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HomeMy WebLinkAbout02/20/91TAPE #890 UNAPPROVED DRAFT #00 .. #00.. CITY COUNCIL MEETING MINUTES FEBRUARY 20, 1991 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4TH Street, Bremerton, Washington, Wednesday, February20, 1991, at 5:30 p.m., with Council President Lynn Horton presiding. Council members present: Lon Overson, Wayne Estes, Morrie Dawkins and Russ Johnson. Councilmen A1 Colvin, C. R. "Tiny" Collins, Hank Waibel and Spencer Horning were absent. Also present were City Attorney Ian Sievers and Deputy City Clerk Gil Johnson. The meeting opened with the Pledge of Allegiance led by Council President Horton and Invocation given by Reverend David Welch of Chico Alliance Church. Council President Horton announced an additional item had been added to the agenda. Item 6F - Interlocal Agreement with Bremerton Housing Authority. CONSENT AGENDA A. Minutes Of Meeting - February 6, 1991, M/S/C/U(Johnson/Dawkins) to approve Consent Agenda as presented. CLAIMS/WARRANT REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24,080, and those expense reimbursement claims certified as required by RCW 42.24,090, have been recorded on a listing that had been made available to the council. M/S/C/U(Overson/Estes) on February 20, 1991, the Council does approve for payment those vouchers included and further described as follows: check numbers 124517 through 124603 inclusive in the total amount of $63,194.38, and payroll for period ending February 15, 1991 in amount of $397,498.43. COUNCIL MEMBER REPORTS Councilman Estes stated MIA bracelets for both the Vietnam and current conflicts with Iraq are available at the Servicemen's Center at 206 BuNell. They are open Wednesday through Friday from 11 am to 9 pm. Mr. Estes discussed attending a recent Legislative Session and encouraged everyone to go to Olympia and meet with their legislators to let them know your concerns. TAPE #890 City Council Reg. Mtg. Minutes February 20, 1991 Page 2 of 12 Councilman Johnson thanked the many citizens, many organization and speakers who took part in last Saturday's rally supporting U. S. troops in the Middle East. It was a well organized rally and meant a great deal to the people. Mr. Johnson discussed the Puget Sound Air Transportation Committee attempt to find regional airports to take the strain off Seatac and referred to a mailing he received that appeared to strike Bremerton National Airport from the list. He checked with the Port Commission and discovered they are planning a major expansion of runways. He stated Bremerton National is not out of the picture. Mr. Johnson stated on March 9th, Kitsap County Board of Commissioners is sponsoring a Parks and Recreation Summit, looking at what to do in the area of parks and recreation on the peninsula. Councilmen Dawkins and Johnson, and Vicki Vanneman, Parks and Recreation Director, will be representing the City. If anyone has concerns they may call the Council office or Parks office. On March 13th there will be a Convocation of Elected Officials who will decide what kind of Puget Sound Council of Governments we will have starting in July. Mr. Johnson concluded this will have a great deal of impact. Councilman Dawkins discussed last weekend's rally and stated the Bremerton High School band did a fantastic job. Council President Horton announced starting at tonight's meeting they will be on a tape delayed basis as well as live and they need to break every hour for one minute. Tape of the meetings will air on Thursdays during the day. Ms. Horton stated last Friday she and her family, along with another Council member and Mayor and Mrs. Mentor, attended evening activities at Crown Hill Elementary School for Deaf Awareness Week. Ms. Horton stated it was a wonderful evening and was nice to see the number of hearing people turned out for a hearing impairment program. PUBLIC RECOGNITION - None 6A - FOURTH OUARTER PROGRAM REPORTS FROM BREMERTON/KITSAP COUNTY VISITOR & CONVENTION BUREAU, KITSAP COUNTY ECONOMIC DEVELOPMENT COUNCIL AND BREMERTON MAIN STREET ASSOCIATION, #AB91-030 Council has requested that a representative from these groups present oral reports on a quarterly basis. Representatives are here to present a final report for 1990 and to answer any questions that Council may have. Connie Devaney, Grants Procurement, stated these reports are the final reports for 1990 and introduced Mim Heuss, Executive TAPE #890 City Council Reg. Mtg. Minutes February 20, 1991 Page 3 of 12 Director, of the Visitor & Convention Bureau. Ms. Heuss distributed packets to Council Members. Ms. Heuss stated the packet contains a statistic sheet for tourism stats for 1990 which shows the growth in Bremerton for tourism is continuing. Ms. Heuss reported in response to Council's request during budget presentations, the Bureau has done a hotel/motel tax form and had Council members there to meet with local governments. Local governments that were present, Kitsap County, Poulsbo and Port Orchard, voted unanimously not to increase hotel/motel tax. Ms. Heuss stated she was in Olympia today working on tourism bills, one involving Kitsap County, Bremerton being the hi- light, whereby some Curb Funds will be designated to some timber related communities. If this bill passes, in a couple of years it will be broadened and this area will qualify, and that will be Curb Funds that will go for tourism projects, as well as facility development. The Lady Washington is coming to Bremerton. The Port has approved mooring of the ship at no cost, the Bureau will provide housing, etc. The ship will be hear in late April or early May. Bremerton Main Street Association is undertaking a welcoming and making this a major event for Bremerton. Ms. Heuss stated the Bureau has just become involved in the Job Core Program through the state whereby they were able to hire a Job Core person who will be with them for six months in a training program with the State paying one half the salary. This individual will work exclusively on convention sales. Ms. Heuss discussed opening the Bureau on weekends during the summer months, and stated they are looking for volunteers. They feel they will have Saturday coverage and if there are no volunteers for Sunday, they will place brochures in the Museum for that one day a week. The Bureau is in the process of solely producing, for the first time the Visitor Guide, which is a major project. It will feature a Bremerton picture on the cover. The Bureau is still involved in the Regional Tourism Program. A new downtown resident is working on a building who is active on the Regional Council which will bring a new element to the program. Ms. Devaney introduced Don Atkinson, of Bremerton Main Street Association. Mr. Atkinson stated Main Street's mission has changed somewhat and feel there are significant opportunities for the community in the area of military and veteran affairs. Mr. Atkinson discussed the "Support the Troops" rally of the TAPE #890 City Council Reg. Mtg. Minutes February 20, 1991 Page 4 of 12 previous weekend, their work on the All Veterans Memorial, and their efforts to secure the National Veterans Cemetery for Bremerton, which all started in the last quarter of 1990. Efforts on the memorial and cemetery are continuing. Regarding the Banner & Basket Program, they conducted a drive to finance the new Christmas banners in last quarter of 1990, they launched an effort to generate the Most Liveable City banners, which are on the way. Main Street has participated in the task force to capitalize on Bremerton's "Most Liveable City" designation. The effort initially had a strong tourism flavor, it was determined that the area has no problem attracting tourist, they do need to provide tourists with something to do when they get here. Bremerton Main Street was named the lead agency for this effort. Out of the organization and initial meetings have come two worthwhile developments. They have served as a type of clearing house for progress reports of what's happening in the CBD involving a variety of community agencies. The Subcommittee, under Chairmanship of Mike Stevens, has been tasked to target business and activities that are needed and would be supported and enhanced in the downtown area. Main Street is continuing to work on preparations for their Sunday Market. The first public meeting is scheduled for March 2nd in Council Chambers. The Market is scheduled to open May 5th on the Bremerton Waterfront. They have established a four member Executive Committee that has been the steering committee. They will broaden the base with the public meeting and vendor meeting. They have a 400 member vendor list and newsletter. Use of the property is donated by the Bremer Estate and will be available each Sunday from noon to 4 pm starting the first Sunday in May. Work has started on the 2nd annual Blackberry Festival, planned for September 1st. They have again been involved in the planning and execution of the 2nd annual Armed Forces Festival for March 23rd. They've been working with Councilman Estes and the BCB and others in bringing the Lady Washington back to Bremerton and are planning a social event as well as a welcoming ceremonies. The ship will be available for tours for two days. They are working with Councilman Colvin on enhancing Bremerton/Kitsap County Night with Seattle Mariners. This is a cooperative effort involving the Athletic Roundtable and the TAPE #890 City Council Reg. Mtg. Minutes February 20, 1991 Page 5 of 12 area Lions Clubs and the City. They are making another run at the $75,000 awarded annually by the Mariners and Boeing Company for development of a youth baseball field. The School District has identified a site and with the unique opportunity with the recent narrow passage of the School Bond issue, there can be some planning and design funds available that would give some extra mileage on development and design. They've continued their Perspective '90 Forum on the Community Access Channel and this has evolved into Perspective '91. Councilman Johnson stated with the waterfront coming close to completion and Farmer's Market, he felt it would be appropriate that Council would need to take action to modify the street vendor ordinance to make way for certain types of vendors there. Mr. Atkinson stated Main Street has been approached by people who would like to get involved in street vendor type activities. Mr. Atkinson stated they are looking to create a festive type waterfront atmosphere to go with the Sunday Market. Mr. Johnson stated as a result of Main Street's past efforts, there was a visual demonstration this past weekend at the rally, when Mr. Jim Pace from Everson, who made a point to make remarks that from his point of view, Bremerton is the home for the State Veteran's Memorial. Mr. Atkinson stated they revisited some resolutions that were passed in the State Legislature that had Everson in the language and Bremerton is being substituted and it is going back to the Legislature. The plan is to have those resolutions introduced on Kitsap Day, which is March 7th. Mr. Atkinson also stated Main Street has been working with Amy Burnett and the group of businesses she is bringing into the downtown area, and feels some existing things will be announced in the next few weeks and that she will be a magnet to the downtown business core. Councilman Estes discussed a new plaque at 5th and Pacific for Harry S. Truman. Mr. Atkinson stated Main Street is working on creating a new plaque and they are working with Puget Power or another utility to have it mounted on a pole so it is more visible. Mr. Atkinson stated he is very pleased with the "yellow ribbons" in the momentary absence of banners in the downtown area. Main Street worked with Jim Allen of Forget- Me-Not Florist to supply the ribbons and with the City Street Department to mount them. 6B -BUDGET ADJUSTMENT REOUEST TO UPGRADE TELEPHONE SYSTEM, #~91-035 While reviewing the technical requirements of the previously budgeted Police Department phone dictation system, it became TAPE #890 City Council Reg. Mtg. Minutes February 20, 1991 Page 6 of 12 apparent that the best way to provide for the new program was to incorporate it into the City's phone system as a part of an overall upgrade. An upgrade of the existing system will be necessary within 24 months anyway and combining it with the new program will save money both in acquisition costs and future maintenance costs. If the phone system is upgraded, a City wide voice-mail feature can be added to the system for approximately $10,000. It appears that this feature could provide many opportunities to improve the level of service provided to citizens by the City and to enhance the City's image and professionalism. Rich Hanna, Treasurer, reminded Council of the line item in the Police Department budget for $40,000 under the Capital category to purchase dictation equipment to be used with phones for their reports. While performing the technical research, Allen Jacobs of Electronics, had conversations with telephone companies that provide this type equipment, and it was concluded that buying the dictation equipment was not ultimately the correct way to pursue that. The idea of dictating reports has not changed, it is a matter of applying a different technique to be able to implement that program. Rather than using the dictation equipment, this budget adjustment would allow them to upgrade the entire City telephone system and by incorporating those changes at this time it appears the City can save a significant amount of money, give the Police Department a better mechanism for doing their reports and additionally provide some significant advantages to the other departments and ultimately to all citizens. Particularly interesting is the ability to implement voice mail. Allen Jacobs, Electronics, stated by upgrading the reporting system for the Police Department it becomes available 24 hours a day. There is an emergency standby in the phone system and it will never go down. He stated purchasing of maintenance would be $4,000 to $5,000 a year. In house they could handle the maintenance with training session for less than $5,000 one time. Adding this City-wide affords them many applications for informational purposes as well as the information being available 24 hours a day. This system would give them the ability to put answering machine on all phones. Public comment - none. Councilman Overson asked Chief McNeal if he can validate this will do a better job than the dictation system originally proposed? Chief McNeal discussed the advantages of this TAPE #890 City Council Reg. Mtg. Minutes February 20, 1991 Page 7 of 12 system over the other. He feels it will do everything they want it to do. The Chief stated he has heard Seattle detectives are using this system. Councilman Johnson had one minor change in the budget adjustment by reducing the Police Department Capital fund by $40,000, increase Fund 103 by $40,000. M/S/C/U(Johnson/Estes) to approve Budget Adjustment Request No. 91-1 with change to reduce Police Department Capital Fund by $40,000 and increase Fund 103 by $40,000. Council President Horton inquired if this system will allow a reduction in 911 calls. Mr. Jacobs felt it could. Ms. Horton stated whatever can be done to reduce 911 calls should be done. 6C - PROFESSIONAL SERVICES AGREEMENT - JOHN B. ALEXANDER, GREENS SUPERINTENDENT, COLD MOUNTAIN COLF COURSE, #AB91-036 On January 15, 1991, a five person panel comprised of two members of the Golf Course Board of Directors, one Park and Recreation Commissioner, a Parks and Recreation staff member, and the Director of Parks and Recreation from Aberdeen, interviewed the top four candidates from among nineteen applicants for the position of Greens Superintendent at Gold Mountain Golf Course. At the conclusion of the interview process and after an extensive reference check of the top candidates, John Alexander was the clear choice for the position. The compensation package contained in the attached agreement calls for an annual salary of $48,500 with an incentive clause for additional compensation based on increased annual Golf Course revenues. Mr. Alexander, current President of the Oregon Golf Course Superintendent's Association, brings to Gold Mountain over 12 years of experience as Greens Superintendent, most recently, the past four years at Bend Golf & Country Club in Bend, Oregon. John possesses considerable expertise in Golf Course Construction, which will be invaluable as the City of Bremerton considers future expansion of Gold Mountain. Vicki Vanneman, Director of Parks and Recreation, stated this is the culmination of a three month process to hire a Greens Superintendent for Gold Mt. Golf Course. Ms. Vanneman stated Steve Miller, Superintendent for the past several years, has done a commendable job on the day to day course. She stated in anticipation of expanding the course they looked at the field to be sure what they had would meet their future needs. They looked at day to day maintenance, project management of construction projects on the course with expectation the TAPE #890 City Council Reg. Mtg. Minutes February 20, 1991 Page 8 of 12 person would assume a significant role as expansion is contemplated. Ms. Vanneman discussed the process for seeking applicants with 19 applicants responding, and the process of elimination with John Alexander being the unanimous selection. Ms. Vanneman discussed Mr. Alexander's qualifications and experience. Ms. Vanneman stated John Alexander is the brother of Scott Alexander, the Golf Pro. Public comment - none. Councilman Dawkins stated there were many good candidates and also stated Steve Miller has done an excellent job; he took Gold Mt. from a standard course and made it a better course. Councilman Johnson stated he will miss Mr. Miller stating he took a course that was in the "dumps" and made it a high quality course. He stated his understanding of where the Golf Course Board is coming from. He stated Mr. Alexander has excellent qualifications and discussed the roles of Golf Pro versus Greenskeeper. Ms. Vanneman stated the quality of the course relates to how popular a course is and the Greenskeeper is just as responsible for its popularity and should share in the incentives. Council President Horton stated Mayor Mentor has been apprised and agrees with this contract. Ms. Vanneman introduced John Alexander, and in response to an inquirey, Mr. Alexander discussed the types of activities the Greens Superintendent performs during the winter months when golfers are not on the course. Councilman Overson stated he is looking forward to progress from the Alexander brothers. M/S/C/U(Overson/Dawkins) to approve the Professional Services Agreement with John Alexander as the Greens Superintendent, Gold Mountain Golf Course. Mr. Alexander stated he is looking forward to working with Council and agreed Steve Miller has done a good job. 6D - CONTRACT AMENDMENT #3/CONTRACT #2921-PROFESSIONAL SERVICES AGREEMENT CH2M HILL NORTHWEST, INC., AND BREMERTON MUNICIPAL UTILITIES, #AB91-037 The Utility, in response to W.A.C. 173-245, requiring the elimination of combined sewer overflow, and to HB 2929 and the TAPE #890 City Council Reg. Mtg. Minutes February 20, 1991 Page 9 of 12 City Council Growth Management Workshop conducted on December 1, 1990, and due to the failure of the sewer collection system infrastructure on Park Avenue, has a requirement for professional services for comprehensive planning for wastewater improvements. Bill Duffv, Director of Utilities, stated there are two projects included in this amendment. 1) Separation and replacement of combined sewer in the Warren and Park Avenues drainage basin, which will clear some of the problems on Park Avenue, and 2) Comprehensive Planning for wastewater collection and treatment plant capacity improvements associated with HB 2929 and the City Council Growth Management Act. Public comment - none. Council President Horton stated the county will soon be going to a county-wide sewer plan and asked if this can be incorporated into that and can this attachment "B" be folded into that comprehensive plan? Mr. Duffy stated the County is still negotiating a contract and he isn't sure what is going between all the entities. He encouraged any involvement to allow the City to provide services in kind, at least for our area as apposed to cash. Ms. Horton stated during discussion in December if services are expanded a new sewer facility will probably serve the County as well as the City, and she asked if the City can use this $159,000, at least in part, in contributing to the City's share of that county comprehensive plan? Ms. Horton suggested contacting the county. Councilman Dawkins stated there has been problems on Park Avenue for many years and that problem should be taken care of. He stated it isn't right to put a new system in, charge people higher rates and they still have the same problems. Councilman Johnson discussed a recent six hour planning session to look at growth management issues. He stated Item 15 on attachment "B" provides $5,000 to ensure this plan is coordinated with the County's plan. M/S/C/U(Dawkins/Estes) to approve Amendment #3 to Contract #2921 for Professional Services and authorize the Mayor to execute the said amendment, subject to City Administrative Polices and Procedures. 6E - CONTRACT FOR PUBLIC DEFENDER CONFLICT CASES, #AB91-038 The attached contract with the law firm of Sanchez, Paulson, Mitchell & Laurie is to provide Public Defender services for TAPE #890 City Council Reg. Mtg. Minutes February 20, 1991 Page 10 of 12 conflict cases. Conflict cases are those cases that cannot be handled by the primary Public Defender due to a conflict of interest and those cases having multiple defendants. We average about 120 conflicts a year. We paid between $250 and $300 per case in 1990. This contract is at $200 per case. Kathi Johnston, Court Administrator, stated this is a one year contract, it is the second phase of the Public Defender contracts for 1991. This is payable on a per case basis. This is a good contract at a very good price for the services. Public comment - none. Councilman Johnson referring to payment, asked how the services are measured? Ms. Johnston responded when a defendant is arrested there may be more than one charge arising from the same incident. This contract allows for one case, one defendant, at one cost, unless there are reasons to severe the charges. Those would be if there's a significant proof difference, i.e. marijuana case, DWI case. Councilman Johnson inquired how payment for administrative costs is made? Ms. Johnston stated administrative costs are included in the $200 per case cost, there are no additional charges. Referring to page 3 part 3 last paragraph Mr. Johnson read "... includes all expenses and costs...". Ms. Johnston stated that pertains to all expenses for any cases heard in Bremerton Municipal Court. If an appeal is filed there is a $75 charge extra. Mr. Johnson felt the reporting process as stated is not adequate. Discussion followed regarding example of the report form and General Conditions. Ms. Horton asked Mr. Sievers if this contract covers adequate reporting to the City? Mr. Sievers responded the purpose of the report is for the Court to develop history of time expended on cases for future contracts. Mr. Johnson felt the Court should get the report as shown in Exhibit "A", but the City should receive other reports as appropriate. Ms. Johnston stated in Section VII paragraph A., the attorney referred to is the contracting attorney, the Public Defender. They are required to keep those records available to show the if City wants to look them. Mr. Johnson stated he has a problem with the language "...complete reporting for purposes of the contract..." as stated in Section III, last sentence. Mr. Sievers stated under Part A it should read "Attorney shall TAPE #890 City Council Reg. Mtg. Minutes February 20, 1991 Page 11 of 12 submit in addition to other reports requested pursuant to VII.A." Mr. Johnson requested that when the report is submitted a copy goes to the Internal Auditor. It was determined reports will be available to the Auditor on an as needed/requested basis. Council President Horton stated in Section VI under Insurance and Hold Harmless there is an Omissions and Errors insurance liability aggregate to $300,000. Many contracts have come before Council with Omissions and Errors and liability insurance of $500,000 and she asked if Ms. Lesser, Risk Manager, has seen this contract? Mr. Sievers stated the City Clerk negotiated this contract and Risk Management is a division within the Clerk's office and would assume she discussed this with Ms. Lesser. M/S/C/U(Johnson/Estes) to approve Conflict Public Defender contract with the law firm of Sanchez, Paulson, Mitchell and Laurie, for one year subject to terms as stated in the agenda bill with changes in Section relating to reporting and with the caveat the Risk Manager approves the provisions applicable in the Insurance and Hold Harmless section. 6F - INTERLOCAL AGREEMENT WITH BREMERTON HOUSING AUTHORITY, AB91-039 The City of Bremerton Police Department and Bremerton Housing Authority jointly applied for $225,400 of Drug Elimination Funds from the Department of Housing and Urban Development. Those funds have been awarded. In order to implement the program, we require Council authorization is required to sign the Interlocal Agreement. Public comment - none. Del McNeal, Chief of Police, stated this Grant is in addition to the current contract with the Housing Authority for Patrol services. This Grant allows the City to have officers who will investigate those crimes related to the Housing Authority as well as other areas that relate to those crimes. People purchase drugs in that area but may go somewhere else to use them, so they are not bound by Westpark boundaries. Also, through the Grant, they will enter into a special project of doing some crime prevention programs in the Westpark area. There will block captains, they'll have areas they are in control of and will be in touch through radio communications, there will be an office set up with secretarial services available, and an officer who will be performing crime prevention functions. It is felt that through this agreement they can branch out to the schools the children go to and do TAPE #891 City Council Reg. Mtg. Minutes February 20, 1991 Page 12 of 12 the D.A.R.E. program in those schools which will enhance the D.A.R.E. program. Councilman Johnson stated this sounds like a good program and asked Ms. Devaney if there is any flexibility in the various funds? Ms. Devaney responded that would be negotiated with the Housing Authority. Mr. Johnson asked about flexibility between equipments. Ms. Devaney felt there would be no problem as long it is spent on equipment. Mr. Johnson stated he would like leave more flexibility in the funding. Ms. Devaney stated the flexibility is there. The Housing Authority has been very flexible and very supportive in these projects. The City reports to the Housing Authority and they report back to HUD. Ms. Devaney felt as long as they are maintaining the HUD guidelines, the Housing Authority works with the City so they can do whatever they need to do. Ms. Devaney stated with HUD there is a line item for personnel and a line item for equipment. Councilman Dawkins asked how radios for block captains will work. Chief McNeal responded there will be an office in the development with a small minimum base station, the block captains will have radios they can call to, as well as to each other. The officer in the area will monitor the radio, they will not be on the police frequency rather a low wattage type radio. M/S/C/U (Dawkins/Estes) authorize the Mayor to sign the Interlocal Agreement between the Bremerton Police Department and Bremerton Housing Authority for $225,400 of Drug Elimination Funds from the Department of Housing and Urban Development. With no further business meeting adjourned at 7:10 p.m. ~~~e~ty City ~lerk LY Council President City of Bremerton GWJ/LH/eh cc: Normal Distribution File/Vault