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HomeMy WebLinkAbout12/04/91TAPE #974 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES DECEMBER 4, 1991 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4TH Street, Bremerton, Washington, Wednesday, December 4, 1991, at 5:30 p.m., with Council President Lynn Horton presiding. Council members present: Lon Overson, Wayne Estes, Spencer Horning, Hank Waibel, C. R. "Tiny"Collins, Morrie Dawkins and A1 Colvin. Councilman Russ Johnson was absent. Also present were City Attorney Ian Sievers and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Horton and Invocation given by Reverend Bill Kettering of the Free Methodist Church. President Hotton announced Council will hold an Executive Session on "litigation" and a Study Session on "245 4th Street Building" and "1992 budget wrap up" immediately following the Council meeting. CONSENT AGENDA - None #0026 CLAIMS/WARRANT REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that had been made available to the council. M/S/C/U(Colvin/Waibel) on December 4, 1991, the Council does approve for payment those vouchers included and further described as follows: 140358, 140376 through 140997 in the total amount of $416,564.27. COUNCIL MEMBER REPORTS Mr. Colvin attended the Council Coalition Dinner meeting on Tuesday, December 3. The guest speakers for this meeting discussed the issue of Growth Management, which he found very informative. Mr. Overson stated he had an excellent time at the Youth In Government event on Monday, December 2. He was impressed with the young people who were involved in this program and felt the Country would be OK when these young people grow up and TAPE #974 City Council Reg. Mtg. Minutes December 4, 1991 Page 2 of 8 take over. Mr. Estes stated as a member of the Fiscal and Budget Committee, he was disturbed over the lack of information going out to the public on the financial status of the City. About two years ago when Mayor Mentor and he came into City government, there were ample funds available, including a surplus. Now, the City has reached the point where three people are being laid off and services cut back. He was disturbed also over a comment made by Mayor Mentor that the loss of three people was insignificant. He did not feel the Mayor was justified in his request for an increase in salary and a new vehicle. Today he toured the 245 4th Street Building, which appears to be in need of extensive repairs. He felt it would be very costly for the City to remodel this building at this time. He emphasized the value of supporting the proposal to build a Pre-Release Facility in Bremerton. Not only would such a facility bring economic dollars into the City, but would provide a City jail and a vocational school that could serve both the inmates of the facility and residents of Kitsap County. Mr. Hornin~ attended his last of nine years Executive Planning Council meeting this date. Council President Lynn Horton is the newly elected Chairman of the CenCom Board Of Directors, the Bremerton/Kitsap County Board of Health and Kitsap Transit. On December 10 he suspects President Horton will also be elected to Chair the Executive Planning Council. Mr. Waibel stated he did not hold Mr. Estes personally responsible for deterioration of the national economy over the last two years he served on Council. He extended a warm "welcome" to Dr. Ed Tegenfeldt, who recently joined the Kitsap Community Clinic as their only full time physician. Mrs. Hotton reported she also attended the Council Coalition Dinner meeting on December 3. The program for this meeting included Mark Kulaus, Executive Director of Kitsap Regional Planning Council, Planning Directors from cities of Poulsbo, Port Orchard and Bremerton. The topic of discussion provided a small glimpse of what the next year or two holds in store for all of the communities in Kitsap County as it relates to growth management. She urged citizens to take advantage of opportunities to be offered to learn more about growth management issues and to please let their elected officials know what their views are on such issues. PUBLIC RECOGNITION Mayor Louis Mentor responded to Mr. Estes' comments that he TAPE #974 City Council Reg. Mtg. Minutes December 4, 1991 Page 3 of 8 has always strived to "save" jobs, not take them away and he felt they were doing a good job saving jobs. He announced Chico Towing Service is involved in a nation-wide program - Towed Program, which is towing operators working to eliminate drunk driving. This program is sponsored by the Washington Tow Truck Association and the Towing and Recovery Association Of America. Last year there were 828 companies involved in this program and 11,592 vehicles that were towed. If someone determines that they have been drinking too much to drive safely, they can call the towing company, who will provide free towing for the vehicle and delivery of the person to their home. Mayor Mentor attended the Winter Wonderland Festival over the weekend, which was well attended and a successful fund raising event for Harrison Memorial Hospital. Mayor Mentor read a Proclamation remembering the morning of December 7, 1941 at 7:55 AM, when Japan launched a surprise .attack upon the United States Naval Base at Pearl Harbor. He proclaimed December 7, 1991, as PEARL HARBOR RECOGNITION AND MEMORIAL DAY. John Eichmann, Bremerton Servicemen's Center, accepted the proclamation and reviewed the schedule for the Memorial Service, which will be held Saturday, December 7, 9:55 A.M., at the First Street Dock. Richard Chrisinqer, Commander VFW Post 3694, extended an open invitation to everyone and encouraged participation in the event by groups and organizations within the Bremerton/Kitsap County area. Mayor Mentor read a Proclamation announcing the renaming of the Jewish Synagogue, located in Bremerton, to BETH HATIKVA, meaning "House Of Hope"; and the rededication ceremony. Bernard Frankel, Commander Chaplain, USS Carl Vinson has been conducting weekly services at the temple since the Carl Vinson arrived in Bremerton. Mayor Mentor invited the public to attend this rededication ceremony on Friday, December 6, 6:00 P.M. Marty Peskin, President of the Beth Hatikva Synagogue, stated the whole meaning of the Temple and Hanukkah fits in with the freedom that was fought for in WWII. He explained that the holiday "Hanukkah" is a celebration of freedom, which was the first time in history that a group fought for religious freedom in 165 BC. He emphasized the public is welcome to attend the rededication ceremony. 6A - INTERLOCAL AGREEMENT FOR PENDERGAST SPORTS COMPLEX, #AB91-296 This agreement formalizes the cooperative effort between Kitsap County and the City in funding the development and operation of the Pendergast Regional Sports Complex. In addition, the City and County, by this agreement, delegate operating policy to a joint operating board subject to TAPE #974 City Council Reg. Mtg. Minutes December 4, 1991 Page 4 of 8 budgetary approval of the City. Mayor Louis Mentor reported the City and County worked on this project for many months and after the agreement is approved by Council, it will go before the County Commissioners on Monday, December 9. Once the agreement is signed all-around, then the design phase will be implemented. Richard Neville, Parks Board member, stated the Parks Board is unanimous in their support of the subject Interlocal Agreement. President Hotton pointed out during the Budget review process Council identified the City's source for Bremerton's share of the funding and it will be part of the 1992 Budget document. #0910 M/S/C/U(Waibel/Horning) to approve the Interlocal Agreement for the Pendergast Sports Complex. SB - Bid Award Recommendation - Wastewater Sludge Dewatering And Conveyance System, #AB91-295 Call for bid was prepared, advertised, distributed and received in accordance with accepted Call for Bid procedures for a Wastewater Treatment Plant Sludge Dewatering and Conveyance System. The system is to provide dewatered sludge for silviculture at times when liquid sludge application is not possible. This bid is for equipment purchase. Installation will be provided under separate contract. One bid was received and recorded as follows: Humboldt Decanter, Inc. $300,342.33 This bid is nominally within the Engineer's estimate and has been found acceptable by the consultant. Bill Duffy, Utilities Director, stated the solicitation of this bid is part of the Sludge Management Plan, wherein the City is gearing up to do its own sludge management and disposal in 1992. One bid was received and he urged Council to approve that bid as presented. Public comment - none. Mr. Colvin questioned the definition of the word "nominally"? Mr. Dully stated "nominally" means generally close to or within the parameters' of the Engineer's estimate. TAPE #974 City Council Reg. Mtg. Minutes December 4, 1991 Page 5 of 8 Mr. Waibel questioned if the bid was within the Engineer's estimate? Mr. Duffy stated yes, within 5%. Mr. Waibel questioned if the bid was "within" by being below by 5% or being within 5% above the bid? Mr. Duffy explained the bid was $300,342.33 and the Engineer's estimate was $290,000. President Hotton stated she received a phone call from another company, who did not bid this project, and they questioned the bid document and felt by splitting the conveyance system and centrifuge the City would have been able to get a lower bid. She questioned if that would be the case in Mr. Duffy's and the consultant's opinion? Mr. Duffy stated the Utility as well as the City did receive several faxes with regard to the bid and the bid package. He introduced Mr. Steve Gilbert of Parametrix to respond to that question. Steve Gilbert, Engineer with Parametrix Inc., explained he was the consulting engineer who put the bid package together. Basically, there were two bid items, one for a sludge conveyor and one for a sludge centrifuge along with a total, which was used to evaluate the bids. They believe it is in the City's best interest to have a single supplier for both pieces of equipment and the bid document is for "equipment procurement" only, not for installation, because they are so inter- connected and dependent upon one another. Consideration was given to separate awards for each piece of equipment, but determined that would create opportunity for problems that could be avoided by having a single supplier. President Hotton questioned even though there is a possibility the City could have saved money by separating the two items, in the long run is it more beneficial that the City have one supplier for both pieces of equipment? Mr. Gilbert stated that was correct. The information presented to President Horton and staff concerning the potential cost savings is clearly only claim and he was not certain there could be a cost savings had they made the choice of separate bids for each piece. Mr. Collins questioned who would install the equipment? Mr. Gilbert explained a separate. contract would be let for installation of the .equipment. He explained the subject equipment requires a long-lead for manufacturing (16-22) weeks to put it in the manufacturing line. Separate equipment procurement was desired in order to get the manufacturer to commit that time to construction. As soon as that decision is made, the design will be finished and put out for bid for installing the equipment once it is received by the City. He explained Humboldt Decanter will be responsible for operator training and reviewing the installation, but not for the actual installation itself. Mr. Collins questioned if they would furnish the documentation and drawings as to how this #1269 TAPE #974 City Council Reg. Mtg. Minutes December 4, 1991 Page 6 of 8 equipment is to be installed? Mr. Gilbert stated absolutely. Mr. Collins questioned the engineer's estimate for cost of installation? Mr. Gilbert stated it was about equal to the price of the equipment. He noted the procurement of equipment represented a substantial portion of the project. Mr. Dully stated it is necessary to know the equipment in order to design the foundation. President Morton questioned if these two pieces of equipment are so intricately constructed, why wouldn't Hunboldt Decanter install the equipment as well? Mr. Gilbert explained the manufacturer of the equipment does not traditionally do the installation. Normally, a local contractor is hired to complete the installation and make it functional. M/S/C(Dawkins/Colvin) to approve bid award for sludge dewatering and conveyance system to Humboldt Decanter, Inc., as to specifications in the amount of $300,342.33. Vote: In Favor: Opposed: Abstain: Estes, Horning, Waibel, Collins, Dawkins, Colvin Horton Overson 7A - RESOLUTION #2367, PARKING ZONES, TIME LIMITS, AND FEES, #AB91-297 The attached Resolution provides for: 1) definition for commercial zone and residential zone; 2) filing of an appeal within 10 days; 3) creates 1-3 hour zones; and 4) corrects the fee in one to three hour zones to reflect no charge (free zone). The main purpose of the Resolution is to provide for a one hour zone. Movement of commuter vehicles in the two hour zone is creating difficulty for business owners. Kathleen McCluskev, City Clerk, explained the main purpose of this resolution initially was to provide the 1-3 hour zones, which read "2-hour zone" in the past, and did not give the administration the ability to have different times in zones. The other things were clean- up items that were needed and were appropriate to include in the Resolution. The purpose of the Resolution goes hand-in-hand with the Validation System that was recently implemented. While the Validation System has started, there is not much happening with it because the streets are still clogged with commuter parkers. Two hours in the free zone allows enough time for commuters to move their vehicles throughout the day, and the only way to stop such action is to make the free zone a 1-hour zone. With the passage of the Resolution, signs can be readied and installed within the next few days and general announcements made in the TAPE #974 City Council Reg. Mtg. Minutes December 4, 1991 Page 7 of 8 newspaper. Also, warning tickets will be given out for several days. Public comment - none. Mr. Oversonquestioned if this is going to work? He noted the downtown business people are very interested in doing something that will assist them. Ms. McCluskey stated she anticipates the proposal will work and she had met with Bremerton Main Street Association and their Board Of Directors supported the proposal. As the Parking Supervisor has been distributing the Validation form to businesses, she also distributed a notice of the change that included a request for input if they had any problems with the proposal. At this time, Ms. McCluskey had not received any response from those notices. President Horton questioned the definition of the word "predominately"? Ms. McCluskey stated the reason for using the word "predominately" is that it was difficult defining residential and commercial zones because the Zoning Map does not adequately define what is meant by that. When reviewing the Zoning Map some areas of Bremerton, in particular West Bremerton, are zoned Business District, but are residential areas near the Shipyard. Those are areas that are part of the Residential Parking Program. Predominately residential is just that, if there are four or five residences and one business, it is a "Residential Parking Zone"; if it is all commercial, retail, professional business and one house, then it is a "Business Area". Using the City's Planning documents did not work in this instance. President Hortonquestioned if "predominately" would be determined administratively? Ms. McCluskey stated yes, and there is an appeal process for anyone who is unhappy with that decision. For the most part, it has not been a problem as all of the residential areas are mostly zoned already, either commercial or residential. President Hotton related that in the City of Olympia they have a 2-hour regulation that only allows someone to park within that zone one 2-hour period in any 24 hours, which makes them much more restrictive than Bremerton's requirement. She also noted that Olympia's parking fees are also much higher than those charged in Bremerton. Mr. Waibel questioned the process whereby authorization was granted to make changes administratively? Ms. McCluskey explained authority to change parking zones and hours administratively was granted, in the Parking Ordinance, to the Administrative Services Director, City Engineer and Police Chief. That clause was included in the Parking Ordinance at #1505 TAPE #974 City Council Reg. Mtg. Minutes December 4, 1991 Page 8 of 8 the request of local businesses who wanted response to changes that would not require a lengthy ordinance change process. Wording is also included in the Resolution that references the authority to change time zones administratively. Mr. Waibel expressed concern over the lack of notification to Council of such "administrative" decisions that affect the general public. He questioned if such notification was included in either the Parking Ordinance or the proposed resolution? President Hotton stated she would prefer knowing of such administrative decisions before they are implemented. Ms. McCluskey stated there is a 10 day notification of change requirement in the resolution and suggested adding the words "City Council" to Section B of the resolution that addresses the notification process. The 10 day notification period is actually an opportunity for appeal by either property/business owners or the City Council. M/S/C/U(Overson/Estes) to pass Resolution #2367, establishing parking zones, time limitations and fees within the City of Bremerton, including the words "City Council" to Section B. as follows: Time limits within the commercial zone shall be determined administratively by the City Engineer, Police Chief and Administrative Services Director with approval of the Mayor. A ten (10 day notice of any change will be given to City Council, property and business owners .... ". With no further business meeting adjourned at 6:25 p.m. KATHLEEN L. McCLUSKEY, Ci y Clerk ~OR~ON, Council President City of Bremerton KLM/LH/me cc: Normal Distribution File/Vault