Loading...
HomeMy WebLinkAbout06/08/88 TAPE #55! UNAPPROV. DRAFT 1988 JUNE 8, 1988 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, June 8, 1988 at 5:30 p.m., with Council President Hank Waibel presiding. Council members present were Lon Overson, Morrie Dawkins, Lynn Horton, Russ Johnson, Spencer Homing, Shirley Marry Crutcher and A1 Colvin. Councilman C. R. "Tiny" Collins was absent. Also present were City Attorney Ian Sievers and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Hank Waibel and Invocation was given by Councilman A1 Colvin. CONSENT AGENDA A. Minutes of Meeting Held May 25, 1988, #AB88-147 B. Change Order #1, Wheaton Way - Sheridan Rd., to Sylvan Way, Contract #2900, #AB88-148 Mrs. Horton questioned why the cost of the completed contract was less than the cost estimate on Contract #2900? Dave Baker, City Engineer, explained that initially a contractor will give a cost estimate and after the work is completed measurements are made reflecting the actual amount of material used In some instances the amount actually used could be greater than that estimated, however, in this instance actual quantities used were less so the final contract ts less than the original contract bid. #0042 M/S/C/U(Hornlng/Dawklns) to approve Consent Agenda as presented. Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council. #0053 M/S/C/U(Colvin/Hornlng) on June 8 1988, the Council does approve for payment those vouchers included and further described as follows: Warrants Nos. 36659, 36660, 36666 through 36835 in the total amount of $265,925.67 and Regular Payroll in the total amount of $349,889.07. COUNCIL M~MBI~H I~gPORTS Mr. Johnson reported the Ad Hoc Charter Review Committee is continuing to make progress. He noted that the meeting on June 9 will be the last meeting in which new input will be received, with rating/ranking/eliminating down process to the following week and final recommendations to Council by early July. Mr. Johnson reported he, as follow up to the June 6 Study Session, had received information from Municipal Research on several Engineering Consulting firms In the Seattle area who could assist the City of Bremerton in developing a new garbage contract. Mr. Colvin thanked the Council in their assistance on the Phase 2 Clean Up Campaign and introduced Louis Mentor, Chairman of the Phase 2 Clean Up Campaign. Mr. Mentor briefly outlined the activities on June 4, noting that it rained until 11:30 AM., however those who participated had a good time and came up with a lot of litter. Mr. Mentor introduced at group from Lincoln Bible Church, who also participated in the clean up. Mike Phillippi introduced members of the group - Wes Goode, his daughters Lisa and Katie, Goodie Rider, an exchange student from Germany and Bob Ca/dwell - the Council was then entertained with a "rap" type song on "litter" TAPE #551 City Council Mtg. Minutes June 8, 1988 Page 2 of 6 Mr. Dawklns reported that the Pacific Northwest Golf Association held their Left Hand Golf Tournament at Gold Mountain Golf Course over the weekend. A good time was had by all in spite of the weather. Mr. Overson announced that John Koch, the new City Auditor will begin work on Friday, June 10, with the first Audit Committee on Monday, June 13. The Fiscal and Budget Committee will meet on Tuesday, June 14, 4:30 p.m., with discussions on 1989 Issues and Po/icy, 1989 Goals and 1989 action items. Mr. Overson announced that this weekend a group, including Mrs. Horton and Mr. Homing, planted trees in the 4th District. Mr. Crutcher reported he spent two days walking through City parks and found them to be very beautiful and enjoyable and he noted that sidewalk projects for the handicapped had been completed in three areas. Mrs. Horton reported she planted trees on Sunday and picking up garbage on Saturday. Mr. Homing noted that Councilman Lon Overson and his wife E/lie also participated tn the tree planting. On Saturday evening he had an opportunity to walk the beat with a Patrol officer during the cruising. He stated it was a real eye opener and the police are not equipped with the tools to deal with the problems that they encounter. Mr. Waibel reported that on May 26 he attended Kitsap County Board Orientation meeting; May 24 - meeting of Task Force Seven on Flagship '88, with their recommendation on the first topic to be made on June 15 to the Executive Committee; Wednesday, June 1, participated in the Chief Kitsap Awards ceremony; attended the Sub-regional Council of Governments Meeting on June 1; June 10 particlpated in the Special Olympics Torch Run; acted as City representative on June 11 at the Boy Scout Expo which was held at Kitsap Mall. PUBLIC RKCOGNITION Mayor Gene Lobe proclaimed the week of June 6 - 13 as PHILIPPINE WEEK, noting and commending contributions made by Filipino- Americans to the enrichment and quality of life in the Pacific Northwest and the nat/on. The proclamation was received by Angel Marbas, President of the Filipino-American Intercommunity Council of the Northwest, who in turn introduced the President of Filipino-American Community of Kttsap County; Bill Brtll; Pres/dent of the Women's Filipino Club; President of the Puget Sound Club; Honorable Philippine Vice Consulate of Seattle. Mr. Marbas extended an invitation to attend a celebration scheduled for June 25th at the Bay View Inn as well as a large picnic on June 18 - Scenic Beach Park. The Little Britches Rodeo Court - which included Princess Sherry, Princess Amy, Queen Daleen, and Prlncess Meltnda. Each girl briefly described scheduled events and invited every one to attend the rodeo on June 17, 18 and 19 Roy McInnls, 2711 Maple Street, voiced his objection to the City Council action to purchase two rescue vehicles at the same time. He did not agree that two vehicles were needed and felt that other areas of the City will suffer due to the expenditure of the large amount of funds on the vehicles. 6A - PROFESSIONAL SKRVICES A~RKKM~lqT HVAL RETROFIT MUNICIPAL POOL~ #AB88-149 Request for statements of qualifications and proposals for Professional Engineering Design Services to correct deficiencies at the Bremerton Municipal Pool were prepared, advertised, distributed and received in accordance with accepted request for Professional Services. TAPE #551 City Council Reg. Mtg. Minutes June 8, 1988 Page 3 of 6 Seven (?) firms responded and were interviewed. The firm most qualified to perform the services was Abacus Consultants. The fee for services is within the budget established for the design portion of the project. Vicki Vanneman, Assistant Parks Superintendent, stated the Bremerton Municipal Pool has experienced humidity control problems since its opening in June 1979. In 1985 a study was undertaken to determine the extent of the problems and potential solutions. Council has recognized the need for a project to rectify the problems by utilization of 109 funds and Community Development Block Grant funds, undertaking a heating and ventilation retrofit for the pool. The project is divided into two phases, a design phase and construction phase. Solicitation for proposals for the design portion were advertised tn March, opened on April 11 (? firms submitted proposals) and interviews held on May 13. It was noted that many of the firms had HV experience in installation in city buildings and other types of construction, but only a few firms had experience in HV installation in pool buildings. Ms. Vanneman pointed out that some minor changes in the contract with Abacus Consultants are recommended and a revised copy was provided Council members prior to commencement of the meeting. Mr. Johnson questioned which year of Block Grant funds are designated for the project and for what amount? Ms. Vanneman stated that $?1,000 of Block Grant Funds were approved, and $100,000 of 109 Fund. Kathleen McCluskey, City Clerk, stated the funding was approved during the 1988 budget process. Mr. Johnson questioned how much from each fund would be spent on the design portion? Arvilla Ohlde, Parks Superintendent stated Block Grant funds would be spent first. President Walbel questioned removal of the "residency" requirement during actual construction. Ian Sievers, City Attorney, stated the contract was written off a blanket contract Abacus uses for all their projects and they were in error including a resident field office. President Waibel questioned if the City should have clauses on non-compliance of time frames. Mr. S/evers stated it is not in professional services contract but would be included in the construction contract. Mr. Dawkins questioned how much money the City will save on the heat exchanger? Mr. Vanneman stated it is not known at this time but it is assumed that energy will be saved. Mr. Colvin questioned how extensive the "hold harmless clause" was for the City? Mr. Sievers explained there was not a lot of change by the Engineer and he was willing to accept the City's standard "hold harmless clause." Mrs. Horton requested ~explanation of the problems. Ms. Vanneman explained there is extensive corrosion in many of the metal structures, electrical components, HV housings are badly corroded, some of the vents no longer function, men's and women's lockers had to be replaced in su~er of 1986, in addition to the discomfort for those working or using the facility. Mr. Homing asked for explanation why the department recommended Abacus Consultants? Ms. Vanneman stated they felt the design phase was critical to the project. It was desired to have a firm which had extensive experience working with pools - all of the firms exhibited experience in HV work, but not al/ had extensive aquatic background. #1669 M/S/C/U(Crutcher/Dawkins) to approve Professional Service Contract with Abacus Consultants in the amount of $14,600.00 TAPE #551 City Council Mtg. Minutes June 8, 1988 Page 4 of 6 6B - ADDENDUM TO I~SOLUTION #2216 - CAPITAL IMPROVm~NT PROGRAM POLICIESr #AB88-150 Now that City CIP goals have been established, the next step is to define policies by which problems and solutions are prioritized. The Policy Statements are the result of statements from the Mayor's CIP Committee as well as Council Study Sessions and discussion with various Council members. The Policy Statements are much more specific than the goals submitted at last weeks Council session. Dave Baker, City Engineer, stated that previously Council had looked at broader goals in developing the CIP and at this point in the process specific detail is identified. Mr. Crutcher questioned the requirement of a 2/3 vote...did it mean 2/3rds of members or 2/3rds of of those present? Mr. Baker expressed his concern that if the Council adopts a CIP proposal and 4-§ months later desires to make a change - the change should be given serious consideration and if adopted done so by a 2/3 vote of the Council. Ian Sievers, City Attorney, when not previously stated the 2/3 designation references 2/3 of the seated members/quorum. Mr. Johnson disagreed with the 2/3 vote requirement, noting that if they can pass it with a majority vote they should be able to change it with a majority vote. Also, the Six Year Street Plan or Capital Improvement Plan, etc., did not require a 2/3 vote. Mr. Johnson felt that the capital project expenditure of $25,000 was too high, noting that there are a number of projects in the $10-20,000 range and a period of six years for the project might be limiting for some projects and there should be some mechanism for very long-term plans for major projects for the City. Mr. Overson agreed with Mr. Johnson's suggestion to change the project expenditure amount to $10,000 and agreed he had some valid points on the 2/3 vote issue. In regard to extension beyond 6 years limit he supported providing a mechanism for as long as it was needed. Mr. Baker explained that under the Six Year CIP the sixth year includes six years and beyond...possibly going on for 20 years. Mr. Johnson suggested wording such as an appendix or addendum for long term projects. Mr. Hornin~ suggested that the wording "six year period and beyond" be included. In regard to the 2/3 vote issue, Mr. Homing supported the wording "simple majority". Mrs. Horton questioned the wording "or maintaining the existing infrastructure" under the General Policy Statements (Al), noting that she felt it was limiting and suggested rewording it so that there was no limit. President Waibel suggested that the word "infrastructure" be deleted and the words "and future capital assets" be added. 2445 M/S/C/U(Overson/Horning) to approve the Policy Statement as an Addendum to Resolution #2216 with the following changes: (1) changes A(1) change $25,000 to $10,OOO; (2} delete the word infrastructure and add "and future capital assets"; (3)A(3) add to end of sentence "an~ beyond"; (4) B(1) delete "2/3 vote" and change to "simple ~ajortt¥ vote". 6C - ~MPLOYMKNT COI~TRACT - COUNCIL LEGISLATIVE ASSISTANTt #AB88- 143 The Legislative Assistant for the Council did not have a Council authorized salary adjustment for 1988 since the position is non- union, is not covered by Management Employees Ordinance, and no increase was approved in the 1988 budget ordinance. The contract redefines benefits and salary for the position retroactive to January 1, 1988, and continuing for an indefinite term. TAPE #551 City Council Reg. Mtg. Minutes June 8, 1988 Page § of 6 Mr. Johnson briefly explained that the Council Legislative Assistant is not part of the Union bargaining unit nor Civil Service System and is an at will employee. The use of a employment contract is just compensation for their being in an "at will" position. 2680 M/S/C/U(Colvin/Horton) to approve employment contract for City Council Legislative Assistant. 7A - ORDINANCE (FIRST READING) ADOPTION FOR REZONE OF 80 ACRE PARCEL FRO~ R-! TO MAnuFACTURING (RZ-9-87) APPLICANT: ACK PAVIN~ CO.r INC. f 'AB88-15! City Council, following a Public Hearing on October 7, 1987, adopted by a 6-1 vote, approval of a Rezone for the 80 acre parcel from R-! Residential to Manufacturing. This request for a formal ordinance adoption culminates the legislation process required for a rezone application. Roy McInnis, 2711 Maple Street, questioned where the 80 acres was located. President Waibel explained it is located off Werner Road. #2842 M/S/C(Horning/Overson) to approve Ordinance, on first reading, adopting rezone of 80 acre parcel from R-! to Manufacturing (RZ- 9-87), Applicant: Ace Paving Co., Inc. Vote: In Favor: Crutcher, 0verson, Horton, Homing Wa/be/, Dawkins, Colvin Abstain: Johnson 7B - ORDINANCE ,41§0 (SECOND READING) A~I)INS ONDINANCE ,4112 SETTING BNJ~KFITS AND ~L&RY FOR ~YOR~S CO~ID~I~ SEC~T~Y, CI~ CO~CIL~S ~GIS~TZ~ ~SIST~E ~ P~O~L'~ CO~ID~Ian O~IC~ ~SIST~ S~ZOR~ ~88-144 · 2930 M/S/C/U(0vereon/Johnson} TO APPROVE ORDINANCE ~4160, on second reading, requiring that benefits and sa/ar/es for Confidential Executive Secretary to the Mayor, Legislative Assistant to the City Councll, and the Personnel Confidential off/ce assistant senior be se~ by employment contract, and amending Ordinance ~4112. 8A - POBLIC ~n~RING - FOR APPLICATION FOR ~NOR~LT.NE SUBSTaNTT&L DEVELOP~rT PERMIT TO CONSTRUCT A SIDEWALr/CURB/GUTT~R/FKNCR ON SHORE DRIVRf 'AR88-124 Kathleen McCluskey, City Clerk, stated this item was continued from the May 11, 1988 Council meeting to allow staff to provide additional information. Ms. McCluskey noted that the City received a letter from Kay Charleston relating to this issue. Ed Davis, Manager Current Planning, Department of Community Development, stated the main reason a continuation is being requested to July 6, 1988, is that the City has a contract with an architectural firm on the pathway project across the narrows from the proposed site and it is desired to use the products, such as fending, sidewalk, etc., from this contract in the possible design of the Shore Drive project. Mr. Johnson expressed concern that by further delaying the City may loose the grant funding. Mr. Davis explained that Mr. Baker, City Engineer, had looked into the funding issue and there is not a critical deadline at this time. Mr. Homing reported that he as well as Council President Waibel, Councilmen Lynn Horton, Lon Overson had met with the Manette community people who are very interested in expanding this project to a very special view point. By extending this hearing to July 6, it will provide time to workout design concepts and what the community is willing to contribute toward the project. TAPE #551 City Council Mtg. Minutes June 8, 1988 Page 6 of 6 #3192 M/S/C/U(Horning/Dawkins) moved to continue this hearing until July 6, 1988. With no further business meeting adjourned at 7:00 p.m. KATHLEEN L. MCCLUSKEY, CITY CLERK APPROVED HANK WAIBEL, Gouncil President Git¥ of Bremerton KLM/HW/me cc: Normal Distribution File/Vault