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HomeMy WebLinkAbout12/09/92TAPE #1077 UNAPPROVED DRAFT DEC 3 1992 CITY COUNCIL MEETING MINUTES DECEMBER 9, 1992 #0058 #0074 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, December 9, 1992, at 5:30 p.m., with Council President Lynn Horton presiding. Council members present were Lon Overson, Richard Neville, Eileen Fitz, C. R. "Tiny" Collins, Hank Waibel, Morrie Dawkins, A1 Colvin and Russ Johnson. Also present were City Attorney, Ian Sievers and City Clerk, Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Horton and Invocation given by Reverend Grady Cook Jr., of the First Baptist South Inglewood Church of Nashville, Tennessee. President Horton announced following this meeting, Council will adjourn to an Executive Session, to discuss "litigation", that was not concluded at the pre- Council meeting; and a second Executive Session to discuss "litigation", as previously advertised. Additionally, Agenda Item 7B has been pulled from the Agenda indefinitely. CONSENT AGENUA A. Minutes of Meeting - November 18, 1992 #AB92-301 B. Bid Award Recommendation - Chlorine for 1993 #AB92-302 To Low Bidder Jones Chemical M/S/C/U(Waibel/Neville) to approve the Consent Agenda as presented. CLAIMS/WARRANT REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24,090, have been recorded on a listing that had been made available to the Council. M/S/C/U(Colvin/Dawkins) on December 9, 1992, the Council does approve for payment those vouchers included and further described as follows: 161026, 161068 through 161209 in the amount of $177,492.71; and Regular Payroll for the period ending November 30, 1992, in the amount of $582,493.52. TAPE #1077 City Council Reg. Mtg. Minutes December 9, 1992 Page 2 of 9 COUNCIL MEMBER REPORT8 Mr. Colvin reported the December 7th commemorative ceremony, which was held on the boardwalk, was very impressive. Mr. Dawkins reported on the very nice ceremony held at the Chiefs' Club where an announcement was made that a Navy Ship will be named after the late Donald Ross. Mr. Collins stated he enjoyed all of the activities on Monday, December 7. He noted it was outstanding that the Summit Avenue Presbyterian Church will host a Choral Christmas Concert on December 13 in a Swedish neighborhood, which is Lucia Bride Day. Mrs. Fitz reported on Tuesday, December 8th, she traveled to Seattle and Renton for a seminar, involving a 2-hour commute each way. Traffic flow on the freeway was 5-10 miles per hour and she emphasized the need for good transportation planning in Kitsap County so such gridlock conditions don't happen here. Mrs. Hotton reported today she attended a meeting where she learned the Port Of Bremerton has been awarded a Port Of The Year Award for Washington based on the work they have done on the waterfront...in conjunction with the marina, boardwalk and Turner Joy projects. She congratulated the Port on their receiving this award and acknowledged they are a great asset to the community. PUBLIC RECOGNITION Mayor Mentor offered his congratulations to the Port Of Bremerton for their distinguished award and for what they have done in the City of Bremerton for a number of years. He reported 18,000 lbs., of recycling materials were collected in the first week in West Bremerton, of that 731 customers averaged about 25 lbs., per participant. This week recycle curb side pick up will start in East Bremerton on their regular pick up day. He encouraged everyone to switch to the Mini garbage can (20 gallons), which will make a savings on their monthly garbage bill. He thanked Brem-Air for the long hours they have put in delivering the recycle bins and fielding lots of calls. He reminded City residents that the recycling program is in compliance with the Waste Not Washington State legislation. He noted the Friday evening event sponsored by Hospice, held on the boardwalk, was very nice and well attended. A Christmas Party sponsored by the Parks Department on Saturday was well attended; and Hospice held a craft sale on Saturday, which was very nice. On Sunday the Elks Lodge of Bremerton sponsored a large Christmas party TAPE #1077 City Council Reg. Mtg. Minutes December 9, 1992 Page 3 of 9 for special children in the County and city. Later on Sunday afternoon, the Bremerton Yacht Club sponsored a Christmas party for the special children in the community. He thanked all the citizens of Bremerton who participated in those events. He noted the Pearl Harbor ceremony was nice. And, he was pleased to announce that the late Captain Don Ross will be memorialized with a Navy ship being named after him. Russ NickersonPuget Sounders Society, invited everyone to the Puget Sounders' third annual Christmas Concert - The Colors Of Christmas. This concert will be held on December 13, 3:00 P.M., at the Summit Avenue Presbyterian Church. Charlene Burnett, Parks And Recreation Department, introduced the winners of the Poster Contest (THEME: Our City Parks, Fun, Friends and the Future): 1st Place: Patrick Henry (age 5) Cassandra Obert (age 10) Sondra Patee (age 19) 2nd Place: Megan Pontious (age 5) Monica Bonafede (age 10) Gregory Jones (age 18) 3rd Place: Christins deGuzman (age 5) Tonisha Naylor (age 10) Albert Jouravel (age 18) Scotty Porter, Bremerton resident, stated he believed the only people who will save money on their garbage bill are those who will change to a 20 gallon container from a 32 gallon container. He has used a 20-gallon container for quite some time, and now he finds that his rates are being raised. Personally, he could not see why other people should be getting a break and not everyone. George Hitslet, Bremerton resident/homeowner, stated approximately a year ago he raised an issue with Mr. Collins, Mayor Mentor and Debby Goodell about parking in the area of Preble Street. Earlier he made up a petition and processed it through the City in order to evoke limited parking in his neighborhood. He was told by Mayor Mentor that it would not be necessary that he pursue that process because it would be handled administratively. As of this date, parking problems in that area have not been solved and as a homeowner he is TAPE #1077 City Council Reg. Mtg. Minutes December 9, 1992 Page 4 of 9 annoyed. The other issue in that area is the use of Preble Street as a throughway for people who work at PSNS. Because there are many children in that general neighborhood area, he is concerned that one of them will get hurt due to speeding vehicles. He questioned what is the City going to do about these problems? President Hotton suggested having Ms. Goodell contact him to review his concerns. Also, the City does have a Traffic Safety Conunission that would review such matters. Betsy Harris, Bremerton Animal Control, presented the "Pet-Of- The-Week", a 2-3 year old neutered male Persian cat, who is available for adoption. Judging by his behavior around people, she felt he would fit in well in any home, including those with children. 6A - PROFESSIONAL SERVICES AGREEMENT WITH RICE FERGUS ARCHITECTS FOR THE PUBLIC WORKS COMPLEX, #AB92-303 This contract covers the full design of the Public Works Complex both exterior, interior, and site work. Services include mechanical, electrical, structural, and civil engineering. This contract takes the project through design and construction to completion. This is a fixed price contract at $90,830. Dan Eisses, Assistant City Attorney, stated the Public Works Complex project has been around quite awhile and this proposal is "the" major step in getting the project underway. From this point forward, Rice Fergus would be handling the project' with a small amount of management from his office. This contract would take the project through design and construction. He estimated completion of the project in approximately 10 month. Mr. Overson stated he would like to repeat a question he raised during the Council Operations Committee meeting - "was there anything to demonstrate that this firm had performed similar types of responsibility in the past, providing an example of the quality of project of how they managed it, if it was kept within budget and schedule"? Mr. Eisses stated he was sorry that he was not aware of that question and was not prepared to answer it at this time. He could provide such information at a later time. He was not part of the original selection process and work on this project commenced about a year ago at which time this firmbecame involved. Because the Administration was happy with their performance, they felt it was appropriate to offer a Professional Services Agreement when it was decided the project needed to be enlarged. Public comment - none. TAPE #1077 City Council Reg. Mtg. Minutes December 9, 1992 Page 5 of 9 Mr. Johnson questioned what kind of reports will Council receive regarding progress both in terms of work, costs against projected and estimated costs, etc.? Mr. Eisses stated he was willing to provide whatever Council requests...monthly or more often. Mr. Johnson stated he felt monthly was fine and questioned if such reports would be delivered by Rice Fergus or Mr. Eisses? Mr. Eisses stated he expected Dave Fergus would provide progress reports and he would be reporting back on the cost figures. Mr. Johnson questioned if there was an estimated timeline for the different phases of construction and a timeline for expenditure of funds? Mr. Eisses stated yes, a four month time line is estimated for design and construction documents. Going out for bid and actual construction timeline would be approximately six months. The City Treasurer has developed a projected cash flow needs for the project. Mr. Collins questioned if a PERT (Program Evaluation Review Technique) diagram will be provided for this project? He expressed concern over the proposed schedule, feeling that it may be rather short considering the number of things that still have to be accomplished. Mr. Eisses stated a lot of what enters into this proposal is when it can be brought to Council for action, when bids are opened, possible weather delays, etc.. The dates from here on out should be fairly close once the consultant begins the identified tasks. Mr. Colvin stated considering the variables that exist, how fixed is the "fixed" price of this contract? Mr. Collins pointed out this proposal is only for the A and E, not construction price. Mr. Colvin questioned the definition of what that meant? Ian Sievers, City Attorney, stated it means the fixed price, based on the estimated construction value and documentation, has been presented showing how architects typically set up a change of percentage. There may be charges for additional services, change orders, or termination costs if the City decides not to proceed with the project. Mr. Waibel emphasized the proposal is tied into a percentage of the ultimate construction costs. Mr. Sievers stated it is tied into the estimated engineering cost. Mr. Waibel questioned if that goes up will the architect' cost go up and if it is lower will that cost be reduced? Mr. Sievers stated he did not believe it was based on the absolute cost of construction, but is based on that figure. Mr. Eisses noted if bids come in higher than they expect, that would not be a basis for a change in the architect percentage. President Hotton questioned if anyone had looked into the #0925 TAPE #1077 City Council Reg. Mtg. Minutes December 9, 1992 Page 6 of 9 possibility of any advantages to piggyback this project onto the Golf Course maintenance facility? Mr. Eisses stated that had been discussed, however, the golf course building is no longer a metal building but rather a wood frame construction due to their architect coming up with an expanded design fort the building. Once that project went to a wood frame building, it made it less likely there would be a cost savings in piggybacking the two projects. Mr. Overson questioned if Mr. Eisses would be the City's representative for this project? Mr. Eisses stated at this time he believed so. Mr. Overson questioned if such responsibility was in his position description? Mr. Eisses stated it is within his capabilities. Mr. Overson pointed out the City is presently understaffed in the Engineering Department and already has a "full" plate without considering these kinds of activities. He felt it would be better if the City waited until a new City Engineer was hired and/or a Project Manager, who could take over this project and others. Mr. Eisses stressed the reason he is before Council at this time is to not put off this project any further. It was his perception that people are tired of waiting for this project to get underway. This contract includes Civil Engineering design, which is something his office would have done under better conditions. This contract would require some overseeing, paying bills and making sure Dave Fergus obtains the information he needs and the City gets the product they want. He talked with Ken Brees, Public Works Operations Manager, will be housed in this facility, and he would be deferring any questions as to space utilization/needs to Mr. Brees. Mr. Overson stated one reason why this project has taken so long is that it has been fraught with problems and in his opinion there are still problems. He felt the City needed to approach the project more intelligently by getting the Department more settled so all projects could be handled as well as this one. M/S/C/(Waibel/Collins) motion to authorize the Mayor to sign professional services agreement with Rice-Fergus Architects. Vote on motion: Motion carried. In Favor: Neville, Fitz, Waibel, Horton, Collins, Dawkins, Colvin, Johnson Opposed: Overson 7A - ORDINANCE (FIRST READING) ADOPTING THE ClTY,S 1993 BUDGET, #AB92-304 The proposed Ordinance will adopt the Mayor's 1993 Budget as amended by the City Council. Passage of a budget ordinance is required by RCW 35.33.075. TAPE #1077 City Council Reg. Mtg. Minutes December 9, 1992 Page 7 of 9 Rich Hanna, City Treasurer, stated as mentioned to Council in several memos the budget document has been review by his office. Some changes were made in that forum, which were discussed with Fiscal and Budget Committee. Notable among those changes is an increase in the budgeted Beginning Cash of the General Fund to reflect the estimates as of the end of October rather than those originally contained based on estimates at the conclusion of July. The result of that has been to increase budgeting Ending Cash by approximately $200,000 and that net change has been rolled through the budget to increase the budgeted Ending Cash thereby carrying forward out of the end of the year roughly $200,000 rather than the -0- that was originally budgeted. The expenditure authority was not increased, but the document was modified to reflect more recent estimates of cash to be carried over from the current year. At Council's direction revenue from a proposed rate increase for Advanced Life Support was deleted and is deleted from the budget document. Since that time, that rate increase has been put into effect, therefore, he proposed an increase be made to that revenue line item on the revenue side of the General Budget and increase the budgeted ending cash by $32,500. That will change the line for the General Fund in the ordinance. Public comment - none. Mr. Collins questioned if the budget document reflected the change in staffing levels for the Personnel Department and Civil Service Office? Mr. Hanna stated the document includes the Personnel Director and Civil Service Officer authorized at full time through the end of March and at half-time for the balance of the year. Mr. Collins stated he believed that was the wrong message to send to the employees. Mr. Waibelquestioned if any amendment had been included where the City Treasurer reported directly to the Mayor? Mr. Hanna stated that issue was discussed and the document currently reflects an organizational chart for his department slightly modified to include a connection (dotted line) between the Mayor's position and that of the City Treasurer. This is not a direct supervisory relationship between the Mayor and City Treasurer position. Mr. Waibel noted the amendment was in the right direction but just not taken far enough. Mrs. Fitz questioned if extra revenues received between the October through december will also go into the General Fund and be carried over to the new year? Mr. Hanna stated that was correct. If a decision is made to modify the Beginning and Ending Cash to reflect what actually transpires in the TAPE #1077 City Council Reg. Mtg. Minutes December 9, 1992 Page 8 of 9 remaining time left in 1992, that would require an adjustment to the 1993 budget sometime during that year. Mr. Johnson stated he was not pleased to receive handouts of personnel position information for the budget document and he had not concluded his review of the material provided. He would not guarantee that those position titles were acceptable to him. He stated there were several questions that needed clarifying at second reading of the ordinance: (1) some basis for the revenue projections, particularly in the housing start area and retail revenues. In the past revenue projects had been based on major construction projects, such as schools, and he was not aware of any in 1993 that would sustain that level. (2) During the Budget hearings Council tweaked a lot of little things but also removed some major revenue items until pubic hearings were held, such as parking, etc. It seems like the large chunks taken out would have caused the bottom line of the budget to decrease when in fact it increased and he could not determined the reason why that happened. As an editorial comment, he emphasized in the area of Utility plans/projects these activities will take a lot of close management because there are many steps to make them all work. Mr. Hanna stated in responding to the issue of revenue projections, he has conferred with staff in the Building Department and they see an ample supply of projects not yet reaching the permitting point. They do not forsee a downturn in revenues from those sources in 1993. He emphasized no one knows for sure what the future will bring and if something dramatic happened then those projects would be subject to revision. President Hotton stated something else Council talked about was establishing a policy, in the early part of 1993, on Ending Year Cash and what is an appropriate level and how to reach that appropriate level. Mr. Hanna stated he was anticipating Council including that issue under their Statements Of Legislative Intent. #1253 M/S/C/(Johnson/Colvin) to approve Ordinance, on first reading, adopting the 1993 Budget. Vote On Motion: In Favor: Opposed: Dawkins, Colvin, Johnson, Overson, Neville, Fitz, Horton Waibel, Collins Mr. Johnson questioned if the Advanced Life Support revenue line item should be Amendment #1 to the 1993 budget or to include it during second reading of this Ordinance? President Hotton noted the City Treasurer proposed that it be rolled TAPE #1077 City Council Reg. Mtg. Minutes December 9, 1992 Page 9 of 9 into Beginning Year Cash for Ending Year Cash. Mr. Hanna pointed out the motion did not incorporate that change and questioned if Council desired to include it? Mr. Johnson asked that it be part of the second reading of the Ordinance due to its not being a significant change. With no further business meeting adjourned at 6:20 P.M. { LtUS~ ~' 4 KATHLEEN L. McC EY, City Clerk L~~HORTON, Council President City of Bremerton KLM/LH/eh cc: Normal Distribution File/Vault