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HomeMy WebLinkAbout06/03/87TAPE #456 UNAPPROVED DRAFT #0035 #0054 CITY COUNCIL MEETING MINUTES JUNE 3, 1987 The regular meeting of the City Council of the City of Bremerton was called to order in 'the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, June 3, 1987, at 5:30 p.m. with Council President Spencer Homing presiding. Council members present were Mottie Dawkins, Hank Waibel, C. R. "Tiny" Collins, Mary Lou Long, A1 Colvin, Russ Johnson, Shirley Marry Crutcher and Lon Overson. Also present were City Attorney Ian Slavers and Kathleen McCluskey, City Clerk. The meeting opened with the Pledge of Allegiance led by Council President Homing with Reverend Ken Wall of Neighborhood Christian Center giving the Invocation. CONSENT AGENDA A. Minutes of Meeting held May 27, 1987, #AB87-156 B. Water System Acceptance Plat of Coca-Cola Distributing, AB87-147 C. Water System Acceptance Plat of West Hills Honda, AB87-146 M/S/C/U(Overson/Colvin) presented. to approve Consent Agenda as .i CLAIMS/WARRANTS REGISTER Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council. M/S/C/U(Crutcher/Long) on June 3, 1987, the Council does approve for payment those vouchers included and further described as follows: Retirees Payroll in the amount of $45,840.45 and Regular Warrants numbering #29719 through #29832 in the total amount of $282,938.92. PROCLAMATION Ms. McCluskeV, City Clerk, read proclamation presented by the City Council congratulating and commending David Patmon for 26 years of service to the City serving in the area of communications. During those 26 years of employment Dave had performed all responsibilities faithfully and with exemplary personal integrity and Council extended best wishes and most sincere thanks to him on the occasion of this retirement from City service. Ms. McCluskeV, City Clerk, read proclamation recognizing the importance of safe boating and educational efforts to prepare for emergency situations that may arise with Mayor Gene Lobe proclaiming June 7-13, 1987, as NATIONAL SAFE BOATING WEEK IN BREMERTON. Barbara Lyles, first Lady Commander of Power Squadron accepted the Proclamation and encouraged everyone to become more knowledgeable of safety rules for all types of water activities. COONCIL ~rRMBER REPORTS Mr. Johnson reported that progress was being made to have operations shut down involving the "apple man" and "wood cutting business" TAPE #456 City Council Reg. Mtg. Minutes June 3, 1987 Page 2 of 6 Mr. Colvin was called' for Kitsap County Superior Court jury duty and seated as a juror, however, a settlement was reached before the trial began. Mrs. Long received an inquiry from a concerned citizen relating to the need for' patrolling of water along Bremerton's shoreline due to increased traffic and related problems, i.e., wake damage along shoreline and the hgpe that the County and/or City could p~ovide' patrolling service. Mr. Waibel, reported that the Police Study conducted by Public Administration Service, for which funding was approved by Council during FY86 budget process, was completed on April 15. Upon review the Audit Committee concluded that the best interests of the City of Bremerton are served and a smooth transition will be affected by implementing all of the report recommendations within the proposed implementation schedule. In an interim response to the Audit Committee, the Mayor noted that, as a whole, he feels the report presents valuable recommendations for improving the Police Department's operational and cost efficient and requested an extension to June 15 for submitting his response in order to allow the new-Chief'of Police an opportunity to review and respond to the report findings and recommendations. The City Auditor's reports are exempt from public disclosure per RCW 42.17.310(d) and (i) until a response is received, reviewed and summarized to the City Council. Because of his request for an extension of the response date, and in order to use the- study as an interview tool for final candidates for the position of Chief of Police, the Mayor has allowed public disclosure of the report pending his final response. Mr. Crutcher met with Seattle City Council President Sam Smith and discussed Seattle/Bremerton ferry service and how the cities could help one another to maintain levels of service. On the issue of renaming Evergreen Park to Art N. Morken Park Mr. Crutcher suggested possibly submitting this proposal as a ballot issue showing the will of the people. Mr. Hornin~ artended PSCOG which included Solid Waste Advisory committee where information was presented relative to what new regulations will be on post closure of dumps, noting cost is very high and ultimately could double the cost of solid waste disposal. Also, Traffic Safety- E911 is on line and somewhat ahead of schedule and due for implementation later this year and a note of interest...the intersection of llth and Warren is the busiest intersection in the State of Washington. 6A - BLOCE GRANT PROGRAM PROJECT #86-001 CONTRACT AMENDMENT BREMERTON MAIN STREET ASSOCIATION, #AB87-157 The Bremerton Main Street Association project was funded with 1986 Block Grant funds that expired on March 31, 1987. This project was included with the 1987 Community Development projects adopted by the City Council on November 12, 1986, however, this project is not scheduled for 1987 funding until July 1, 1987 to December 31, 1987, in the amount of $11,250. The contract amendment was delayed in submittal to Council. Main Street is in need of funding from April 1, 1987 to'June 30, 1987 in the amount of $3,750. 'This contract amendment is intended to be retroactive to April 1, 1987. TAPE #456 City Council Rag. Mtg. Minutes June S, 1987 Page 3 of 6 #0782 Until the 1987 funds are available, staff proposes transferring funds from Block Grant Administration Project #K86-023. The total amount of funds for Main Street Administration would not be changed. Richard Mason, Block Grant Manager, stated the request is for emergency funding for Main Street Association for three months (April, May, June). Mrs. Lona questioned what the requested funds would be used for. Mr. Mason explained funds would be used for staff salary and office supplies. Mrs. Long expressed concern that Main Street did not follow their budget and all of a sudden realize they were in financial difficulty and asked for some clarification as to how this came about. Mr. Mason explained that.. upon researching the documents relating to the application for Block Grant funds it was found that there were provisions stated by the Block Grant Advisory Committee that funding would be started as of July I through December 31, 1987. Apparently there was a breakdown in communications and it appears that the intent of the Advisory Committee was to fund the program from April I through December 31, however, when proposal was made to committee in open form the stipulation was that funding would be from July 1, 1987. Due to lack o~ documentation, there is not a clear understanding why there was a three month gap. J . M/S/C/U(Dawkins/Collins) to authorize the Mayor to execute an Amendment to the 1986 Bremerton Majn Street Association contract extending the contract from A~'~ril 1, 1987 to June 30, 1987, making the contract retroact~/e to April 1, 1987; and to approve Budget Adjustment Request to reduce the project #K86-023 (CDBG Admin.) budge"- in the amount of $3,750 and increase the budget of project #K86-001 ( Main Street) in the amount of $3,750.00. 6B - ADDENDUM #3 TO TEAMSTERS' LOCAL 589 LABOR CONTRACT, #AB87-158 The City of Bremerton and Teamsters' Local 589 (Non- Uniformed employees) have agreed upon full'implementation of the F.S. James Study and a wage increase of one-half (.5) of one percent retroactive to January 1, 1987. This action along with the Bremerton Civil Service Commissionws approval on May 26 of the F.S. James Study Classification Plan paves the way for the City to realize the full benefit of a current and valid classification and wage system. Dave Hiestand, Director of Personnel, stated the Amendment is a culmination of a years worth of work between the City, Union, City Council and Civil Service Commission. Agreement has been reached with the Teamsters Union and ratified by their representatives. The 'proposed Amendment will last through the life of the contract - until December 1988 and states the City would agree to full implementation of this study and wage involvement retroactive to I January 1987 with an negotiated .5% (~ of 1%) adjustment to the current wage table at a cost of $88,000.00. Additionally, confirmation of this would allow City Treasurer to make necessary budget adjustment to carry out this action. Mr. Crutcher asked if the word "full" could be eliminated. Dave Hiestand stated that if this is TAPE #456 City Council Reg. Mtg. Minutes June 3, 1987 Page 4 of 6 #1251 ratified by the City Council on June 16 there will be a mass transferral of approximately 117 non-uniformed employees to align them to the classification element of the study, including wage level and wage grade amount. This action would be called "full implementation". Mr. Collins proposed a change in wording on the Amendment as follows: second paragraph..."In addition to full implementation of the wage and ~rade reco--endations of the study for 1987, the City shall adjust the 1986 Wage table by an additional one-half of one percent (.5%) with all James Study wage adjustments reflecting this new hourly pay retroactive to January 1, 1987. Mr. Overson questioned that the original recommendations made in the James 'Study Were altered. Mr. Hiestand stated that the copy provided to Council had alterations which related to the fact that it is not a static thing and step- increases had been made. Mr. Overson suggested that the words "as amended" be added to the Amendment. Mr. Hiestand stated he nor anyone in his office had made any changes to titles of positions. Mr. Collins stated that the Council Committee's responsibility in reviewing the James Study dealt with position descriptions from the stand point as to who they reported to, more nearly reflected as to what is existing instead of a generic description. Mr. Waibel stated it related more to organizational structure and no recommendation was made as to salary and step increases. Mr. Collins stated that it was not Council's intent to change any verbiage which would have an impact on what the Union has agreed to. M/S/C(Collins/Colvin) to ratify and approve the Teamsters' Local 589 Contract Addendum and direct the City Treasurer to make necessary budget adjustments after the inclusion of the following: second paragraph second sentence.."In addition to full implementation of the wa~e and ~rade recommendations of the Study for 1987, the City shall adjust the 1986 Wage Table by an additional one-half of one percent (.5~) with all James Study wage adjuetments reflecting this new hourly pay retroactive to January 1, 1987. Mrs. Lonu questioned the Mayor's intent as he did not indicate his endorsement/approval of this item. Hiestand stated the Mayor fully endorses this presentation. Vote: In Favor: Abstain: Overson, Dawkins, Crutcher, Homing, Collins, Colvin, Johnson Waibel, Long 7A - ORDINANCE (FIRST READING) ESTABLISHING COMPENSATION FOR THE CONFIDENTIAL EXECUTIVE SECRETARY, LEGISLATIVE ASSISTANT AND CONFIDEI~TIAL OFFICE ASSISTANT SENIOR, #AB87-159 As a separate action to exempt management non-union pay, there exists the need to update and address the (1) Confidential Executive Secretary to the Mayor, (1) Legislative Assistant to City Council and (1) Confidential Office Assistant Senior to the Personnel Director. This ordinance allows their pay and position adjustments cited in the James Study. Their last pay increase was July, 1984. Dave Hiestand, Director of Personnel, stated the three positions described were included in the James Study with recommendation to place Confidential Executive Secretary and TAPE #456 City Council Reg. Mtg. Minutes June 3, 1987 Page 5 of 6 .Legislative Assistant at Grade 10 level and Confidential Office Assistant Senior at Grade 7 level. Mr. Johnson questioned the need to tie in these three positions to Union contract or Civil Service as they are all exempt positions and salary and benefits should be determined separately by each administrator. These employees are "at will" employees and have no appeal rights or process available to them. Mr. Waibel suggested an amendment to the Ordinance under Section 2, third sentence to read "Increases within these ranges during 1987 shall be determined according to provisions of the contract governing non-uniform employees. And, Section 2, second paragraph, "The incumbents in the above positions shall receive longevity for purposes of wage adjustments during 1987 according to provisions of the labor contract governing non- union employees to the time she has been employed by the City in a Civil Service or exempt position". Mr. Collins stated a "yard stick" of some kind is need to show how valuable an employee is and apparently the James Study is just that. Mr. Hiestand stated a system is needed to manage these positions and currently the Union Contract and Civil Services Rules provide that system. Mr. Johnson again pointed out Civil Service does not relate in any way to these three exempt positions. Mr. Hiestand stated that the only other guide available is State Law which is not complete in all areas. Mr. Horninq suggested approving the Ordinance as amended for 1987 and that Council work out a separate document during the 1988 budget process. #2006 M/S/C(Waibel/Colvin) to approve Ordinance on first reading establishing compensation and benefits of Confidential Executive Secretary to the Mayor, Legislative Assistant to City Council and the Personnel Confidential Office Assistant Senior with amendments to Section 2, third sentence to read "Increases within these ranges during 1987 be determined according to provisions of the contract governing non- uniform employees" And Section 2, second paragraph "The incumbents in the above position shall receive longevity for purposes of wage adjustment during 1987 according to provisions of the labor contract governing non-union employees to the time she has been employed by the City in a Civil Service or exempt position". Vote: In Favor: Oppose: Overson, Dawkins, Crutcher, Waibel, Homing, Collins, Colvin, Johnson Long 7B - ORDINANCE (FIRST READING) NON-UNION MANAGMNT BENEFITS, #AB87-160 In 1984 the City adopted Ordinance 3939 that established a benefits level and cafeteria plan for non-union managers. During the first two and one half years of program administration, it was found there was a need for minor amendment to align the administrative year to the beginning of the calendar year vs. January 20th of each year. Additionally, there was a need to change confusing language in the administration of sick leave and to expand Administrative Leave to all non-union managers (expansion beyond Chief of Police and Fire). Also changed .was a deletion of a medical examination and a medical review was substituted. The remaining changes were primarily for the purpose of improving ordinance clarity. TAPE #456 City Council Reg. Mtg. Minutes June 3, 1987 Page 6 of 6 #2437 #2606 Dave Hiestand, Director of Personnel, explained the importance of the proposed changes to assist in the administration of the program and the change in emphasis relating to health problems and early detection of physical. conditions which could affect carrying out 3oh responsibilities. Concerns have been raised relative to release of medical information and there is'a release form which allows release of very basic vitals of a medical examination. Mrs. Long questioned how a medical review could be substituted for a medical examination. Dave Hiestand stated that rather-than having a broad examination, which is costly, only basic information would be needed, i.e. basic blood work, urine ana/ysis, x-ray and screening of pulmonary/EKG, and not looking for tread mill tests or pre- cancer tests. The review process provides an opportunity to sit down and go over basic information and make suggestions to the individual how to eliminate or improve some physical conditions with exercise, diet, etc. Mr. Colvin asked who would perform the medical review. Mr. Hiestand stated that the medical information would be released from a doctor and then as Personnel Director he would review the information. M/S/C(Overson/Crutcher) to ~pprove Ordinance on first reading setting forth a Benefit Plan for Non-Union Management Personnel and amending of the Bremerton Municipal Code Chapter 2.50. Vote: In Favor: Overson, Dawkins, Crutcher, Waibel, Homing, Collins, Colvin, Johnson Oppose: Long 7C - RESOLUTION #2170 SETTING DATE FOR PUBLIC HEARING: ANNEXATION PETITION JENSEN WATER DISTRICT AREA, #AB87-181 The City has been presented with a petition signed by owners of more than 75% of assessed value of property in the Jansen Water District Area. The Council must decide at public hearing whether or not to enact an Annexation Ordinance. The date for the hearing on the proposed Annexation Ordinance must be set in public hearing. M/S/C/U(Long/Colvin) to approve Resolution #2170 which sets June 17, 1987, at 6:30 PM at Bremerton City Hall for the date and place to take public comment or objection on the Jensen Water District Area proposed annexation. With no further business meeting ad'C~L~ned at 6:55 p.m. · M SK A~, SP ER HORNIN cil President C ' Brem K LM/SH/me ccs: Normal Distribution File/Vault