HomeMy WebLinkAbout06/15/88TAPE #552
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CITY COUNCIL MEETING MINUTES
JUNE 15, 1988
The regular meeting of the City Council of the City of Bremerton
was called to order in the City Council Chambers, 239 4Th Street,
Bremerton, Washington, Wednesday, June 15, 1988 at 5:30 p.m.,
with Council President Hank Waibel presiding. Council members
present were Lon Overson, Lynn Horton, Spencer Horning, Morrie
Dawkins, A1 Colvin and Russ Johnson. Also present were City
Attorney Ian Sievers and City Clerk Kathleen McCluskey.
The meeting opened with the Pledge of Allegiance led by Council
President Hank Waibel and Invocation was given by Councilman A1
Colvin.
CONSENT AGENDA
A. Minutes of Meeting held - June 1, 1988, #AB88-152
M/S/C/U(Dawkins/Colvin) to approve Minutes of Meeting held June
8, 1988, as presented.
B. Bid Award Recommendation -
Lodge (PenLeo), #AB88-153
Janitorial Services
- Peninsula
Mr. Overson questioned why the recommended firm was selected over
the low bidder, who was $1,000 below the other firm? Gil
Johnson purchasing Agent, stated that the low bidder did not meet
the prevailing wage requirement, number of staff available was
such ~hat there was no backup in the event of illness or
vacations, and previous experience was limited to smaller.area
than that requested by the City. Mr. Hornina questioned what was
the City currently paying for janitorial services?
Mr. Johnson stated approximately $4,000 per month. Under the new
contract the janitorial service will provide the supplies, which
is not the case at the present time.
M/S/C(Horning/Dawkins) to approve a two year contract for
janitorial services be awarded to Peninsula Lodge (PenLCo) as to
low overall bid responsive to specifications.
Vote:
Johnson
Oppose: Overson
CLAIMS/WARRANT REGISTERS
Vouchers audited and certified by the
required by RCW 42.24.080, and those
claims certified as required by RCW
recorded on a listing which has been
council.
In Favor: Horton, Horning, Waibel, Dawkins, Colvin
auditing officer as
expense reimbursement
42.24.090, have been
made available to the
M/S/C/U(Colvin/Horning) on June 15, 1988, the Council does
approve for payment those vouchers included and further described
as follows: 36836,36837,36838 and 36843 through 37012 in the
total amount of $298,145.80.
COUNCIL MEMBER REPORTS
Mr. Overson introduced the new newest member of the City staff,
Mr. John Koch, City Auditor. Mr. Koch stated he was pleased to
be in Bremerton, that he had served as an auditor for the County
of Missoula, Montana; and he had met the Department Heads and
looked forward to working with them. The Fiscal and Budget
Committee reviewed 1989 Goals and Objectives and will be before
Council on June 15. 'Mr. Overson also announced that Councilman
Russ Johnson had just received the U.S. Navy rank of U.S. Navy
Captain, Supply Corpse.
Mr. Johnson reported that the Ad Hoc Charter Review Committee
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was on schedule and would be ranking/rating/eliminating items
during the next two Committee meetings. Mr. Johnson suggested
that a logo be developed for the Cable Access Channel 29 and
promoted via local parades and events.
Mr. Colvin reported he had out of the City several days and had
the opportunity to invite citizens from Seattle to attend the
Scalawag celebration as well as the Lions' Pancake Feed which
will all take place on August 13 and 14.
Mr. Dawkins reported that the Ferry Riders Coalition had met with
the two Congressmen who had raised the issue on life rafts on
ferry vessels. Mr. Dawkins noted that life raft issues are under
the jurisdication of the Coast Guard and they will be coming out
with a ruling by the end of the year.
PUBLIC RECOGNITION
Mike Fletcher, Manager View Crest Village, invited the Council to
attend an Open House at View Crest Village on June 18, 12-4 p.m.,
to view their renovation/rehabilitation. Mr. Fletcher also noted
that they are continuing to provide low income housing.
John Stephans, 632 5th Street, Executive Secretary of the
Olympic/Peninsula Building Trades, invited everyone to join
building trade members during the Father's Day weekend when they
will solicit funds on street corners and grocery stores. The
money collected will be used for research for a cure of
Diabetes.
6A - EMLOYEE BENEFICIAL SUGGESTION AWARD - ALLAN JACOBS AND LARRY
MORRILL, #ab88-154
Allan Jacobs and Larry Morrill, Electronics Division employees,
developed a program to monitor telephone system trunk useage. As
a result of their analysis 4 Direct Inward Dialing Trunks and 3
Central Office Trunks ~:ere disconnected resulting in an estimated
annual savings of $5,816.04. After careful consideration by the
Committee it was determined that although maintenance and
operation of the telephone system is a specific responsibility of
the employees, they did show initiative and motivation in going
beyond the basic requirements of the job and developing a method
to better monitor the system. For that reason an award of $100
each is recommended.
M/S/C/U(Overson/Colvin) to approve award of $100 each
Jacobs and Larry Morrill in recognition of their
Beneficial Suggestion regarding telephone monitoring.
to Allan
Employee
Spencer Hornina, as Mayor Pro Tem, presented the special awards
to Allan Jacobs and Larry Morrill and thanked them for their
dediction and contribution. Allan Jacobs stated he had been with
the City for 8 years and, had completed special training on the
new phone system and noted that the cost of the training was
money well spent. Larry Morrill stated he had been with the City
17+ years and he agreed with what Allan stated.
6B - POLICE CHIEF CONTRACT AMENDMENT, #AB88-155
The Police Chief's current contract waives all sick leave
benefits and bereavement leave which are authorized for
management employees (B.M.C. 2.50). The Chief believed, based on
his prior experience, that his state disability leave entitlement
was equivalent in all regards to sick leave. Bremerton's local
disability board rules are more cumbersome for approving short
term illnesses than Seattle's. The amendment gives the Chief
regular bereavement leave and a standard sick leave accrual, but
limits use of sick leave to illnesses of five days or less.
Additional leave would be approved as disability leave.
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Mr. Colvin questioned the phrase "additional sick leave or
disability leave". President Waibel explained that the City has
a Police Pension committee which looks into all disabilities.
The process for becoming eligible for disability is handled
through that Committee and is, as stated by the Chief, a
cumbersom process for a short term illness (one or two days),
requiring permission to leave on disability as well as to return
to work. Ian Sievers, City Attorney, stated that the last line
referred to is a little ambigious ... additional leave would mean
the first five days would be used as sick leave and then
additional leave would be taken as disability leave.
Mr. Hornina pointed out that this is a "no additional cost" item,
it is funded regardless how it is done and it does shorten the
process for the City.
M/S/C/U(Dawkins/Colvin) to approve amending Chief Lynn Coney's
contract.
6C - COMPUTER SOFTWARE ACOUISITION, #AB 88-156
In November of 1987 the City Council approved funding for
acquisition of new computer hardware and software. Attached are
proposed contracts with Royce Arbour, Inc., for purchase of
software licenses and maintenance for the utility billing system
$17,000 and business tax and license $9,675. These funds are
budgeted in the utility and computer acquisition fund
respectively. Monthly status reports from the D.P. Manager and
D.P. Steering Committee minutes have beeH filed with the Council
regularly since the beginning of the year. This' acquisition is
within budget.
Kathleen McCluskev, Director of Administrative Services/City
Clerk, stated the modules are within budget estimates. The
method to acquire software is not a bid process but a
professional service. The Count system was found after
contacting a number of vendors. Royce-Arbour, Inc., is
developing exclusively municipal government packages and the
price of their packages are extremely good.compared with other
sources. The Utilities Department had been looking for the
utility software package for over a year. In addition to the two
proposed packages, the City is also interested in the financial
management package which this company offers.
Mr. Johnson questioned if any of the City users had an
opportunity to work with this system? Bill Eley, Information
Services Manager, stated no, however, two staff had been on site
at a city in the east to view the system. Mr. Johnson
questioned if there would be any program revisions/updates, such
as Word Perfect, included in the package? Mr. Eley stated that
particular update was not included but there were some
miscellaneous items included in the package. Mr. Johnson
questioned if the City would have joint agreements with other
agencies? Mr. Eley stated if it is software we have purchased
then the manufacturer has the right to reserve to whom it sells,
however, if it is software that is developed by the City then the
City has the right to share it with other agencies. Mr. Johnson
questioned if "correction of program errors" included a response
time required of the company? Mr. Elev explained that there is
nothing specific in the contract, however, it does state that
they will do their best. Mr. Johnson expressed concern that the
requirement that all users of the program must fill out a user
application form for the firm would require additional book
work. Mr. Eley stated that the number of users will be limited
so that filling out the user application would not be a
problem/burden.
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Mr. Colvin asked if any other cities are using the requested
software? Mr. Eley explained that there are many cities
currently using the software.
Mrs. Horton questioned if the $26,000 included only the programs
or did it also include set up costs? Mr. Eley explained the
contract includes software, installation and training.
· Mr. Overson questioned the approximate implementation time when
'\~ewould be fully productive? Mr. Elev explained the company
representatives will be here the end of July with software
installation either during the time they are here or shortly
there after - a modum will be installed to work directly with the
firm. Having the software on line is anticipated by the end of
September.'
President Waibel questioned what the proposed utility billing
package will do for the utility? Bill Duff~, Utilities Manager,
stated the current system is not sufficient, the new package will
give an on-line capability. President Waibel questioned when
would this new system be on line. Mr. Duffv explained that it is
a series of acquisitions, first the hardware then the software,
along with some revisions to City utility ordinances; and it is
hoped that all will be in place by the end of the year.
M/S/C/U(Overson/Colvin) to approve contract with Royce-Arbour,
Inc., for software licenses and maintenance for the utility
billing system and business tax license system.
6D -FOURTH STREET BEACH ACCESS TOWER - DISCONTINUE PROJECT,
#AB88-157
HUD/CDBG and State Department of Natural Resources funds along
with downtown Kiwanis donated labor funded development' of a
view/beach access structure at 4th Street.
CDBG $49,750
DNR 50,250
Kiwanis 7,000
Total $107,000
Recent construction estimates indicate
access development would cost $153,000.
estimates placed the cost at $73,000.
that an observatin/beach
Originally nformal cost
Land acquisition could.not be negotiated and condemnation is the
next option.
Don Pratt, Director of Community Development, emphasized the fact
that the cost estimate was greater than funding available and he
and the Mayor strongly recommend that the DNR contract be
renegotiated so that the City is not required to produce the
project this year - not'meaning that the project won't be built.
In the process to obtain the cost estimates on the project $2,200
of the grant funds were expended which would decrease the CDBG
funds being returned in the amount of $47,550. Mr. Pratt noted
that there are some conceptual drawings which can be utilized if
the project materialized. And, the Mayor and he will be meeting
with the Block Grant Committee requesting reallocation of these
funds to other proposed projects which could include the park
development within the Ferry Terminal area and restrooms at the
2nd Street tower which Council has requested a source of funding
be identified.
Mr. Johnson supported consideration of funding for the park idea
but he did not support funding the restrooms in the 2nd Street
tower due to maintenance/vandelism problems.
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President Waibel questioned if this will have an affect on the
boardwalk proposal and how would access be provided to the
boardwalk area from 4th Street? Don Pratt stated it is not
definite that a boardwalk plan or design is accepted yet - at the
end of the month the Planning Department will be providing a
draft plan which will outline three proposals, one being the
boardwalk concept. The ultimate pathway may be a combination of
all three types of development. At this point it is difficult to
say what affect termination of this project will have on the
other proposal.
M/S/C/U(Horton/Horning) to authorize Mayor Lobe to re-negotiate
the DNR/ALEA contract for the purpose of terminating the project.
7A - ORDINANCE (FIRST READING) CONSOLIDATING UNIFORM REOUIREMENTS
AND REVISING PROVISIONS OF REGULATORY LICENSES, #AB88-136
Title 5 of the Bremerton Municipal Code, Business Licenses and
Regulations, was revised to include a general provision section
that establishes uniform application and operation requirements
for all regulatory licenses. Also, several regulato£y license
ordinances are updated with regards to insurance requirements,
application procedures and license.
Kathleen McCluskey, City Clerk, stated this issue had been before
Council for study, that a handout had been issued to the Council
as to the feasibility of Municipal Court being used to hear
appeals.
Paula Johnston, License Inspector, stated she had prepared
recommended changes that CounCil had designated from previous
study and they are as follows:
(1) Temporary Merchant License Fee increased to $200 for 30
days.
(2)
(3)
"Charitable Organization" was defined.
Professional Fundraiser License Fee increased to $1,090 for
60 days.
(4) The charitable organization must receive 50% of the
revenue from a professional promotion.
gross
(5)
Taxi insurance was lowered from $500,000 to $300,000 single
limit liability.
(6) Health Studios were exempt from Massage Parlor Ordinance
(7)
Limousine insurance was lowered from $500,000 to $300,000
single limit liability.
Ms. Johnston stated the final change related to Court
Commissioners being included as well as Municipal Court to hear
an appeal on administrative decision.
Mr. Dawkins expressed concern regarding temporary merchants who
participate in local events such as Scalawag? Ms. Johnston
explained that if a vendor purchased a space from an organization
which is sponsoring a local event, the City does not license each
individual vendor - it does license the organization. Mr.
Johnson questioned the need for a deposit to be made by a
temporary merchant to assure B&O tax is paid. Ms. Johnston
explained that the Temporary Merchant License is prepaid, taking
them out of the requirement for B&O tax.
Mr. Johnson questioned the distance in which the taxi insurance
would cover, i.e., only twenty miles from the City? Peaay
Lesser, Risk Manger, stated most taxi cabs are written through a
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State approved form with State approved exclusions and
knowledge the passenger is covered to their destinaton.
to her
Mr. Colvin complimented Ms. johnston and Ms. Lesser for their
effort in developing the regulations and his only disagreement
was with the license fee for limousine service (Bremerton's being
the highest in the state).
President Waibel noted that the increased charitable split will
at least mean they will receive a reasonable amount from their
event.
M/S/C/U(Horton/Overson) to approve Ordinance, on first reading,
consolidating requrements and revising provisions of regulatory
licenses.
7B - ORDINANCE #4161 (SECOND READING) ADOPTION FOR REZONE OF 80
ACRE PARCEL FROM r-1 TO MANUFACTURING (RZ-9-87) APPLICANT: ACE
PAVING COMPANY, #AB88-151
M/S/C(Overson/Colvin) to approve Ordinance #4161, on second
reading, amending the zoning map of the City of Bremerton to
incorporate a change in zoning from R-1 to Manufacturing on
property located approximately 2000 feet southwest of the western
terminus of Werner Road.
Vote:
In Favor:
Abstain:
Overson, Horton, Homing, Waibel, Colvin
Dawkins
Johnson
With no further business meeting adjourned at 6:40 p.m.
KATHLEEN L. MCCLUSKEY, CITY CLERK
APPROVED ~
HANK WAIBEL, Council President
City of Bremerton
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