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HomeMy WebLinkAbout07/29/92TAPE #1043 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES #0015 #0049 JULY 29, 1992 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4TH Street, Bremerton, Washington, Wednesday, July 29, 1992, at 5:30 p.m., with Council President Lynn Horton presiding. Council members present: Lon Overson, Richard Neville, Eileen Fitz, Hank Waibel, C. R. "Tiny" Collins, Morrie Dawkins, A1 Colvin and Russ Johnson. Also present were Acting City Attorney Leila Mills and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Horton and Invocation given by Reverend Gary Fogelquist of the Seventh Day Adventist Church. President Hotton announced Agenda Item 7D was pulled for one week; and Council will adjourn to a Study Session immediately following the Council meetin~ where Cecil McConnell will make a presentation on a "change in the form of government". CONSENT AGENDA A. Minutes of Meeting - July 15, 1992 #AB92-185 B. Bid Award Recommendation - Ductile Iron Pipe Awarded to U.S. Pipe & Foundry Company As Per Unit Prices Stated In Bid Tabulation #AB92-186 M/S/C/U(Waibel/Dawkins) to approve Consent Agenda as presented. CLAIMS/WARRANT REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that had been made available to the council. M/S/C/U(Overson/Colvin) on July 29, 1992, the Council does approve for payment those vouchers included and further described as follows: 153695 - 153698, 153702, 153869 through 154185 in the total amount of $1,335,757.11; and asked that several checks, as outlined on the printout, be clarified by the City Clerk; and Retirees Payroll for the period ending July 31, 1992, in the amount of $89,992.09. TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 2 of 19 COUNCIL MEMBER REPORT8 Mr. Colvin thanked President Horton for encouraging him to go on the NIMITZ Cruise, held July 28. He expounded on how well everyone was treated on that cruise, how courteous the crew members were and how thrilled they all were with flight operations landing and taking off of aircraft. Mr. Dawkins reminded everyone of the upcoming Kitsap County Fair - Swine & Roses. Mr. Collins reported he delivered flyers to residents in the Montgomery/Callow area announcing a meeting between the U.S. Navy and affected property owners in the Callow/Montgomery area. This meeting is scheduled for August 11, 1992, 7:00 P.M., in the City Council Chambers. Mr. Overson stated he was glad to see progress being made to connect the Turner Joy to the boardwalk. Mrs. Fitz echoed Mr. Colvin's comments about the USS NIMITZ cruise. She was very impressed with the young crew members manning the flight deck and recovery of the aircraft. Three different types of aircraft were landed on the ship. She thanked the Captain and crew of the USS NIMITZ for a great trip. Mr. Colvinreported they had an emergency on board the ship that day, a lady went into "labor", which necessitated the crew members to clear an area to handle the emergency. He noted this was one instance where the young crew members were not quite sure how to handle that situation. Mrs. Hotton reported on a meeting on held Monday evening at the County Fairgrounds and convened by the Kitsap County Commissioners, to discuss policy issues for growth management. Responses from people attending that meeting indicated it turned into a "city bashing" and primarily a "Bremerton City bashing". She felt that was totally uncalled for and it did more to damage relations between the County and cities. Growth issues could have been handled in a way to take the animosities out of annexation...that did not occur. She believes the County is perpetuating the issue and animosities and at some point that must stop. Mayor Louis Mentor made the following report on the 1992 budget, in response to President Horton's request for a detailed solution to financial issues needing to be resolved: The adopted 1992 budget calls for General Fund Revenues of $18,397,412 and General Fund Expenses of $18,361,084, for an ending cash balance of $36,508. In January it was realized i TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 3 of 19 the City would lose approximately $120,000 because of low interest rates. In addition to scaling back travel, capital expenditures and hiring, the administration has aggressively pursued other sources of revenue and efficiencies that will bring some immediate benefit in 1992 and increased benefits in 1993 and beyond. After six months of actual operating, it is predicted the City will end 1992 at a deficit of $18,426 instead of a surplus of $36,508. On the surface this appears to be a $54,754 shortfall. Due to significant spending restraints by the Administration and departments, a savings of $208,381 in salaries is expected by year end, most of which will be realized in the second half of the year. This well turn $18,246 deficit into a $115,927 surplus. In addition to those funds, Mayor Mentor provided a breakdown of four additional funding sources for 1992, two of which have already been implemented (community services program and changes in the Probation System - $23,000 cost savings). The other two programs to be presented to Council involve a gross receipts tax on parking and providing a portion of the Public Defender work in-house. Projected additional revenues in 1992 for those two programs amount to $52,000. These four programs will help the 1992 budget by approximately $75,000, which coupled to the savings previously mentioned of $115,927 gives the City an estimated ending cash total of $190,927 for 1992, that is up $154,419 from the budgeted ending cash of $36,508. Projected revenue growth/savings of $75,000 in 1992 and $483,000 in 1993 fall within six areas: 1) Implementation of a gross receipts tax of 12% on parking (use of these funds being limited to transportation issues); 2) community service in lieu of jail time; 3) fleet garage to in-house operations; 4) increase fees and collections efforts in probation while reducing staff; 5) in-house public defender; 6) increase ALS transport fees. Cost savings attributed to not filling vacant positions amounts to $208,381 in 1992, and $369,065 in 1993. When the cost of boardwalk mitigation is confirmed, the Mayor will suggest that funding be obtained from Golf Course revenue and Real Estate Excise Tax. Golf Course profits are currently used for Parks Department projects and using this source of funds would not jeopardize the construction of the additional eighteen holes. TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 4 of 19 At this time, the Mayor projects a cash surplus of $190,927 for December 31, 1992. He wishes it could be more, but due to inflationary costs f doing business combined with a nationwide recessionary spending mode, this is a "best" estimate. PUBLIC RECOGNITION Betsy Harris, Bremerton Animal Control Officer, presented the ,,pet-Of-the-week"...Charlie, a three month old male puppy, possibly an english sheep dog/bearded collie(?). She noted he is well behaved and is good with children. Robert A. Ackerman, 3706 Arsenal Way, expressed concern over large potholes and worn off pavement on llth Street, 6th Street and Kitsap Way. He questioned if the City had enough money in the 1992 budget to fix some of these roads? He also raised a concern that he had spoken about previously, about moving the yellow line over two feet on Preble Street so vehicles do not have to cross the yellow line while traveling down that street. Floyd Kern, 320 White Pine Drive, expressed his displeasure over the recent rock concert held at the Kitsap County Fairgrounds. He had the opportunity to view the area where the rock concert was held the following day and observed a tremendous amount of garbage, needles, crack cocaine, tubes, and marijuana littered all over the place. He was concerned that a second concert was scheduled for August 8. Mr. Kern seemed to believe that the City had some authority to stop this type of event. President Hotton explained to Mr. Kern that function was sanctioned and approved by the Kitsap County Commissioners and not held within City limits and the City had nothing to do with the event in any way. Mr. Kern stated he realized that, but he wanted to ask the question ..."can't we, County residents, do something to stop such an activity from happening again"? He noted Mayor Mentor included a statement on the Water billing asking residents if they would be willing to pay an additional $30/per year on their water bill to help fight crime. He believed rock concerts brought in more drug dealers and impacted our young people in a very negative way. He hoped there was someone in the City or County who could put a stop to such events in the future. President Hotton stated she believed Mr. Kern's best avenue was to go to the Kitsap County Commissioners with his concern. Del Knauss, Olympic Avenue, raised the following questions: (1) why is the first thing to be cut in the budget is "parks"? TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 5 of 19 (2) How did the Mayor fund the purchase of his new City vehicle after the City Council denied his request? (3) Why on 6-12-92, 2:00 PM was a City of Bremerton vehicle license #11080D, parked at the State Liquor Store on Callow Avenue with Mayor Mentor inside the store? He expressed concern over a City vehicle being used for non-City business. (4) Did the City dedicate the proceeds from the sale of Roosevelt Field to support the Pendergast Regional Fund, as stated in the Environmental Check List? To his knowledge, no action dedicating such proceeds had been taken. President Hotton stated the City's $500,000 contribution toward the Pendergast Regional Park came from either Hotel/Motel Tax or Real Estate Excise Tax. She assured him Council had not addressed distribution of proceeds from the Bremerton Lumber site. (5) Why doesn't the City go city-wide with 2-hour parking rather than posting it section-by-section? City residents can obtain two unrestricted time parking stickers per household and that would stop shifting commuter vehicles from area to another and force them into commercial lots. (6) Who will pay for the hotel/motel/convention center feasibility study for the Bremerton Lumber site? Does it come out of the funds gained by the City from the existing parking lot at that site once the property trade is complete? President Hotton stated Council has not specifically addressed the source of funding although it will be a cooperative effort between public and private ventures. The City's share of the cost of that study may come from revenue earned from parking on that site. Mr. Knauss questioned if the City would be in violation of Ordinance No. 4320 if funds from the parking revenue was utilized for the study? (7) Is the City in violation of its own Zoning Ordinance allowing an Espresso Cart to lease two parking spaces in a City parking lots? (8) Everyone has been working to improve downtown...Admiral Theater, waterfront boardwalk, etc. He felt it was time for the downtown business people to take over downtown and the City direct itself back into the neighborhoods. President Hotton stated she would provide a written response to Mr. Knauss's questions. Cecil McConne11, Almira Drive, stated "I'm back"! TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 6 of 19 6A - POLICE DEP~RTMENTeS COMMUNITY SERVICE PROGRAM, #AB92-187 On July 15, 1992, the City Council approved establishment of a Community Service Program by the Bremerton Police Department, with a funding cap of $25,000 per year. As part of that approval, written guidelines and organizational structure information for this program was requested to be presented at the July 29th City Council meeting as an "Information Item". The attached information outlines the intent of the program, organizational responsibility, and goals and objectives. Mayor Mentor stated the documentation included in the Council Agenda packet covered the guidelines and goals of the Community Service Program. He had nothing further to add and would standby for any questions. He noted the program just started this date and provided for four individuals performing community service type tasks. Mr. Collins questioned if something had been done to determine the man days or nights of incarceration so there is a separation between the Police Department and the Courts? Mayor Hentot stated they would be keeping track of how many people are being sentenced to Community Service verses days they would be spending in jail. Mr. Collins emphasized Council needs to know how much it is costing for the Police, when they incarcerate someone and we need to know how much the Courts are costing and then the amount of funds being saved by having the Community Service program. Mayor Mentor emphasized the cost of the Court won't change - instead of sentencing someone to three days in jail they would be sentenced to some Community Service time. Mr. Collins stressed what is needed is to accumulate...so many people on community service multiplied by $46.00 per day is a known factor, but what isn't known is how much it costs for the Courts, for people who are put into incarceration by the Court nor how much it costs for people being incarcerated by the Police Officers. Mayor Mentor stated statistical information can be broken out as suggested by Mr. Collins, however, that had nothing to do with the Community Service program. President Hortonquestioned if Mr. Collins was asking when the Court sentences someone how much the Court involvement costs? Mr. Collins states yes -he wants to know how many people the Courts are putting into jail. He wants to know it by different identities. Mayor Mentor stated he would meet with Mr. Collins later to get clarification as to what he is wanting as far as statistical information. Mr. Waibel stated it is easier to skip out on community TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 7 of 19 service than to skip out of jail. If someone skips out of community service, they would go back to the Courts and the City may save significant amount in terms of jail costs but may have a slight increase in Court time. He questioned the type of work to be taken on by the community service workers? In two places in the supporting information it states "other work assignments may be used as appropriate and whenever a project is requested within the bounds". He was concerned that there is no real definition what those bounds are, but it does say it should not involve special equipment. He felt the area of jobs should be more clearly defined before the coordinators are asked to make those decisions. President Hotton stated when the Mayor comes back with update information she would like a sense of whether or not the people on community service are actually doing their job. She believes this program could be valuable beyond keeping people out of jail in that a lot of people have never had to work before and do not know how to work, which is part of the problem. She views this as an opportunity for someone to develop skills and experience, even at a menial level, that would help them to get a job and in the long run turn out to be a preventative method. Mayor Mentor stated he did not know that people will be trained, however, hopefully getting people actively involved may help them develop some self-worth and can contribute to society. Mr. Johnson stated he believed the Mayor was on the "right track" with this program. He questioned if the Court would segregate information as to what the jail time would have been if community service had not been available? Mayor Mentor stated he would try to keep track of as much data as possible to monitor the program. Mr. Johnson felt that information would be important at the time of final evaluation of the program. Mr. Overson stated it was his understanding the City use to have a community service program and that it stopped because of some quasi legalities and questions over some of the projects? Mayor Mentor pointed out other areas, such as Kitsap County, have community service programs. He was not aware of what happened in the past. Mr. Overson questioned who was the actual coordinator of this program? Mayor Mentor explained the program falls under the Police Chief and it is administered by a retired Police officer along with two retired City employees. Mr. Overson stated the document provided did not give a great amount of detail on projects selected. Apparently, there is a proposal for departments to submit projects and then it would be up to the coordinator to TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 8 of 19 either select or reject proposed projects. Mayor Mentor stated first he plans on keeping everything simple and tasks will be limited to clean up activities throughout the City. Mr. Overson pointed out a current City ordinance states City businesses are responsible for cleaning up in front of their own area. Mayor Mentor also pointed out that ordinance states City residents are responsible for cleaning up to the side of the street, however, that is not always done. Mr. Overson stated he hoped there would not be a problem with "menial labor" complaints. Mayor Mentor reaffirmed other areas have similar programs that are working. 7A - APPOINTMENT TO PARKS AND RECREATION COMMISSION -- CAROL JOHNSON, #AB92-188 There is a vacancy on the Parks & Recreation Commission and I recommend it be filled by Carol Johnson. Mayor Mentor stated Carol has been very active in sports in the community for quite a long time and serves on the Andy Pendergast Committee. She has been active in the women's soccer program at the State level and recently put together a soccer program for the Parks Department. He felt Carol had lots to contribute to the Parks and Recreation Commission and urged Council to confirm her appointment. Mr. Neville reported he had worked with Carol and found her to be a very hard working, energetic, hands on person. He felt Carol would be a welcome addition to the Parks and Recreation Commission. He also pointed out even after Carol's appointment the. Commission would be one member short. He urged citizens to come forward and fill out an application for that position. Public comment - none. #1435 M/S/C/U(Waibel/Colvin) to confirm the appointment of Carol Johnson to the Parks and Recreation Commission. 7B - AUTHORIZATION TO SIGN CONSERVATION GRANT AGREEMENTWHICH WILL UPGRADE LIGHTING AT LIONS FIELD #2, #AR92-189 This Puget Power Conservation Grant will assist the Parks and Recreation Department in the completion of the Field lighting renovation project at Lions Field. The lighting retrofit on Field #1 was completed in May of this year at a cost of $19,252.21. With the $5,737.22 reimbursement from Puget Power, the City's total project expenditure was reduced to $13,514.99. A similar savings is expected on the second portion of this project. TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 9 of 19 Vloki Vanneman, Parks and Recreation Director, reported earlier this year Council authorized the City to proceed with the Conservation Grant with Puget Power to upgrade lighting on Lions Field #1. She had planned to upgrade Lions Field #2 at the end of the softball season in October, however, at this time there is a window of opportunity in early August to complete Field #2. The upgrading work would be completed in time for the co-ed season, which starts in August and ends the end of September. She has already checked on availability of fixtures, Communications Department staff to do the work, the boom truck and Puget Power for this project. She noted one citizen has commented that one of the new light fixtures in Field #1 is poorly aimed and causing some problems on her street in west Bremerton, across the water from Field #1. Many good comments have been given by neighbors nearby the field. She will look into the complaint about the miss-aimed light. The proposed project is budgeted out of the Athletic Fund (107) and is not a General Fund expenditure. The actual source of funding for both of the projects have been team fees and player fees. Mr. Waibel also pointed out the City was not only getting the grant to offset the cost of renovation, but also the cost savings in energy savings. Ms. Vanneman stated had the project waited until October, there would have been some cost savings history from Field #1, with the replacement of 196 fixtures with 32 fixtures. Mr. Neville stated he has heard from the players that they are really happy with the new lighting system. Mr. Dawkins questioned if the upgrading of lights on Field #2 will allow for a few more games prior to the rainy season? Ms. Vanneman stated the potential is there for the same number of games, however, the players will not have to wear their batting helmets out in the outfield to prevent being hit. Public comment - none. #1667 M/S/C/U(Waibel/Fitz) to approve signature of the Conservation Grant Agreement with Puget Power. Mr. Overson questioned what would be done with the old light fixtures once they are replaced. Ms. Vanneman explained the fixtures that are still functioning will be retained as replacements parts for lighting on two youth fields - Manette and Warren Avenue as well as the tennis courts at Lions Field. Mr. Overson questioned if it was planned to upgrade the TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 10 of 19 remaining field areas with the energy efficient lighting? Ms. Vanneman stated it was their intent to proceed as is affordable to relight to a more efficient system all of the lighted facilities in the Parks system. That proposal is noted in the Parks Comprehensive Plan. 7C - TRAFFIC SAFETY COORDINATOR DWI TASK FORCE, #AB92-190 The three year grant from Federal Highway Safety funds for the DWI Task Force terminates September 30, 1992. It appears a Washington Traffic Safety Commission grant will be available in the amount of $17,000 for the period October 1, 1992 to June 30, 1993. This grant must be matched by $2,000 from each of the cities and the county. Council Committees indicated support for the DWI Task Force program but prefer to consider the City's contribution during the budget. Our current Traffic Safety Coordinator is leaving the program at the end of July. Approval to hire a temporary employee, Mr. Lester Pope, through September 30, 1992 is requested. Mr. Pope comes to us with extensive previous experience in this area so there will be little training time involved. In addition to administering the DWI Task Force, Mr. Pope will pursue the grant and public entity funding necessary to continue the program. Kathleen McCluskey, City Clerk, stated Mr. Pope has the experience to walk in and take over the responsibilities of this position. The funding issues does leave the City hanging a bit, however, Mr. Pope will be working on that issue and will come before Council before the end of September with a recommendation and final information on the grant. What she is proposing at this time is to hire Mr. Pope as a temporary employee on an hourly wage for two months. At the worst case scenario, Mr. Pope would be closing out the program and in the best case would be presenting a request to Council to continue the program. Mrs. Fitz stated for clarification funding for Mr. Pope would be paid with funds included in the current grant. Mr. Overson questioned since there is no formal contract, by default is there something that outlines the tasks and responsibilities Mr. Pope will be asked to carry out? Ms. McCluskey stated she had prepared a contract, however, the City Attorney suggested that because this was for only a two months period Mr. Pope could be hired on as a temporary hire. The hire slip describes the position, which is Traffic Safety Coordinator and that description incorporates all of the #1986 TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 11 of 19 responsibilities for that job. If this position is retained, there will be a contract prepared and presented to Council. Mr. Colvln questioned if temporary hires were hired without notice to the public that the City is looking for a temporary person or are they chosen as we see fit? Ms. McCluskey stated the City does not go through a formal hiring process for a temporary hire due to it not being cost effective for short term hires, who may be hired off existing lists. In the case of Mr. Pope, the City went looking for someone specifically in this field who had worked with this program. There is no requirement for going through a particular process for short term hires. Public comment - none. Mr. Johnson noted Mr. Pope had excellent credentials and it was great that he could step in and fill this position for the City. It was his hope that funds could be found to extend the program. He was disappointed how the jurisdictions are operating on the funding. He felt correcting some of the inequities would change Bremerton's contribution ...it doesn't seem right that the smaller cities, such as Port Orchard, are having to pay in as much as the County government or Bainbridge Island. M/S/C/U(Johnson/Colvin) to approve temporary hire of Mr. Lester Pope from July 27, 1992 to September 30, 1992. Lester Pope stated he was pleased to be in Kitsap County and would soon be moving his residence to the peninsula; and he was looking forward to working with the City Council. #2060 8A - ORDINANCE NO. 4384 (SECOND READING) AMENDING CITY HALL OFFICE HOURS, #AB92-173 Public comment - none. M/S/C(Waibel/Fitz) to pass Ordinance No. 4384, on second reading, amending BMC 2.02, City Business Hours. Vote on motion: In Favor: Overson, Neville, Fitz, Waibel Dawkins, Colvin, Johnson, Horton Opposed: Collins 9A - PUBLIC HEARING AND RESOLUTION NO. 2399 -- SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM 1993-1998, #AB92-192 RCW 37.77,010 requires the City to Update its Transportation Improvement Program annually and file a copy of the adopted program with the Secretary of Transportation. TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 12 of 19 Projects utilizing STP, TIB, or arterial street funds must be on the approved Improvement Program before funding can be considered. Dan Eisses, Acting Assistant City Engineer, stated the proposed plan is made up based on data gathered and updated every two years. This plan is basically the same as last years with a few changes: (1) every other year the City can apply for TIB funding and two projects have been added utilizing those funds - 11th Street coming down the hill between Chester and Warren Avenue and Kitsap Way from Weslon Way out to Auto Center Way; (2) local project - Lower Marine Drive has been moved up and will be the first local project to be undertaken (Lower Marine Drive to Sundown Drive). President Hotton questioned the addition of McClain Avenue? Mr. Eisses stated McClain Avenue project was designed and expected to be completed two summers ago, however funding was not available, so it was brought back onto the Plan for 1993. Mr. Waibel requested an explanation of the relationship between the TIB supplement and the Plan itself. Mr. Eisses stated the State Transportation Improvement Board (TIB) wants to see the complete Six Year Transportation Improvement Plan as well as proposed projects on a separate sheet. The TIB Supplement is not part of the Six Year Plan. Mrs. Fits requested an explanation of the meaning of TIB. Mr. Eisses stated the TIB is the Transportation Improvement Board, a State agency who helps the City fund major arterial streets. They usually fund 80% of a project and the City has to come up with 20% matching funds. The other source of funding is the Surface Transportation Program (STP), a new Federal program. Funds received from those two sources are utilized for major arterial street projects. The most recent City project has been Kitsap Way. The 20% matching funds are funded out of the City's Arterial Street Fund. The only funding source for local access streets is from the Gas Tax. Mr. Overson noted Items #3 and #4 are not funded even though they are a high priority. One of those projects, the Central Business District One Way Traffic System, has been proposed by this City since 1984, yet nothing has happened due to lack of funding. He felt this was a contradiction of terms and could be accomplished by simply moving the dollars up two levels on the Plan. He questioned what was meant by "Warren Avenue Off- Ramp"? Mr. Eisses explained the Central Business District One-Way Traffic project was positioned on the plan for 1991 or 1992, shortly before or after when the Gorst-Bremerton TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 13 of 19 Connector project came about. It is hoped to link the two projects together and utilize Federal funds to help finance them. The Warren Avenue Off Ramp (on the north side of the Warren Avenue Bridge) would allow vehicles traveling south on Wheaton Way to exit to Callahan Drive by taking a right turn and circling underneath the bridge. Mr. Overson pointed out that project was also not funded. Mr. Eisses stated that project has been on the Plan for approximately four years, it is designed and there is a cost estimate. Maynard Hoffman, South Marine Drive and representing a group of people in attendance from the South Marine Drive area, stated they are concerned about a deplorable road and wanted to know where it rated on the Plan. President Hotton noted South Marine Drive is rated at a 1.5 level, putting it on the low end of the scale. Mrs. Lund, South Marine Drive, stated she has lived on South Marine Drive since 1950 and her husband resided their since 1932. It was her understanding that South Marine Drive was not paved until 1935-36. She referenced a letter she wrote to the City regarding conditions of that road in 1988. The City's response to that letter stated the residents were required to form a L.I.D. program and provide funding. She questioned if everyone on Marine Drive had to form a L.I.D. Program in order to get their road paved? Since 1935-36, she questioned where were these six year periods? Les Salmon, 1542 South Marine Drive, stated he has resided at this residence since 1950. About 1955-56 they were wooed into annexing into the City and at that time they were told they would have improved police and fire protection and improved maintenance of roads. Over those many years, they have been pleased with the police and fire protection, but truly disappointed with the treatment they received as to upkeep of roads. Currently, South Marine Drive is full of potholes and most of the way is a one-way street due to trees having grown into the road. He believed the street was not only dangerous to drive but also for walking. He believes the City owes it to the residents on South Marine Drive to consider doing something prior to 1996. Elizabeth Bus11, High Avenue, questioned if the Warren Avenue Off-Ramp would necessitate removing some of the Scotch broom that is currently growing in that area? Mr. Eisses stated yes, some of it would be removed. Robert Ackerman, 3706 Arsenal Way, questioned when the City took over part of Arsenal Way and Marion Avenue was it annexed TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 14 of 19 only to build apartments but ignore road conditions? Streets need to be repaired and improved before the City invites more people to come into the City through annexation. Maynard Hoffman questioned if resurfacing of any road or street come under the Street Department budget item "Supplies and Services? He questioned what item would such work come under in that budget? Mr. Eisses stated no. President explained the information Mr. Hoffman had was the Street Department's total budget which includes everything from doing work on manholes to reaming out side areas for stormwater. She was not sure where the breakdown is for resurfacing streets. Mr. Hoffman pointed out it has been nearly 60 years since South Marine Drive has been touched. Dave Baker, City Engineer, stated in looking at the Street Department budget breakdown, under the main heading of "Construction" is where this type of work would normal fall. It does take "personnel" to do construction and "supplies and services" would include asphalt, crushed rock, etc. Mr. Hoffman pointed out the Street Department Budget went from $275,000/1990 to $351,000/1991 and decreased to $80,000/1992. Mr. Baker stated the City has about 118 miles of street and in past years there has been enough money (for non-arterial streets) to do perhaps two blocks per year. Until funding becomes available, the new construction of streets won't happen. The State of Washington requires that everyyear the City puts together what it hopes to do in the next six years. There is a certain amount of money available, some Federal, State and Gas Tax. Normally, that money goes to priority #1 or perhaps #2 and maybe there is enough left over to do one of the off-system streets. Each year that plan is updated and a new year added on. When there is not enough funding to do projects listed on the 1991 program, they get pushed to the next year - 1992 program and onto the next. The Six Year Plan is developed after all streets are surveyed, their condition is determined ( rating 1-5) and then those streets with the lowest number are selected along with streets that are used the most. Mr. Collins requested an explanation of the restrictions put on City Street crews as to how much of this type of work they can do before it has to be contracted out. Mr. Baker stated there are State requirements and regulations that City crews can do up to $35,000 worth of work in a year, Beyond that the City runs the risk of losing all State and Federal funding. He noted $35,000 in today's economy won't buy very much street. City crews can do more maintenance, but construction is limited to that $35,000 figure. Mr. Collins pointed out there is a very sensitive point where it leaves the category of "maintenance" and becomes "construction". Mr. Baker stated TAPE #1043 City Council Reg. Mtg. Minuts July 29, 1992 Page 15 of 19 any time they are looking at a 3/4 inch lift of asphalt from that on up is construction... maintenance would include sweeping and taking care of sanitary sewers, etc. TAPE #1044 Mayor Mentor reported last year the City funded four blocks on 13th Street, 2-3 blocks of 15th Street, approximately two blocks on Thompson and 2-3 blocks on Weslon, 2-3 blocks on Fir, several blocks on Magnuson. Due to funding, the ability to do construction changes each year. He stressed 1992 is a bad year for funding due to Federal funds being cut off. Mr. Overson pointed out it was the Mayor's decision as to what he funds and this year he did not proposed much for streets. So, it is up to the taxpayers to get the attention of the people who propose the budget. Roy McInnis 2711 Maple Street, pointed out a correction to Mayor Mentor's comment about improvements made to Fir Street in 1991 - there was not any improvements made to Fir Street but there was improvements made to Fir Court. He started complaining about the condition of Fir Street when the Maple Manor Apartments were built several years ago; and at that time a promise was given that Fir Street would be redone from the corner of Callaban down to Magnuson. The same thing was promised when another apartment complex was built on the other side of Fir Street. He planned to keep complaining until eventually funding can be found in order to get the needed construction. Floyd Kern cautioned it is less costly to repair a small hole or problem than to wait until it becomes an even bigger project that becomes too costly for funds available. Councilman Johnson left the City Council Chambers at 7:15 P.M. Mr. Colvin questioned when could the South Marine Drive residents get some relief to their poor street conditions? Mr. Baker stated as far as reconstruction of the street there are two possibilities: (1) wait for funding;(2) to form an L.I.D., whereby the property owners pay for the major portion of street construction. At this time, the City can promise those residents that the City will patch potholes. Even with pothole patching, eventually that patching comes out and will need to be reconstructed. President Hotton stressed the issue is not as easy as it sounds. When the City is facing a tight budget, as it is at this time and on into 1993, there are all sorts of people TAPE #1044 City Council Reg. Mtg. Minutes July 29, 1992 Page 16 of 19 vying for services of the City. When you have people talking about areas of crime and fire protection, those issues have a higher priority than potholes. Our highest priorities are life safety issues. Mayor Mentor will be proposing to Council to impose a 12% parking tax on gross parking revenues. She suspects the intention will be to divert that money into the Transportation Program at one end and pull it out at the other end to float the General Fund. She personally will not support that if that is the intent. If Council votes to tax people more, a product needs to be provided. If the City does not start taking care of City streets we're going to be driving on dirt. And, the only way to assure that maintenance will be done is to dedicate funds every year to specific projects. Mr. Eisses stressed 1992 was not a good year for street funding, however, indications are that 1993 will be a much better year. One of the big questions still unanswered is the current Kitsap Way job - the State is being asked to help fund that project since it is now a State highway. If the City receives a good answer from the State, we will get some good work done next year. President Hortonquestioned if Mr. Eisses had taken into account the revenues from the Parking Tax? Kathleen McCluskev, City Clerk, stated the funds Mr. Eisses is referring to are arterials monies, not General Fund monies. Mr. Overson raised the possibility of canceling Items #6, 7, 13 and put the money into South Marine Drive? And, he questioned what was included under the "Miscellaneous Traffic Control Device" category? Mr. Eisses stated the Engineering Departments deems road conditions on Mead Avenue to be in worse shape than Marine Drive. He believed Mead Avenue was listed according to its rating. In reference to Miscellaneous Traffic Control Devices, it is something that is needed. The estimated $40,000 is not a firm cost and depends on what happens with signals that year. President Morton questioned what kind of signals are being upgraded? Mr. Eisses stated if they have to do a new coordination run - putting permissible left turns in a few locations, i.e., Kitsap Way and Oyster Bay). That signalization would allow people to turn left on a left turn arrow, which guarantees them on coming traffic will be stopped; and also after that left turn arrow goes off it gives them a green ball where they have the option to make a left turn when there is on coming traffic. President Morton stated if we are looking at signalization upgrades at $120,000 is there any possibility of diverting some of those funds to other projects? Mr. Eisses stated if Council decides to move South marine Drive up on the list as money comes available it could be done. Currently, he has Lower Marine Drive designated as the first project for 1993. At this time, it is TAPE #1044 City Council Reg. Mtg. Minutes July 29, 1992 Page 17 of 19 not known exactly what signalization work will be done. He stressed Council needed to make a decision as to whether or not they want to move South Marine Drive up on the list. Mr. Collins stated he would hate to see any of the very small amount for both Items #11 and 13 pulled out. He pointed out Mead Avenue is generally thought of as an alley because it is a bower of blackberries and it would probably be in a location where someone would say "that's where an alley should be". He hoped that project would not get deleted as it was very needed. President Hotton noted Lower Marine Drive is on this list and it is witnessing development and potentially witness more development to come. She questioned the use of a Transportation Benefit Authority, a mechanism whereby you can tag onto late comers for improvements. Mr. Baker stated you could tag onto developments for improvements prior to their approval. President Hotton questioned what if Lower Marine Drive is fixed and then a development comes in and benefits from that improvement, can the City go in for late comers fees? Mr. Baker stated we probably could if there was an agreement at the time of the permit, but he was not sure what was agreed to at the time of permitting. President Hotton stated there is no permit, but there is a piece of property being discussed as potential development. Mr. Baker stated he has seen some drawings on such a proposal. President Hotton stated Council did approve development of 16 houses plus there is additional property that is being considered for future development. If the City goes in and makes improvements to Lower Marine Drive and it benefits the private development, can the City go in and ask for late comer fees to help recoup the cost of improving that road, which would give the City additional funds so it could add on South Marine Drive? Mr. Baker cautioned that the City Attorney and Planning Director should be posed that question. Leila Mills, Acting City Attorney, stated she would have to take that question and research the answer. Mrs. Fits stated at the time the development for 16 homes came before Council, the developer was to improve the street up to where Lower Marine Drive makes the corner. If someone else has a piece of property to develop, then Council, at that time, could possibly say that street improvements must be made. That type of discussion brings to her mind "Impact Fees". President Hotton stated what she is referencing is not Impact Fees. She requested the Acting City Attorney to check into the issue of late comer fees for road improvements. Mrs. Fits pointed out 13 streets listed on the Plan needing repair are located in her District. She has travelled over all of those streets and she agrees they are all in bad shape. TAPE #1044 City Council Reg. Mtg. Minutes July 29, 1992 Page 18 of 19 South Marine Drive is a road that serves a number of people and is in really bad shape. She did not believe that South Marine Drive had ever been blacktopped. She supported moving South Marine Drive as far forward as possible. President Horton stated she could see pushing it somewhere, however, the Engineering Department has already identified streets in worse condition. Mr. Wai~el stated we broached the "I" word...Impact Fees and one of the things the City has to recognize is that the State gave the City the ability to asses Impact Fees. There are a lot of "strings" attached to that authority but it now gives the State an excuse to say "if you cannot collect fees to fix your roads we're not going to fund them any more". Council must consider that even though it may get worse before getting better unless the City is willing to "bite the bullet" and do all the work it takes to getting Impact Fees in place and recognizing the impact of Impact Fees on the developer. #0742 M/S/C(Collins/Neville) to adopt the 1993-1998 Transportation Improvement Program and attached Resolution No. 2399. Vote on motion: In Favor: Overson, Neville, Fitz, Waibel, Collins, Dawkins, Colvin Opposed: Horton Mr. Dawklns questioned could Mr. Baker and the Street Department look at the South Marine Drive area and see if there was anything that could be done to improve their situation. Mr. C01vin thanked the residents from South Marine Drive for sharing their concerns with Council and invited them to "keep the pressure on". President Hotton pointed out there was also another option of a L.I.D. and/or a possibility of a 50-50 split with the City. If a slit L.I.D. was negotiated, possibly some of the funds identified for signalization could be used for that project. There is no reason, on the local street portion, why Council couldn't come back mid year and amend the plan. Mr. Eisses stated the Street Superintendent does get money that is similar to the arterial street fund and is earmarked for local projects but not required for local projects. Those funds could be made available without having to do a Plan amendment. TAPE #1044 City Council Reg. Mtg. Minutes July 29, 1992 Page 19 of 19 With no further business meeting adjourned at 7:40 P.M. ~TH~EN L.~City Clerk L C 1 President City of Bremerton KLM/LH/me cc: Normal Distribution File/Vault