date of February 1, 1986 of receiving funds from the Navy. Mr. Olney explained the Navy does not have the availability of funds for their portion and the city has negotiated a contract to sell bonds. Mr. Olney discussed monthly payments with interest by the Navy if they are not able to pay for their portion by 1988. Mr. Drouin explained the Navy budget was completed prior to signing of this contract. They are attempting to include this in their FY1985 budget and assured the city it will be included in the FY1986 budget. C. Use of City Streets/Armed Forces NAD Park Run AB84-223 Request was submitted from the Armed Forces Committee, Bremerton Area Chamber of Conmerce for the 10th annual Armed Forces NAD Park Run scheduled for May 13th at 4:00 p.m. Proceeds will go to CAPRI. :~2835 :/2870 CLAIMS/WARRANTS AB84-224 Claims and warrants audited and certified by Darlene Herrmann as required by RCW 42.24,090 have been recorded on listings made available to Council. Motion by p. Drouin and C. Pachek to approve warrants 2542 and 2543 in amount of $2,511.98 and Salary Fund in amount of $307,001.30 and FICA in amount of $12,667.08 for payroll period ending April 22, 1984, carried unanimously. ~YOR'S REPORT The Mayor's proclamation proclaiming May 6 through 12, 1984 as Small Business Week was read. Mayor Dawkins discussed his trip to Japan and the many events he attended. The Mayor indicated a packet in- cluding Resolution 2017 reaffirming the sister-city program is being sent to Olongapo, Philippines. Joe Gero, Planning Director, announced a May 24th meeting at 7:00 p.m. at the Sheridan Park Community Building, regarding small businesses. Mr. Gero dis- cussed identifying a number of financial programs in which Washington has made in-roads pertaining to small businesses. Tape 130 Dale Miller, The Phoenix Group, provided Council with an update of Community Development Block Grant Funds/Rehab Program. Mr. Miller stated HUD has listed Bremerton as one of the top 10 producing programs. ~0140 PUBLIC RECOGNITION John McDonald, 2206 Burwell Place, discussed ~ubmitting a residential parking petition on December 27th with no results. Ms McCluskey stated she had checked with the Engineering Department, and the petition will be on next week's agenda. City Cou!~.ci] Nee~ng ."U~.utcs Nay ~ 1984 Page Two PUBLIC RECOGNITION contd Jean Jackson, Chairperson of the Mayor's Committee on the Handicapped, discussed attending dedication of Community Handicapped Center in Tacoma CTACID) with the City's Affirmative Action Officer, Mr. Gil Johnson. TACID's function is to promote community needs of the deaf, blind, MS victims and other handicap areas, it is a complete and total center. Ms. Jackson requested a certain percentage or Council meetings be held in another location to enable the handicapped to attend. #0385 ATTORNEY'S REPORT Mr. Broughton discussed the Civil Service Commission upholding Chief Christensen's decision and thanked the Commission, Police Department personnel and the Per- sonnel Director, for the many hours spent on this hearing. Mr. Broughton indicated the crime victims compensation program has reached its conclusion, and discussed a letter to Council requesting renewal of the pro- gram. Mr. Broughton stated it is a successful program, 70% of monies going to the county is returned to Bremerton. ~0465 COUNCIL MEMBERS REPORTS R. Johnson reported on Finance & Budget Committee me~ting. Topics discussed were telecommunications for the city, B&O Tax realignment including amusement and gambling tax. Mr. Johnson stated the resolution of legislative intent will ~e on next week's agenda. The next committee me~ting will be '.lay 15th at 5:00 c ~,.m. ~th further d~scuss~on o ~ AT&T. Hr. Johnson also d~scusseo installation .~ ti~e boat launch on Kitsap Lake. J. Adrian stated the Audit Committee will interview candidates blay 15th for the internal auditor position. Mr. Adrian indicated the 1982 fire code needs to be addressed and requested a late afternoon meeting of the Council Public Safety Committee so that other Council members can attend. B. Amo stated the Planning Committee will meet regularly on Wednesdays at 4:00 p.m. in the Council Conference room. Mr. Amo requested Council submit in writing, areas they would like the Charter Committee to address. Mr. Amo stated the committee will meet with the City Attorney to establish ground rules, and requested interested citizens contact the Council Secretary with input. P. Drouin, Wastewater Construction Project Committee, discussed a report from Court Prisk, Field Services Mgr., regarding costs of bidding for operation of the new plant. Mr. Drouin discussed an update on all contrac~ pertaining to the construction project. He discussed an alternate interim sludge disposal site, Mr. Drouin stated a DOE representative will be present at their May 3rd meeting, and invited all interested persons to attend. E. Sturdivant inquired when 12th Street at Warren Ave. will be opened? Court Prisk, Field Services Mgr., indicated personnel from the Fire and Engineering Departments will meet with area residents prior to opening 12th Street. C. Pachek, Wastewater Facility Construction Project Committee, discussed the committee inspecting a temporary site near Bremerton National Airport for sludge disposal. R. Mosely, Wastewater Facility Construction Project Committee, discussed a re- cent seminar the committee attended pertaining to sludge disposal. Mr. Mosely discussed EPA funds available to purchase land for sludge disposal. Don Proctor, Wastewater Supt., discussed a break and repair of a city main force in the Manette area due to construction of the project. Nr. Mosely discussed a problem with fire lanes being roped off by merchants in shopping centers. A. Anders~ discussed a convention at the Sinclair Baptist Church with partici- pants from Idaho, Oregon and Washington at which he was the guest speaker. ;;1128 ORDINANCE 3898 - B & O TA~X AB84-179 Motion by R. Johnson and E. Sturdivant to pass on second reading "AN ORDINANCE establishing a new Business License Fee and Occupation Tax and repealing Ord. 841, MMi and 2, 2525 M4, 2384 M1, 3625 M20, 1917, 2002, 2121, 2136, 2385, 2901, 3001, 3172, 3173, 3482, 3483, 3484, 3509, 3592, 3681, 3885 and 3886, a~d all prior ordinances." and the Summary Ordinance, carried unanimously. City Council Meeting Minutes May 2, 1984 Page Three :~1172 ORDINANCE NO. 3899 - ALAP~MS AB84-199 Motion by R. Mosely and P. Drouin to pass on second reading "AN ORDINANCE re- lating to the regulation of privately owned burglary and/or robbery alarm, de- scribing offenses in connection therewith, and prescribing fees and penalties, and repealing Ord. 3159 and Ord. 3177, pertaining to the regulation of privately owned burglar alarms", carried as follows: 8 affirmative, 1 opposed (Anderson). ~1222 ORDINANCE 3900 - LOW INCQME UTILITY CREDIT AB84-200 Motion by C. Pachek and P. Drouin to pass on second reading "AN ORDINANCE amending Ord. 3834 which establishes a sewer utility credit for low income persons to include a water utility rate credit.", carried as follows: 8 affirmative, 1 abstention (Adrian). ~1245 ORDINANCE 1st Reading - BUILDING OFFICIAL AB84-201 Ms McCluskey read proposed changes discussed at the last Council meeting as follows: "The office shall be established under the auspices of Planning Depart- ment and shall work as required in concert with the Fire Marshal. The build- ing official shall be appointed by the Mayor and confirmed by the City Council and reconfirmed after 2 years. The Mayor may make a provisional appointment to this position without Council approval for a period not to exceed 120 consecu- tive days." There was discussion regarding the clause to ~ecenfirm after 2 years. Some Council Members felt this may limit highly qualified candidates, and it was suggested this language be eliminated. Other members felt this is not an uncommon restriction, and felt this would not be a deterent in hiring a qualified building official. Discussion continued regarding the Building De- partment being under the auspices of the Planning Department. It was felt by some that the Building Department Should be a separate department. Mr. Gero raised the issue of reorganization, and discussed a one stop permit center, which would include Engineering, Fire, Planning and Building Departments. Mr. Gero felt that placing the Building Department under the Planning Department at this time is a first step toward this reorganization. Mr. Horning stressed that the Building Department is a separate deparnment working in coordination with the Planning Department in regards to .community development. Chet Meigs, Fire Marshal, agreed that the Building Department should b~ removed from the auspices of the Fire Department, hut not from the Building at this time~ Motion by R. Mosely and E. Sturdivant to table this ordinance for a two week period. Mr. Amo urged Council to vote down this motion and deal with this issue tonight. Question called carried as follows: 5 affirmative (Sturdivant, Pachek, Mosely, Anderson, Drouin), 4 opposed (Horning, Adrian, Amo, Johnson). ~2374 RESOLUTION 2021 - PUBLIC FISHING PIER IN DOWNTOWN WATERFRONT AREA AB84-226 Gene Kennedy, Bremerton Redevelopment Task Force, briefly discussed the CBD project. Mr. Kennedy introduced Jeannie McBride, Chairperson of the Waterfront Task Force. Ms McBride discussed Washington State Department of Fisheries providing 100% funding in several communities to construct public fishing piers. In 1980 the City Commissioners passed Res. 1853 supporting the project. Staff has developed a technical report which supports Bremerton's request for funding. The Department of Fisheries is preparing its 1985 budget request with estimated project cost, which must be ready in June. The Task Force is requesting Council approval of Resolution 2021 with forwarding to the State. Ms McBride indicated this is a good time for Bremerton to restate interest in this project, and felt downtown Bremerton is an ideal location for a fishing pier. Motion by C. Pachek and R. Mosely to adopt "A RESOLUTION of the City of Bremerton endorsing the Washington State Department of Fisheries Application through the Interagency Committee for Outdoor Recreation as a State of Washington Capital budget request for Capital funding for the construction of a public fishing pier and reef to be located adjacent to the downtown Bremerton waterfront, and re- questing submittal and approval of said application.", carried unanimously. Recess 7:i0 until 7:25 p.m. Mr. Amo announced the Charter Committee will meet May 8, 1984 at 6:30 p.m. ,'~2876 fape 131 ~/0656 ~2384 City Co,inc]l Meetjn~ >!'inures Hay 2 1984 Page Four RISK ~b~NAGER/PROEESSIONAL SERVICES AGREEMENT AB84-204 Ms McCluskey discussed the interviewing process with Mr. Bob Hinds, local insur- ance agent, City Treasurer Leo Olney and Ms McCluskey on the interview team. She stated this is a part-time position of 80 hours per mon~ with the contract to expire December 1984 subject to review and renewal. Ms McCluskey briefly re- viewed the scope of the agreement. Ms McCluskey introduced Kath]een Maurer as the City's Risk Manager. b~. Sturdivant suggasted all extra work be approved by the Council. In discussing the professional liability insurance, Mr. Sturdivant suggested changing the language to eliminate securing and mainten- ance at the city's expense and including coverage for the Risk Manager under the city's existing policies. Ms McCluskey explained the intent would be for Council to approve extra work that exceeds the budgeted amount. Ms McCluskev indicated the city may not have the ability to cover Ms Maurer under their existing insur- ance policies, as this is a professional services contract. Discussjon followed reRard~ng Council approval of all extra work. Ms McCluskey indicated that may not be feasible should an accident occur which would require immediate in- vestigation. Mr. Horning felt with $15,000 budgeted for 1984 and the Risk Mgr. being hired three months into the year it is questionable the budgeted amount would be exceeded with extra work. Kathleen Maurer, Risk Manager, described the functions of a risk manager as being a vanguard of the city's assets. Ms Maurer indicated she will be con- cerned with protecting the city's interests and that insurance is one asset of the city. Ms Maurer discussed her background as an insurance underwriter and expressed the opinion that an underwriter feels a Risk Manager is a plus. She explained organizations joined which require dues will be joined in the name of the city. Mr. Drouin reviewed Ms Maurer's references and qua]ifications. ~:].otio__n by P. Drouin and E. Sturdivant to approve the professional services agree- ment with Kathleen Maurer for Risk Manager with change to Sec. VII to reflect that E & O Insurance will be provided under existing policy, carried unanimously. PRESENTATION/CREATION OF SUPPORT SERVICES DEPARTMENT BY ORDINANCE AB84-188 Mr. Prisk discussed the proposal to create a support services department by consolidating maintenance departments. The central purpose is to gain efficiency in the existing Communications, Equipment Rental and General Facilities Depart- ments. Dave Patmon discussed three proposed divisions of Electronics, presently Communications; Facilities, presently General Facilities and Transportation, presently Equipment Rental within the SSD. Mr. Patmon discussed problems with the current separate departments and accomplishments of consolidating the main- tenance departments. Mr. Patmon discussed future space available in the current Water Department building when that department is rglocated. Discussion followed regarding funding of a Support Services Department. Mr. Prisk discussed fuuding for Communications and Equipment Rental as being enterprise funds and Genera] Facilities as being funded from the General Fund. Mr. Adrian indicated funding for Equipment Rental should be specifically addressed. Discussion followed regarding the need for reorganization and it was felt this is the first step in that direction. Motion by B. Amo and R. Johnson to approve the creation of a Support Services Department, carried as follows: 8 affirmative, 1 abstention (Adrian). DATA PROCESSING TERMINAL FOR WASTEWATER FACILITIES DEPARTMENT AB84-190 Steve Perry, Data Processing Mgr., discussed the need for Wastewater Facilities to be connected by remote terminal to the City's main frame computer for input of various program data. Such data input could be accomplished by a simple Burroughs ET Teminal ~bich would result in limited capability to confirm the accuracy of any data submitted or to utilize any data once submitted. The Steering Committee felt it would be wiser to invest in a more sophisticated package of terminal hardware that would provide on-site report generation, word processing, auxiliary stand-alone computer capability, etc. The 1984 budget provided for S6,O00 of Capital funds. Actual cost of the needed hardware is quoted at $7,492, 25% more than budgeted. The Steering Committee feels it would be better to have the Data Processing Department purchase the equipment for monthly lease to various user departments. In referring to a memo to the Assistant Purchasing Agent, Mr. Johnson requested justification for the pur- chase of 14 additional terminals. Mr. Perry explained that a one time call for bids for all terminals as opposed tg a call for bids for one or two on an as needed basis will result in a better price per terminal. At this time, the request is for a terminal for Wastewater. However, other departments have budgeted for this equipment, and the request is to call for bids for all future terminals. 2, [984 Five Iape ,.~132 ~,; 0512 =~0788 ~I0850 ')1173 DATA PROCESSING TERMINAL FOR WASTEWATER FACILITIES DEPARTMENT (cont.) Mr. Anderson discussed recent purchase of IPM equipment and dissatisfaction with results and lack of reports. Mr. Olney explained data in the computer prior to installation of IPH is not available on IPM due to lack of manpower to manually input on the system. Motion by J. Adrian and S. Horning to call for bids for 15 terminals, however, purchase will be restricted to only those terminals currently approved by Council and in the 1984 budget, carried as follows: 7 affirmative, 1 apposed (Amo), 1 abstention (Anderson). TRIBUNE CObD~NICAFIONS/PUGET POWER SITE RENTAL AGREEHENT AB84-225 Mr. Patmon explained the Tribune leases the land from the city for the purpose of renting commercial space. Motio__n by E. Sturdivant and C. Pachek to approve the Telecommunications Site Rental Agreement between Tribune Communications Company and Puget Sound Power and Light Company, carried unanimously. CIVIL SERVICE RULE CRANGE/AMENDMENT (PERFORHANCE EVALUATION) AB84-I47 Dave Hiestand, Personnel Director, discussed a recently adopted new form and program to evaluate personnel in all departments, which aligns the city's pro- cedures to be responsive to the new system. The language was drafted by the City Attorney's office, to insure a fair procedure of evaluation and provide an avenue of appeal if appeal is necessary. Motion by C. Pachek and R. Mosely to approve the change/amendment to Civil Service Rule pertaining to performance evaluations, carried unanimously. OUTSIDE UTILITY SE~ER AGREF~MENT/LEON FOX AB84-210 Hotion by R. Mosely and J. Adrian to approve the application for Outside Utility Agreement, carried unanimously. CONTRACT/AUDIT OF WASTEWATER FACILITY CONSTRUCTION PROJECT AB84-227 Mr. Drouin questioned the need for an auditor for the project with DOE and the Navy auditing the project, as well as the city being in the process of hiring an internal auditor. Mr. Olney indicated this is a procedural rather than a financial audit and the city does not have the manpower for this type of audit. Mr. Johnson inquired why the Council Audit Committee was not included in the process of hiring the firm of Ernst and Whinney? Ms. McCluskey, and Mr. Olney indicated they felt the Audit Committee was for the Internal Auditor, however, it may have been an oversight not to include the committee. Motion by J. Adrian and P. Drouin to approve the contract with Ernst and Whinney to audit the Wastewater Facility Construction Project, carried unanimous- ly. EXTENSION OF LEASE FOR OFFICE SPACE/ATTORNEY'S LIBRARY AB84-227 Motion by R. Mosely and C. Pachek to approve the extension of the lease for office space in the 4th Street Building, carried unanimously. The meeting recessed at 9:45 p.m. for an executive session to discuss Mayoral appointments and Executive Session confidentiality. Meeting adjourned at 10:00 p.m. KATHLEEN L. McCLUSKEY, City Clerk APPROVED: