HomeMy WebLinkAbout11/21/89TAPE #694
UNAPPROVED DRAFT
CITY COUNCIL MEETING MINUTES
NOVEMBER 21, 1989
#0012
#0039
The regular meeting of the City Council of the City of Bremerton
was called to order in the City Council Chambers, 239 4TH Street,
Bremerton, Washington, Tuesday, November 21, 1989 at 5:30 p.m.,
with Council Vice President Hank Waibei presiding. Council members
present were: Lon Overson, Shirley Marry Crutcher, Lynn Horton,
Morrie Dawkins, C. R. "Tiny" Collins, A1 Colvin and Russ Johnson.
Council President Spencer Horning was absent. Also present were
City Attorney Ian Sievers and City Clerk Kathleen McCtuskey.
The meeting opened with the Pledge of Allegiance led by Council
Vice President Waibel and invocation was given by Reverend L. H.
Sandberg of the Manette Community Church.
CONSENT AGENDA
A. Minutes Of Meeting - November 8, 1989,
M/S/C/U(Overson/Crutcher) to approve Consent Agenda as presented.
CLAIMS/WARRANT REGISTERS
Vouchers audited and certified by the auditing officer as required
by RCW 42.24.080, and those expense reimbursement claims certified
as required by RCW 42.24.090~ have been recorded on a listing which
has been made available to the council.
M/S/C/U(Colvin/Dawkins) on November 21, 1989, the Council does
approve for payment those vouchers included and further described
as follows: 101341, 101342, 101343, 101344, 101345, 101381 through
101589 in the total amount of $947,401.28, and Regular Payroll in
the total amount of $338,559.05.
COUNCIL MEMBER REPORTS
Mr. Crutcher wished everyone
Councilman Colvin back.
a happy Thanksgiving and welcomed
Mrs. Horton stated she had the opportunity this week to tour the
new Permit Center in the old Puget Power building. She noted
people are diligently working to get the center ready by the first
two weeks in January, 1990, and there are tentative plans for an
Open House at the very end of December. She suggested Council
members take a tour while it is undergoing the remodel. Also, she
reported that in response to public testimony at the Puget Sound
Air Quality control Agency meeting last Thursday, the decision was
made to not make any change at this time to the 4-County region
regarding residential burning of natural vegetation. The long term
plan is that outdoor burning will be phased out, however currently
residential outdoor burning can be done with a permit.
Mr. Johnson stated as an information item - people who are
concerned about a way to contribute to the City's Animal Control
effort may contribute through a fund in the Police Department and
anyone who might wish to do this can contact the Animal Control
Department for further details.
Mr. Colvin noted he was glad to be back. And, he thanked the Mayor
and City employees for their assistance to his District this past
year. Mr. Colvin questioned if the newly elected Mayor, Louis
Mentor, had participated in the budget review and felt it would be
useful to him to attend those meetings and gain an understanding
of the funding levels of the City. And, Mr. Colvin thanked the
Planning Commission for the City Council infringing on their
meeting time, in the Council Chambers, due to the Council's change
in meeting date from Wednesday to Tuesday due to the holiday.
Mr. Dawkins stated he hoped everyone would have the opportunity to
get together with their families during the Thanksgiving holiday.
TAPE #694
City Council Reg. Mtg. Minutes
November 21, 1989
Page 2 of 8
Mr. Collins reported last Saturday he was privileged to attend the
USS Turner joy kick off fund raising drive. He complimented the
group of individuals who put together a marketing plan for a very
worthwhile effort for the waterfront. And, he hoped TCI Cable
Access TV would be able to broadcast the marketing program that was
produced for this effort.
Mr. Waibel reported he also attended the USS Turner Joy campaign
kick off and was extremely impressed with Rear Admiral McClinton,
who was Commander and Officer on the USS Turner Joy during part of
his commission. Admiral McClinton was outstanding in explaining
the worth of the ship to not only the Navy but to us as a heritage.
During that same evening Mr. Waibel had the opportunity to speak
with Leonard Marks, the City's immediate past Fire Chief, and noted
he is looking well and it is a loss to the City that his health is
not good enough for him to return to the City. Also, there will
be a Town Hall Meeting at the Sheridan Recreation Center on Monday,
November 2:7, 7:30 PM, on drug problems in Kitsap County.
PUBLIC RECOGNITION
Kathleen McCluskeV, City Clerk, read a Proclamation recognizing the
importance! and contributions of home health care to quicker and
fuller recoveries and improvements greater than comparable services
within institutions, as well as providing a cost effective delivery
system for high quality individualized health services. Mayor Gene
Lobe proclaimed the week of November 26 through December 2, 1989,
as "HOME CARE WEEK" in the City of Bremerton.
Rob Schneidler, 921 Pershing, representing the Bremerton Area
Chamber Of Commerce, stated he wished to correct a statement which
may have been made recently by a representative of another local
civic organization during a Council Study Session which might lead
to some misunderstanding of that organization's involvement in the
upcoming Armed Forces celebration. As a matter of clarification
he read into the record a letter signed by Marshall Miller, Chamber
President, which stated: for 41 years the Bremerton Area Chamber
Of Commerce has sponsored the Armed Forces Parade, Pageant and
allied activities. This project was undertaken to honor the men
and women who serve in the military and because Bremerton is a
military community. For clarification, this is a Chamber event and
they have never nor do they intend to solicit City funds for this
event and will continue to rely on the time, talent and money from
individuals and businesses of the Bremerton community with the
excellent cooperation of civic agencies.
6A - PROFESSIONAL SERVICES CONTRACT TRANS 360, AB89-327
In October, 1986, Congress passed the Commercial Vehicle Safety Act
which requires each state to meet minimum standards for testing and
licensing commercial drivers. In order to meet the State
Standards, many of our employees will need to undergo training so
they can pass the State licensin~ examination. The contract
presented will provide that training for 20 employees. The maximum
cost of $10,000 will be shared by the Utilities and Street
Departments.
Ken Brees, Street Superintendent, stated this is being driv~ by
the Federal Government at the State level which is then mandated
to the City to comply with the Commercial Driver License
requirements. In the past they have had what was known as a
"Combination Drivers License" and cities, Counties and State
employees have been exempt from many of the requirements. The
City is being required to meet the same requirements as a
Commercial. carrier, include DOT physicals, which the City is in
the process of obtaining and taking the new test for a Commercial
Drivers License. There are three classes of Drivers License, Class
A, B and C and also some other endorsements that the City will be
TAPE #694
City Council Reg. Mtg. Minutes
November 21, 1989
Page 3 of 8
required to have. Most of the City employees will be targeting a
Class A license so the City's needs will be covered by a variety
of drivers. For those employees who are unable to pass the new
license requirement, they will have to be dealt with on a personnel
basis due to the fact that their job descriptions, at this time,
do require that they have a "commercial Drivers License" The
department is proposing to do everything possible to get these
employees trained and certified and that is why they are looking
to hiring experts, who are recognized and certified by the State
to provide this service. A group of 20 employees will be tested
and only one group is being addressed at this time due to funds
budgeted in 1989. Another group of employees will be tested in the
first quarter of 1990.
Mr. Collins questioned where would someone obtain the training
necessary if they were hired by the City and required to have such
a licence? Mr. Brees stated they could be trained by Trans 360
through another organization or by working for a private company,
such as UPS or Ace Paving, etc. Mr. Collins raised the issue of
the possibility of the City training a current employee to become
an "in-house" trainer rather than utilizing an outside firm and
would it cost $20,000 to make this person available to the City's
entire staff? Mr. Brees stated it would probably cost $20,000
considering filling the vacancy left by the employee who would be
trained. Trans 360 could train one of our employees to become a
trainee. There are several questions that would need to be
answered to know exactly what the cost would be and how it would
be done. The only other things that is being done through Trans
360 is the fact these employees, after completing the DOT physicals
and through the written part of the test administered by the State
is the driving skills test. The City is requesting Trans 360 to
certify that these people are capable of driving the vehicles for
which they qualify. Right now the Department Head signs a waiver
that the employee is qualified to drive a specific type of vehicle.
Mr. Crutcher noted if someone's license is expiring in January it
would not allow enough time to have someone trained to become a
trainer and provide current licenses for those employees in need
of renewal. He did support the idea of training someone in the
future to cover such needs.
Mr. Overson pointed out the ultimate cost will be over $17,500 and
he noted he could understand an organization offering a price at
$500.00 per student if only two or three people were to take the
training, but considering there will be a class of 20 he felt the
City should be getting a better price break. He supported a
recommendation indicating that this should be tabled for further
study to determine if there could be cost savings through better
contracting and/or combining with other municipalities who have to
comply with this requirement. Mr. Brees stated the time frame he
is facing now involves employees whose licens~ have expired and the
option for those people is that they go out on their own and take
the test...if they pass it then the City is in the position to
either sign the waiver or not...and if not then the employee does
not drive City trucks. If something is not done soon, he will have
5-6 employees who will not be eligible to drive necessary vehicles.
And, Mr. Brees noted the City is a leader as to government
entities addressing the mandatory licensing requirement - Kitsap
County does not appear to be doing much or seem interested and he
was not sure why. Other governmental entities may be expecting
their employees to get their training on their own. In order to
not face this licensing training issue later, the requirement upon
employment is stipulated for positions of Service Specialist and
above. What this has done for the Street Department and is
reflected in the proposed 1990 budget is there are no longer labor
positions primarily because labor positions do not require a
#0725
TAPE #694
City Council Reg. Mtg. Minutes
November 21, 1989
Page 4 of 8
Commercial Drivers License.
M/S/F(Overson/Collins) to table this issue for two weeks.
Vote: In Favor:
Opposed:
Motion failed.
Horton, Collins, Overson
Dawkins, Colvin, Johnson, Crutcher, Waibel
Mrs. Horton questioned why other governmental entities are not
jumping on this issue as well? Mr. Brees stated everyone is in the
same position but he was not aware if they are offering their
employees the same opportunity for training. The employees are
required, when their license expires and they want to keep that
license, they have to study the manual, take the test and then the
City has to sign a waiver that yes, the employee has been driving
specific kinds of vehicles for the last two years and the City is
satisfied that they can do so in the future.
Mr. Dawkins stated he recognizes that this is just another burden
placed on the City by the Federal government and he supported
accepting the proposal as presented.
Mr. Colvin questioned if there was a possibility that the City and
County could consolidate their training together? Mr. Brees stated
it could be done but he did not feel the County was in a position
to even address it.
Bill Puffy, Utilities Director, stated the City used Trans 360
three or four years ago and the maximum class size is 20. The
Utility in particular is in a time constraint as to some licenses
expiring soon. Getting someone in the future certified to do "in-
house" training is an option for the future, however, certifying
this initial group of people will provide necessary coverage. He
also expressed concern over the liability issue. Once Trans 360
trains the employees they will sign the waivers that they are
certified to drive the specific vehicles. Previous training that
was contracted from Trans 360 was requested in order to provide
better training of the drivers to save the wear and tear on the
City's equipment.
Mr. Johnson expressed some misgivings that the City of Bremerton
employees are the only ones who need a $10,000 course to drive a
truck. He strongly supports doing further review, contacting other
cities, Counties and the State to determine what opportunities or
methods they are using.
Vice President Waibel questioned if the Council approves this
proposal who will have the authority to approve Overtime? Mr.
Brees stated it would probably fall to both he and Mr. Duffy. Vice
President Waibel stated since it is a contract he did not want to
assume anything and it should be written so the City has to approve
any overtime before it would be chargeable. Also, the special
requirements needed for some of the vehicles - will this be
included as part of the training? Mr. Brees stated there would be
no additional cost for the extra endorsement for the approximately
8 people who need the special licensing. Mr. Waibel questioned if
the first 20 employees would include those expired licenses in the
first quarter of 19927 Mr. Brees stated there will be two classes
of 20 employees, the second one taking place in March or April of
1990.
Mr. Dawkins questioned the Risk Manager if the City could afford
to spend $10,000 to possibly save a million? Pe~y Lessor, Risk
Manager, stated the concern that may not have been adequately
debated up to this point is the personnel issue that is involved.
If, within the next two or three months, the City has employees
who can no longer work for the City due to a lapse in license and
#1251
TAPE #694
City Council Reg. Mtg. Minutes
November 21, 1989
Page 5 of 8
cannot be employed - she would expect some action that alleges
improper training. Mr. Johnson questioned if other cities and
counties are facing the same possibilities and emphasized the
importance of further study.
M/S/F(Dawkins/Crutcher) to approve the Professional
Contract with Trans 360, including limits of overtime
additional costs for special endorsements.
Services
and no
Vote: In Favor:
Opposed:
Motion failed.
Dawkins, Colvinr Crutcher, Waibel
Collins, Johnson, Overson, Horton
Mr. Johnson requested staff to come back in one week and provide
information as to what other cities and counties are doing
regarding this issue.
Mr. Overson stated to his understanding it is up to the individual
to take the responsibility for renewing special licenses.
Vice President Waibel directed that this item be placed on the
November 29 Council Agenda for a report back from staff.
Mr. Collins also requested that information be obtained as to what
is needed for the City to qualify one employee to do "in-house"
training.
6B - BID AWARD RECOMMENDATION - AUTOMATED PARKING MANAGEMENT AND
ENFORCEMENT SYSTEM, AB89-328
Bids were received for an Automated Parking Management and
Enforcement System from:
Cardinal Systems
Radix
Duncan
$16,189.85
18,715.00
22,000.00
Recommendation of bid award - Cardinal Tracking Technics, inc., as
lowest, most responsive bid.
Kathleen McCluskey, City Clerk, stated all three bids were reviewed
and did have demonstrations from Cardinal Systems and Radix. The
Cardinal System was the lowest bid and most responsive to elements
desired by the City. The only change to the recommendation is that
with further discussion during the Operations Committee this date,
it was determined that if approved they would request one
additional hand held unit at a cost of approximately $2,800.00,
which includes battery backup and parts. This would provide a back
up for the three parking regulators in the event one unit is down.
The system provides for every thing the City specified plus it has
a full management system - the City currently has a mini-management
system on the Burroughs System which will be eliminated shortly
after the first of the year.
The hand held units have a printing system so the regulators will
use them both walking and while in the carts they drive.
Mrs. Morton stated this system was reviewed by the Citizens Parking
Committee and it is included in the Parking Plan that has been
adopted. And, $20,000 is included in the 1990 budget to cover the
cost of the system and would include the addition of a fourth unit.
She noted that a number of other cities have gone to a computerized
system regulating parking and have had great success. The
computerized system would reduce the number of personnel and time
needed to down load the information.
Mr. Johnson commended the staff for developing the proposal as well
#1543
#ISR7NIS
TAPE #694
City Council Reg. Mtg. Minutes
November 21, 1989
Page 6 of 8
as following through with personnel
efficiency of the proposed system.
reductions due to the
Mr. Collins questioned if "leasing" ~he equipment had been
considered rather than purchase out right? Mrs. McCluskeV, stated
there were a couple of reasons to recommend purchase rather than
leasing: (1) it would cost more to lease and then ultimately
purchase because there would be an up front cost for the City of
Bremerton specific needs and not all of the lease costs would be
counted toward the purchase; (2) the City will be providing a fair
amount of training for parking enforcement employees, training
personnel in the Court office who will run the management system.
Therefore, after talking with a number of cities and Universities
who are using the system and had excellent response, it was
determined that the best method for the City would be to purchase
the system out right. Mr. Collins questioned if the Parking
Committee gave their full support toward the purchase of this
equipment over possibility of "leasing"? Mrs. Horton stated the
Committee discussed what system would be the most cost effective
and to support that system.
Police Chief Del McNeal stated generally when there is a buy out
of a lease there is a 5-10-15~ buy out cost added to purchase the
equipment, so from that analysis it is not always cost effective
to lease over purchase. The proposed system is an up and running
system which is being used successfully in other cities and
Universities...it is a proven system. Mr. Collins questioned if
this system was used exclusively in the Capital campus in Olympia
and not in residential area? Chief McNeal stated in Olympia it
is a city-wide parking system.
M/S/C/U(Horton/Dawkins) to approve award of bid for Parking
Management and Enforcement to Cardinal Tracking Technics, Inc.
6C - MUTUAL AID AGREEMENT - POLICE DEPARTMENT, AB89-329
Mutual Aid Agreement in Drug Investigation within the cities of
Poulsbo, Winslow and Port Orchard. No additional costs.
Police Chief Del McNeal explained this has been something that has
been worked on for some time with other cities in the area on drug
enforcement. It is hoped to have better communications relating
to drug cliental and since the City is the larger group is taking
the lead in this direction. Also, as a task force with NIS
included in the agreement there will be an opportunity to talk with
the State on funding when it become available in this area.
Mr. Johnson stated he strongly supports this proposal but
questioned why the County Sheriff's organization would not be
involved in the agreement? Chief McNeal stated at this stage it
has been the cities cooperating together and the City carries out
their investigation a little differently than the County, who use
a "sting operation" and the City uses informants. Good relations
are being maintained with the County and information is shared with
them.
M/S/C/U(Dawkins/Colvin) to approve Mutual Aid Agreement in Drug
Investigation with the cities of Poulsbo, Winslow and Port Orchard.
6D - POSITION CHANGES - POLICE DEPARTMENT, AB89-330
Request change to two Captains in the Police Department, and
eliminate two Lieutenant positions, changing one to Sergeant
position. Cost $300.
Police Chief Del McNeal this issue has been talked about for some
time and his proposal is to have two Captains in the Police
Department because of the two separate divisions, do away with the
ranking of Lieutenant and in doing that add the 9th Sergeant. What
#2002
~2147
TAPE #694
City Council Reg. Mtg. Minutes
November 21, 1989
Page 7 of 8
he is requesting is to authorize another Captain position and that
someone be called to fill that position before the end of the year.
The small cost to accomplish this is due to salary difference for
a one month period.
M/S/C/U(johnson/Dawkins) to approve request to
Captains in the Police Department, eliminating
positions, changing one to Sergeant position.
change to two
two Lieutenant
6E - PROFESSIONAL SERVICES CONTRACT - PUMP STATION DESIGN, AB89-
331
The Utiiity's 5-Year Comprehensive Plan identifies the need to
provide additional pumping capacity into the 400 service zone
serving the Kitsap Lake-N.A.D. area.
The zone is currently supplied by a single pump station located at
Jones and Cottman. The station has a total combined capacity of
approximately 400 gpm which supplies water to Reservoir #6 and #8.
The City Council is being asked to consider a Professional Services
Contract with James A. Montgomery Consulting Engineers, Inc., for
the preparation of plans and specifications of the new pump station
for an estimated cost of approximately $37,000.00.
Bill Duffv, Utilities Director, provided a map showing the location
of the current pump station and noted it was the single source of
supply into the area. It is anticipated the size of the new
station to be between 1,200 - 1,500 gallons per minute. This will
allow reliability to the system should a pump station be lost to
one area thereby being served by two sources. It will also help
serve the area - currently there is some deficiency in ability to
pump water there and with new Dock Side developments and potential
developments within the area it is timely that the second pump
station be built.
Pictures were provided to Council members of a pump station
recently completed in east Bremerton to give an idea of what it
would look like.
Mr. Johnson noted there is a 50 acre residential development being
built in that area, which is one of the major expansions of the
City, and the area off Werner Road is zoned MF/Heavy Industrial and
starting to be developed and he feels the pump station is a real
necessity to encourage economic development in those areas.
Mr. Dawkins questioned if the funds for this type of development
had been budgeted? Mr. DuffV explained the funds were budgeted
this year under the Cumulative Reserve Water Fund and construction
funds for next year are budgeted, with a completion date for the
project by the end of 1990.
M/S/C/U(Johnson/Colvin) to approve contract with James A Montgomery
Consulting Engineers, Inc., for the preparation of plans and
specifications for the construction of the new Kitsap Lake Station
and authorize the Mayor to execute said agreement subject to
Administrative Policies and Procedures.
6F - CHANGE ORDER #2, CONTRACT NO. 3088 CENTRAL BREMERTON
WASTEWATER IMPROVEMENTS PROJECT (C17), AB89-332
Presented for City Council's consideration is Change Order #2 to
Schedule B of the Central Bremerton Wastewater Improvements Project
(C17), Contract #3088, for the construction of three (3) additional
flow metering stations to be located at Pump Station WB-1, Pump
Station WB-2, and "C" Street and Bayview Drive.
The flow metering stations are being constructed in order to
monitor and accurately record flows from Kitsap County Sewer
#2306
#2367
TAPE #694
City Council Reg. Mtg. Minutes
November 21, 1989
Page 8 of 8
District #1. The flow metering stations are prerequisites to
completing the service contract between the Utility and Kitsap
County Sewer District #1 for treatment and disposal of the Sewer
District's sewage.
The flow metering stations include two magnetic flow meters at
each of the pump stations and a Parshall flume at Bayview Drive
together with vaults and electrical equipment and related
appurtenances.
The total estimated cost of the additional metering stations is
approximately $112,498 plus tax and will be funded from the
Wastewater Utility Capital Improvement Fund.
Bill Duffy, Utilities Director, stated these pump stations are
necessary to monitor the flows of sewage and content of sewage from
the Navy Yard City district.
M/S/C/U(Johnson/Coivin) to approve Change Order #2 to Schedule B
of Contract No. 3088 for the construction of the additional flow
metering stations and authorize the Mayor to execute said change
order subject to City Administrative Policies and Procedures.
7A - ORDINANCE #4252 (SECOND READING) CORRECTING THE ZONING OF A
SINGLE PARCEL AT 3001 NORTHLAKE WAY FROM SF-3 TO MF (MAUPIN ZONING
REVIEW), AB89-323
Public comment invited - none received.
M/S/C/U(Horton/Crutcher) to pass Ordinance #4252, on second
reading, amending the official Zoning Map of the City of Bremerton
to correct a zoning error on single parcel fronting on Northlake
Way, north of Kitsap Lake. (Maupin Zoning Review)
With no further business meeting adjourned at 6:47 p.m.
KATHLEEN L. MCCLUSKEY, CITY CLERK
APPRO~
CER HOR cil President
cc: Normal Distribution
File/Vault