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HomeMy WebLinkAbout04/07/93TAPE #1098 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES #0032 #0052 ~PRIL 7, 1993 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, April 7, 1993, at 5:30 p.m., with Council President Eileen Fitz presiding. Council members present were Lynn Horton, Hank Waibel, C. R. "Tiny" Collins, Morrie Dawkins, A1 Colvin and Russ Johnson. Councilmen Richard Neville and Lon Overson were absent. Also present were City Attorney Ian Sievers and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Fitz and Invocation given by Councilman A1 Colvin. President Fits announced Council would hold an Executive Session on "potential litigation" and a Study Session on "request for elimination of Entertainment Tax" immediately following the Council meeting. CONSENT A. Minutes of Meeting - March 10, 1993, #AB93-059 B. Minutes of Meeting - March 17, 1993, #AB93-060 C. Minutes of Meeting - March 24, 1993, #AB93-061 Bid Award Recommendations - Water Main Repair (Under Warren Avenue Bridge)- Awarded To Quigg Brothers McDonald In The Amount Of $29,400.00 Plus Tax, #AB93-062 M/S/C/U(Collins/Colvin) presented. to approve Consent Agenda as CLAIMS/WARRANT RE~ISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that had been made available to the council. M/S/C/U(Horton/Colvin) April 7, 1993, the Council does approve for payment those vouchers included with the exception of Total Furnishings Inc. (delaying payment for one week), and TAPE #1098 City Council Reg. Mtg. Minutes April 7, 1993 Page 2 of 11 further described as follows: 165254, 165255, 165257, 165259 through 165415 in the total amount of $381,770.50; and Regular Payroll for the period ending 3-31-93, in the total amount of $700,790.08. COUNCIL MEMBER REPORTS Mrs. Hotton reported today she attended the Kitsap Regional Council meeting. The hottest topic discussed at that meeting was a proposed resolution on ban of fire works, which did pass. The intent of the resolution was to ask local jurisdictions to each look at holding a public hearing on fire works. She suspects sometime well ahead of July 4th President Fitz will be scheduling a public hearing on that issue. Mr. Colvin commended the Civil Service Officer for his comments in a recent news article in The Sun, which he found to be very appropriate. He reported today former Governor Dixie Lee Ray was the quest speaker at the Bremerton Central Lions Club's luncheon meeting. He found her presentation to be very interesting, informative and entertaining. He reminded everyone of District #1's Neighborhood Coalition meeting scheduled for April 15, 7:00 P.M., at the Sheridan Park And Recreation Center. Mr. Johnson thanked City Public Works staff and representatives from Kitsap/Bremerton Health District for making a nice presentation to the residents on the west side of Kitsap Way regarding their request for sewer extension. Residents in that area had hoped to receive some grant funding to extend the sewer line and were disappointed when they were not selected to receive grant funds. In spite of their disappointment, they are still determined to upgrade their area with improved sewer service. He reported within the next couple of weeks the Council and public will hear a report from the Ad Hoc Advisory Committee on their review of City government and Charter. Mrs. Fitz reported the Ad Hoc Advisory Committee will be presenting their report as an "Information Item" on April 14 and a Public Hearing on that same issue will be held April 28th. Anyone wishing to obtain a copy of the Ad Hoc Committee Report may pick one up at the City Council office. She also attend the Kitsap Regional Council meeting where they received a presentation on the Sinclair Inlet Water Study. She was proud to say that sediment testing in the areas of the City's sewer treatment plant and on the east side of the Shipyard were clean and did not show contamination found in other areas of Sinclair Inlet. TAPE #1098 City Council Reg. Mtg. Minutes April 7, 1993 Page 3 of 11 PUBLIC RECOGNITION Mayor Louis Mentor introduced Randy Witt, the newly appointed City Engineer, who was the #1 choice of the interview panel. He noted Randy comes with not only Traffic Engineering experience but also sewer and water engineering expertise. Randy Witt thanked Mayor Mentor and the City Council for giving him this opportunity. Mayor Mentor reported he also attended the Kitsap Regional Planning Council meeting this date. He announced Christmas In April is coming up on April 17 and five homes wills be renovated through that program. The Home Builders Of Kitsap County are spearheading this program along with lots of service organizations throughout the community. If anyone wants to volunteer to participate in this event, they can contact his office for more information. He reported he also enjoyed Dixie Lee Ray*s presentation at the Bremerton Central Lions Club luncheon. On a sad note, he reported the passings of Art Anderson, long time resident of Bremerton and founder of Art Anderson & Associates engineering firm; Carson Clark, long time Bremerton resident who contributed to sports activities; Phil Meyer, 60-year member of the Bremerton Central Lions Club and actively involved in community projects; Frank Keezer, long time Bremerton resident who contributed immensely to the community. He expressed concern that so many community leaders are passing away and hopes younger people within the community will step up and take their places in leadership. He reported Ralph Taylor and Tacoma Rose Society have scheduled a "save the CityIs rose buds" work party on April 10th at Evergreen Park. He questioned the existence of a Kitsap County Rose Society? He reminded everyone of a benefit concert scheduled April 10, 8;00 P.M., at Bremerton High School for Jenica Goetz, who needs a bone marrow transplant. Mayor Mentor read a Proclamation whereby he proclaimed the week of April 11-17, 1993, as Arbor Week and April 14th as Arbor Day. Michele Windsor, Naturalist, accepted the Proclamation and stated Arbor Week is taking on more significance every year, especially in light of the recent Forest Conference. Trees are not only important to our livelihoods and economy of many western Washington towns, but equally important is habitat for owls, salmon and a multitude of ancient forest inhabitants. Forests are enjoyed by hikers, campers, bikers, fishermen and even tourists rushing by on freeways. Washington StateIs identity is tied up in trees and is a resource that seemingly has no end to its uses. The Bremerton Parks and Recreation Department invites everyone to TAPE #1098 City Council Reg. Mtg. Minutes April 7, 1993 Page 4 of 11 join them in celebrating Arbor Week through the following events: 1. Tree Trivia Contest On KITZ 2. Seminar - How To Choose The Perfect Tree 3. Naturalist Hike To Evergreen Park Mayor Mentor emphasized it is as important to save a tree as it is to plant a tree. Terrie Rottler, Project Family, announced an upcoming fund raising event for Project Family on April 17, 7:00 P.M., Silverdale By The Bay Hotel. The Kitsap Home Builders Association have constructed several "play houses", which will be auctioned off at the April 17th event, along with other items. Admission to this event is $10.00 per person. Gil Johnson, 3035 Whisper Drive NW, briefly outlined the Selective Swim Program, a Kitsap Family YMCA free to learn swim program for handicapped and disabled children from the Bremerton School District. This program is staff with volunteers and is conducted at the City's Municipal Pool every Friday morning. This program offers children, who are blind, deaf, learning disabled and otherwise mentally or physically challenged, an opportunity to participate to their maximum potential. This program gives these children an experience in the water that many of us take for granted. This years financial support is primarily by private contributions and to continue serving these deserving young people, the YMCA must raise funds from the community to pay for insurance, bus transportation and pool rental fees. All administration and instruction of this program are provided by volunteers. The community's financial assistance is essential to keep this program operating. Additional information may be obtained by contacting the YMCA 377-3741. IF anyone would like to participate as a volunteer in the Selective Swim Program, that help would be appreciated. Another point of contract for this program is Coordinator Marge Thorn 692-9482. Vicki Vanneman, Director of Parks and Recreation Department, referenced the Mayor's comments about Ralph Taylor's efforts to assist with the City's rose garden at Evergreen Park. She noted it is conceivable that Mr. Taylor was part of a work party on April 3, made up of a large group of Rosarians, lead by Bremerton resident Dick Cline. For the past two months Mr. Cline has been working with Parks Department staff to renovate and refurbish the City's rose beds. The City purchased 100 new rose bushes, which have been planted. The City also received a donation of 32 rose plants from a Bremerton resident, that were planted as infill at Evergreen Park. She #0916 TAPE #1098 City Council Reg. Mtg. Minutes April 7, 1993 Page 5 of 11 will call Mr. Taylor and ask him to reschedule his planned event until later on in the season. 6A - CHANGE ORDER #2 (FINAL) CONTRACT NO. 3405 -- IMCO GENERAL CONSTRUCTION. INC./McKENNA FALLS IMPROVEMENT, ~AB93-063 Attached for City Council's consideration is Change Order #2 for Contract No. 3405 - IMCO General Construction, Inc., for the work and time extension required to complete the project, for a total cost of $20,135.00 as indicated below. With this Change Order, the final contract value is $1,013,508.35 (excluding tax). The original contract value was $952,489.50 (excluding tax) - an increase of approximately 6%. President Fits questioned the original date of the contract? Bill McKinney, Utility Department, stated the termination date of the contract was January 4th and the Change Order extended it to March 11. He was not sure of the date the contract was entered into, but work began in August of 1992. He noted original start time was to have been April, but due to permit delays from the Corp of Engineers work did not commence until August. Public comment - none. Mr. Dawkinsquestioned location of this project? Mr. McKinnev explained this project was at the McKenna Falls intake for improvements of the water intake, chlorination facility and for monitoring. It also included refurbishing a house for lab facilities and what will eventually be a watchman's home. Mr. Colvinquestioned the total cost of the Change Order? McKinney explained this Change Order amounts to $20,135 and would increase the total contract amount, excluding tax, to $1,013,000. This cost also includes engineering provided by Parametrix Inc.. The actual cost for the entire project is $1,409,814.00. He noted the original engineer's estimate for this project was $1,631,000, so it did come in under the original estimate. M/S/C/U(Collins/Colvin) to approve Change Order #2 (Final)/Contract No. 3405 - IMCO General Construction, Inc. for the construction of improvements to the McKenna Falls facility and accept the project as complete and authorize the Mayor to execute the same subject to City Administrative Policies and Procedures. 6B - AMENDMENT #3 (FINAL) CONTRACT NO. 3279, PROFESSIONAL SERVICES AGREEMENT -- PARAMETRIX INC./MCKENNA FALLS SURFACE SUPPLY FACILITY, #AB93-064 #1013 1 TAPE #1098 City Council Reg. Mtg. Minutes April 7, 1993 Page 6 of 11 Attached for City Council's consideration is Amendment #3 to Professional Services Agreement No. 3279 for Parametrix, Inc. for additional design, Corps of Engineers permitting, and additional field inspection for a total cost of $34,200.00 as indicated below. With this Amendment, the final agreement value is $348,127.00. The previous value of the agreement was $313,927.00 -- an increase of approximately 10%. Bill MoKinney, Utility Department, stated this amendment covered additional engineering cost for both the problems the City had in the delay of the Corps Permit and additional engineering work that was caused through some of the Change Order work under IMCO's contract -additional excavation, spring water problems on site, disposal of unsuitable materials. Even though some of these costs were incurred earlier, Parametrix was asked to delay submittal of their Amendment until IMCO's Change Order was brought forward. M/S/C/U(Horton/Collins) to approve Amendment #3 (Final)/Professional Services -Agreement No. 3279 for Parametrix, Inc. for the McKenna Falls Surface Supply Facility and authorize the Mayor to execute the same subject to City Administrative Policies and Procedures. 7A - ORDINANCE NO. 4409 (SECONDREADING) DISSOLUTION OF JENSEN ADDITION WATER DISTRICT, #AB93-057 RUSS Johnson questioned if the need for a unanimous vote of the Council on this issue was driven by State law? Ian Sievers, City Attorney, stated on this particular issue Council is required by R.C.W. to cast a unanimous vote. Councilman Hank Waibel joined the meeting at 6:10 P.M. Mr. Colvinquestioned if an unanimous vote meant those present or the full Council? Mr. Sievers explained it meant only those present. Mr. Collins questioned if he should step down from this issue because he was not present at the time of first reading of the ordinance? Mr. Sievers stated this is not a public hearing or quasi-judicial matter, but purely legislative and a Council member may vote on a second reading without having voted on first reading. Public comment- none. Mr. Waibel stated for clarification that even though he was absent at the time of first reading of the ordinance, he had viewed Council action on this item. And, he was very much #1108 t TAPE #1098 City Council Reg. Mtg. Minutes April 7, 1993 Page 7 of 11 involved six years ago when the annexation was first put together and supports the proposal as presented. M/S/C/U(Johnson/Collins) to pass unanimously Ordinance No. 4409 accepting the conveyance of the property and assets of the territory annexed by Ordinance No. 4115. 7B - ORDINANCE NO. 4410 (BECONDREADING) AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF BREMERTON FOR THE PENDERGAST REGIONAL PARK, #AB93-058 Public comment - none. #1153 M/S/C/U(Horton/Waibel) to pass Ordinance No. 4410 amending the Official Zoning Map of the City of Bremerton for the Pendergast Regional Park. .7C - RESOLUTION NO. 2428, ADOPTING THE MASTER FLOOR PLAN FOR THE PENDERGAST REGIONAL PARK, #AR93-065 On December 18, 1991, City Council approved a Professional Services Agreement with Bruce Dees & Associates for the design of Pendergast Regional Park. In January of this year, a Design Review Committee began a series of meetings with the consultants to define and prioritize the key elements of the Park. The result of those efforts is the Master Plan presented at this time for Council's consideration. Vicki Vanneman, Director Of Parks and Recreation Department, explained Bruce Dees and Andrew Schulman from Bruce Dees & Associates, will make a slide presentation on the proposed project. By prior Council action at this meeting, the finalized change in the Comprehensive Plan designation and rezone for this particular project were made and are important steps. At this point, Council is being asked to consider yet another important step - the adoption of the Master Plan for this 50 acre park that has been worked on for several years. The park will contain ball fields, soccer fields, walking paths, ultimately a small swimming pool, play grounds, RV facilities and lots of green space. This Master Plan was presented to the Kitsap County Commissioners in December of 1992, and received their strong endorsement. The delay in bringing the Plan to Council was caused by the City's efforts to work out a shared access road with an adjoining property owner. Those discussions were temporarily stalled and Mayor Mentor, staff and Bruce Dees' organization felt the project needed to move forward. It was felt by those working on the project, when the shared access is worked out minor adjustments can be made in the design to accommodate that road. She was pleased to reported that discussions on a shared access are continuing and the next meeting is scheduled for TAPE #1098 City Council Reg. Mtg. Minutes April 7, 1993 Page 8 of 11 Friday, April 16. The Master Plan was developed with the assistance of a Design Review Committee, who met on a regular basis during the first half of 1992. Amongst other, included on the Committee were three members of the joint operating board - Gene Lobe, representing Kitsap County, Brian Foreman, representing the City and Ron Corcoran, representing the Pendergast Committee, and five neighbors of areas that adjoin the project site. The five neighborhood representatives actively participated in the discussions and decision making process. During the second half of 1992, they dealt with many issues and circumstances that would determine how feasible was this Master Plan and could it actually be accomplished. Those issues and processes involved extensive surveying, geo-technical testing of the property, looking at in-kind contributions, dealing with the rezone and access issues. Although they do not have, at this point, tangible evidence that this park is happening, progress has been made and the project is moving forward. Bruae Dees stated rather than just speak to a drawing, they will use slides to talk about the plan as well as show examples of what the park may ultimately look like. He described the site as approximately 50 acres bounded on the north by residential area, on the west and south by Pope Resources property and on the east by State or National Guard Armory property. The site, while it seems relatively level, has an elevation change of 70 feet. The site was logged some time ago and through a recent volunteer effort, small seedling trees have been transplanted to an area so that they may be used once the park is developed. There are existing stands of good sized Douglas Fir trees in two corners of the site. As previously mentioned, the designers of the plan worked closely with the Advisory Committee that consisted of not only organized sports but also a number of residents, who live near the site. Input from those residents asked that the designers address access into the site and about people trying to access the subject site from the north side and going through their residential neighborhood up Egan Street. It turned out the site was developed so that access is now from the east, coming up Lynden Street and into the property. Something else they did to address the residents' concerns was to keep the active areas as far away from the residential area as possible. Play fields were developed to the west and south, with soccer fields and parking also to the south and access coming from the east. The property line along the north can be fenced to discourage anyone from attempting access from that direction. The final plan consists of six softball fields with a large TAPE #1098 City Council Reg. Mtg. Minutes April 7, 1993 Page 9 of 11 common space in the center. The focal point of the common space will be the Andy Pendergast Museum and facilities to service that complex, including children's play area and wading pool. There will be two soccer fields with maintenance buildings adjacent to serve both soccer and softball fields, restroom building, children's play area and parking for five hundred vehicles. The entrance to the park will have a controlled area with a gate and the caretaker residence. Mr. Dees pointed out an area to be used for an RV camping area that would serve not only the tournaments but also could be used in the off-season as a potential revenue generator. A small building that would serve as a shower/restroom facility for the RV area is also shown on the plan. There is a jogging/walking trail that runs around the entire perimeter of the park. Mr. Dees described in more detail each element of the plan and showed slides of similar type facilities that visibly showed what could actually be built to meet the needs identified. Ms. Vanneman stated what Council is considering at this time is only the Master Plan. She did want to share that the schedule to complete grading on the site is by the end of June. She announced, with a lot of assistance from Richard Dunlap, of Parametrix, Inc.., a definite commitment has been secured from Brem-Air Disposal Inc., and Ace Paving to complete all of the grading for the project. This is a huge contribution and far exceeds the original verbal commitment of $80-100,000 worth of work. Mr. Dunlap has also contacted several other firms who are in the "land clearing" business and it will be proposed to put together a "partnership" of those smaller firms to take care of clearing the site. During the 2 1/2 months the clearing and grading are being accomplished, Bruce Dees and his team will be completing all of the design development work, contract drawings and obtaining necessarypermits. She anticipates the project will be ready to go out for bid July 1. President Fits questioned could we expect to see this park completed totally all at one time? Ms. Vanneman stated no, the park will be developed in phases and will budget driven. The first phase will include a significant portion of what was shown to Council during the slide presentation. President Fits questioned if the soccer fields would be ready by next fall? Ms. Vanneman stated they are targeting them to be ready by next "season". Mr. Collins questioned what is the total cost of the project? Ms. Vanneman stated 7.1 million dollars for everything as t TAPE #1098 City Council Reg. Mtg. Minutes April 7, 1993 Page 10 of 11 shown on the Plan. President Fits noted the in-kind work could be deducted off of that total dollar figure. Collins questioned how long will it take to complete the project? Ms. Vanneman stated she has not projected construction of the entire project, but focused on what is currently doable in phase I. The projection for construction of phase I is to start in August and be completed by the end of 1993. Mr. Collins questioned what would be included under Phase I? Ms. Vanneman stated that would be budget driven, but at this point phase I would include three softball fields, two soccer fields, the center area and majority of the parking. Mr. Colvin questioned how much of the 7 million dollars has been identified? Ms. Vanneman stated they have targeted 2 million dollars for phase I construction project, with some of the access issues needing to be funded. Mr. Waibel questioned if Ms. Vanneman was identifying the south three fields and would the timber be left standing until phase II? Ms. Vanneman stated the northern three fields would be developed first due to the grading process, and the majority of those trees will be retained for buffer. Mrs. Horton raised the question, understanding that 1 million dollars will come from Kitsap County, the City's commitment of 1/2 million and 1/2 million from community, where is the other $900,000 coming from? Ms. Vanneman stated Council was not being asked to adopt a budget for the project at this time. Ms. Horton's question is a hard one to answer, however, the process of securing that funding has been difficult because the target has been a "moving" target. Until the commitment had been secured for "in-kind" work, the actual amount of funds needed was not known. Ron Corcoran, member of the Operating Committee, is standing on notice that he will lead the charge for raising some additional funds. He was not prepared to go after donations without a solid target, so that effort will start immediately. President Fitz questioned in the 2.9 million dollar figure does the in-kind work need to be backed out or is that figure after the in-kind services have been provided? Ms. Vanneman stated the 2.9 million dollar figure included in-kind services. Mr. Dawkins questioned the location of the access road? Ms. Vanneman clarified that as of this date the "join access road" has not been worked out. The City does have a commitment from the National Guard Armory for the Lynden Street access. Jack Lefcoski, 1700 KitsapLake Road, stated he fully supports the proposed sports complex, but emphasized the importance of #2224 TAPE #1098 City Council Reg. Mtg. Minutes April 7, 1993 Page 11 of 11 having a minimum of two exits from the complex. M/S/C/U(Dawkins/Colvin) to approve Resolution No. 2428 adopting the Master Plan for the Pendergast Regional Park. With no further business meeting adjourned at 6:43 P.M. KATH~LEEN~L. MCC~~LUSY, City EkLEEN FITZ, ~~resident City of Bremerton KLM/EF/me cc: Normal Distribution File/Vault Clerk