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HomeMy WebLinkAbout03/21/84 Tape 116 Unapproved #1605 ~OB~ Minutes CITY COUNCIL MEETING MINUTESMarch 21, 1984 ~~ ~~ % The regular meeting of the City Council of the City of Bremer o~n~ Washington was held in the Council Chambers, 239 Fourth Street, Bremerton, Washington, Wednesday, March 21, 1984 at 5:35 p.m. with Council President Art Anderson pre- siding. Also present were Councilmen E. L. Sturdivant, Spender Horning, Clyde Pachek, Roy Mosely, Phil Drouin, Bill Amo, Jim Adrian and Russell 3ohnson, Mayor Morrie Dawkins, City Attorney Bill Broughton and City Clerk Kathleen McC]uskey. The meeting opened with the Pledge of Allegiance and the invocation was given by 3im Adrian. Mr. Amo stated he had some concerns regarding items 9E, 9F and 9G and would like these items removed from the agenda. Mr. Broughton responded there would be no problem with holding these ~tems for one week. CONSENT AGENDA #1710 A. Minutes of March 14, 1984. AB84-117 B. Bid Award for food concession services at Lions/Roosevelt Field for 3 year period commencing April 1, 1984 to Crazy Eric's, Inc. guarranting the City $4,000 per year; additionally commissions of sales exceeding $20,000 per year will be paid to the City at a rate of 25%. AB84-118 C. Contract for specified asphalt products items awarded to Service Fuel be cancelled and that those items be included in the contract to Ace Paving by addendum, as lowest responsible bidder. Motion by S. Homing and C. Pachek to approve the consent agenda, items A, B and C, carried unanimously. INFORMATIONAL ITEMS AB84-120 #1780 Claims for damages were submitted from Darle D. Wilson and Craig S. Delacey. Claims have been forwarded to appropriate departments for reports and to the city's insurance carrier. CLAIMS/WARRANT REGISTER AB84-121 #1794 Claims and warrants audited and certified Darlene Herrmann as required by RCW 42.24.090 have been recorded on listing which has been made available to the Council. Motion by E. Sturdivant and R. Johnson as of this date the Council does approve for payment Employee's Retirement Fund for March 1984 in amount of $2517.52, Salary Fund in amount of $304,970.88 and FICA in amount of $12,284.82 for payroll period ending March 11, 1984 and warrants 1717 through 1724 inclusive in amount of $107,323.85, carried unanimously. MAYOR'S REPORT #1821 Mayor Dawkins read a letter from Cmdr. Jones, Pacific Fleet thanking Bremerton officials and residents their support shown in Armed Forces Day festivities, and notifying of two fleet units, the USS Camden and USS Gray that will be in Bremerton during Armed Forces Days. The Mayor discussed a letter concerning classifying PSNS and the USS Missouri as historical sites. Mayor Dawkins stated on April 4th the candidates for Armed Forces Queen will be present at the Council meeting. Mayor Dswkins stated a memo regarding the Mentor and Rsssmausen Waterfront Redevelopment proposals had been submitted to Council Members. In answer to inquiries, the Mayor discussed cost for construction of a raised crosswalk on Wheaton Way near the high school, additional crosswalks to be installed on Wheaton Way as weather permits, and possible additional traffic signals. In answer to an inquiry regarding the animal control facility, Mayor Dawkins discussed the Humane Society's intent to relocate, and the City will have their current site appraised. In response to an update on the city hall elevator, the Mayor discussed problems that have been created due to necessity of the elevator to be anchored in the bssement. An outside "bubble" type elevator does not at this time seem feasible. In response to an inquiry re- garding the parade route, the Mayor stated this is a matter of public safety. A letter from the Chief of Police will be submitted shortly. Mr. Johnson raised the issue of the traffic signal coordination project per- taining to when we can expect to see this in effect. The Mayor and Mr. Broughton discussed signing of the contract and preconstruction conferences, Mr. Johnson questioned why the neighborhood associations no longer receive copies of site plans regarding land use hearings, and Mr. Amo questioned why the questionnaires sent out from Planning are not to be signed. Joe Gero, Planning Directo~ stated he will have a report on these two items at a later date. City Council Meeting Minutes March 21, 1984 Page ~wo ATTORNEY'S REPORT #2420 Mr. Broughton discussed changes in the Professional Services Agreement with Stephen D. Miller, Superintendent of Gold Mountain Golf Course as follows: 1. Correct spelling of Mr. Miller's first name. 2. Sec. 4/SALARY - Adjust to include medical and dental. 3. Sec. 6/MAJOR PURCHASES - Purchases shall be made by checks which require co-signing by the Parks Supt. The Supt. agrees the checking account will be used for the purpose of this agreement only and checks shall be limited to under $1,000.00 and co~signed over $1,Q00~QQ~ 4. Sec. 22/USE OF FACILITIES & EQUIPMENT - If needed, facilities and equip- ment could be used to assist the Golf Pro to repair and maintain his equipment as long as it is not for personal use. Mr. Amo inquired if this includes repairs to golf carts. Mr. Broughton responded yes if this is agreeable with the Supt. Mr. Amo expressed concern with expending city re- sources in this manner. He likened this to contracting with a logging firm and the city agrees to repair their chainsaws. When the contract is complete the contractor leaves and takes his chainsaws. Court Prisk, Field Services Mgr. discussed the cost to the city to either call a mechanic out to the course or take the equipment to a shop for repairs. He felt the cost for handling repairs in this manner would be prohibitive. There was discussion regarding use of facilities and equipment in this manner being in the best interest of Tape the city. Mr. Miller, Golf Course Supt., stated a portion of the storage 117 building is being used to store golf carts. He has offered the Golf Pro the facilities for repairs and will negotiate with him for his maintenance people to work for the Golf Pro on their off duty hours. Motion by J. Adrian and R. Mosely to approve the modifications to the Pro- fessional Services Agreement Contract with Mr. Stephen D. Miller, Superintendent of Gold Mt. Golf Course, carried as follows: 8 affirmative, 1 opposed (Amo). Mr. Broughton requested an executive session at the conclusion of the regular meeting regarding the Mentor/Trident suit. PERSONAL SERVICE AGREEMENT FOR CITY GRANTSPERSON/MtKE McCORMICK AB84-129 #0098 Mr. Adrian inquired if grant items would be prioritized and if a list will be drafted? Joe Gero, Planning Director, discussed the difficulties with establishing a list of grant programs. Mr. Gero discussed monthly meeting with Mr. McCormick and himself and bi-monthly meeting with the Mayor, Council Members designated by the Council President, Mr. McCormick and himself. Mr. Gero stated that often times grant funds require "match" monies and at these times the committee will go to Council to request funds. There was discussion regarding possible conflict with Mr~ McCormick serving as a consultant. Mr. McCormick discussed his background in this field. He has worked as a consultant for five years, and has worked for 12 years in the planning field. He has two staff members involved in the technical aspect. The research will be his primary responsibility. He concluded there must be constant communica- tion with Council and staff. Mr. Sturdivant discussed in detail Mr. McCormick's background and qualifications. Motion by E. Sturdivant and J. Adrian to approve the Personal Service Agreement with Mike McCormick Services, carried unanimously. ORDINANCE 3892 - REDEFINING THE TERM "LOT" AB84-122 #0505 Mr. Horning inquired if subdivisions would be precluded if access to the sub- divided lots is not developed? Mr. Gero responded that if property is sub- divided and sold it is reasonable to believe the buyer should be able to get to his property. Mr. Horning indicated he is not in favor of the vehicle travel portion of the ordinance. He discussed instances were having mandatory vehicle access is not feasihle, Mr. Drouin discussed the hearing of the previous week and passage of the ordinance to legalize current subdivisions, Mr. Gero discussed this ordinance as an interim solution until the zoning ordinance is rewritten, Motion by Pt Drouin and R. Mosely to pass on second reading "AN ORDINANCE amend? lng Ord. 1792, S 30, redefining the term Lot', carried as follows. 8 affirmative, 1 opposed ~Horning)~ ORDINANCE 3893 ~ REDEFINE LATE PENALTIESAND PENALTIES ~OR~¥IOI~TIONSAB84~ltl #0827 Le~''0in~'9, ~ft'~'~'~a~'u~,''~isc'u's~d' ~he need ~'~ unk~m'~$hhi~Cih~' for late payment of taxes and licenses fees and attempt to streamline procedures. Motion by J. Adrian and C. Pachek to pass on second reading "AN ORDINANCE amending Ord. 1521, ~ 7 and § 13 to redefine late penalties and penalties for violations, carried unanimously. City Council Meeting Minutes March 21, 1984 Page Three ORDINANCE 3894 ~ FAILURE TOMAKE TIMELY PAYMENTO~-T~XORI~EE~AB84~l12 #0889 Motion by' J'~ Adrian"~n'd S. Ho~ning to pass on s~cbh~' ¥~' "~kN' O~d)~NANCE ~ng that portion of Ord. 3187 relating to Failure to Make Timely Pay- ment of Tax or Fee and amending that section relating to Violation and Penalties, carried unanimously. ORDINANCE 3895 - REDINE LATE PENALTIES/AMUSEMENT DEVICE OWNERS~S LICENSE AB84-113 #0922 Motion by R. Johnson and J. Adrian to pass on second reaHl~'AN' O~D~A~C~¥~end- lng that portion of Ord. 3718 relating to Amusement Device Owner's License Required to redefine late penalties and repealing ~ 5 and 7 of Ord, 3669 per- taining thereto, carried unanimously, APPOINTMENT OF BERNICE VONNEGUT TO CIVIL SERVICE COMMISSION AB84-123 #0994 Mayor ~awkins requested Council confirmation of appointment ~f ~s~ ~ernice Vonnegut to the Civil Service Commission and introduced Ms Vonnegut to Council. Ms Vonnegut stated she is looking forward to serving as a Civil Service Commissioner. Motion by P. Drouin and E. Sturdivant to approve the appointment of Ms Bernice Vonnegut to the Civil Service Commission, carried unanimously. Recess 6:50 until 7:05 p.m. PUGET POWER GRANT/LIGHTING MODIFICATIONS AT SHERIDAN PARK GYM & CONTRACT WITH #1069 COMMERCIAL ELECTRIC FOR INSTALLATION AB84-124 ......... Mr. Bill Enger, Local Manager of Puget Power, discussed this cash grant as similiar to the home conservation program. The lighting modifications will offer more efficient lighting while saving energy, which in turn means saving money. Mr. Enger encouraged city officials to look at all city facilities for energy saving modifications. Mr. Amo inquired if the city went out for bids for the installation? Mr. Prisk responded the city did seek quotations and worked with Puget Power and Ray Foley, Parks & Rec. Supt. to secure the contract for installation. Motion by P. Drouin and R. Moseiy to accept the cash grant from Puget Power for lighting modifications at Sheridan Park Gym and award the contract for installa- tion to Commercial Electric, carried unanimously. ANNUAL HOUSING ASSISTANCE PLAN FOR PERIOD 10/1/83 THRU 9/30/84 AB84-125 #1455 Colleen Donley, Block Grant Coordinator, discussed the city's' three year and annual plan for utilization of Federal Block Grant programs. In June 1983 the Council approved a three year program for period 10/1/82 to 9/30/85 and an annual program for period 10/1/82 thru 9/30/83. This Annual Housing Assistance Plan consists of new construction/rehab for elderly and/or handicapped programs, section 202 or conventional highrise senior building program, and section 8 Rent Subsidy Programs consisting of renter occupied housing rehab (Community Development Block Grant Program, Sec. 312 multifamily program and KCAP/Weather- ization) and owner occupied housing rehab (Community Development Block Grant Program, Sec. 312 single family program and KCAP/Weatherization). Mr. Adrian inquired if Section 202 Program is strictly for construction of highrise senior building? Ms. Donley explained this can be for new construction or rehabilitation. Motion by C. Pachek and S. Horning to accept the Annual Housing Assistance Plan for the period 10/1/83 thru 9/30/84, carried unanimously. U.S. NAVY CONTRACT/SEWER SERVICE & CAPACITY IN WASTEWATER FACILITY AB84-114 #1715 Dave Baker, Wastewater Facility Project Mgr. described the agreement as the Navy purchasing a share of the capacity of the plant. Approximately 13% of the plant will be used by the Navy and 13% of the project paid for by the Navy, Mr, Baker discussed provisions in the contract that allows the city to sell bonds for the Navy's portion of new construction. Mr. Baker discussed the Navy paying the Capital Charger user fee in one lump sum rather than a portion each billing period. Some concern was expressed regarding the Federal government placing a lien against the project if construction does not progress to their satisfaction. Mr. Baker felt any liens placed by the Federal government could not amount to more than 13% of the total project. Mr. Johnson expressed concern with the Navy approving change orders, and questioned if the government has veto power. Mr. Baker responded the government does not have veto power, they would however, expect the right to review change orders and could deny payment of their share. Mr. Adrian inquired if a large portion of the task force should be placed in Bremerton, would the city go back to the "drawing board" due to the Navy's capacity increasing? Mr. Baker responded yes. Motion by P. Drouin, seconded by R. Mosely and C. Pachek to accept the U.S. Navy Contract for sewer service and capacity in the new Wastewater Facility, carried unanimously. City Council Meeting Minutes March 21, 1984 Page Four LEGAL REP/CERTAIN INDIGENT PERSONS IN MUNICIPAL, COURT cONFLICT '~ITUAT!ONS #2507 T~is agreement with Mr. Williams is to provide back,up services in situations where there is a conflict precluding representation By Mr.. Ness, Mr, Williams would be paid at the same rate as Mr. Ness, $250 per case for !~10 case per month. Motion by J. Adrian and C. Pachek to approve the Contract for legal representa~ tion for certain indigent persons in Municipal Court, carried unanimously, COUNCIL MEMBERS REPORTS #2600 R. Johnson sta~'~th~~ ~inance and Budget Committee is reviewing the B&O Tax ordinance and it will be before Council soon, Mr. Johnson recognized Janie Coberly, License Inspector, for her efforts and research which enabled Council to pass on Ordinances 3893, 3894 and 3895, The next Finance and Budget Committee meeting will be Tuesday at 5:30 in Council offices. B. Amo briefly discussed the trip to California to evaluate fabric covers. He stated Council will receive a full report in the next few days. P. Drouin stated the next regular Wastewater Committee meeting will be the first Thursday in April, The Committee will meet at the project office on Thursday. He stated proposals for operation of the plant have been submitted to interested contractors. All questions on the proposal should be referred to Court Prisk, Field Services Mgr~ A. Anderson stated the PDC and Conflict of Interest statements must he submitted no later than April 15th, ~. Mose~y stated the Public Safety Committee will meet Thursday at 11:00 a.m.. S. Hornin~ discussed the legislative conference in Washington D,C, and his ~articiPation on behalf of Kitsap Transit. He stated it was educational and felt it was time well spent, Meeting adjourned to executive session at 7:50 p,m, Meeting adjourned at 9:32 APPROVED: