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HomeMy WebLinkAbout05/22/91TAPE #925 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES #0042 #0054 MAY 22, 1991 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4TH Street, Bremerton, Washington, Wednesday, May 22, 1991, at 5:30 p.m., with Council President Lynn Horton presiding. Council members present: Lon Overson, Wayne Estes, Spencer Horning, C. R. "Tiny"Collins, Morrie Dawkins and A1 Colvin. Councilmen Russ Johnson and Hank Waibel were absent. Also present were City Attorney Ian Sievers and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Horton and Invocation given by Chaplain Bernard Frankel of the USS Carl Vinson. President Horton announced Item 7A had been pulled off the Agenda for one week. CONSENT AGENDA A. Bid Award Recommendation - Pumping Equipment, Wells 15 and 20 - Awarded to Pump Tech, Inc., in the amount of $39,844 plus tax. M/S/C/U(Colvin/Dawkins) to approve Consent Agenda as presented. Mr. Overson complimented Mr. Duffy, Utilities Director, on the preparation of the Consent Agenda item. CLAIMS/WARRANT REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24,080, and those expense reimbursement claims certified as required by RCW 42.24,090, have been recorded on a listing that had been made available to the council. M/S/C/U(Colvin/Overson) on May 22, 1991, the Council does approve for payment those vouchers included and further described as follows:129465, 129855 through 129864 in the total amount of $62,617.86. COUNCIL MEMBER REPORTS Mr. Overson noted the Sunday Farmers Market was going well. Mr. Estes attended the HMS Warspite ceremony at Ivy Green Cemetery on Friday, May 17, which was a very beautiful TAPE #925 ' City Council Reg. Mtg. Minutes May 22, 1991 Page 2 of 11 ceremony. He related a comment made by a member of the Warspite group and that was "they had been all over the world but they had never seen a nicer ceremony and no community had ever treated them as nicely as Bremerton". He commended all those responsible for the Warspite Memorial ceremony. On Sunday, May 19, he attended a service at the Bremerton Servicemens' Center where John Eichmann gave a tremendous service. Mr. Morning took his father, who is in a wheelchair, to see the Farmers Market and from that experience he learned first hand that the area is accessible to wheelchairs. His father was delighted to be part of that activity and they toured the Port's recreation pier as well. Mr. Colvin thanked Paul Schmitt for donating his building to house the Lions Pancake Breakfast, held on Saturday, May 18. He spent the weekend in Canada and had the opportunity to participate in a parade while he was there. On his journey to Canada, he and his wife took the North Cascade route and found that areas of roadway were under construction and in some instances traveling over the roads was somewhat dangerous. He tried to sooth his wife's fears with some comforting music but was unsuccessful. Upon his return to Bremerton, he received two telephone calls asking him how he felt about the "change of government" that is being proposed. He expressed concern over a recent news article in The Sun and hoped it would work itself out. Mr. Dawkins thanked Councilman Estes and Mayor Mentor for representing the City so well at various events over the weekend. The Lions Club Breakfast went well in spite of the rain. As a former Mayor, he and Mayor Mentor attended Whitey Domstad's funeral on Friday. Mr. Collins thanked the Armed Forces Parade Committee for providing an excellent parade. He was pleased that 25,000 people attended Bremerton's parade. Mrs. Morton stated she attended many of the weekend activities. On Friday she attended the Warspite ceremony and found it to be a very moving experience. She attended the Senior Center Open House on Friday and enjoyed the talents offered by the seniors. She complimented Becky Lorber for doing a fine job running the Senior Center. PUBLIC RECOGNITIOM Mayor Mentor commented on his participation in events during the Armed Forces activities. On Friday morning KUBE Radio TAPE #925 City Council Reg. Mtg. Minutes May 22, 1991 Page 3 of 11 broadcasted from the Sportsman Restaurant from 6:00AM- 10:00 AM. The evening of May 14 he participated in a boat cruse, sponsored by the Kitsap Mental Health Program, aboard the Spirit Of Puget Sound. This ship is near the size of a large ferry boat and looked very impressive tied up to the Port's pier. The ship held two different group events, the second group was the Chief's group off the USS Carl Vinson. Mayor Mentor read a Proclamation proclaiming the week of May 27th, 1991 through May 31, 1991, as LAW ENFORCEMENT TORCH RUN FOR SPECIAL OLYMPICS WEEK. Officer Dave Bornton accepted the proclamation and gave a brief explanation of the Police agencies participating in the Torch Run. He noted a special recognition for the Bremerton Police Reserves for their funding raising efforts that provided new uniforms for the Special Olympic Team from Kitsap County. He introduced several members of the Kitsap County Team and their coaches. Mayor Mentor noted all participants in the Special Olympics are winners. Mayor Mentor reported that the paving work being done in the Magnuson Way area would be finished very soon and bids were about ready to go out for street improvements in President Horton's district from High Avenue to Naval Avenue and Thompson Blvd. Roy McInnis, 2711 Maple Street, thanked Chief Meigs for his response to the concern over blocking of streets in th~ Bremerton Gardens area. On the last two Sundays he was able to drive a church bus through the area and found the streets to be open. He thanked the Council for their support of Chief Meigs' ALS transport program. 6A - CONTRACT AMENDMENT - FAIRINALL KENNELS, #AB91-136 The Contract with Fairinall Kennels for housing animals received from Bremerton Animal Control does not provide for service payments beyond seven (7) days for any animal received. Instances of quarantine and other special conditions can extend an animal's retention beyond 7 days. A contract amendment is required to pay for extended stays. The amendment presented: 1. Establishes that the City is not liable for additional costs for animals retained beyond time lines specified in the contract. 2. Guarantees that Kennel will accept all animals presented by Animal Control. The present contract ends December 31, 1991. TAPE #925 City Council Reg. Mtg. Minutes May 22, 1991 Page 4 of 11 The monthly rate of payment for services to Kennel would be $2,913.61 effective June 1, 1991. Gil Johnson, Purchasing Supervisor, stated the City Council had previously heard this issue in Study Session. The Kennel is required to be open 365 days per year, 7 days a week, 24 hours per day and staffed from 6:30 AM until 10:00 PM., with the owners of the Kennel living on site. Presently the fee is $2.77 per animal and the amended proposal amounts to $3.09 per animal and that charge is predicated on reserved kennels for the entire year. There is not 100% occupancy of those kennels each day, however, to ensure that there would be available space as needed the City is committed to those reserved spaces. He pointed out the reason for limiting one animal per cage, except in cases of nursing mothers or animals from the same litter, is for disease prevention and control. Public comment - none. Mr. Overson complimented Mr. Johnson on his staff presentation. #0756 M/S/C/U(Collins/Dawkins) to approve amendment of Contract #2325 (Fairinall Kennels) and set the monthly rate of payment for services to Kennel at $2,913.61 per month effective June 1, 1991. 6B - 1991 COMMUNITY SERVICES BUDGET ADJUSTMENT (A)REVISED 1990 AND 1991 CDBG PROGRAM, (B) ACTUAL 1990 CARRYOVER, #AB91-137 HUD has advised the City of Bremerton of an increase in its annual Community Development Block Grant Entitlement for both 1990 and 1991 of $4,000 and $46,000 respectively. The 1990 CDBG Entitlement is now $337,000 and the 1991 CDBG Entitlement is $376,000. The $141,000 of reprogrammed funds to 1991 CDBG projects is unchanged. The 1991 budget for Community Services was adopted in December 1990, prior to determining actual 1990 budget carryover and approval by HUD of the actual 1991 CDBG Entitlement. City Council action is requested at this time to adjust the 1991 Community Services Budget. Carol Dickinson, Community Services Manger, stated this budget adjustment had been reviewed by the Operations Committee and Fiscal and Budget Committee and the revision to the 1990; and 1991 Block Grant Program was reviewed by the Mayor's Block Grant Advisory Committee and they notified all the affected TAPE #925 City Council Reg. Mtg. Minutes May 22, 1991 Page 5 of 11 Block Grant subgrantee agencies. 1990 CDBG Program - after the 1990 CDBG allocations were made HUD made two reductions in the Entitlement. Now, they have granted $4,000 back to the 1990 Entitlement. It is recommended that this $4,000 be put into the Housing Rehab Loan Program. This decision was made for several reasons, if $4,000 was spread out giving 15% to social services ($600), plus funds to Administration and Planning, it would spread it very thin. The Housing Rehab Loan Program is a program that continues from one year to the next. 199~ CDBG Program- HUD granted an additional $46,000 and they codified a rule that the City was anticipating but did not expect so soon. In past years HUD had placed certain "caps" on use of those monies, for example no more than 15% of total funds could go to social service projects, no more than 20% could go to planning and administration activities and previously at least 60% of funds needed to go to projects that directly benefitted low income people. HUD has decided and Congress approved a rule that says at least 70% of the annual entitlement goes to projects that directly benefit low income people. The revisions they made to add the $46,000 into the proposed 1991 Entitlement reflect all of the percentages required. What they did in terms of allocating the additional money in 1991 projects, was to not rethink the original decisions of allocation but to add money to the projects that were already funded. They funded as many of the social service projects to 100% of their request as possible. They funded the maximum requested under the "planning and administration" categories, and then applied the rest of the funds to the Housing Rehab Loan Program, adding $12,000 to the original request to the KCAP Weatherization Program. Lastly, she pointed out that under the category "Consolidation Reprogrammed", it showed how some prior years monies were moved to fund some projects that were desired now. There was $20,000 of closed project balances, which were reallocated. The Mortgage Loan Repayment funds were reallocated to the Housing Rehab Loan Program and what was not discussed last fall was reprogramming funds from the Ferry Terminal Park to Lions Field shoreline in order to finish creation of the natural beach project. When Ferry Terminal Park was first proposed it was to be a dedicated portion of land adjacent to the Ferry holding area, which they would enter into some sort of lease arrangement with the City to create a real park. As time passed and they saw more of the designs from the Department of Transportation for this park, it became smaller and smaller in size and did not look like a park at all. In TAPE #925 City Council Reg. Mtg. Minutes May 22, 1991 Page 6 of 11 fact, it resembled the landscaping requirements they would need to do under the City's Zoning Ordinance. Therefore, they decided if it did not look like a park, act like a park, smell like a park it can't be a park and the City should not be putting in block grant funds to satisfy another public agency's landscaping requirement. More funds are needed to finish the natural beach creation at Lions Field. Public comment - none. Mr. Overson noted the information provided did not show those who applied for funding and were not granted. Ms. Dickinson pointed out to Mr. Overson ,where that information was provided. Mr. Overson requested some clarification of the project numbers listed on the spread sheet information sheet and questioned if the value in that fund is available for the program as opposed to actually invested in projects? Ms. Dickinson explained KKK999 was established last year in their budget adjustment and there were a number of years, starting in 1985-86, where funds were allocated for Housing Rehab but were not spent and it became very confusing showing projects number for '86-87-88. They requested last year that they collapse all of those into one project number - hence KKK999, which are monies that were allocated but not spent on Housing Rehab. That would be separate and distinct from the loan payments that came in from time to time during the year, which they put into L37060, so those monies could be highlighted and reallocated as part of the public process for applications in the fall. And, yes some of that money, since the beginning of this year, had been spent in a sense that more rehab loans had been made and that money has been drawn down. This is a snapshot of January 1, 1991. Mr. Overson questioned if this is a revolving fund? Ms. Dickinson stated it becomes a revolving fund with the specific approval of Council through the annual allocation process. Mr. Overson requested explanation of the Housing Rehab Loan Program as it relates to that and the Housing Administration. Ms. Dickinson explained the Housing Rehab Loan Program is the fund that they use to actually make loans to individual property owners, i.e., new roofs, electrical, plumbing, etc.. Housing Rehab Administration pays for a portion of her time, an accountants time and a rehab inspectors time to actually do the work to make those loans. Mr. Overson questioned if "111" in all cases are funds that get reinvested, however, he had not yet seen the 999 relationship to the 111 fund? Ms. Dickinson explained the relationship between old money and this current year's money. Mr. Overson requested an explanation why CB-87- MC-53-0011 shows as an income. Ms. Dickinson stated those are two properties that the program inherited through a #1312 #1376 TAPE #925 City Council Reg. Mtg. Minutes May 22, 1991 Page 7 of 11 foreclosure and they are being rented out. As they can afford they are making basic improvement to those properties so they could be sold. Mr. Overson expressed concern that the City was in the "property management" business again. Ms. Dickinson explained only because the City inherited the property and she chose not to sell them because she chose to focused spending current years money on getting a Rehab Program established, hiring staff and organizing her office. Mr. Overson noted then the $1,400 represented income above and beyond costs Ms. Dickinson explained the $1,400 represented expenses that were greater than the income received and this is a deficit which was also inherited. A year ago that deficit was $2,500 and $1,100 was made up by raising rents during 1990. And, the City is still providing four units of affordable housing for very low income people in the community. Mr. Homing stated the Operations Committee had reviewed this information at great length and he was very pleased with what is being proposed and it does meet Council's intent during the original allocation process. Mr. Colvin questioned there was an $800,000 carryover in 1990 and how did that compare to the previous year? Ms. Dickinson stated she preferred not to carryover any funds. It was about the same carryover as last year. With the construction of the boardwalk this year $200,000 will be used right off the top and she will spend most of the $376,000 and by making rehab loans from past years accumulations that will be drawn down also. M/S/C/U(Horning/Estes) that the City Council authorize the Mayor to submit to HUD revised statements for use of 1990 and 1991 CDBG funds consistent with the revised 1990 and 1991 CDBG Entitlements, approved by same, and to authorize the Mayor to revise agreements with Subgrantees accordingly. The City Council further directs the City Treasurer to administratively distribute CDBG funds in the 1991 budget which is to be amended. M/S/C/U(Horning/Colvin) that the City Council adopt the 1991 Community Services budget as adjusted to incorporate the actual 1990 carryover of funds and 1990\1991 CDBG Entitlements. 6C - PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF BREMerTON AND PARAMETRIX, INC., SLUDGE DEWATERING FACILITIES, #AB91-138 The Utility, pursuant to its Wastewater Solids (Sludge) Management Plan and its effort to reduce odors at the #1529 TAPE #925 City Council Reg. Mtg. Minutes May 22, 1991 Page 8 of 11 Wastewater Treatment Plant associated with solids handling, is proposing improvements to its solids handling facilities and expansion of its forestry enhancement program. The proposal is for providing professional services for the preparation of purchase, design and installation specifications of a sludge dewatering centrifuge and for permitting of additional forest land for the disposal of wastewater solids. The estimated cost for the professional services is not to exceed $161,673.00. Bill Duffy, Utilities Manager, stated this was a continuation of the wastewater solids program (sludge). The majority of the work contemplated would be procurement of a dewatering facility, installation of a centrifuge and transporting the sludge to the application site. Currently, he is leasing a facility and the City needs to look into its own due to the agreement with Agritech will expire within then next 12 months. Public comment - none. Mr. Dawkins questioned if Mr. Duffy could give some percentage figures for reducing odors? Mr. Duffy stated as discussed in other Study Sessions with regard to some of the problems associated with the dewatering facility, he is looking at another type of equipment that is fully contained which dewaters sludge. The old system would be abandoned and the new equipment moved up into the treatment plant inside of the solids handling facility, adjacent to the digesters. He was quite hopeful that the new equipment would reduce some of the odor problems they are experiencing. President Horton questioned when would the equipment be installed? Mr. DuffV explained this was part of the on going effort to mitigate some of the problems. The project is divided into two contracts and he will start with procurement of the centrifuge, which may take up to six months for delivery. The project should be finished within 12 months. M/S/C/U(Dawkins/Colvin) to approve the proposed agreement for professional services between the City of Bremerton and Parametrix, Inc., for the preparation of purchase, design and installation specifications of a sludge dewatering centrifuge and permitting of additional forest land and authorize the Mayor to execute said agreement subject to City Administrative Policies and Procedures. TAPE #925 City Council Reg. Mtg. Minutes May 22, 1991 Page 9 of 11 #1585 #1706 7B - ORDINANCE #4328 (SECOND READING) AUTHORIZING ESTABLISHMENT OF PUBLIC CORPORATIONS, AUTHORITIES AND COMMISSIONS IN THE CITY OF BREMERTON, #AB91-132 Public comment - none. Mr. Horning stated this is truly an enabling opportunity for the public to join with the City of Bremerton. This ordinance makes the City's intent known that we are ready to work with people to make good things happen in the City of Bremerton. M/S/C/U(Overson/Estes) to pass Ordinance #4328, on second reading, authorizing the establishment and chartering of one or more public corporations, commissions and/or authorities. 7C - ORDINANCE #4329 (SECOND READING) AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF BREMERTON TO APPLY SF-2 ZONING DISTRICT TO PROPERTIES WITHIN THE KITSAP LAKEANNEXATION AREA, #AB91-133 Ron Hough, Planning Manager, explained Council approved this ordinance, on first reading, at the time of the public hearing. At that hearing there was some discussion and concern about the neighborhood being aware of the changes in zoning and development possibilities of their property after annexing into the City. In order to address those concerns, he developed a three page report to the neighborhood, which was given to the Council's Operations Committee prior to this meeting for their review. .The report outlined the County's previous zoning for that area and talks about the SF-2 zoning and describes the differences between those two zones. It outlined the basic development standards for SF-2 zone and it talked about non-conformities, which was one of the main concerns brought out at the public hearing. Also, the processes that are available to deal with any problems, if they meet certain criteria, were explained as well. Once the zoning is approved, this report will be mailed out to all of the property owners in the annexation area. Public comment - none. Mr. Homing noted the Operations Committee fully endorsed this proposal. M/S/C/U(Dawkins/Colvin) to pass Ordinance #4329, on second reading, to amend the Official Zoning Map of the City of Bremerton to apply the SF-2 zoning district to properties within the West Kitsap Lake Annexation Area. 7D - RESOLUTION #2347, HARBOR RIDGE PRELIMINARY PLAT AT 1555 #1807 #1869 TAPE #925 City Council Reg. Mtg. Minutes May 22, 1991 Page 10 of 11 SHOREWOOD DRIVE, #AB91-140 On March 6, 1991, the City Council, during a public hearing, approved the Preliminary Plat for the Harbor Ridge Subdivision to the conditions recommended by the Planning Commission. Approval of the resolution will formally document the conditions necessary for review for Final Plat approval. Jack Allingham, Current Planning, stated the resolution has ten conditions attached to it which will aid the developer and the City in designing and approving the Final Plat. The developer will construct the plat subject to the conditions and then it would come back to Council at a future date within two years for Final Plat approval. Public comment - none. M/S/C(Horning/Dawkins) to approve Resolution #2347, accepting Preliminary Plat of Harbor Ridge Subdivision, Bremerton, Kitsap County, Washington Vote: In Favor: Opposed: Overson, Estes, Horning, Horton, Dawkins, Colvin Collins 7E - RESOLUTION #2348, OUALHEIM PRELIMINARY PLAT LOCATED AT 5220 FIRST STREET, #AB91-141 On March 20, 1991, the City Council, during a public hearing, approved the Preliminary Plat for the Qualheim Subdivision subject to the conditions recommended by the Planning Commission. Approval of the resolution will formally document the condition necessary for review for Final Plat approval. Jack Allingham, Current Planning, stated this resolution contains only one condition that requires the applicant, the School District, to verify the property lines and to bring the Final Plat back to the City Council with the correct property lines. Council should see the Final Plat in about two weeks. Public comment - none. M/S/C/U(Horning/Estes) to approve Resolution #2348, accepting Preliminary Plat of Qualheim Subdivision, Bremerton, Kitsap County, Washington. With no further business meeting adjourned at 6:43 p.m. KATHLEEN L. C erk TAPE #925 City Council Reg. Mtg. Minutes May 22, 1991 Page 11 of 11 ~RTO~, Council President City of Bremerton KLM/LH/me cc: Normal Distribution File/Vault