HomeMy WebLinkAbout11/12/86TAPE #397 UNAPPRUv~ I~Agr
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CITY COUNCIL MEETING MINUTES
November 12, 1986
The regular meeting of the City Council of the City of
Bremerton was called to order in the City Council Chambers,
239 4th Street, Bremerton, Washington, Wednesday, November
12, 1986, at 5:30 p.m. with- Council President Spencer
Horning presiding. Council Members present were Morris
Dawkins, Marry Crutcher, Hank Waibel, "Tiny" Collins, Mary
Lou Long, A1 Colvin and Russ Johnson. Also present were
Acting City Attorney Lorna Corrigan and Deputy City Clerk
Gil Johnson. Absent was Lon 0vetson.
The meeting opened with the Pledge of Allegiance led by
President Hornin~ with Council Member Colvin giving the
Invocation.
Mr. Horninq noted that Item #6C - Budget Adjustment 303
Civic Improvement Fund, #AB86-429, was pulled indefinitely.
CONSENT AGENUA
Item #A - Minutes of November 5, 1986, #AB86-425, and Item
#B - Change Order No. 2 to Contract C-2 Oyster Bay Force
Main, #AB86-426.
M/S/C/U/(Waibel/Long) to approve the Consent Agenda as pre-
sented.
CLAIMS/WARRANTS REGISTER
Vouchers audited and certified by the auditing officer as
required by RCW 42.24.080, and those expense reimbursement
claims certified as required by RCW 42.24.090, have been
recorded on a listing which has been made available to the
Council.
· M/S/C/U/(Crutcher/Dawkins) on November 12, 1986, the Council
does approve for payment those vouchers included and further
described as follows; Regular Warrants, #26374 - #26426 in
the total amount of $57,309.70.
COUNCIL MEMBER REPORTS
Mr. Johnson stated there will be a Public Hearing on the
Mayor's proposed 1987 Budget recommendations at the regular
City Council meeting, Wednesday - November 19, 1986, 6:30
p.m. or after.
Mr. Colvin supported the efforts of Mr. Johnson in meeting
the timelines of a difficult Budget year.
Mrs. Lonq reported (1) the Public Works Council Committee
met last Friday which included Messers Dawkins, Crutcher,
Collins and herself. Also present was Mr. Bill Duff¥ and
Mr. Ken MacKenzie who along with the committee reviewed the
areas within the City that experienced flooding recently.
(2) Contacted the City Treasurer and, to date, there has
been no reimbursement from the "Parks & Recreation Bond Levy
Committee" for the cost incurred by the City for placing the
issue on the ballot. She said the committee stated it would
pay for all costs incurred. She requested that City Council
send a letter to remind the Committee of it's obligation to
the City.
Mr. Waibel stated he took the opportunity to ride with a
Police Sergeant on Halloween night which was a very
enlightening event.
Mr. Crutcher spoke about the Council Safety Committee
meeting held today, and responded to Mr. Roy McGinnis
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City Counci eg. Mtg. Minutes
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concerning whether or not to replace a "Yield-the-Right-
Away" with a "Stop" sign at Fir Avenue. He also conferred
with the Police Department regarding the reference accident
that Mr. McGinnis had previously inquired about and was
satisfied with the response from the Department. Mr.
Crutcher stated that four accidents in four years does not
justify a priority area that should be changed to a "Stop"
sign.
Mr. Horning stated he was honored to be the keynote speaker
at the Veteran's Day Celebration held at the Middle School.
PUBLIC RECOGNITION
Ms. Dorothy Christensen, 419 Plum, complained about the
planter trees on downtown streets and the fact that many of
the cement squares surrounding the trees pose a hazard such
as occurred to her today when she caught her heel but did
not fall. She felt it left the City with possible
liability. She suggested grates or guards be placed
surrounding the drop-off of each square.
Ms. Christensen also was concerned about the employee morale
which is at one of the lowest ebbs in many years. She
thought more management should possibly be replaced or
eliminated to correct the problem.
Mr. Roy McGinnis, 2711 Maple, thanked Council Member
Crutcher for his investigation of his complaint regarding an
accident at Fir and Callahan. He stated he had contacted
his own City Council District member who felt it would not
be a problem to replace the Yield sign for a "Stop" sign.
Mr. Joe Stadler, 908 McKenzie, felt Ordinance #4061 and
Ordinance #4062 (Mentor) be repealed. He stated that Joe
Mentor is not executing the Site Plan as specified and
Planning and Building Departments seem not to care. He
distributed pictures of how the fence and materials used was
erected. Mr. Stadler noted that "planters" were installed
on top of fresh asphalt with evergreen trees and dirt placed
within the 2" x 4"'s. A local nursery stated they would die
within a few weeks without being buried in the soil. He
presented Council with the pictures of the site and
complained that the drain system also did not meet codes.
Mr. John Durst, (Owner) of rental/917 McKenzie, also offered
pictures and noted the inferior fencing will impact his
ability to rent, sell or improve his property. He felt the
City is not being responsive to the neighbors concerns.
Mr. Randy Loun, Legal Counsel - (J.Stadler), stated the
conditions, as Mr. Mentor is developing, pose possible
liability to the City. When substantial rains do occur, it
is questionable the drain installation will carry the flow
which could cause flooding of the immediate area and
residences. Vehicles may be damaged using the alley which
all are time consuming and cost money defending.
Mr. Horninq asked that the City Attorney bring Council up to
date with Ms. Corriqan stating she will advise progress at
next weeks City Council meeting and will meet with Mr. Don
Pratt to determine sequence of events to date.
Mr. Brooks Synder 416 South Lafayette, Representing Senior
Citizens and Retired Services Exchange, stated his
organization (SCARCE) has rented property from Tacoma Screw
at 9th & Wycoff. He stated they have notified the group
that their lease will expire, however, they proceeded to do
some remodeling which damage some of their stock. He asked
that verification of a Building Permit be done because he
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#1138
felt the work.
Mr. Snyder also reported kids stuffing pumpkin refuse down a
storm sewer drain on South Lafayette.
Mr. HorninG announced that in order to vote on the CDBG
Funds, Council members must have artended the Hearings
before the Public. Both Mr. Dawkins and Mrs. Lon~ stepped
down.
ALLOCATION OF 1987 CDBG FUNDS, #AB86-427
The Mayor's 1987 CDBG proposed program was submitted to
Council October 24, 1986, and a public hearing was held on
October 27th. Federal rules require submittal of our 1987
CDBG application no later than November 31th. Estimated
amount of 1987 CDEBG grant is $S50,000. Recommendation to
Council is as follows:
#87-001 Mainstreet Association
#87-003 YWCA's Alive Shelter Project
#8?-006 Urban Renewal Plan
#87-00? Revision of Shoreline Master Plan
#87-008 Adolescent Unit - Residential Treat-
ment Center Construction
#87-010 Kitsap Co. Pro3ect Family
#87-011 Rape Response-Legal Advocacy
#87-013 Waterfront Development Manager
#87-014 Public Beach Access Tower at East
End of Fourth Street
#87-018 Rehab. Exterior of Warren Avenue Girl
Scout Hall
#87-019 Evergreen Park Picnic Shelter & Play-
ground Equipment
#8?-020 Summer Recreation Program for Special
Populations
#87-O21 Warren Avenue Playfield Renovation
#87-022 Retrofit Bremerton Municipal Swim Pool
#87-023 Kitsap Community Action Program-Medi-
cal Referral Line
#87-024 Smith School Building Roof Repair
#8?-025 CDBG Administration
#87-026 Housing Administration
$ 11,250
3,000
19,486
18,272
25,000
3,750
3,600
20,395
49,750
14,600
22,124
15,388
19,957
71,148
6,075
10,713
20,992
14,500
$350,000
Mr. Donald Pratt Planning Director, stated that the Mayor's
Community Development Committee, composed of Bob Moore, Faye
Doyle and Bruce Larson recommended approval as presented.
· M/S/C/U/(Collins/Crutcher) to (1) Adopt the 1987 CDBG pro-
posed program; (2) Council authorize the Mayor to execute
the final Block Grant application, and (S) authorize the
Mayor to contract with subgrantees for 1987 funds.
Dawkins a Long returned to the meeting.
REVISED EQUIPMENT MAINTENANCE RATES FOR STREET DEPARTMENT,
8AB86-428
Equipment maintenance rates, for 1987 have been revised
downward. In light of the Street Departments projected
budget deficit it seems prudent to change the reates paid by
the Street Department to the new schedule effective as of
October 1, 1986. Mr. Ken Brees, Street Superintendent,
explained that this would reduce costs in an already
strained budget until years end. Mr. Rich Hanna, City
Treasurer felt there is no impact other than a possible
savings to the Street department of $24,000 in their 1986
Budget. He also emphasize that this would not affect other
departments.
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M/S/C/U/(Waibel/Colvin) to approve implementation of 1987
maintenance rates by Street department, effective October 1,
1986.
CONTRACT FOR PROFESSIONAL SERVICES FOR THE STUDY OF THE
POLICE DEPARTMENT PER SLI 18(b), #AB86-417
The City Council, through SLI 18(b), requested an outside
study of the Bremerton Police Department and allocated
$15,000 for this purpose. The Audit Committee prepared an
RFP; responses were received from three qualified agents.
Public Administration Services was evaluated to be the LEAST
COST/best qualified vendor with a final bid price for the
City's scope of work of $25,750. The City Council has been
kept apprised of the Audit Committee's RFP process through
its Study Sessions on March 25th and August 4, i986. The
Committee's selected best qualified bidder submitted a price
that exceeds the Council's allocation for the project. The
Audit department budget has $16,550 available and a Budget
Adjustment of $9,200 is needed to effect the contract
negotiated price. The Treasurer and Budget Analyst have
affirmed that the needed funds are unencumbered in the
Animal Control budget. Ms. Judith Katsirubas gave a brief
history of the need to proceed with this Study. She stated
a similar action was requested in 1983 however fell short of
funding. The Police department risk assessment must be
objective and subjective. She stated the purpose of the
study is an audit of areas that need to be addressed but she
clarified, even the most qualified Auditors, having never
served in Uniform/Emergency Services would probably be
unable to perform the type of Audit necessary to effectively
make recommendations for improvement within the structure of
the department. Ms. Katsirubas gave an overview of the
individuals, making up the "Public Administration Services"
(recommended contractor), and their particular expertise in
Police Science. An individual who will direct the audit
team has served on Kansas City Police department and has
extensive Police background.
Mr. Stan Christensen, 419 Plum, President/Sheridan Park
Neighborhood, was encouraged to hear an evaluation was going
to be done on the Police Department. He asked if Public
would be allowed to have imput or be interview by the audit
team. Ms. Katsirubas explained to Mr. Christensen that this
is not an investigation of the department but an audit and
result will be public after the audit is comDieted and
accepted. Lorna Corriaan added that the purpose of the
audit is to outline a better way of accomplishing results
with less cost, and not an investigation. Mr. Roy McGinnis
expressed concern that the Study is costing much more than
appropriated and how will the transfer of money from Animal
Control impact it's operation. He was advised that it was
surplus to Animal Control needs for 1986 budget because one
position was not filled. Ms. Dorothy Christensen concurred
that Chief Christensen had attempted to bring in the
Washington Chief & Sheriff's Association to do a study
except the funding, as stated by Ms. Katsirubas, was not
made available but the job needs to be done.
Mrs. Long asked what was the basis for the $15,000 cost
estimate. Ms. Katsirubas stated there was no basis but it
was felt that it was a reasonable cost. Mr. Colvin and Mr.
Waibel both supported the study. Mr. Crutcher thanked the
City Auditor for the superb preparation and also Mr.
Johnson's efforts and direction. Mr. Dawkins noted that the
highest quotation was approximately $39,000, therefore this
recommendation seems reasonable and he would support. Mr.
Johnson appreciated the comments by Mr. Crutcher, but noted
other individuals responsible for the extensive program.
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November 14, 1986
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//=2993
· M/S/C/U/(Johnson/Colvin) to approve the Budget Adjustment
Request to move $9,200 to the Audit Department Professional
Services category for this project and approve the contract
between the City and Public Administration Services.
REIMBURSEMENT AGREEMENT FOR EXTENDED WATER LINES, AB86-430
The owners of Easelwood Honda, 520 West Hills Boulevard (off
Werner Road), installed at their expense, an extension of
the existing distribution system which was required in order
to be provided domestic and fire protection services to
their new facility. The owners have now requested that a
Reimbursement Agreement be entered into with the City, per
the provisions of Bremerton Municipal Code 15.04.500, which
would permit them to partially recover their costs of the
water line installation from any other developer that
wishes to be provided water service from said water line
extension. Mr. Bill Duffy, Water Utility Superintendent,
stated there would be a 5 year Sunset Clause included in the
agreement. He recommended Council approval.
Mr. Stan Christensen, 419 Plum, does not feel the City
should be in the collection business for private business.
Mr. Duffy explained there are only four parcels that would
be served and he said it was doubtful the original owners
would make any additional money from the Agreement.
TAPE #398
#0~21 · M/S/C/U/(Waibei/Dawkins) to approve a Reimbursement Agree-
ment and authorize the Mayor and the City Clerk to sign the
Agreement in behalf of the City of Bremerton.
AMENDMENT OF CONTRACT #2616 - PROFESSIONAL SERVICES,
ECONOMIC AND ENGINEERING SERVICES, INC. #AB86-431
The current contract for operation and maintenance of the
Utilities Wastewater Treatment Plant and related
appurtenances is due to expire at the end of this year. Due
to recent revisions to Federal Tax laws governing service
contracts of this type together with a lack of in-house
technical and support staff, and further, to avoid any
possibility of a conflict of interest with respect to the
selection process, the Utility is recommending that the City
enter into a professional services agreement with the
consulting firm of Economic and Engineering Services (EES),
Inc. of Olympia. EES shall have the responsibility for the
preparation and review of requests for proposals from all
qualified contractors for the operation of the treatment
plant facilities, as well as the development of an improved
contract which meets current Federal, State and City
regulatory requirements. The estimated cost is not to
exceed $20,000.
Mrs. Long asked why the City does not have employees
competent enough to prepare the specifications and bid with
City Attorney Lorna Corriqan stating she feels it would be
unethical and against the Canon-of-Ethics for her to
represent the City with the influx of new tax laws. Mr.
Horninq agreed, and since this a multi-million contract for
operation of the new Wastewater Plant, worth getting the
best contractor. Mr. Duffy estimated the City will probably
obtain a 5-year contract therefore this similar expense will
not occur often.
#0918
· M/S/C/U/(Collins/Johnson) to authorize the amendment
of contract #2616 with Economic and Engineering Services,
Inc. of Olympia to assist the Utility in negotiating a
service contract for the operation of its Wastewater
Treatment Facilities per the attached Scope of Work.
Recessed from 7:40 - 7:50 p.m.
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City Council 'g. Mtg. Minutes
November 14, ~386
Page 6 of 7
#1005
#2i43 s
OLYMPIC CABLE T.V.FRANCHISE, ~AB86-424
The Cable Franchise requires payment of 5% of gross receipts
to the City. Jackson Park and PSNS are serviced by Olympic
Cable. They are paying an administrative fee to the Navy
for this contract. They refuse to pay the City the
franchise fee on the basis that they are only to pay one fee
either to the Navy or the City. The transfer to Rock
Associates was contingent upon payment into escrow of the
fee. It appears that Olympic transferred all assets except
those in the Bremerton franchise are to Rock Associates in
order to get around this requirement. To date no payment
has been received for Jackson or PSNS. Mr. Johnson stated
it would mean cutting service for these areas but there is
substantial financial losses to the City by lack of
cooperation of this Cable firm.
· M/S/C/U/(Johnson/Colvin) to direct City Attorney Corriqan
to commence necessary legal action.
ORDINANCE (FIRST READING) PARKING VIOLATORS PENALTIES
AMENDING ORDINANCE 2848, REPEALING ORDINANCE ~3664, #AB86-
432
The proposed Ordinance would reduce the penalty for late
payment of parking infractions to five ($5.00) dollars from
the present twenty-five ($25.00) dollars. This will set the
penalty rate at a more reasonable level, comparable to that
used by other cities in the area. Mr. Rich Hanna noted that
he was reviewing the Municipal Code and discovered, although
a penalty of $25.00 dollars was to be assessed on the second
notice, it has never been enforced nor noted on the Parking
tickets.
Mr. Stan Christensen felt $25.00 is a harsh fee for a
parking infraction.
After Council discussion it was noted that several other
areas within Ordinance #2848 should be addressed, along with
this proposed change with City Attorney Corriqan concurring.
Section #7, Section #8 - Holidays, Section #12 - authority
for collection (Police or City Treasurer), the addition of
notification of the Department of Licensing of unpaid
Parking infractions, Repeat offenders, etc. Ms. Corriqan
recommended the ordinance as a whole be amended at one time
rather than spot amendments and it is obvious that it will
need more attention than requested on tonight's action. Ms.
Cottitan also recommended against DOL notification and
instead using the verbiage "may be notified". There was
concern by Mr. Collins that it would do any good in
submitting offenders of unpaid infractions in DOL,
especially if the local license tab center was not on
computer.
M/S/C/(Waibel/Coivin) to table first reading of an amending
Ordinance to Ordinance #2848, and remand back to the Council
Public Safety Committee to address the ordinance as a whole
with a recommendation back to City Council.
VOTE: In favor: Dawkins, Crutcher, Waibei, Collins
Colvin, Johnson & Homing
Opposed: Long
Motion PASSED.
ORDINANCE (FIRST READING) RELATING TO UTILITY OCCUPATION TAX
AND AMENDING ORDINANCE #3988, #AB86-433
An apparent typographical error in Ordinance No. 3988
resulted in the Ramp-down of the water occupation tax being
scheduled to occur at the rate of 1/10% per year instead of
the intended 1% (one-percent) per year. The proposed
ordinance corrects this error. Mr. Hanna stated the ramping
down will not be implemented until January 1, 1987, with a
#2383
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City Council '~. Mtg. Minutes
November 14, ~86
Page 7 of 7
10.0~ based figure commencing
Katsirubas noted line 7, para.
Correction so noted.
January 1, 1986. Ms.
2 should be...lO.0%...
M/S/C/(Long/johnson) to approve an ordinance, first reading,
relating to Utility Occupation Tax on Water and Wastewater
Utilities and amending Ordinance #3988.
VOTE: In favor: Dawkins, Crutcher, Waibel, Long,
Colvin, Johnson & Homing.
Abstain: Collins
Motion PASSED.
With no further business, meeting adjourned at 8:21 p.m.
APPROV :
ER HORN~
'
CC:
Coun 1 President
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