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HomeMy WebLinkAbout04/11/90 TAPE #722 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES APRIL 11, 1990 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4TH Street, Bremerton, Washington, Wednesday April 11, 1990 at 5:30 p.m., with Council President Lynn Horton presiding. Council members present were: Lon Overson, Wayne Estes, Spencer Horning, Hank Waibei, Morrie Dawkins, C. R. "Tiny" Collins, A1 Coivin, and Russ Johnson. Also present were City Attorney Ian Sievers and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Horton Invocation was given by Reverend Curtis DeGraaff of the Silverdale Baptist Church. CONSENT AGENDA A. Minutes Of Meeting Held - March 28, 1990, #AB90-061 :0024 M/S/C/U(Waibel/Dawkins) to approve Consent Agenda as presented. B. Bid Award Recommendation - Sludge Application Vehicle - Awarded To Low Bidder AG-GHEM Equipment Company, #AB90-062 Public Comment invited - none received. Mr. Estes stated considering the City is planning to sink a well nearby, would the application of sludge present contamination of water problems? Mr. Duff¥.~ Utilities Director, stated it is proposed that a well be drilled in the Twin LaKes area, a 20 inch well 130 ft. in depth. And, there have been extensive soils geology logging in the arear including a number of test wells, and there is no indication of contamination due to sludge application. They have monitored what is called "aqua chard" or confined area that would prevent leaching into the ground water. Monitoring of any impacting elemen~ is one oX the requirements of the Wastewater Sludge permit. In addition, soils monitoring is done under the yearly permit to ensure that the aquifer is not being contaminated and it is possible to monitor at the depth where it can be determined there is no contamination from the sludge and nitrates penetrating the soit~ The objective is to keep the nitrates, which is an indicator chemical, within the root zone of the environment such that the trees can utilize the chemicals to enhance their growth under the Forest Enhancement Program. Mr. Estes questioned how large an area is receiving sludge application? Mr. Duff¥ stated it involves approximately 550 acres, which were recently purchased and are located west of the Golf Course and south of the Navy railroad right-of-way and north of Olympic View Landfill. TAPE #722 City Council Reg. Mtg. Minutes April 11, 1990 Page 2 of 18 Mr. Overson pointed ou5 the budget provides for $164,000, however the revised bid shows $160~927.07, and questioned which amount was correct? Mr. Duff¥ stated at the time the Agenda Bill was being prepared they were still evaluating the bids - going with the prime bid. Since that time, they have decided on the alternate bid plus sales tax, amounting to $160t927.07. Mr. Overson questioned if AG- CHEM Equipment Co. ~ was the only company who could provide this type of equipment? Mr. Puffy explained they formally solicited four different companies as well as advertised in the Journal Of Commerce, with AG-CHEM being the most responsive bidder. Mr. Overson noted that partial payment for the equipment would be provided by other organizations..i.e.~ U.S. Navy and Department of Ecology and questioned how this would work? Mr. Puffy stated approximately 504 of the project is being financed through funding from the Departr~ ~ Of EcoloHy and 234 by the U.S. Navy with the City's share being about 304. Mr. Waibel questioned if the City would be paying only 304 of the $160,927.07 or would the City's share be $160,927.077 Mr. Duffv explained that the City would initially purchase the equipment for $160,927.07 and then receive reimbursement from the other agencies. Mr. Johnson questioned if the equipment would need to be licensed? Mr. Duff¥ stated not it is an off-road vehicle. :0205 M/S/C(Dawkins/Horning) to approve the alternate bid to AG-CHEM Equipment Company in the amount of $160,927.07, which includes tax and subject to Department Of Ecology approval. Vote: In Favor: Overson, Horning, Waibel, Collins, Colvin, Dawkins, Johnson~ Horton Opposed: Estes CLAIMS/WARRANT REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090~ have been recorded on a listing which has been made available to the council. :0266 M/S/C/U(Colvin/Dawkins) on April 11, 1990 the Council does approve for payment those vouchers included and further described as follows: 107906, 107907, 107919 through 108055 in the total amount of $191,502.96. COD-NCIL MEMBER REPORTS Mr. Colvin expressed his appreciation for the City Council retreat, held Saturday - April 7. He felt this meeting was very beneficial and looked forward to others in the near future. On Friday, April TAPE #722 City Council Req. Mtg. Minutes April 11, 1990 Page 3 of 18 6, he attended the luncheon and kick off for the USS Turner Joy project. Me emphasized the fact that acquisition of the Turner Joy and improvement o~ the Bremerton downtown waterfront will be a reality and in the not too distant future. Mr. Dawkins reported he observed the passenger-only ferry practicing docking and he was looking forward to the ceremonial run scheduled for April 20. Mr. Estes announced on Saturday, April 7, approximately 125 Marines and sailors converged on Ivy Green Cemetery, and undertook a major clean up effort. On Tuesday, April 10, 25 Marines from the USS Nimitz volunteered their time to assist further clean up efforts at the cemetery. He commended all of the men and women who volunteered their time in making the "cemetery clean up" such a successful event. On Tuesday, April 10, Mayor Mentor, Councilmen Colvin, Waibel and he toured some of the Utility's properties and during the tour the City's Forester explained that some of the trees that had been previously planted did not survive and would be replanted. Today he noticed a sign at 6TH and Pennsylvania, which said: "Don't deal drugs in our neighborhood or your I.D. and licenses will be taken. NO DRUGS .... dealers Deware". He noted that in Shelton there is a sign posted which states "citizens don't want drug dealers in this town". Mr. Estes stated his feeling that the drug dealers could be run out of town anytime just with harassment by placing a Police vehicle in front of a suspected crack house. Drugs are destroying children. ~e related an incident, which took place in the early t940's, ridding an area of "Chicago mob" type individuals. Me announced the trip planned to visit Seattle's Spay/Neutering Clinic has been postponed to April 26. Mr. Hornina stated he felt Council's Retreat was excellent and we!! attended. He also attended the Kick Of~ event for the USS Turner Joy fund raising campaign held on Friday, April 6. He encouraged everyone to "jump on board" the campaign effort. Mr. Waibel stated he was very supportive of the Turner Joy project, however on Friday he chaperoned the Armed Forces Court to Northwest Afternoon Program/Channel 4. Also, today he attended an event sponsored by Community Development Block Grant (CDBG) staff and had the opportunity to make a pitch to Congressman Miller's aid noting that the City would like to see not only the remainder of CDBG funds coming to the City but would also like to see them increased. Mrs. Horton thanked Mary Margaret Endicott, of Kitsap County United Way. who graciously volunteered her services as a facilitator for the City Council Retreat. Mrs. Morton attended the Turner Joy function as well as the pinning of Chet Meigs as the City's new TAPE #722 City Council Reg. Mtg. Minutes April 11, 1990 Page 4 of 18 Fire Chief. Today she attended, along with Councilmen Waibel, Estes and Colvin, the celebration for the CDBG Week. This function was well attended and they accompanied Dan Rogers, Congressman Miller's aid, on a tour of Kitsap Community Clinic, Literary Council and the Bremerton Foodline. She noted it was a very eye opening experience, the numbers of people who filter through those organizations are astounding - the medical clinic saw 1700 patients during 1989, Foodline supplied 20,000 individuals with food, with 404 being repeat visitors~ and the Literary Council have helped 250 people this past year and their numbers have risen four fold since they started at the Library location. These figures substantiate that block grant dollars are maximized to their fullest extent and she was appreciative that Mr. Rogers had an opportunity to see those dollars "at work". Mrs. Horton announced residents of the 6TH and Pennsylvania area will be holding a neighborhood march against drugs on Saturday, April 14, 10 A.M., and she invited anyone who would like to join the residents in this effort to join in. From comments she received from residents of that area, the Police can only do so much and now it was time for the parents to come together and show their objection to drugs in and around their neighborhoods. Lastly, Mrs. Norton introduced James Kendall, Silverdale District Office Manager of the U.S. Department Of Commerce - Bureau Of The Census. Jim Kendall stated the official Census Day, which was advertised as April 1, is not over and census data gathering wil~ continue through the end of June. Mr. Kendall outlined the territory included under the responsibility of the Silverdale office, the history of why census counts are taken and the importance of how that information is then used. Currently he is looking for individuals who would like to work for the Census and provided the following phone numbers for census questions and/or employment information: 1-800-999-1990 (9AM - 9PM) for information regarding the census; 698-9338 (employment information). Mr. Estes questioned if a residence was vacant would the landowner be contacted for the census? Mr. Kendall stated no - the address would be listed as "vacant". And, he emphasized the fact that anyone working for the Census Bureau would have an official badge (samples of three types were shown) as well as a "Census" briefcase type satchel, which will be carried by those going door-to-door. PUBLIC RECOGNITION Mayor Louis Mentor read a Proclamation recognizing the incidence of child abuse and neglect have reached alarming proportions in the United States where 4,607 cases of child abuse and neglect were reported in Kitsap County during 1988. And, recognizing the efforts of dedicated individuals and organizations who work daily to counter the problem of child abuse and neglect and to help obtain the assistance they need. Mayor Mentor proclaimed the month of April as CHILD ABUSE PREVENTION MONTH and called upon all TAPE #722 City Council Reg. Mtg. Minutes April 11, 1990 Page 5 of 18 citizens to observe the month with appropriate programs, ceremonies and activities. Carl Johnson, Chairman Of The Board Of Kitsap County Project Family, accepted the proclamation and expressed their appreciation for recognizing the importance of going along with other communities throughout the Country in recognizing April as Child Abuse Month. He became involved in Project Family because he had a very sincere commitment to making sure that the County and community in which ne lives is affectively addressing this most important problem that faces not only this community but the whole Country. He thanked the Council for acknowledging that importance by providing funds through City Block Grant funds to Project Family. Mayor Louis Mentor read a Proclamation recognizing Washington state was the first state to enact comprehensive litter abatement legislation, which has produced effective litter control and recycling programs throughout the State. April 22, 1990 will mark the 20th anniversary of Earth Day and in celebration of that anniversary Mayor Mentor proclaimed April 14-22 as EARTH RALLY '90 WEEK, and encouraged ail citizens to join in this Spring Rally Cleanup, recycling and beautification effort and to continue their dedication to such efforts throughout the year. Terry Hartson, volunteer Clean Up Coordinator, stated as Bremerton Together will be participating in Earth Rally with a big clean up effort on April 13, 14, 21. She expects about 130 people involved in this effort, including students from Bremerton Christian School and Bremerton High School. And, she noted contact had been made with the USS Nimitz, USS California and several other ships, with representatives coming forth to help in a painting project (April 21) in the park at the south side of City Hall. Mayor Mentor noted the City would be pressure washing the concrete at City Hall park this weekend getting it ready for painting. Melvin Patterson, 8388 Hickory St. NE, announced there will be Family Emergency Preparedness Fair, April 21, sponsored by the Church OX Jesus Christ Latter-day Saints, Nels Nelson Road. The fair will run from 10:00 AM - 4:00 PM, and will include hands- on training in first aid, earthquake procedures, emergency communications, as well as displays and demonstrations by American Red Cross, Puget Power and various State and County emergency officials. He encouraged anyone within the City and County to attend and become better informed and better prepared in the event of an emergency. Secondly, he announced on April 27, 7:30 p.m., W. Ladimir Kochanski, a world famous pianist, will be presenting a concert at Bremerton High School Performing Arts Center. 6A - PURCHASE OF NEW SURVEY EQUIPMENT, #AB90-063 Engineering was authorized to purchase a new Theodolite with associated software and hardware. After advertisement for bids, TAPE #722 City Council Reg. Mtg. Minutes April 11, 1990 Page 6 of 18 only one bid was received from Kuker-Rankin, Inc., for a total of $17,867.85. Public comment invited - none received. Mr. Johnson questioned what happened to the old one? Jan Stemkowski, Assistant City Engineer, stated they still have the old one and they intend to use it as a backup after purchase of the new equipment. Currently, they do have need for two survey crews at times and with acquisition of the new equipment a backup would be in place. And, a service within the capability of the new equipment would provide data recorded in the field to then be "dumped" into the computer. Mr. Johnson questioned if this tied into the GPS system? Mr. Stemkowski stated it could if they obtained such a system. Mr. Waibel questioned why the request included two batteries? Mr. Stemko#ski stated one battery actually operates the Theodolite and the other battery is for the memory module. Mr. Waibel noted the City will probably be needing some survey work done for the new approach to the City from Gorst and questioned if State funds could be used to purchase this equipment? Mr. Stemkowski stated the funds from the State grant cannot be used for purchasing equipment but it would apply if the City leased The equipment. Mr. Overson questioned if this proposal was part of the Engineer's 1990 budget? Mr. Stemkowski stated it is in the Engineer's budget under the Capital portion. 1695 M/S/C/U(Waibel/Colvin) to approve bid award to Kuker Rankin, Inc., for purchase of Wild Theodolite and related software and hardware for $17,867.85 6B - PUGET POWER EASEMENT REQUEST, #AB90-064 Puget Power requested an easement through Utility property for reconductoring and replacing poles on a transmission line which goes through the watershed. Kathleen McCluske¥, City Clerk, stated this is for an existing line however, Puget Power did not have the easement previously. Ian $ievers, City Attorney, stated the City had in the recent Franchise Agreement with Puget Power restriction on use of chemicals in the watershed without permission of the Utility. The subject property is not technically in the watershed, however, the restriction is being included due to the fact that it is located close to the City reservoir. Puget Power representatives have agreed to this proposed change. Secondly, the City will be allowed to grow Christmas trees if the soil is suitable and does not TAPE #722 City Council Reg. Mtg. Minutes April 11, 1990 Page 7 of 18 conflict with their use. Mr. Johnson questioned how the figure of $400 was determined? Ms. McCluske¥ stated Puget Power has been offering that amount since last year's discussions on whether or not they pay for easements. 1810 M/S/C/U(Johnson/Colvin) to approve Puget Power easement, including adding the restriction of not using chemicals on the property and allowing the City to grow Christmas trees, if soil is suitable and not in conflict with their use. 6C - CITY TELEPHONE TAX ON ENHANCED 911 SYSTEM - REVISITED, #AB90- 048 On March 2, 1988, the City Council agreed to the reimbursement to CenCom of the City tax on additional revenue derived from the voter approved fifty cent per phone line tax to allow for enhancing of our 911 system for a term of five years. However, during budget deliberations for 1990, the City Council changed its policy and decided to not reimburse this tax amounting to approximately $6,000, annually. City staff did not notify Cencom until February 1990. Kathleen McCluske¥, City Clerk, stated staff was asked to prepare a Budget Adjustment. The recommendation from the staff as to the source of funds was the City's General Miscellaneous Fund (Acct. #4910). Public comment invited - none received. Mr. Horninq stated it was critical that the City keep its word and that it was not fair of the City to notify Cencom that funding would not be continued two months into the budget year. He urged the Council to honor the commitment and approve the budget adjustment. Mr. Overson stated he recognized the interest, however, he wished Council would hold a stronger position on this funding. The proposed budget adjustment means that someone in the City goes without something that was Dudgeted and he believes the City has other high priority items that will not be obtained due to limited funds. He agreed this was not an easy decision, however, he would not support the proposal as presented. Mr. Dawkins stressed the importance of the Enhanced 911 system and even if only one life was saved through those services he felt it was worth the sacrifice by the City. President Horton reminded Council members that during financial negations with CenCom in 1989 the City of Bremerton experienced TAPE ~722 City Council Reg. Mtg. Minutes April 11, 1990 Page 8 of 18 a rather significant reduction in assessed fees, due in a large part to the lobbying of the three Bremerton member contingency. If the City did not pass through the tax funds, the total amount would be divided between the municipalities within the County and the City would still be paying some portion of it. She also believes that the City's word was on the line in this instance. Mr. Johnson stated he did not like the situation and he would not support such a proposal in the future nor did he like the recommended fund for the budget adjustment. He noted the City has some very critical programs and equipment that need to be funded and about the only place to fund them later on in the year was out of the General Miscellaneous fund. He believes there are adequate funds within the Police Department and suggested utilizing funds allocated for unfilled positions in the Animal Control Department. Mr. Overson stated that was one approach, however, there is need for additional funds to support Animal Control services. He pointed out if CenCom found itself in need of additional funds, they do have the mechanism to assess each of the surrounding municipalities to meet their funding needs. Mr. Colvin stated he appreciated the fact that the City needs the $6,600, however, he did feel that the City should keep its word and pass through the tax funds as previously agreed. 152 M/S/C(Waibel/Collins) to approve the continuation of reimbursement of City taxes and approve the budget adjustment as presented and that along with the first quarterly payment of the reimbursement the City notify CenCom that this is to continue through 1990 and there is no continuation in further years unless they receive an affirmative notification that the City would reimburse the following years. Vote: In Favor: Dawkins, Colvin, Estes, Horning, Waibel, Collins, Horton Opposed: Johnson, Overson 6D - PROFESSIONAL SERVICES AGREEMENT - PARA/~ETRIX, INC., ~AB90-065 The Utility's General Sewer Comprehensive Plan (draft) provides for the extensions of sewer mains within the Utility's service area for providing sewer service to non-sewer areas. The Utility Department has received a request for sewer service in the Perry Avenue area north of Sheridan Road. The service is being requested by several businesses in the area as a result of failing septic systems. Attached for Council consideration is a proposal for providing professional services for the design and preparation of technical TAPE ~722 City Council Reg. Mtg. Minutes April 11, 1990 Page 9 of 18 specifications for the extension of a 12" sanitary sewer main along Perry Avenue from Sheridan Road north to a distance of approximately 2000 feet. The estimated cost for the professional services is approximately $9f980.00. Bill Puffy, Utilities Director, provided a map showing the location of the proposed sewer extension, which is adjacent to the City Limits but currently is outside of those limits. The project is to provide for future connections by customers (several currently experiencing problems with drain fields) and he anticipates additional connections in the near future. All connections would be subject to signing a Utility Agreement with the City, as prepared by the City Attorney. Public comment invited - none received. Mr. Colvin questioned if Mr. Duffy had modified the Utility Agreement in order to get a better handle on annexation. Mr. Duff¥ stated yes, the previous agreements used in 1960-1970's were somewhat vague and the new Utility Agreement grants the City limited power- of- attorney for future considerations in turn for extending utility services. Mr. Colvin questioned if the individuals who are desirous of taking advantage of the City's utility services had been informed of such powers being included in the Utility Agreement? Mr. Puffy stated yes~ in fact the people who they have already talked with have agreed to sign the petitions. Mr. Overson expressed concern over the cost of the design and preparation amounting to over $4.00 per foot and questioned what caused it to be that high? Mr. Puffy stated he had considered the City running the line, however, the cost of the project was above the allowable bid limits. When putting in a sewer of this size, a 12-inch sewer, there are manholes associated with it - establishing grade, particularly along the east side require locating existing utilities to avoid conflict. It does involve quite a lot of research in addition to drawing up the line and preparation of technical specifications. Mr. Overson questioned if the people taking advantage of the extended service would be absorbing some of the costs? Mr. Duff¥ stated they would be subject to the City's standard connection fees at the time of connection...currently in the amount of $735.00, with a proposed increase in May upon adoption of new Utility Ordinances. Mr. Collins questioned why the Utility could not use City Engineering staff to undertake the task of sewer design? Mr. Duff¥ stated he had approached the Engineering Department about doing several projects~ particularly one in the Sherman Heights area which they are considering, however, the Engineering workload is TAPE #722 City Council Reg. Mtg. Minutes April 11, 1990 Page 10 of 18 such that it is difficult for them to take on additional projects. Mr. Collins felt that considering the fact that the Utility would reimburse the Engineering Department it would be to the City's advantage to hire more engineers. And, he questioned if Mr. Duffy had a time line to meet on this project? Mr. Duff¥ stated it was not the time limit with Parametric, but the existence of failing drain fields in the subject area, with the Health Department looking to the City for some assistance. The alternative to the problem is for those individuals to install new drain fields. Mr. Da#kins cautioned against hiring a couple of engineers to work on this project pretty soon they would be "on staff" and then the City would be paying for two new engineers. Mr. Collins pointed out the City has a series of projects that are in need of Civil Engineering help, including engineering work required on the new access road from Gorst into the City. Mr. Dully explained he has continuing projects from hydraulic analysis, pump station designs to repairing water mains - some of which are in the capability of the City's own Engineering Department and some are not. Mr. Colvin questioned if Mr. Duffy had considered hiring Engineers rather than contracting out needed services but did he feel this was the best option? Mr. Duff¥ stated yes. Mr. Hornin~ questioned if Mr. Duffy had checked with other engineering firms for this project? Mr. Duff¥ explained he had recently requested new Statements Of Qualification, which have been reviewed and one of the reasons for selecting Parametric is that it is a Bremerton firm. Mr. Horninq stated he supported that, however, there are other engineering firms within the City and he questioned if they had also been contacted. Mr. Duff¥ noted Pac- Tech and Parametrix and been contacted and he is negotiating with Pac-Tech on another sewer line extension along Tracyton Beach Road. Mr. Hornin~ noted he believes the work should be spread amongst companies~ particularly those in Bremerton. Mr. Duff¥ further explained that he does have work for the Engineering Department to undertake, particularly the water line project on SR-3. Mr. Overson supported Mr. Collins' point and suggested Council review whether or not the Engineering Department should grow to service some of these requirements. And, as a part of these discussions Council could request the Engineering Department review how they might work on this. Mr. Dawkins questioned when did Mr. Duffy anticipate placement of the line? Mr. Duff¥ explained as soon as the engineering work is presented and reviewed by the Department Of Ecology, then a bid TAPE ~722 City Council Reg. Mtg. Minutes April 11, 1990 Page 11 of 18 process implemented. Mr. Johnson expressed concern over the capacity of the sewer treatment plant and questioned what kind of impact would those businesses hooking up through this project have on capacity capabilities? Mr. Duff¥ stated the businesses desiring to hook up include a tavern, restaurant, barber shop and Bingo facility. He is also concerned over capacity of the sewer treatment plant and this issue will be addressed in his new General Sewer Plan, which will come before Council soon. In that plan, the engineering firm has taken a look at the capacity of existing facilities as well as what the City may serve within capability boundaries. President Horton noted the number one priority identified by the City Council during the Council Retreat was a storm water program and as long as the City is putting in a main in this area she questioned if it would be appropriate to put in a separate storm water line? Mr. Dully stated he was pleased that Council was supportive of a storm water program and yes, he nad look at it for the subject area, but in this situation most of the drainage is from the west to the east. There is currently an open conveyance system taking rain water excesses over the surfaces of the ground as opposed through piping. Mr. Colvin questioned the current capacity usage of the sewer treatment plant? Mr. Puffy stated flows were about 604, running 80-904 on loadings at normal conditions. However, when there are rain fall problems they do exceed the plant loading - about 2-3004 and they are able to treat the sewage but it is generally diluted due to the rain water. Mr. Waibel stated for the record that this expansion activity is not an intrusion into the County; and that this is a situation where the Kitsap County Health Department has identified an area which should no longer operate without a sewer system and the City does have some capacity of limitations, however, even in light of that the City has stepped in and agreed to help out the property owners in this area. He pointed out the City has done similar type projects in other areas but not taken credit for helping residents outside the City limits. Mr. Puffy stated it is a very positive step the City is offering the surrounding community in improving public health conditions. :2689 M/S/C/U(Overson/Dawkins) to approve the proposal with Parametrix, Inc., for providing professional services associated with the extension of a 12" sanitary sewer main along Perry Avenue to north of Sheridan Road approximately 2000 feet. 6E - GOLD MOUNTAIN GOLF COURSE POLICY AND PROCEDURE MANI3AL, #AB90- 066 TAPE #722 City Council Reg. Mtg. Minutes April 11, 1990 Page 12 of 18 A much needed Policy and Procedure Manual for Gold Mountain Golf Course has been completed and is ready for adoption by the Council. The Manual is a result of many hours of work by Parks Department staff, Golf Course staff, the Golf Course Advisory Board and the Golf Course Board Of Directors. The new manual was adopted by the Board Of Directors at the March 9, 1990 meeting. Vicki Vanneman, Parks and Recreation Director, stated the two items she has on the Council Agenda have been distributed and reviewed by Council's Operations and Fiscal and Budget Committees. The Manual updates bits and pieces of information that the Golf Course was operating under and they are pleased developing a package that is understandable and easy to operate under. The process began in 1989 and did go through a number of revisions with the Board of Directors and the bulk of the work was completed by staff, Mr. Pat Westhoff, who began the work under the direction of Arviiia Ohlde, former Parks Director. Public comment invited - none received. APE #723 Mr. Johnson stated he was in concurrence with the Manual but did question the issue of PGA Official Play - would the PGA Officials be upset if they were requested to sign in when they play the course? Scott Alexander, Golf Pro, stated he did not feel this would be a problem. 0077 M/S/C/U(Horning/Colvin) to approve adoption of the Gold Mountain Golf Course Policy And Procedure Manual, including a change to Policy 14 to have a sign in sheet for PGA Official Play. 7A - RESOLUTION #2296, GOLD MOUNTAIN GOLF COURSE FEES ~ND CHARGES, #AB90-067 At the request of the City Council the staff of the Parks Department and the Golf Pro at Gold Mountain surveyed other local courses and municipal courses state-wide to compare fee structures with current fees/charges at Gold Mountain. Based on the survey, a proposed fee schedule for 1990 and 1991 was developed and presented to the Board Of Directors at their March 9, 1990 meeting. The Board recommends adoption of the 1990 and 1991 fee schedules. The fee changes for 1990 would go into effect on May 1, 1990. Public comment invited - none received. 0139 M/S/C/U(Johnson/Colvin) to approve Resolution #2296, setting forth a fee structure for Gold Mountain Golf Course and repealing Resolution #2240. Mr. Collins stated he had requested some information from the City Attorney relating to the Golf Course Fees and he requested Council TAPE #723 City Council Reg. Mtg. Minutes April 11, 1990 Page 13 of 18 President to insure that it is received in due haste. 8A - PUBLIC HEARING - RESOLUTION #2295, AMENDMENT TO 1990/1995 SIX- YEAR TRANSPORTATION IMPROVEMENT PROGRAM, #AB90-068 Engineering applied for T.I.B. funds for the Gorst/Bremerton Connector and it appears that we will receive funding. For the City to expend Arterial Street funds to match the T.I.B. funds, the project must be on the six-Year Transportation Improvement Program. Therefore, Engineering is requesting an amendment to the 1990 Transportation Improvement Program to add the Gorst/Bremerton Connector. Public comment invited - none received. Mr. Collins referenced Item 6 ("Impact On Staffing ..... "), which stated: "The impact on the Engineering Division staff will also be significant. This impact' will depend on the amount of consultant assistance obtained. Details of how the staffing will be handled will be resolved at a later date." He questioned does this include a staffing of the City's Engineering Department? Jan Stemkoski, Assistant City Engineer, stated they are discussing with Mayor Mentor how this project will be handled and nothing has been finalized at this time. The Mayor's opinion, at this time, is to handle the job in-house, if possible. Mr. Collins questioned what kind of a staff would it take for the Engineering Department to do the engineering required for the City? Mr. Stemkoski stated that was a difficult question to answer at this time because he did not kno~ exactly how many projects the Utility or Parks Department may have in need of engineering services. The current staffing levels handles Street Department and street oriented projects and the department does very little engineering services for the Utility Department. He noted that the Department could handle the Utility Department's projects if the Engineering Department had additional staff. President Horton stated possibly a review of the City's engineering needs should be analyzed and determined what is most cost efficient for the City. Mr. Johnson requested that Priorities %7 and #8 be redesignated as Priorities #38 and #39, with all the rest moving up by two spots. President Horton questioned where would the subject project be listed on the Priority List? Mr. Stemkoski stated it was being placed at Priority #9, moving everything else downward one spot. Mr. Waibel stated Council has been told in the past that the City could not qualify for grant funds because there was not engineering staff available to do the engineering. And, he stressed the TAPE ~723 City Council Reg. Mtg. Minutes April 11, 1990 Page 14 of 18 importance of the opportunities coming up that will require additional in-house staff. Mr. Hornin~ stated he hoped Council would not take the time to fine turn this document due to the fact that it will be revised in 1991, and pointed out the two items Mr. Johnson mentioned are not on the "funded projects" I0398 M/S/C/U(Horning/Dawkins) to approve Resolution ~2295, amending the 1990 Six-Year Transportation Plan. 8B - PUBLIC HEARING - STREET VACATION, ORDINANCE (FIRST READING), EAST AND ADJACENT TO 838 SHERIDAN ROAD, APPLICANT: JAMES & DELORES FITZWATER, #AB90-069 On December 19, 1989, the Bremerton Planning Commission held a public hearing as requested to vacate a portion of Stewart Road, a 30-foot wide, 225 foot long portion of undeveloped right-of-way east of and adjacent to 838 Sheridan Road. On March 21, 1990, the Bremerton City Council set the date for this hearing by adopting Resolution #2291. The City Council may uphold, amend or reject the recommendations of the Planning Commission. President Horton asked the "Appearance Of Fairness/Conflict Of Interest" question with all Council members, except Russ Johnson, being seated. Jan Stemkoski, Assistant City Engineer, provided a view graph showing' the location of the subject site. A slide presentation was made showing the site's relationship to the abutting property, which is owned by Mr. & Mrs. James Fitzwater. James Fitzwater, applicant, stated the reason he and his wife submitted the application for vacation was to clean up the eyesore that exists on the right-of-way. He provided photographs of the area showing the current condition of the property. He noted over the years it has been quite evident that the City has not had time to keep it maintained. Public comment invited - none received. Mr. Overson questioned what would be the cost to the applicant if the right-of-way was vacated? Mr. Stemkoski stated an appraisal of the property is usually not done until after the area is vacated. And, 1/2 of the appraised value is then reimbursed back to the City. TAPE #723 City Council Reg. Mtg. Minutes April 11, 1990 Page 15 of 18 Mr. Waibel questioned if the City would reduce the cost of the property considering the retention of easements for utilities? Mr. Stemkoski stated that consideration is made at the time the appraisal is made. ~0716 M/S/C/U(Waibel/Colvin) to approve the petition to vacate the requested portion of Stewart Road and approve Ordinance, on first reading, vacating portions of Stewart Road abutting Tract Seven of the Manette Villa Tract. Councilman Russ Johnson returned to meeting - 7:38 p.m. 8C - PUBLIC HEARING - STREET VACATION, ORDINANCE (FIRST READING), ADJACENT TO AND SOUTH OF 3112 WHEATON WAY (TOP NOTCH BURGERS), APPLICANT: RONALD & LILLIAN ROSS, #AB90-070 On March 20, 1990, the Bremerton Planning Commission held a public hearing as requested to vacate an unnamed, undeveloped right-of- way along Wheaton Way on the east side across from and 160 feet south of Dibb Street. On March 21, 1990, the Bremerton City Council set date for this hearing by adopting Resolution #2292. The City Council may uphold, amend or reject the recommendations of the Planning Commission. President Horton asked the "Appearance Of Fairness/Conflict Of Interest" question with all Council members being seated. Jan Stemkoski, Assistant City Engineer, provided a view graph and slides showing the location of subject site. He noted the site is about mid point between Sheridan and Sylvan off of Wheaton Way, adjacent to School District property and abutting the lot where Mr. Houmes is planning to develop a fast food burger chain facility. The Engineering Department as well as the Planning Commission did recommend vacation of this right-of-way. Steve Houmes, representing Roger Houmes, stated he did not have a formal presentation but would be available for any questions Council might have. Kathleen McCluske¥, City clerk, read a letter into the record from Condeau Woreham~ 1111 Dibb, objecting to the proposed vacation of right-of-way, citing congested traffic along Wheaton Way, increased litter, increased vandalism, etc. Mr. Overson questioned if the plan for building the burger business was dependent upon the vacation of the right-of-way? Mr. Stemkoski stated the applicant does have site approval to build. Don Pratt, TAPE #723 City Council Reg. Mtg. Minutes April 11, 1990 Page 16 of 18 Director Of Community Development, stated there is a building permit that has been issued and the zoning is clear for the drive- thru fast food restaurant to be construction on that site. The original submittal of the site plan, parking ordinance and landscaping plan did include the right-of-way as part of the project. Planning staff asked that the plan be revised and not include the right-of-way in case the right-of-way was not permitted they would still have a project. The applicant did submit a valid landscape plan, parking plan and site plan for that project without the right-of-way. They also included in the plan some design factors that would make it easily convertible to include the right- of-way as part of their parking in excess of what the City required. The zoning referred to was in place last year, having been recommended for approval by the Planning Commission and approved by the City Council. Mr. Overson questioned if the School District had been contracted and asked if they were interested in the subject property? Mr. Pratt stated yes, and they had no comment. Mr. Hornin~ questioned if the property was not vacated would it be of no use and just a maintenance issue for the City. Mr. Pratt stated no, no one will take care of it, however, there was an option noted by staff that it would be conceivable that the City would not want to vacate due to some possible future commercial development on the school property adjacent to the right-of-way. It occurred to some staff, who were in the minority, that retaining some of that right-of-way and piecing it together when the whole site is master planned to a conversion development, whether it is commercial or residential, might be a wise thing for the City to do. That argument did not hold with the Administration or the Planning Commission. There is some value to retaining it and using it as a right-of-way trading or moving around for future development. Mr. Hornin~ stated it will probably not be maintained if it is not vacated and even if the City held it for the express idea it would help the School District - he did not agree with that proposal because he did not want future development on the School District property to access onto Wheaton Way. Therefore, he is very supportive of the applicant's proposal to purchase the site, to maintain it and preventing the School District or some commercial development from running an access through it. Mr. Johnson questioned if that wasn't one of the most dangerous spots along the highway? Mr. Stemkoski pointed out there is no cross walk across Wheaton Way at that location. When the Middle School was relocated to the old High School, the Engineering Department worked with the school to have access directed across Sylvan and Sheridan. During the applicant's plan review they did give consideration to access concerns and felt that it was just the same as any other business along Wheaton Way, it is zoned TAPE ~723 City Council Reg. Mtg. Minutes April 11, 1990 Page 17 of 18 commercial and they had the right for some access and staff worked with them to get the driveways located where most desirable. Mr. Johnson questioned why the handicap parking area was located so far away from the building? Mt. Pratt stated he did not review the project personally, however, he assumed the site plan was approved legally. And, he noted that there is no indoor seating - the service involves only drive through with parking provided to service outside seating at tables and/or eat inside the vehicle; and the location of the handicap parking near the benches does make sense in this instance. Mr. Johnson questioned if the site plan was with or without the right-of-way? Mr. Pratt stated the site plan provided in the Council Agenda packet was the plan that would be developed after vacation of the right-of-way. The approved plan for the site does include curb stops and barriers to prevent people going into the right-of-way. There also are requirements for landscaping (5-feet of landscaping) along the boundary that is not included on the site plan in the Agenda packet. Steve Houmes stated the applicant has agreed to put in a Right Turn Only sign for vehicles existing out of the business area. Mr. Johnson noted that other business had tried to implement that restriction, which did not last long. Mr. Estes suggested the City retain control of the right-of-way by leasing it rather than vacating it. Mr. Stemkoski stated this idea had been discussed, however, the City Attorney indicated it would be better for the City to vacate the right-of-way or not allow it to be used. During the early discussions, it was talked about using the right-of-way as part of the required parking and in the event the City terminated the business's use of it, this would make the site then a non-conforming use. Ian $ievers, City Attorney, stated this is possibly allowable since it would be the property owner who would be entitled to purchase it. It has been the City's policy that if some type of permanent development is relying on the "leased space", which is right-of-way, the City is making a commitment and should vacate the property because it would create a non-conforming use either as to required parking or part of the building. The City has entered into leases for only temporary type structures, such as signs that can be readily removed, also, the City cannot extend leases beyond 10 years and there are very few permanent development that could amortize over that short of lease span. President Horton expressed concern that someone will find a use for the property, such as parking, littering, etc., and she agreed with Mr. Horning regarding limiting access from the School District property onto Wheaton Way. ~1439 M/S/C(Horning/Dawkins) to approve the petition to vacate the TAPE #723 City Council Reg. Mtg. Minutes April 11, 1990 Page 18 of 18 requested right-of-way and approve Ordinance, on first reading, vacating portions of the unnamed, undeveloped right-of-way intersecting Wheaton Way on the east side across from and 160 feet south of Dibb Street. Vote: In Favor: Colvin, Dawkins, Collins, Horton, Waibel, Horning, Estes, Overson Opposed: Johnson President of Gold Mountain Golf Men's Club stated the club memberships opposition to the increase fees that Council approved earlier in the meeting. He had raised their objection at the Advisory Board and at that time there were statements made that this was being considered~ no eminent action was in place; and the first time the club members became aware of the Agenda item was in the local newspaper this date. They requested more advance notice on pending notices of increased fees. He noted at the time of the last fee raise~ there was a list of improvement projects advertised in a news article in the Bremerton Sun. Of those projects listed, very few have been completed per the advertised schedule. He stated they would be taking their objection further with the impending raises scheduled later in the year. President Horton stated the fee issue was addressed in a Council Study Session and the City is very serious about building an additional 9-holes of golf at Gold Mountain and it was thought that the funds from the additional increase could help offset some of those construction costs. Therefore, it is part of an overall comprehensive Park Plan to help the City's parks facilities. With no further business meeting adjourned at 8:05 p.m. EEN L. MCCLUSKEY, CITY CLERK APPROVED L~NHORT/'ON,~Cou~ncil President City of Bremerton KLM/LH/me cc: Normal Distribution File/Vault