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HomeMy WebLinkAbout03/11/87TAPE #433 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES MARCH 11, 1987 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, March 11, 1987, at 5:30 p.m. with Council Vice President C. R. "Tiny" Collins presiding. Council members present were Lon Overson, Morrie Dawkins, "Tiny" Collins, Mary Lou Long, A1 Colvin, Russ Johnson, Marry Crutcher Absent was Spencer Homing and Hank Waibel. Also present were City Attorney Ian Sievers and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Vice President Collins with Rev. Talmadge Wilson of Charleston Baptist Church giving the Invocation. #0027 #0046 CONSENT AGENDA Item #A - Minutes of March 4, 1987, #AB87-075 Item #B - Water System Acceptance - Plat of Weatherstone M/S/C/U(johnson/Colvin) to approve Consent Agenda as presented. CLAIMS/WETS REGISTER Vouchers audited and certified by the auditing officer as .required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council. M/S/C/U(Colvin/Dawkins) on March 11, 1987, the Council does approve for payment those vouchers included and further described as follows: Regular Warrants #28346 - #28512 in the total amount of $126,166.43. COUNCIL MEMBER REPORTS Mr. Johnson stated he had been absent due to Naval Reserve Training in Washington, D.C. He announced he had received several responses from State Legislators regarding Councii's recent actions via Resolutions. Also, the Cable T.V. compsny has received equipment which will allow emergency over-ride in the event of an emergency, such as flood, earthquake, etc. Mr. Colvin announced on the 3rd Thursday of March the Sheridan Neighborhood Association will hold a Forum offering an opportunity for exchange between citizens and Council members. He invited his fellow Council members to join him at this event. Mr. Collins pointed out the "public notice" requirement if more than four Council members participate. Mrs. Long stated she was looking 'into the garbage taxing process due to citizen inquiry and she was notified by citizens regarding the recent sewage problem on Park Avenue during the past storm, which is being handled by the appropriate City departments. Mr. Crutcher was made aware of the sewage problem on Park Avenue. He artended the public open house on the "transportation/one-way street" issue on Monday and stated his surprise that individuals who had been sharing their concerns with him were not present at the public meeting. Also, the Martin Luther King Scholarship Fund Committee had TAPE #433 City Council ReG. MtG. Minutes March 11, 1987 Page 2 of 6 a wonderful year (1986) and he thanked A1 Colvin for his leadership as President and this year's campaign is off to a good start. Mr. Dawkins noted the visit of the Golden Hinds will have drawn 10,000 visitors during its stay which was good for Bremerton and the County and commended the Visitor's and Convention Bureau for their coordinating this event. On Thursday, March 12, he will be representinG the City in the testimony in Olympia in regard to the Transportation budget, making sure that funding is available for the new ferry terminal and will be testifying in favor of the proposed new motor vehicle tax. Mr. Collins artended the public open house on "transportation/one-way streets" issue and stated it was a success with 35-50 people in attendance. He cited that Good constructive input was received from the public which will be helpful in working out further plans. He hoped that citizens will continue contributing to transportation and traffic issues. PUBLIC RECOGNITION Mr. Bruce Andrae, Co-Chairman Armed Forces Observance in Bremerton, publicly recognized the City of Bremerton for its past support of the Armed Forces observance, which he felt may have gone unnoticed, specifically support of Armed Forces Day Parade, Police Department, Street Department and Parks and Recreation Department. He also commended the Mayor's office and specifically Elaine Valencia for her efforts in coordinating City/County Day activities. He reported that the activities planned for this year should place Bremerton's observance as the largest celebration held anywhere, noting the unique situation where activities are planned and financed by the community rather than the military. Mr. Andrae outlined the financial needs noting a budget of approximately $20,000 and efforts underway to obtain sponsors. He placed before Council the request for a cash contribution from the City to assist in obtaining the necessary funds. 6A - CONTRACT FOR DEBT COLLECTION SERVICES, #AB87-077 Proposed contract will permit the City Treasurer to refer accounts receivable to a professional collection agency on a contingency basis. Results will be monitored in order to evaluate the financial benefits to the City. Rich Hanna, City Treasurer, outlined the process of · lookinG into this procedure, which included contacting other cities, and the need for assistance in this area due to limited personnel. He stated that the collection agency would receive 40~ of receivables collectable. Mr. Overson questioned which receivables would be given over for collection and who had bid on the proposal. Mr. Hanna stated general accounts receivables -which could include overdue parking tickets, probation and jail fees, damages to City property, etc., and that this process is not subject to bid requirements. Mrs. Long expressed her concern as to possible "strong arm" tactics used by some collection agencies. Mr. Hanna assured her that the contract specifically stated that a response must be in a business like and professional manner. Mrs. TAPE #433 City Council Reg. Mtg. Minutes March 11, 1987 Page 3 of 6 #1096 Lonq questioned othe broad language in the contract which did not specify specific receivables leaving it to City Treasurer to determine which accounts would be given over for collection. Mr. Hanna explained the need for a broad basis and gathering of information from collection performance to then determine policies. M/S/C(Overson/Colvin) to authorize Mayor to sign proposed contract between City of Bremerton and CBI Collections. Vote: In Favor: Overson, Dawkins, Crutcher, Collins, Colvin, Johnson Opposed: Long 6B - PERSONAL SERVICES CONTRACT - RICHARD MUM (BLDG. OFFICIAL), #AB87-078 Ordinance 4005 requires all new key exempt management personnel actions be placed in contract format and approved by City Council. City Council confirmed Richard Mumma's appointment as Building Official on February 18, 1987, and requested an employment contract be presented for City Council approval. Dave Hiestand, questions. Director of Personnel, was present for Mr. Johnson asked for clarification on salary status for this position in the ,event Council acted on another agenda item, Management Salary Ordinance, which reflected a different salary amount. Mr. Hiestand stated Mr. Mumma was hired under current legislation and it would not have any effect on him. Mrs. Lonq questioned what salary amount was calculated for this position during the budget process. Mr. Hiestand stated it was the same - $~2,500. #1232 M/S/C/U(Crutcher/Dawkins) to authorize Mayor Lobe to execute the Personal Services Contract with Richard Mumma on behalf of the City of Bremerton. #1547 6C - PERSONAL SERVICES CONTRACT - RICHARD MASON - CDBG MGR., #AB87-079 Ordinance 4005 requires all exempt management personnel actions be placed in contract format and approved by City Council. Richard Mason has been hired to fill the position of Community Development Planner/HUD Coordinator effective March 16, 1987. Dave Hiestand, Director of Personnel, gave brief description of Mr. Mason's background and outlined some expertise he'll bring to this position. Mrs. Long asked for clarification as to where funding would come from for this position. Mr. Pratt, Planning Director, stated it would be 100% funded through the Block Grant funds. M/S/C/U(Colvin/Long) to authorize Mayor Lobe to execute the Personal Services Contract with Richard Mason on behalf of the City of Bremerton. 6D - REQUEST FOR BUILDING DEMOLITION - FLEET MAINTENANCE; LEASE FOR SPACE, #AB87--082 TAPE #433 City Council Reg. Mtg. Minutes March 11, 1987 Page 4 of 6 #2070 #2106 #2318 #2350 In October, 1981, a report was prepared regarding structural integrity of the City's Fleet Maintenance building 915-17th Street. The report cited problems resulting from 1967 seismic activity that produced cracks in the building that had progressively worsened. The Arai-Jackson Facilities Study in 1984 reiterated the hazardous condition of the building. In June, 1986, the City Risk Manager reviewed Engineering files and recommended that a cost estimate be made to conduct an analysis of the structural integrity of the building. The cost of structural evaluation was within accepted estimates and the Mayor directed that the study proceed. The evaluation of the facility reflected that, 1) It is not economically feasible to repair the building to meet structural code compliance, 2) in the event of a major earthquake that the possibility of full or partial collapse is high. "Stiffening" of the structure for continued use is not an economical solution. The evaluation recommends that the structure not be used for any operation that involves employees and should be demolished. Gil Johnson, Purchasing Agent gave a brief background description of use of building, contributing conditions worsening safety of building and the location of alternative storage space for the City's fleet. Mrs. Lonq pointed out "blanks" in contract. stated final figures had just been determined. $1,400 per month, approximately 6,000 sq. ft. Mr. johnson It will be M/S/C/U(Crutcher/Dawkins) that the fleet maintenance shop facility located at 915 - 17th Street be closed as an operations facility and the Mayor direct City Purchasing Division to call-for-bids for demolition and site clearance. M/S2C(Overson/Crutcher) to authorize Mayor Lobe to negotiate and sign a lease for a facility within approved budget authority located at 1215 Ivy Road, Bremerton. Vote: In Favor: Overson, Crutcher, Dawkins, Collins, Johnson Abstain: Long, Colvin 7A - ORDINANCE {5OOO (SECOND READING) AMENDING VEHICLE IMPOUND PROCEDURES, BMC CFiAPTER 9.08, #AB87-073 Ordinance amends the current code provisions concerning the impounding of vehicles from public right-of-way and property; and abating nuisance junk vehicles from public or private property. These changes are mandated by recent State enactments (RCW 46.55) and constitutional due process requirements for notice and post-seizure hearing. M/S/(Long/Colvin) to approve Ordinance #5000 on second reading. lan Sievers, City Attorney, recommended to Council to pass Ordinance on an "emergency" basis due to the number of potential and pending cases. Motion was withdrawn by maker Mrs. Long and second by Mr. Colvin. M/S/C/U(Long/Coivin) to approve Ordinance #5000, amending vehicle impound procedures, on an emergency basis. TAPE #433 City Council Reg. Mtg. Minute~ March 11, 1987 Page 5 of 6 TAPE #434 #0204 7B - ORDINANCE (FIRST READING) APPROPRIATING ADDITIONAL FUNDS FOR NON-UNION MANAGER'S SALARIES, ~AB87-080 Current salaries have been established through Ordinance No. 3926 that was effective in July 1984. This was the last pay raise for non-union managers in the City. This Ordinance sets forth the salary ranges of City managers and establishes salary increases, where appropriate, to reach ninety-two percent of the mid-range (mean) salary control point of the James Study. In those cases where current managers are paid above this level, there will be no pay change. Of the 33 non-union management position, 24 would receive varying degrees of pay increases and 9 would remain at their existing salary. Dave Hiestand, Director of Personnel, gave brief history of management pay citing different methods of structuring pay levels, i.e., salary ranges vs performance evaluation. The results of the James Study, relating to non-union managers were also taken into consideration and brought forth as a recommendation for salary increases. Joe Stadler, 908 Park Avenue, was opposed to managers receiving a pay increase since a number of career clerks were reduced in salary because of limited fund. Mr. Johnson corrected Mr. Hiestand's statement, in that the James Study was a study...nothing more, nothing less, no promises or strings were connected with it; the presentation by Fred S. James Company was a preliminary report and not a final report and money set aside for personnel items was not set aside for the James Study but a whole lot of personnel items. Mayor Lobe questioned Council's intent as to what would be done with the James Study. Mr. Johnson stated this was a union negotiable issue and should not be discussed in public. .Mr. Crutcher questioned if any salaries would be reduced. Mr. Hiestand responded that there would be no decreases for those under contract - if new pay system established, some may be frozen at their current pay. level. Mr. Johnson pointed out that nothing in the ordinance indicated that those currently under contract would remain at their salary level and not be reduced, as shown in some instances in the Ordinance. Mr. Hiestand felt that stating it on the face of the Agenda Bill and stating it publicly was sufficient. Mr. Overson stated his position that this ordinance needed further study and should be taken up at the Council Executive Session scheduled for Monday, March 16. M/S/C(0verson/Johnson) to table this Ordinance for one week. Vote: In Favor: Oppose: Overson, Long, Johnson, Collins Crutcher, Dawkins, Colvin 7C - ORDINANCE (FIRST READING) ESTABLISHING COMPENSATION FOR CONFIDENTIAL EXECUTIVE SECRETARIES AND CONFIDENTIAL PERSONNEL DEPARTMENT T OFFICE ASSISTANT SENIOR, #ABS?-081 As a separate action to exempt management non-union pay, there exists the need to update and address the (2) exempt Confidential Secretaries to the Mayor and City Council and '(i) Confidential Office Assistant Senior ~o the Personnel TAPE #434 City Council Reg. Mtg. Minutes March 11, 1987 Page 6 of 6 Director. This ordinance allows their pay and position adjustments cited in the James Study. Their last pay increase was July 1984. Dave Hiestand, questions. Director of Personnel, was available for Joe Stadler, 908 Park Avenue, was opposed to any salary increases. Mrs. Lonq supported not expending additional funds at this time until more is known regarding reduced revenues. Mr. Johnson encouraged Council not to take any action on these positions before the issue of non-uniformed employees is dealt with. #0540 M/S(Dawkins/Colvin) to approve Ordinance on first reading, retroactive to January 1, 1987. Acting President Collins called for an Executive Session to address "labor relations". 7:30 p.m. Council returned from Executive Session at 7:55 p.m. Mr. Dawkins withdrew his motion and Mr. Colvin withdrew his second if this agenda items is on Council Agenda next week. #0684 M/S/C/U(Colvin/Johnson) week. to table this' ordinance for one Mr. Johnson requested Evaluation Ordinance be included on the Council Agenda for next week, if possible. #0710 7D - HOLD HARMLESS AGREEMENT - DR. GEORGE M. H. DIBBLEE, #~B87-083 N/S/C/~(Colv~n/Crutcher) to approve Hold ~arm~ess Agreement for Dr. George N. H. Dibblee. Mr. Johnson asked if paragraph 4 could be stricken? Mr. Sievers, City Attorney, stated it was not necessary and could be deleted. Mrs. Long suggested tha~ a Hold Harmless Ordinance be prepared which could apply to all individuals who are serving on Boards and Commissions. With no further business, meeting adjourned at 8:01 p.m. APPROV SP R HORNI 1 C' to KLM/SH/me cc: Normal Distribution File/Vault KATHLEEN L. MC~LUSKEY, CITY CLERK Director of Administrative Services President