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HomeMy WebLinkAbout04/01/87TAPE #438 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES APRIL 1, 1987 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 2S9 4th Street, Bremerton, Washington, Wednesday, April 1, 1987, at 5:S0 p.m. with Council President Spencer Horning presiding. Council members present were Morrie Dawkins, Marry Crutcher, Hank Waibel, C. R. "Tiny" Collins, Mary Lou Long, A1 Colvin, Russ Johnson, Absent was Lon Overson. Also present were City Attorney Ian Sievers and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by President Homing with Rev. Michael Grimshaw of First Church Of The Nazarene giving the Invocation. Chairman Horning announced the following Items were pulled: 8A - Professional Service Agreement Ronald L. Mauel; and 6B - Golf Course Contracts. CONSENT AGENDA Item #A - Minutes of March 18, 1987, #AB87-096 #0031 #0043 M/S/C/U(Waibel/Crutcher) to approve Consent correction noted on page 6 of Minutes: questioned future studies", not "James Study". AGenda with "Mr. Waibel CLAIMS/WETS REGISTER Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council. M/S/C(Dawkins/Crutcher) on April 1, 1987, the Council does approve for payment those vouchers included and further described as follows: Regular Warrants #28717 - #28844 in the total amount of $105,588.12 and Retirees Payroll in the amount of $46,662.38. Vote: In Favor: Abstain: Dawkins, Crutcher, Waibel, Horning, Collins, Long, Johnson Colvin PROCLAMATION Ms. McCluskey read Proclamation honoring Washington tree resources and recognizing 114 years observance of Arbor Day, with Mayor Gene Lobe proclaiming April 8, 1987 as ARBOR DAY in the City of Bremerton. Proclamation was received by Ms. Arvilla Ohlde, Assistant Parks Superintendent. Mayor Gene' Lobe read proclamation recoGnizinG the International Order of Job's DauGhters and their commitment to developing young women into leaders of the future. Mayor Lobe proclaimed April 5 through April 12, 1987, as JOB'S DAUGHTERS WEEK in the City of Bremerton. COUNCIL MEMBER REPORTS Mr. Crutcher commented on the beautiful day we just experienced. He was concerned that the sewer odor was still evident at 15th and Park. TAPE #438 City Council' Reg. Mtg. Minutes April 1, 1987 Page 2 of 8 Mr. Waibel returned from a "round the world" trip this weekend and had an opportunity to stop in Washington D.C., and talked with Congressman Norm Dicks and Congressman Miller regarding the Transportation Bill. He stated that it appeared that the Bill was not going to be successful. Mr. Collins planted his "'tree" in the downtown ~rea and hoped that Main Street's watering program would keep it alive and growing. Mr. Collins asked'Mr. Parypa, who was in the audience, to speak to him after the Council meeting Mrs. Long returned from a vacation in Hawaii. She artended Council Operations Committee meeting (Public Safety) prior to Council where Committee resolved the issue as to how City employees would receive First Aid and CPR training through involvement-by the City's Fire Department personnel. She shared her excitement about the public access channel element and invited anyone interested to join her in training on April 27, to learn how to use the equipment. Mr. Colvin announced the Bremerton Central Lions Group is holding their 22nd Flea Market on April 11, at the Fair Grounds and invites everyone to attend. He expressed how pleased he was to know that the Mayor would present a written quarterly financial report that will explain the key economic and fiscal developments, noting any deviation from Council approved budget. He was privileged to have artended the Illahee Trust Land Committee meeting and supported their efforts to place a moratorium to any tree cutting on the Illahee Trust Lands. Mr. Johnson reported that the Kitsap Lake Advisory Committee had met with good representation from all types of users of Kitsap Lake. He reported that the Osprey and eagles were battling over the nest area on Kitsap Lake and if eagles win it could mean some changes on the Westview Project. Mr. Hornin~ artended PSCOG Annual Meeting, along with Mr. Dawkins, Mr. Collins and Mayor Lobe. He inditated they teamed well on the Central Cities issue for Bremerton and more will be forthcoming on that issue in the next few weeks. PUBLIC' RECOGNITION Clarence Martin, 1408 Winfield Avenue, spoke as a citizen and read a letter, as representative of the Kitsap Audubon Society, relating to the Illahee Trust Land and their support of a three year moratorium on development of the Illahee Trust Land. He asked for Council support on this issue. Orville White, 4455 Olympus Drive NE, supported a moratorium on the Illahee Trust Land, outlining the actions taken by the Citizen Committee which was formed. Me pointed out the City's Resolution #1854. a.dopted in April 1980, which included a proposed Park District which included the Illahee Trust Lands. Andrew Short, 1716 Jacobson Blvd., read a letter from Roy Mosely, 2138 E. 17th Street, President of the Manette Neighborhood Association and member of BACON, stating his concern with the new development project on Kitsap Lake and their non-compl, iance with current City zoning requirements. TAPE #438 City Council Reg. Mtg. Minutes April 1, 1987 Page 3-of 8 Glenn Vockrodt, 1409 Marlow Drive, Chairman of BACON, expressed his concern with the Kitsap Lake development project citing problems with vacation of-County right-of-way on County Road 250, capability of present pump stations to handle sewage for development, and slope of the hill and problems servicing during severe weather and 23 lots less than 50 ft. wide which is not in compliance with City zoning regulations. Steve Davies, 4430 Forest Drive N. E., spoke in favor of a moratorium being placed on the Illahee Trust Lands, describing the nature trails, condition of the creek and the importance of obtaining this type of land for our children and their children. Mr. Andrew Short stated a film had been made by Mr. Davies showing the natural res'ources and felt that City-Council would lend their support if they had an opportunity to view the film. Mr. Johnson pointed out continued concern with several issues relating to the preliminary plat approval of the Kitsap Lake development project. He requested the City Attorney to provide an opinion on the following issues: (1) minimum lot size, (2) right-of-ways, (3) procedure whereby citizen could request review of developers actions on any particular area, and City's course of action and or monitoring the project. Mr. Horning requested City Attorney put the requested information in the form of a letter to the City Council. 6C - SECOND STREET SHORESIDE AMENITY HUD PROJECT #M85-030 REVISION OF BUDGET/REQUEST FOR ADDITIONAL FUNDS, #AB87-098 Final bidding of project, including desired flagpole, night lighting, landscaping etc., exceeded project budget of $109,050 by $6,459.00. A gift from the Braman family of $6,000.00 to memorialize "Dorm" Braman reduces the "project cost over budget" to $459. Soils stability problems require additional 6 foot diameter piers to support the structure at an additional cost, including soil tests, engineering and Washington State sales tax of $11,860. Therefore, cost to complete project is total of $459 and $11,880 or $12,319.00. This 'total provides no contingency. Various CDBG projects are completed and/or inactive. Funds from these projects can be transferred by Council action to enlarge the subject project budget with/without a contingency. The Mayor's Community Development Committee will review this list and make verbal recommendations as to transfers to Council at or prior to Council meeting. Jack Maher, City Waterfront Development Manager, Gave brief history of problem with sbils, noting that the contractor, construction engineer and architect would not assume responsibility for structure settling if built on present soil condition. It was found that soils were not compacted properly which will allow removal of the soils by a City owned piece of equipment, thereby reducing the cost of excavation from approximately $40,000 to $11,860 and includes allowing not to exceed S3,000 to be paid to City's Street Department for the equipment to do the excavating. T~PE #438 City Council Reg. MtG. Minutes A~ril 1, 1987- Page 4 of 8 Elizabeth Buell, 1722 High Avenue, asked what kind of handrail was to~ be used, explaining her concern for individuals who have difficulty walking and would use handrails for assistance. Mr. Maher described proposed handrails as pipes with flat bottoms and tops but rounded sides. Mr. Maher stated he would review the proposal makinG sure rails would meet the any special needs. Mrs. Buell stated she would be available to assist him in this review. Steve Davies, 4430 Forest Drive N.E., asked if the pilings could be driven and capped and be less expensive. Mr. Maher explained that the location of a cistern and reservoir near the project could possibly be damaged durinG a pile driven process. Mr. Johnson questi.oned the possibility of damage to the m~chine doing the excavatinG. Mr. Brees, Street Department Superintendent stated it was designed to do a job such as this. Mr. Waibel questioned if the contractor, structural engineer and architect had assumed responsibility with the new process for excavation and placement of piers. Mr. Maher stated that they had signed off and have accepted the responslbility for structure and edifice. Mr. Waibel pointed out Mr. Baker's concern that the contingency fund proposed was not adequate in the event of a major problem. Mr. Baker stated that the pump station must continue to function and in the event something! was damaged there will be a very expense time period if waste woul~ have to be p~-..ped out and transported. E~s. Long questioned the City's liability in the event the cistern, reservoir or pump station were damaged in the buildinG process. Ms. Peggy Lesser, Risk Manager stated that contracts could be re-reviewed and possibly renegotiated so that the risk factor could be transferred to the contractor, however, if the .City is doinG the actual excavation then they are held liable. Don Pratt, Planning Director, stated the City cannot give exact information as to location of pipes, etc., to minimize the risk for contractor so City assumes the risk. Bill Duffy, Utilities Manager, stated the City has devices that assist in locatinG pipes and lines. Mr. Hornin~ posed the scenario - if this project was not passed the funds allocated to it could be transferred to another project. Mr. Maher stated yes. money would be available for other waterfront projects, however $15,000 has already been spent for design and engineering services on the current project. He also pointed out the time element involved in looking at alternative projects. -- Mr. Johnson requested information on the "Braman" donation. Mr. Maher stated that Mr. Dorm Braman was a resident of the City of Bremerton, became Mayor of Seattle and served in other governmental positions. The family had very fond memories of the City of Bremerton and they elected to donate $6,000 to the City. Mr. Waibel asked if all funds would be reallocated from CDBG Project Numbers M85-004 and M85-0317 Mr. Mason explained all remaining funds in the Market Research project would be used and approximately $4,000 would remain in the demolition project fund. TAPE #438 City Council Reg. Mtg:"Minutes April 1, 1987 Page 5 of 8 #2480 M/S/C (Waibel/Long) to 'reallocate $12,319.00 from CDBG Project/Project Numbers #M85-004 and #M85-031 to increase the budget of the Second Street Amenity CDBG Project #M85- 030 to $127,369, including the Braman $6,000 gift, and further move that the"Council accept the Braman Family gift of $6,000 and authorize a plaque commemorating "Dorm" Braman be placed on/near the project flagpole. Vote: In Favor: Oppose: Dawkins, Crutcher, Waibel, Collins, Colvin, Long, Johnson Homing 6D - STATE RENTAL REHAB PROGRAM (RRP) ADDITIONAL STATE FUNDS FOR REHAB NEED COUNCIL APPROVAL TO RECEIVE, #AB87-099 The City of Bremerton has been awarded a total of $90,000 instead of $70,000.from the State to continue operation of the Renta} Rehabilitation Program (RRP). The funds -will enable the City to complete the rehabilitation of an additional thirty (30) units at the View Crest Village Apartment complex that was initially funded with 1985 funds of $190,000. A loan will be given to the property owner, who has agreed to rent units to tenants with low income rental subsidies. The program is operated out of the City's Community Development office and administration costs are budgeted out of the City's Block Grant funds. Richard Mason, Community Block Grant Manager, added that the $90,000 would be combined with private funds of $100,000 to complete the remaining 30 units at View Crest Villege complex. At the completion of this project the combination of State Rehab funds of $280,000 and private funding. of $350,000 makes a total of $630,000 for the project, making available for low income residents - 125 units to be rented using Section 8 Certificates/Vouchers. Mrs. Long asked if the owner would be making repayment on the Rehab monies? Mr. Mason stated the owner would be paying back as follows: first five years there would be 0% interest on the loan, beginning 1991 they would pay monthly payments of $3,159 for five years and then loan would go to 9%. Mr. Johnson asked what is the role of the Housing Authority in this project. Mr. Mason stated that through HUD, as conditions of loans, there has to be a mutual agreement between the local Housing Authority and local rehab program such as CBG. The Housing Authority will be the recipient of the vouchers that will be disbursed from HUD, Region 10 in Seattle. As applicants or low income individuals apply for rental subsidies for View Crest properties the Housing Authority will issue the vouchers,.up to 18. Mr. Johnson pointed out the repayment monies would come directly to the City and asked if they City could use them for other needs? Mr. Mason stated in essence yes, but with the recommendation that all money paid back to the city for a revolving fund to continue rehab of buildings within the City. Mr. Johnson asked how long the City would continue to contract with the Phoenix Group. Mr. Mason stated the Phoenix Group has agreed to manage this project to its termination without any additional fees to the City. It is the intention to formulate a strong housing program within the city control in June or July of this year. #2990 M/S/C(Dawkins/Collins) to authorize the Mayor to execute the Grant Agreement; and authorize the Mayor to execute the TAPE #438 City Council Reg. Mtg. Minutes April 1, 1987 Page 6 of 8 #3260 TAPE #439 Memorandum of Understanding; and approve the Tenant Assistant Policy; and approve the Affirmative Marketing Policy and Implementing Procedures; and authorize the Treasurer to change DireCt Deposit of the RRP Funds from Peoples Bank to Seafirst Bank; and authorization to administer the Rental Rehab Program in accordance with the policies and procedures set forth by HUD and State guidelines. Vote: In Favor: Abstain: Dawkins, Crutcher, Horning, Collins Colvin, Long, Johnson Waibel 7A & 7B - ORDINANCE FIRST READING REPEALING ORDINANCE #3556, REGARDING OFFICE OF CENTRAL DATA PROCESSING DEPARTMENT AND REPEALING ORDINANGE #3291, REGARDING OFFICE OF CITY TREASURER, #AB87-100 and 101 Ms. McCluskeV, City Clerk, stated Ordinances #3556 and #3291 are outdated and covered under Ordinance #3947. M/S/C(Crutcher/Colvin) to approve Ordinance on first reading to repeal Ordinances #3556, relating Central Data Processing Department and repealing Ordinance #3291, relating to Office of City Treasurer. Vote: In Favor: Dawkins, Crutcher, Waibel, Homing, Collins, Coivin, Johnson, Abstain: Long. ?C - ORDINANCE #4102 (SECOND READING) APPROPRIATING ADDITIONAL FUNDS FOR NON-UNION MANAGER'S SALARIES AND PROVIDING FOR SALARY ADJUSTMENT BASED ON PERFORMANCE, #AB8~- 080 Dave Hiestand, Director of Personnel reported that changes approved under adoption of ordinance, first reading, had been included in the ordinance. Mr. Horninq wanted assurance from Mayor Lobe that future salary adjustments for non-union managers would come in the form of a separate document during the budget process. MaVor Lobe responded, yes, that it was his intent to provide a separate document for this item during the budget process. Mr. Johnson questioned clarity of last paragraph in Section 1, pertaining to new employees hired at 90% of the salary range. Mr. Sievers, City Attorney suggested reworking the sentence to read: "New employees hired in a non-union manager position shall be hired at 90% or less than 'the salary range mean unless a different salary is authorized by Council" Mr. Johnson asked how often the CPI Index is issued? Mr. Hiestand stated that presently it is coming in about every six months. Mr. Hiestand explained salary consideration will be done one time per year and the most current CIP Index will be used at that time - with salary increases becoming effective the beginning of the new year. Mr. Johnson suggested that under Section 2, Paragraph B, the last sentence should read "Salary ranges shall be amended by Ordinance", which will clearly state by whom salary increases will be approved. Mr. Crutcher pointed out that the non-union managers have gone the longest without any increase and he believes they have earned the proposed increase. Mrs. Lonq stated her concern that the City had just gone through a difficult budget process in December, facing TAPE #439 City Council Reg. Mtg. Minutes April 1, 1987 Page 7 of 8 #0899 #1050 reduced revenues and having a reduction in force and not enough time has elapsed to determine if the City will be able to meet all their obligations. Mr. Waibel questioned the clarity under Section 2C, and how monies would be divided if funding was not available to provide. increases for all managers, if -proposed by Mayor. Mr. Hiestand explained that' this would be done on a pro- rata basis, sub3ect to amount of money Council would make available. Mr. Colvin questioned if money was available for the proposed increases in the current budget? Mr. Hiestand responded that it had been budgeted in the 1987 budget. Mr. Waibel stated -his position that he Would not support any salary increases until the non-uniform employees' contract negotiations had been completed. M/S/C(Dawkins/Crutcher) to approve on second reading Ordinance #4102, establishing non-union management salary ranges, providing for salary ad3ustments, setting 1987 pay levels and appropriating additional funds for 1987 salaries, with amendments to include: ad3ustments to to Assistant City Treasurer, Forestry Supervisor, Utility Construction/Maintenance Supervisor, Supervisor of Purchasing/Assistant City Clerk salary be changed to $29,824 and Contract Compliance Administrator salary changed to $28,980; Section 1, "New employees hired in a non-union position shall be hired at 90~ or less of the salary range mean unless a different salary is authorized by Council; Section 2, Paragraph B "Salary ranges shall be amended by Ordinance". Vote: In Favor: Oppose: Colvin, johnson, Dawkins, Crutcher, Collins, Horning Waibel, Long 7D - ORDINANCE #4103 (SECOND READING) FLOOD PLAINS, #AB87- 095 M/S/C/U(Collins/Crutcher) to approve on second reading Ordinance #4103, amending Bremerton's Flood Plain Management Program and Chapter 17.60 of the Bremerton Municipal Code. Vote: In Favor: Johnson, Crutcher, Collins, Long, Homing, Dawkins Councilmen Colvin and Waibel meeting. had not returned to Council 8A - COMPREHENSIVE PLAN AMENDMENT 2-8Y, COMPREHENSIVE PLAN AMENDMENTS FO~ ANNEXATION GOALS AND POLICIES (2ND HEARING), #AB87-061 A proposal to add annexation goals and policies to the Comprehensive Plan. Annexation was left out as an oversight. The Comprehensive Plan includes areas outside of the City which have a potential to be annexed. There is a need to establish policy direction from which annexation strategy can be developed. Plus State Law requires the Boundary Review Board to determine if a proposed annexation is consistent with the Comprehensive Plan. This is the second hearing by the City Council. public hearing was held on February 24, 1987. The first TAPE #439 City Council Reg. Mtg. Minutes April 1, 1987 Page 8 of 8 Don Pratt, Planning Director, stated that there were some editorial changes from the hearing to the first readinG and carried on to the second readinG as suggested by Mr. 0vetson - they have not been changed from first to second. Mr. Pratt commented on the previously mentioned Illahee Trust Lands issue, noting that that property is within what could be called a sphere of influence of the City. These annexation Goals and policies speak to adoptinG large parcels of property which may be developed in the future for industrial or service needs supplied by the City. If that property is developed like Department of Natural Resources are desiring to now and services are needed, you would be talkinG with them about annexation into the City. If not developed it is highly unlikely your Goals and policies would recommend that it be annexed - that it would stay outside the City's limits. President Hornin~ asked the "Appearance of Fairness/Conflict of Interest" question with all Council remaining seated. Pat Carey, 109-B Oak, wanted to know if this would have any reflection on what is GoinG on now toward obtaininG open land for the future? Mr. Johnson pointed out that the Comprehensive Plan should be a stable document from 4-8 years and felt Council would be setting a precedent by making a change by resolution, he preferred to take action through an Ordinance. Also, a specific policy being recommended is to maintain a rural buffer around the City, might this say to the people out on Riddell Road the City is looking for rural buffer area to annex. Mr. Colvin asked for clarification of item Objectives, "Community Municipal Corporations" Gave a brief explanation citinG RCW 35.14.101.060. 4 under Mr. Pratt Mr. Horning pointed out that the proposed Goals and policies would still be open for interpretation. #1429 M/S/C(Collins/Colvin) to approve Resolution #2164, amending the Bremerton Comprehensive Plan to add annexation Goals and policies. Vote: In Favor: Oppose: Dawkins, Crutcher, Waibel, Homing, Collins, Colvin Long, Johnson With no further business, meetinG ad3ourned at 8:10 p.m. KATHLEEN L. MCCLUSKEY, CITY CLERK APPR~ED Direct.or S. CER HORNert il President ccs: Normal of Administrative Services File/Vault