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HomeMy WebLinkAbout10/19/88TAPE #583 C. OLiNCIL UNAPPROVED DRAFT 026 CITY COUNCIL MEETING MINUTES OCTOBER 19, 1988 The regular meeting of the City Council of the City of BremerEon was called to order in the City Council Chambers, 239 4Th Street, Bremerton, Washington, Wednesday, October 19, 1988 at 5:30 p.m., with Council President Hank Waibel presiding. Councii members present were Lon Overson, Lynn Horton, Spencer Horning, C. R. "Tiny" Collins, Morrie Dawkins, A1 Colvin and Russ Johnson- Councilman Shirley Marry Cru~cher was absent. Also present were City Attorney Ian Sievers and City Clerk Kathieen McCiusKey. The meeting opened with the Pledge of Allegiance led by Council President Hank Waibel and Invocation was given by Reverend Darrel Belville of the Bremerton Bible Church. President Waibel announced that Item 2B on the Consent Agenda has been moved to Item 6B. CONSENT AGENDA A. Minutes of Meeting Held - October 5, 1988, #AB88-240 M/S/C/U(Horning/Colvin) to approve Consent Agenda as presented. ,037 CLAIMS/WARRANT REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the council. M/S/C/U(Colvin/Dawkins) on October 19, 1988, the Council does approve for payment those vouchers included and further described as follows: 39196, 39202 through 39314 in the total amount of $89,681.18 and Regular Payroll in the total amount of $308,571.34. COUNCIL MEMBER REPORTS Mr. Johnson announced that the City is coming up to the time to renew the franchise with Puget Power and he noted he had been working with City staff on the new franchise agreement. A draft copy of the new agreement will be distributed and he requested Council's input and suggestions. On November 16 the City is planning a Ribbon Cutting ceremony for Kitsap Lake Park- details will be forthcoming. Mr. Johnson announced that he would be representing the City Council at the Puget Sound Sub-regional Council on November 2, where he will make a presentation on waste management concerns. Mr. Colvin complimented Councilman Lynn Horton for the further refurbishing of the Council Chambers and announced that the Sheridan Neighborhood Association would be holding their monthly meeting on Thursday, October 20, 7:00 pm., at Sheridan Park Recreation Center. One of the items ~o be discussed at that meeting wlil be "proposed Charter Changes~ Mrs Horton had the opportunity of attending the opening ceremonies of the Festival Of The Pacific presented at Olympic College. She noted it was a very impressive event and encouraged everyone to attend the continuing activities. The Haddon Neighborhood Association will hold a meeting Monday, October 24, 5:30 pm., at the new Bremerton High School. They will also be discussing the "proposed Charter Changes" at this meeting. TAPE #583 City Council Reg. Mtg. Minutes October 19, 1988 Page 2 of 7 Mr. Hornin~ also attended the opening of the Festival Of The Pacific, notlng it was marvelous kickoff to a event that will go on for some time and encouraged everyone to attend. He artended the Senior Craft Fair which was held Saturday, October 15 at the Sheridan Park Recreation Center. Mr. Waibel noted that Bremerton's loss is Winslow's gain as Sgt. John Sutton will be their new Chief of Police. PROCLAMATION Kathleen McCluskey, City Clerk, read Proclamation in which governmental bodies, law enforcement agencies, religious institutions, service organizations, youth organizations, military, sport teams and individuals demonstrate zheir commitment to drug-free, healthy lifestyles and the National Red Ribbon Campaign so designated "RED RIBBON WEEK OCTOBER 23 - 30, 1988", with Mayor Gene Lobe proclaiming October 26, 1988, as RED RIBBON DAY and DRUG FREE AMERICA DAY in the City of Bremerton. Mayor Pro Tem Spencer Hornin~ presented the Proclamation to Council President Waibel and noted that Mayor Lobe and the City Council has been very committed to a drug free America. If anything is going to be done to beat the war on drugs it will be done at the local level where we are all participants. And, the City has already undertaken the D.A.R.E. program for 5th Grade children in our community. PUBLIC RECOGNITION Kathleen McCluskev, City Clerk, read into the record a letter received from Ellen M. Hawken, 712 Park #A, which included 69 signatures of individuals who are concerned over cruising in the central business district, the impact of noise, litter, traffic congestion that affect those individuals who live in or work in the identified area. Those signing the petition requested that something specific be done to curb the disturbances created by cruisers and others, who are, especially at night, disregarding the various laws of noise, littering, traffic and health codes. Roy McInnis, 2711 Maple Street, stated he recently had the opportunity to sit in during operation of Municipal Court and commended the City's Municipal Judge for a job well done. He did express concern that a number of the cases being heard had to be thrown out of court due to inadequate or incomplete information from the citing officer. He questioned if something could be done to correct the situation by better training. 6A - APPOINTMENT OF ONE MEMBER OF THE CITY COUNCIL TO SERVE ON THE ZONING REVIEW COMMITTEE FOR A PERIOD OF APPROXIMATELY SIX MONTHS, ~AB88-242 On October 5, 1988, the City Council adopted the new Zoning Ordinance and established a six-month zoning review period for the Correction of Errors. Ordinance No. 4173 provided ~or a three-member Zoning Review Ccmmittee made up o~ one City Council member,one Planning Commissioner and a representative-from BACON. The Planning Division will staff this committee and it will meet five or six zimes during the next six months. A City Council member needs to be appointed to this committee. Ron Hough, Planning Department, noted that two members had already been named for the committee, those being Mary Fields of the Planning Commission and Cecil McConnell representing BACON. Mr. Collins stated his support of Mr. Overson and noted that Mr. Overson was one of the original members of the committee that worked on zhe redraft of the Zoning Ordinance. TAPE #583 City Council Reg. Mtg. Minutes October 19, 1988 Page 3 of 7 516 Mr. Johnson stated one thing that Mr. Overson represents is the ablilty to stay on top of what could happen, keeping the intent of the Errors and Correction process within its parameters. M/S/C/(Colvin/Horning) to approve appointment of Overson to serve on the Zoning Review Committee. Councilman Lon Vote: In Favor: Abstain: Horton, Horning, Waibel, Collins, Dawkins, Colvin, Johnson Overson Mr. Overson expressed his appreciation for everyone's confidence and that he would be open to Council guidance or recommendations they may have relating to this process. 6B - BID AWARD RECOMMENDATION - HVAC RETROFIT - MUNICIPAL POOL, #AB88-241 Request for bids for HVAC at Municipal Pool to correct heating and ventilation deficiencies were prepared, advertised, distributed and received in accordance with accepted call for bld procedures. Four (4) firms submitted bids. The firm submitting the lowest bid was Ray's HVAC. The bid for services is within the adjusted budget established for the construction portion of this project. Kathleen McCluskev, City Clerk, stated the request included a budget adjustment as the second bid was $20,000 above the original budget and the department is requesting a $28,000 budget adjustment that includes contingency costs. Vicki Vanneman, Parks Department, briefly restated the need for the project. She noted that the funds being allocated will remain in the community as the low bidder is a local firm. President Waibel stated that from Council direction the issue of a budget adjustment would be addressed at a later date and a motion would be forthcoming to approve the award of contract at this time. Mr. Dawkins questioned how long would the actual construction take after awarding the contract and how many days will the pool be closed? Ms. Vanneman stated construction is scheduled for a maximum of 120 days with pool closure to be kept at approximately 5 1/2 days (over a weekend). Mr. Colvin questioned for clarification the Councii's position of approving the contract without designating where the additional funds would be obtained? President Waibel noted that part of it may come from the 1989 budget. Mr. Horninq stated if not noted funding would then be considered as General Fund monies until City Council becomes more specific. Mr. Johnson suggested setting a deadline on the review of funding which could possibly include some unused prior Block Grant funds. He suggested that this item be heard during the Council Study Session on November 7. Mr. Overson questioned if considering Block Grant funding at this time would not con~!ict with what is planned. He stated the Fiscal and Budget Committee would be reviewing this item at its meeting on October 25. Mr. Overson questioned if there were certain guarantees in the contract that the problem experienced since the pool was built will be eliminated through this process? Ms. Vanneman stated yes. 869 ,224 TAPE ~583 City Council Reg. Mtg. Minutes October 19, 1988 Page 4 of 7 M/S/C/U(Johnson/Dawkins) to approve contract to provide HVAC Retrofit at Bremerton Municipal Pool be awarded to Ray's HVAC in the base bid amount of $173,901.00, as to specifications and low over-all bid received. 7A - ORDINANCE (FIRST READING) AMENDING THE CITY OF BREMERTON 1988 BUDGET, #AB88-243 Actions taken by the City, together with circumstances not foreseen at the time of preparation of the budget require additions and corrections in order that the Budget will continue to accurately reflect the financial operating plan of the City. Rich Hanna, City Treasurer, stated that with the exception of the budget adjustment affecting the Risk Management budget, all the items have been before Council for approval. Roy Mclnnis, 2711 Maple Street, questioned the $193,465 in the General Fund - what did it include? Mr. Hanna stated the $193,465 is the sum of several actions taken by council which included: $184,500 approved increasing the budget to provide conditional sales agreement for the two new rescue vehicles; increased appropriation of the Communications Department salary and benefits as well as revenue line - having moved a personnel position to that department; City Attorney's office - $10,000 increase for additional help, hiring of an attorney on a part time basis and support annexation program needs. The additional adjustments did not increase the bottom line of the budget. Mr. Colvin noted that the current City Attorney had no involvement in the claim for $52,000 because of a legal technicality. Ian Sievers, City Attorney, stated there was a procedural problem that brought it to a conclusion which created the need for the budget adjustment. M/S/C/(O~erson/Colvin) to approve amending Ordinance #4155, relating Bremerton for fiscal year 1988. Ordinance, on first reading, to the budget of the City of VOTE: In Favor: Overson, Horton, Horning, Collins, Dawkins, Colvin Oppose: Waibel, Johnson 7B - ORDINANCE (FIRST READING) WASTEWATER UTILITY RATE INCREASE, #AB88-230 The Wastewater Utility, in response to its debt service requirements and increased operation and maintenance expense, is requesting an increase in Wastewater Utility rates. Debt service payments have increased approximately 8 1/4~ over the past two years. Additionally, the cost of maintenance and operations has increased approximately 7 1/2~ based on the Seattle C.P.I index. The Utility therefore is recommending an increase of 8.25~ in the capital portion of the rate structure per customer class and an increase of 7.42~ in the operation and maintenance portion of the rate structure per customer class. The raze adjustment will increase the bimonthiy residential billing by approximately $3.27 based on 1500 cu. ft. consumption. Bill Duffy, Utilities Director, stated this item had been tabled three weeks to provide additional information and the City Attorney, City Treasurer and he were prepared to provide that requested information. TAPE #583 City Council Reg. Mtg. Minutes October 19, 1988 Page 5 of 7 President Waibel called an Executive Session topic to be discussed "litigation". at 6:20 p.m., the City Council members returned to Council Chambers at 7:00 p.m. Roy McInnis, 2711 Maple Street, stated he was opposed.. not so opposed to the rate increase, but to the amount of the increase. He also noted he would like someone to explain why the Executive Session was called. President Waibel stated as previously discussed the City is currently in negotiations with some water districts as well as discussion on surcharges. Mr. Johnson questioned if the average consumption was based on summer or winter rates? Mr. Duffy stated it was calculated on average water consumption for the winter months. If additional water is used during the summer months the bill would only be calculated on the winter usage. Wastewater bills as set up now are April through October. Mr. Johnson questioned if staff is working on a new ordinance that better distributes the charges and rates, reconstructs rate structure for the whole city? Mr. Duffy stated yes, approximately six months ago Council approved a professional services contract to take a look at not only the rate structure but the entire Municipal Codes as they relate to utilities - to bring it up-to-date, including rates, surcharges, assessments, operating conditions, public health requirements, notification, etc. Mr. Johnson questioned when would the new Ordinance be coming before Council? Mr. Duffy stated he has a draft which is being refined while working with other departments and he anticipates it coming to Council in December of this year. Mr. Overson expressed concern that the Council not be short sighted and in any way jeopardize the good management and maintenance and operation of the wastewater treatment plant. Mrs. Horton stated she did not like a rate increase~, however, effort has to be made to not let the treatment plant deteriorate and experience what had been overcome with the building of the new plant. Mr. Collins stated he could not justify the increase due to the fact that he felt he did not have enough information at this time to make that judgement. Mr. Hornina stated if the rates are increased at this time they would not be raised again at the end of the year. What Mr. Duffy is referring to is a better explanation of how the rates are arrived at, how they are put out but would not result in a net increase to the customers. Rate increases are inevitable, all things cost more. Increased costs for operation and maintenance coupled with the fact that the debt service was projected over a number of years must be funded. And, continued effort to look for other funding methods will be pursued. President Waibel questioned the approximately $200,000 increase in the debt service between now and 199i...the rates being requested would only fund approximately $170,000..are we looking at another increase next year, or year after that? Mr. Duffy explained the proposed rate increase would carry approximately two years. In that time, as the customer base increases, he hopes to mitigate that service impact. If we do not get that customer base or some of the activities currently being worked on then it could be sooner than two years. Also, they will be looking into the possibility if the financial market becomes better there may be the possibility of refinancing at a lower interest rate. TAPE #583 City Council Reg. Mtg. Minutes October 19, 1988 Page 6 of 7 Mr. Johnson stated he would not support the rate increase at this time, would not vote in favor of an increase until the new ordinance is a reality which will restructure the rates properly, unless surcharges are addressed, and equity in hook-up charges is addressed. Mr. Colvin questioned what was the probability of rates being raised again in December? Mr. Duffy stated most of the ordinance review will be associated with the assessment of new connections, delinquent charges, etc. The rate classifications are designated by Department Of Ecology - currently rates are based on 400 cu. ft., plus a commodity charge. We will probably eliminate the 400, reduce the commodity charge and base charge and make the formula easier to calculate. This has been in response to the public because they cannot understand their sewer bills. Mr. Colvin asked what would the impact be if Council waited two months to take action? Mr. Duffy explained that the debt service schedule must be met from the revenues received each month - ( 1/12 of the debt service requirement is set aside each month). If these funds are postponed basically the percentage of the amount goes up at a later date. Mr. Overson stated he supported an increase at this time in order to keep the percentage down and carrying it out over a longer term. :015 1410 M/S/C/(Overson/Horton) to authorize the increase of 8.25~ to the capital portion of the Wastewater Utility rate structure per customer class and an increase of 7.42% to the operation and maintenance portion of the Wastewater Utility Rate structure per customer class and changing the effective date in the ordinance to December 1, 1988. VOTE: In Favor: Colvin, Overson, Horton, Horning, Dawkins, Waibel Oppose: Johnson, Collins 7C - RESOLUTION #2230, SETTING DATE FOR PUBLIC HEARING FOR VACATION OF RIGHT-OF-WAY, MAGNUSON COURT, #AB88-244 On August 21, 1984, the Bremerton Planning Commission recommended approval of vacation of the Magnuson Court right-of-way. On October 17, 1984, a motion was passed to approve said right-of- way vacation. Council is now asked to set a public hearing for such vacation in anticipation of an ordinance to that effect. There has been a four year delay in obtaining final ordinance approval. Additional public hearing is advisable due to the failure of the applicant to purchase said property according to conditions approved by Council on October 17, 1984. Kathleen McCluskey, City Clerk, stated the applicant went through all the proper approval stages but the applicant was not happy with the appraised price of the property so he did not move forward on it. Now, the applicant wants to finalize the transaction and what will be presented at the hearing is updated information that has been reviewed by staff. M/S/C/U(Dawkins/Horning) to approve hearing date for vacation of a November 9, 1988. Resolution #2230, setting a portion of Magnuson Court on With no further business meeting adjourned at 7:30 p.m. TAPE #583 City Council leg. Mtg. Minutes October 19, 1988 Page 7 of 7 KATHLEEN L. MCCLUSKEY, CITY CLERK APPROVED HANK WAIBEL/o~uncil President City of Bremerton KLM/HW/me cc: Normal Distribution File/Vault