Loading...
HomeMy WebLinkAbout07/27/94TAPE #1220 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES COUNCIL APPROVED AUG 10 1994 JULY 27, 1994 #0020 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, July 27, 1994, at 5:30 P.M., with Council President Sherril Huff-Menees presiding. Council members present were Morrie Dawkins, Bob'Winters, John Law, David Farr, Richard Neville, A1 Colvin, Lon Overson, and Eileen Fitz. Also present were .City Attorney Ian Sievers and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Huff-Menees and Invocation given by Councilman A1 Colvin. CONSENT AGENDA A. Minutes of Meeting - July 6, 1994 #AB94-155 B. Minutes of Meeting - July 13, 1994 #AB94-156 M/S/C/U(Neville/Colvin) to approve the Consent Agenda as presented. President Huff-Menees announced applications are being accepted for District #8 Council position through the month of August and interviews will be held on a date to be set following the Labor Day holiday. Applications and information on this position can be obtained from the City Council office. Mr. Neville paid tribute to Councilman Eileen Fitz and expressed the City Council's sadness over her stepping down as a City Council member. Councilman Fitz has learned a lot and gained a lot of wisdom during her tenure on Council and she provided outstanding leader ship as City Council President from January 13, 1993 through June 1, 1994. He emphasized she will be greatly missed and hoped she would not become a stranger, but that she return to share her wisdom and knowledge. Mrs. Fitz stated serving on the City Council has been a wonderful experience and she has enjoyed every minute. She regrets that she cannot stay for her full term, but she is sure someone can fill her position and do as good a job. She emphasized she will not be a stranger and will be asking questions of the City Council. COUNCIL MEMBER REPORTS Mr. Winters echoed Councilman Neville's comments on the loss of Councilman Fitz as a Council member and hopes that her husband's health will improve. He expressed his appreciation of the help and wisdom that Councilman Fitz has given to him during his tenure on TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 2 of 17 the City Council and hopes that she will continue to give him good counsel in the future. Mr. Colvln wished Councilman Fitz God speed in whatever undertaking she will be involved in. He commended City employees, who got into a real live "hornet's nest" during some clean up work in his district. He asked the City Attorney who is responsible for cleaning up City right-of-ways...is it the adjacent property owner or the City? He thanked volunteers in District #1 for conducting a voter registration drive. When the voter registration drive is over, anyone needing a form to register to vote or sign up for an Absentee Ballot can obtain at City Hall. Mr. Dawkins stated the City Council has been fortunate to have outstanding members and Councilman Fitz has been one of the best. He commended her for having a "cool and calm" nature during some tense times in her role as City Council President. Mrs. Fitl stated serving on the City Council has been a privilege. There are times when citizens show their concerns in ways that seem negative and as long as we always keep in mind that when they do have negative approach or opinion it is not personally directed, but a concern that needs to be addressed. Council members should always remember that in most cases it is not a direct personal attack and need to be thoughtful of those people who are so concerned that their emotions sometimes show in very strong ways. Because she works in a Junior High school, she has learned to deal with those kinds of situations. She encouraged residents in District #8 to apply...it will be an opportunity to learn a great deal about how governmental entities are run. Any time there is person running for City government and there is only one person who signed up for that job, the rest of the citizens in that District are not doing their job and there should be more than one person apply for that elected seat. She thanked her fellow Council members and stated her belief that there is a better working relationship between the citizens and City government. Mr. Law wished Councilman Fitz "fair winds and a following sea". Mr. Farr wished Councilman Fitz "good luck". He had looked forward to working with her for quite some time and learning from her experience. With her replacement, he will no longer be the "new guy" on the City Council and will not be able to use that as an excuse in the future. Last week he attended a neighborhood meeting within his district that was organized by Mary Sump. The discussion, at that meeting, covered concerns of that particular area (Anderson Cove), which included crime, speeding, suspected drug use/selling, and great concern for need of a park in that area. Mayor Horton also attended that meeting along with two TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 3 of 17 representatives of the Bremerton School District. He felt the meeting was well organized and veryproductive, resulting in a list of actions. He commended Ms. Sump for her active citizenship that will benefit everyone in her neighborhood. Mr. Neville thanked Mayor Horton, Eddy Chu, Director of Public Works and Utilities, Municipal Court Judge Bruce Martin, Council members John Law, David Farr, Bob Winter and the Safeway management employees for the successful Warren Avenue PeeWee Association's fund raising event held in conjunction with Safeway's Customer Appreciation Day festivities on July 23. Through the efforts of everyone involved, the PeeWees raised over $1,000, which will be used for necessary equipment and building costs for completion of the club house. Again, he thanked all those who participated at this event and everyone who participated and supported the PeeWee organization. The hext West Narrows Neighborhood Information Network meeting will be held August 9, 7:00 P.M., at the Neighborhood Christian Center. Lastly, it was with reluctance he said goodby to Eileen and noted her leadership was outstanding just like she is an outstanding person. Mr. Overson expressed his hope that Eileen will be visible in the City, particularly at the Bridge Tender Restaurant in East Bremerton. He wished a good visit to people who are visiting Bremerton, either escaping the heat of the south or fires of the east. He extended a special welcome to his mother, who is visiting from Florida. Mrs. Huff-Menees expressed her appreciation to Councilman Fitz for her counsel, leadership and example she has set for all Council members as representative of the people. She is saddened to see her leave, however, she respects her wishes and desire to make her family the priority in her life. MAYOR'S REPORT Mayor Lynn Hotton echoed her sentiments to Eileen, who has been a wonderful Council member and Council President. Since she stepped down as President, she has exhibited a non-presidential leadership role on the Council that will be missed. On August 10, immediately following the City Council meeting, a televised public forum will be held in the Council Chambers to provide the public an opportunity to let the City Council and Administration know what kind of qualities they would like to see in a new Police Chief. Applications for that position are being accepted through the end of July and an Assessment Center will be conducted approximately three weeks after the application closing date. She encouraged the public to come and comment during that opportunity. TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 'Page 4 of 17 Mayor Horton thanked Mr. Neville for the wonderful opportunity of volunteering for the dunk tank on Saturday. She doubted many people missed hitting the dunk tank button. Prior to the dunk tank event, she made the offer... for each Council member "dunking" her she would make a $50.00 donation to the PeeWee Association, which was accomplished by Mr. Neville. Therefore, she presented to Mr. Neville, as President of the West Bremerton PeeWee Association, her check in the amount of $50.00. Mr. Neville accepted the check and thanked Mayor Horton for being a "good sport". Mayor Hotton noted it was a fun day for everyone and Safeway were gracious in hosting the PeeWees. PUBLIC RECOGNITION Carol Whitehead, new Assistant Superintendent for the Bremerton School District, stated she was invited by Councilman Colvin to come and meet them and convey her hope to continue the outstanding partnership with between the School District and the City to insure an excellent school system for boys and girls in the City. She and her husband have already moved to Bremerton and they are pleased to be a part of the City. President Huff-Menees extended a "welcome" to Bremerton. Michele Gibson, representative of the Puget Sound Rental Owners Association, stated their organization has represented investment property owners in Bremerton and Kitsap County for over 22 years. Currently, they have over 350 members and approximately 3,000 units throughout the City and Kitsap County. A major factor in the quality of life for our community and citizens is Public Safety, which was a major issue when Mayor Horton was a candidate for the position of Mayor. On behalf of their Association, $1,000 was pledged towards the Mayor's proposed Mobile Police Unit. A check in the amount of $500.00 was presented with the balance of $500.00 to be donated in early 1995. They applaud Mayor Horton's efforts in promoting public safety and pledge the Association's support for not only the Mobile Police Unit, but also for any housing issues that will be coming up on Council Agendas. Mayor Hotton thanked the Puget Rental Owners Association for their donation and reported a motor home has been purchased and in the process of being renovated for use as a Mobile Police Precinct, which will also include public education programs. Lionel Collins, Bremerton School District employee, announced on Saturday, July 29, 1994, 10:00 A.M. - 4:00 P.M., P.O.W.E.R., N.A.A.C.P. and Safe Streets are sponsoring a Parenting Summit, at the Community Resources and Assessment Center, 1302 N. Lafayette. Topics of discussion at that event will be: Equity Among Parents/Grandparents As In RelationsTo Their Youth and Children; General Legal Aspects Of Parenting; Effective Parenting; The Theory Of our Social Economic Principles; The Structure Of An Organization TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 5 of 17 That Supports And Promotes Equity. Don Atkinson, Bremerton Main Street Association, expressed Main Street's appreciation to Councilman Fitz for the time, energy and balance she brought to the City Council. The annual Sidewalk Sale in Downtown Bremerton will take place July 27-28-29-30. The Concert On The Boardwalk on July 29, 6:00 - 8:00 P.M., will feature one of the rising stars nationally on the Country music scene - P. K. Byrant, who recently signed a three million dollar recording contract. On July 24 the Bremerton Sunday Farmers' Market had its most successful day of the summer and Steve the Produce Man will be back on Sunday July 31. Last week Main Street met with the Archdiocese Housing Authority regarding their plans for the former Elks Building. One of the steps the business community is concern about on such a project is what happens on Pacific Avenue frontage of the Elks Building. They have been insistent that quality retail frontage occur as part of the whole rework of that complex. Forms have been distributed to local bicycle stores for entry into the first annual Tour Day Kitsap - a 35 mile bicycle ride on Sunday, August 7, which starts and ends on the boardwalk. Cyclist will cross the Manette Bridge - ride to Keyport - go through Central Kitsap and then past Kitsap Lake back into Bremerton. The $15.00 entry fee will include either a free tour of the Turner Joy or a Harbor Tour.. This event is Co-Sponsored by Westsound Cycling and Bremerton Main Street Association. Information and/or an entry forms can be obtained by calling the Main Street Office 377-3041. Tickets are now on sale for Jazz It Up Downtown to be staged on August 20th at Park Place on BuNell Avenue. Proceeds from that event will go towards the Admiral Theater renovation fund. New Blackberry Festival street banners have been order and will be in place by August 15 and the new Blackberry Festival tee shirts have arrived and are oneale. Kal Leitchman announced a Block Party on High Avenue between Burwell and Gregory Way will be held on August 28, 4:00 - 7:00 PM. This event is for neighbors to get better acquainted. Two weeks ago he expressed his concern abut painted crosswalks and he provided the Council President and Mayor Horton with a Study from San Diego. At that time, the Mayor. invited him to attend a Traffic Safety Committee meeting, which he planned to attend. When he called the Mayor's office to see when the next Committee meeting would be held, he was told the Committee would not be discussing the issues he was interested in, but the City Council would be addressing those concerns. He questioned if what he was told was correct and if so, when? Where there are traffic lights and signals for pedestrians to cross or not to cross, there are painted crosswalks. He believes there are many dangerous intersections without any traffic controls and there are no painted crosswalks. He sees that as convoluted engineering in the process. He is very TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 6 of 17 concerned about pedestrian safety at various dangerous intersection and he hopes the City government feels the same way. He also brought to the City Council his concern about the blind man and his dog crossing High Avenue and Burwell, however, no action whatsoever has been taken, which he feels is a pity. Mayor Hotton stated the Traffic Safety Committee did discuss the crosswalk issue and the administration will be forwarding the issue to the City Council in a Study Session probably in the September time frame. If the Committee reviews the issue again, Mr. Leitchman will be notified so that he can attend and participate in that meeting. She anticipates reviewing crosswalk concerns at least one more time in Committee prior to it being brought before Council. She believes the issue of crosswalks is a policy issue and not just an engineering perspective. President Huff-Menees questioned if she understood Mayor Horton correctly that the Traffic Safety Committee will review the issue of crosswalks prior to it coming before Council? Mayor Hotton stated the Committee will review the issue in preparation of bringing it before the Council. Shannon Cook acknowledged seeing Councilmen Farr and. Law at the Concerts on the Boardwalk. She announced Harrison Hospital's "Whale Of A Run" will be held on July 30. Also, she reminded everyone of the Hospice Walk-A-Thon to be held August 6. Robert Boddie, Executive Director of POWER, announced their next meeting is scheduled for August 4, 6:00 P.M., at the Mt. Zion Missionary Baptist Church located on 13th and Hewitt Avenue. The guest speaker, at that meeting, will be David Bown and the topic of discussion will be what the community is looking for in a new Chief of Police for the City of Bremerton. He extended special thanks to three youth, who will be completing the TCI Cable training program. There are two youth involved in the City's training program through the Utility and Parks Departments; "The Sun" newspaper currently has four youth in their youth intern training program; and Congressman Dicks has one youth training within his office. More businesses and organizations are needed to provide training opportunities for youth. eordv Byrd asked if the Mayor and City Council would work with people to establish some type of facility for school drop outs/people-at-risk. He enjoyed the Concert In The Park at Evergreen Park. While at the park, a child of 10 offered him the use of a swing, which he felt was "cool". He emphasized the importance of understanding 80-90% of the youth are good kids and need to be recognized as such. Fire Chief Mick McKinley announced a Burn Ban is on throughout Kitsap County due to extremely dry conditions. The City has been requested twice to join task force strike teams in eastern TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 7 of 17 Washington to try and protect homes from the raging forest fires. Because enough volunteers within the County responded to those requests, no one from the City's Fire Department has been sent. He cautioned everyone to please do not start any fires outside, even recreational fires. Lastly, he thanked Councilman Fitz for her support of the Fire Department during her tenure on the City Council. Mrs. Fitz stated this afternoon she flew in from Albuquerque, New Mexico and it was a clear enough day to see the smoke in eastern Washington billowing like a huge fog up over the mountains. Chief McKinley stated the City's Forester and the Fire Department recently developed a contingency plan for the watershed. The watershed is worth more, if it was ever to burn, than every other asset, including City Hall, which could be lost. Lionel Collins expressed a concern that at approximately 12:00 midnight the street lights go off in his neighborhood (Callow/Farragut/Wycoff), which is a high risk area for crime. Me does not understand why the lights shut off at that time. His vehicle as well as several of his neighbors have been broken into during those hours. Mr. Dawklnsquestioned if his neighborhood was part of the Navy's property acquisition area? Mr. Collins explained his area is beyond the Navy's proposed new boundaries. Mrs. Fitz asked for the specific street where the lights are turned off. Mr. Co111ns stated Farragut Avenue/Rogers Avenue. Mr. Winters stated recently he mentioned to Mayor Morton that lights were off in downtown Bremerton at the southern end of Pacific. He expressed his "thanks" to Mayor Horton for getting those lights turned back on. Gordy Byrd stated he was sorry to see Councilman Fitz leaving the Council. 7A - ROOSEVELT CAPITAL ASSETS BUDGET ADJUSTMENT (ASSISTING IN RENOVATION COST FOR LEGION FIELD), #AB94-157 The American Legion, Post 65, in conjunction with the Bremerton School District, will begin a $230,000 renovation of Legion Field starting in August 1994. Improvements include new drainage and irrigation systems, new dugouts, and new lighting. Legion Field serves as the primary youth ball field in Bremerton. Private and public sector organizations are funding this project, including $100,000 from Kitsap County. The Parks & Recreation Commission has reviewed this project with the School District, and they recommend' approval of funding for the Legion Field project in the amount of $25,000. Mr. Neville asked if Mr. Harris, Director of Parks and Recreation, was knowledgeable when the City conveyed their participation in this project? Pat Harris, Director of Parks and Recreation Department, stated when looking through past correspondence he TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 8 of 17 learned that the Bremerton School District approached former Mayor Mentor in 1993, which was the first time they had contacted the City. The Parks Commission and his predecessor Vicki Vanneman discussed this issue in May of 1994, and it was at that meeting that they made the recommendation to utilize $25,000 out of the Roosevelt Field Capital Asset Fund to go toward the Legion Field improvements. Mr. Overson questioned what did Mr. Harris have to validate or demonstrate that promise was made? Mr. Harris stated that action was included in the Minutes, of the Parks Commission meeting, that he shared with Mayor Horton. Also, there is a letter dated June 24, 1993, to Mayor Mentor from the Bremerton School District Superintendent, that outlines the fact that the School District owns the property and they hold a lease agreement with American Legion. That letter also states they have no intention of selling the property in the foreseeable future or to use the property for anything other than a baseball field. Mr. Overson pointed out the Mayor is not in a position to obligate the City at that funding level and he wondered how everyone on the staff had come to believe that was a firm offer. He questioned if there are other funds available that could be used if Council chooses not to use the Roosevelt Field Capital Asset fund? Mr. Harris stated he did not believe that issue had been explored. Because he is relatively new to the City, he is essentially following up on past correspondence and agreement with the Parks Commission. He learned of this issue via the newspaper and then researched it with his assistant as to what discussions had taken place and the Parks Commission consensus at that time. President Huff-Menees questioned the eligible athletic organizations allowed to use theAmerican Legion field? Mr. Harris stated currently the Legion is responsible for scheduling use of the field. It is his understanding the High School and Junior High School will be using the field for hardball and Legion play schedules are held only at that field. He asked the School District if the City would have the opportunity to schedule recreational baseball during the season and the response he received was "no, not at this time". But, he believes it is worth exploring to see if there is any opportunity for the City to use the field in off season (Fall and Winter) for soccer. And, he understands the field is not used outside of the regular baseball season. Mr. Colvin questioned if all the agreements cited by Mr. Harris were contained in writing? Mr. Harris stated no, the information he received from Walt Draper was received verbally. Mr. Colvin asked the City Attorney if something in writing should not be provided rather than a verbal agreement? Ian Sievers, City Attorney, stated as Mr. Harris mentioned earlier, the City does have assurance from the School District, who is the owner of the TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 9 of 17 property, that the lease they hold with the American Legion organization is on a year-to-year basis. His concern was whether or not the School District was the principle or substantial recipient of the money. If so, there would not be a constitutional gift problem because they are a municipal corporation However, the other issue is what is the extent of public use and how long might the School District commit the field to baseball use. The letter from the School District commits the field for baseball use for the foreseeable future. He is not sure of the groups currently using the field. Mr. Colvin stated he felt there must be a public policy somewhere outlining who can use that field. Mr. 8eivers stated that information may be contained in the lease between the School District and the Legion, or the Legion may have their own policy as to who can use the field. Again, this is Roosevelt Field Trust assets and the City needs to make sure public use would have to be provided. Mrs. Fitz noted Council heard the discussion on this project at a public hearing in fall of 1993. At that time, the public did testify and she recalled the users of the field were limited to students from the Junior High School, High School and American Legion teams. Mr. Winters stated he is concerned when the question is asked "is the Roosevelt Field fund public money and is the field being used by people in the public". Many years ago his father, Steve Devery and Bill Sturgeon put together a dying and fading away Babe Ruth League, which took parts of the entire community...Bremerton, Navy Yard City, and parts of Warren Avenue and reorganized the league. In asking whether or not the public gets to use the field...they are the public. Although the-Legion may be dictating policy as to who is allowed to play on the field on what dates based on schedules, he would still agree that with these organizations and the sources of funding it would fall under "public use". The City needs a baseball field since the loss of Roosevelt Field. Roy McInnis stated every time the Roosevelt Field Capital Asset fund comes up for discussion he gets nervous. In his opinion, the issue before Council should be whether or not use of the field is open to public use. He looks at a "public field" as one where anyone could use the playing area when not in use by league play or School District use. President Huff-Menees stated based on what Council has been told, there is no intent to open the field for public use at-large. Mr. Colvin questioned for clarification that if the field is vacant can it be used with the approval of the American Legion organization? Mr. Harris stated he was not sure Mr. Colvin's statement was correct. His understanding is that the field is heavily scheduled and availability of the field is extremely limited. Mr. Colvin stated his observation is that the TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 10 of 17 field is not in use every available moment. Mayor Horton stated a great deal of the funding for upgrading the field is coming from Kitsap County along with the City's share, making the upgrades coming from public coffers and she imagined at that point when the field isn't used for scheduled play that it would be open to other uses. She supported including some kind of language that would allow use of the field by people within the community when not used for scheduled play. Mr. Neville stated he agreed with Mayor Horton in that the City has an obligation towards such a proposal making it a "community park". He questioned taking the money from the Roosevelt Field Capital Asset fund and felt it would be best served to take the requested funding out of athletic and sports rather than a designated fund that was set aside specifically for the general public/enhancement of parks and creating them. He viewed the High School, Jr. High School and Legion team participants as selective groups in that they hold tryouts and unless selected as a team member individuals cannot play as part of that group. In regard to the American Legion ball players, he is sure they pay a fee to play on the team and the School District is probably kicking in for their student participation. But, for the every day child that wants to have a "pick up" game of baseball, that field is not designed for it and for that reason he does not support funding coming out of the Roosevelt Field Capital Asset fund. Mayor Hotton stated this was not an issue that she would agree or disagree due to the fact she inherited the issue and the proposal before Council is how it was originally packaged. She does not suspect that the American Legion or Bremerton School District would care where the funding came from as long as they received a check in the amount of $25,000. If Council is uncomfortable with having the funds come from the Roosevelt Field replacement, but are willing to take a vote on the concept, she would look for other sources for the $25,000. Mr. Neville stated he could support Mayor Horton's suggestion, however, perhaps it should be tabled. He questioned if there were tight guidelines for construction of the project? Mayor Hotton stated construction was starting now. Mr. Overson stated he was opposed to tabling the issue and felt there is enough knowledge and background information to make a decision on whether or not Council supports the concept. He felt it could be given back to staff to find the dollars from a source other than Roosevelt Field Capital Asset Fund. Mayor Hotton stated rather than spent staff time doing further investigation to find funding and then have the Council vote it down, she preferred having Council act on the concept and direct her to look into alternative funding source. Mr. Neville questioned the comment on "Impact on non-passage"...if not passed by Council construction would be reduced by $30,000. Mayor Horton noted that is a typographical error...the requested TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 11 of 17 amount is $25,000. Mr. Winters questioned in years past when Roosevelt Field was not occupied by a scheduled event through the Parks and Recreation Department, weren't the gates locked and everything closed down? Mr. Dawkins acknowledged Mr. Winters was correct. Mayor Hotton noted in later years when the grandstands and fencing were removed the area was open and used by the public. Mr. Colvin pointed out when the field was fenced it was lock up when not in use due to a safety factor. Mr. Winters stated he hoped the City could find the right source of funds because the proposal is good for the community, especially the youth. Mr. Farr stated he agreed with the concept of the proposal, however, the request from his constituents was a park area that would'not be locked or exclude people from pick up games or soccer games. He wants more information as to how much leverage could the City have to utilize some of the off time for the field for general activities. He doubted the time needed to get that kind of information would jeopardize the construction of the project. Mayor Hotton questioned if the field was open to the public during non-scheduled times, would Council feel more comfortable having funding come from the Roosevelt Field Capital Asset fund? Mrs. Fitz pointed out hardball fields cannot be used for soccer games. Mr. Neville pointed out hardball fields have a permanent raised pitcher's mound and he doubted the Legion would support tearing up the field for a different configuration. Mayor Horton stated she has difficultly with the City providing "City" dollars when the general public would not have the right to use the site. Mr. Law stated until the answers to questions raised are provided, he recommended tabling the issue and if it is not tabled, he will abstain from voting. He felt one week would be adequate time for the Legion and/or School District to respond. He is uncomfortable using public funds to benefit a limited group and that is the appearance of this proposal. Mr. Neville suggested that Council give an informal vote on whether or not they agree with the concept of the project prior to making any motion. Kathleen McCluskey, City Clerk, stated Council could take an informal poll, for the record, on whether or not they support the concept. Mr. Colvin stated he favors the concept, but is not in favor of spending City funds and not having public access. President Huff-Menees ask for clarification of what is meant by "concept"? Mayor Horton stated there are two questions: (1) do you agree with the concept of giving City funds to a limited use; (2) do you agree with the concept that it would have to be for more #2930 TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 12 of 17 than limited use. M/S/C/U(Dawkins/Colvin) to remit this issue back to the new Parks Director and have him return before Council within two weeks. Mr. McInnis stated he has enjoyed baseball games at the Legion Field and he has no problem with the' concept if the City has funding available. He objected to taking the funding from the Roosevelt Field Capital Asset Fund. Carlos Montgomery questioned for clarification if a group of people outside the City Council obligated the City for $25,000? Mr. Harris stated no one obligated the City, but there was a recommendation to support the proposal as presented. Mr. Montgomery felt this proposal paralleled the West KitsapLake Sewer project whereby a staff member promised the citizens that $300,000 of City funds would be set aside to help them in their need for sewers. In this instance, people who are not in power are obligating funds, in some fashion, and other people are taking it at face value that funding is available. He does not believe staff can nor should be allowed to obligate the City. He had no objection to building a sport field in any location. Gordv Byrd stated he believed if someone was donating $25,000 towards a project they should have some say as to what happens and who can participate in its use. It sounds like someone made a promise and now it is time to pay and no one wants to follow through on the promise. President Huff-Menees pointed out no promise was made, however, a recommendation was made. Mr. Overson questioned if the proposal continues to use Roosevelt Field Capital Asset funds, can someone provide a plan where this fits into the long range replacement of Roosevelt Field? And, could something be provided other than a single paragraph statement, that says what will be obtained for the $230,000, of which the City is providing a portion? Based on what he sees, he does not consider $230,000 worth of drainage, irrigation and dugouts to be worth the cost. Vote on motion: Motion Carried. In Favor: Farr, Law, Fitz, Dawkins, Winters, Colvin, Overson, Neville, Huff-Menees Mayor Hotton stated if there were indications made in 1993, she assured Council that her staff is not following that same pattern. When issues come before her and are of a policy nature, they are voted upon by the City Council prior to any further movement on her part. President Huff-Menees noted further review of the proposed project can be made by reviewing the minutes of the 1993 public #3100 TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 13 of 17 hearing. 7B - LEASE - COMMUNITY INSIGHTS, #AB94-158 In accordance with Lease Policy 1-18, the attached lease with Community Insights is presented for approval: Lessee: Use: Space: Term: Community Insights Business incubator, education, consulting 1,958 sq. ft. $1,468.50 month 10/01/94 to 9/30/99 Kathleen McCluskey, City Clerk, noted the lease is tied into an annual CPI and the language used is the City's standard lease form. Mr. Farr questioned if the square footage covered a whole floor? Ms. McCluskey stated no, it comprises three suites on the third floor and is approximately 1/3 of a floor. Mr. Overson questioned to what degree will Agenda Item 7C, if approved, affect people who will leasing the building. Ms. McCluskev stated at the moment there will be no affect due to the building not being full at this time. The City still has the ability to consolidate the existing tenants as well as the new tenants on the upper floors and still have almost two full floors available. Public comment - none. Mr. Law pointed out, under item #6 - Use Of Premises - the City will have control if, through.an error or omission, an illegal business is set up. Mr. Overson noted the impact will be $17,642 annual revenue to the City and a new business locating downtown. M/S/C/U(Overson/Fitz) to approve lease with Community Insights. 7C - OPTION #2: FACILITIES MANAGEMENT - FOURTH STREET BUILDING, PERMIT CENTER AND WEST PRECINCT, #AB94-153 At the City Council Study Session on June 6, 1994, the Council reviewed three proposals regarding the Fourth Street Building: 1) Demolish the building and create a parking lot; 2) Demolish the building and rebuild; and 3) Renovation of the current building. The Council requested that the Mayor return with a financial analysis of option #3. The option proposed includes sale of the Permit Center, relocation of Engineering to the Utility, and Community Development & Building to the Fourth Street Building. TAPE #1221 TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 14 of 17 The attachments in the packet address: 1) The existing operations and locations; 2) Alternative assumptions; 3) Priority i and 2 improvements; and 4) Financial analysis. Kathleen McCluskev, City Clerk, pointed out a correction...deleting the last four words ("and the West Precinct") in the Recommendation. Mr. Neville noted in previous documentation available space was identified at 30,000 sq. ft.. He questioned the difference between 30,000 sq..ft., and 24,000 sq. ft. reflected in the attached documentation? .Mrs. McCluskeV stated she started with the assumption of total rental space available and reducing it by one floor. None of the existing leased space is actually taken into consideration in this analysis. Mr. Neville stated his confusion comes from the June 8 Study Session Council where it was stated the rental office space available was 30,000 gross square feet with 80% rentable. Mrs. McCluskey stated this is a correction, that in doing the revision, 30,000 included the basement and the penthouse. The penthouse is not rentable, and the basement runs at far less rent than the assumptions. Mr. Overson asked if staff involved was supportive of this potential change? Mayor Hotton stated yes. Mr. Colvln asked how much did the City originally pay for the permit center? Ms. McCluskey stated that information would be presented when it came time to sell the building. At this time, all that is being asked of Council tonight is to approve .the surplus of the Permit Center. Mrs. Fitz pointed out once the building is sold it will place another property back on the tax rolls, which will be of benefit to the citizens. Mr. Farr questioned for clarification if the proposal included only the items under Priority #17 Ms. M~Oluskey stated yes. Mr. Farr stated he assumed items under Priority #2 will mostly likely be brought before Council at a later time as additional improvements to the 4th Street building. Ms. McCluskey stated Mr. Farr was correct and it was their intent to pare down the cost, but to provide for life safety kind of issues. The air conditioning proposal is an example of that at a cost of approximately $230,000. One of the considerations was that the City is renting the 4th Street building to a lot of non-profit organizations who are looking for a lesser price rent and some of the other buildings the City is competing with downtown do have additional amenities and are at a higher rent. There is a market for the kind of office space offered by the City. Mr. Farr stated he supports this #0027 TAPE #1220 City Council Reg. Mtg. Minutes July 27, 1994 Page 15 of 17 proposal for a variety of reasons: (1) the City is in the position of trying to encourage downtown redevelopment and bringing more people downtown does enhance that effort; (2) the City'is setting an example by doing a building renovation and in that way encouraging other property owners to upgrade their structures. Public comment - none. Mr. Overson pointed out this is a net loss situation and will cost significant money to renovate. However, he also supports rejuvenating the building and that it represents an expenditure of funds to benefit the City . M/S/C/U(Fitz/Farr) to approve alternative 3A, the renovation of Fourth Street Building and sale of Permit Center. 7D - CALLOW AVENUE BASIN COMBINED SEWER OVERFLOW REDUCTION PROJECT - AMENDMENT TO EXISTING PROFESSIONAL SERVICES AGREEMENT WITH CH2M HILL FOR ENGINEERING DESIGN OF PHASE I IMPROVEMENTS, #AB94-159 An amendment to the existing Professional Services Agreement with CH2M HILL for the Callow Avenue Basin Combined Sewer Overflow (CSO) Reduction Project has been negotiated to provide engineering design services for the Phase I Improvements. CH2M HILL recently completed the engineering report for the entire Callow Avenue Basin (see attached improvement diagram). The report identified a phased construction approach. In order to construct the entire project in the time-frame agreed to with the Department of Ecology, the design and construction of the Phase I Improvements needs to be completed expeditiously. Additionally, the U.S. Navy expansion of Puget Sound Naval Shipyard covers a portion of the proposed 72" storm drainage line route. Design of the improvements within the proposed expansion area has been prioritized to provide construction as part of the U.S. Navy's contract in the Summer of 1995. CH2M HILL has been involved in working with the City and the U.S. Navy to develop a feasible coordination plan for the two projects. CH2M HILL will have the staff and ability to deliver this project within the time frames required. The not-to-exceed amount of this amendment is $637,684. The action before the City Council is approval of the Amendment. Mrs. Fitz pointed out adequate staff and funding exist for this work and a Centennial Clean Water loan of $720,000'was received to finance the project. Mr. Colvin assured the public Council had reviewed this item at a Study Session prior to this meeting. Public comment - none. #0323 TAPE #1221 City Council Reg. Mtg. Minutes July 27, 1994 Page 16 of 17 Mr. Overson pointed out The Sun published a newspaper article on this issue in todays edition, which he felt was well written and presented the reasoning behind the .proposal. M/S/C/U(Fitz/Colvin) to approve theAmendment to the agreement with CH2M Hill to provide engineering design services for the Callow Avenue Basin CSO project - Phase I improvements and authorize and direct the Mayor to execute the same subject to City Administrative Policies and Procedures. 8A - RESOLUTION NO. 2476, ADOPTING REVISED COUNCIL PROCEDURES, #AB94-160 Larry Stone has undertaken a review of the Council's Policy & Procedure Manual last revised in 1983. He compared procedures used by other cities and consulted with the City Attorney and City Clerk on consistency of the manual with current practices. The proposed revision reflects discussion and direction given at two recent City Council study sessions. Mrs. Fitz extended a "thank you" to Larry Stone, who worked very hard and conducted extensive research in developing this proposal. He took this project upon himself, as a citizen, to do the research and bring to Council an improved Policies and Procedures Manual. Mr. Law suggested the following change to Item #4 - Public Hearings...delete the last sentence (Any speaker's unused time allotment may be granted by another speaker or used for a second appearance following all other speakers). Also, he recommended the following change to Item #11 - Committee Meetings...deleting the second sentence (The presence of two Council members shall constitute a quorum). Mr. Law pointed out if that sentence remains and there is a situation where only one committee member is present, an item could not be presented-to the Council the following week. As long as there is one committee member present, that person will not approve or disapprove the item, but will review it, which would allow it to continue on the schedule for presentation to the full Council. Also, he referenced Item 4 - Public Hearings and suggested changing the word "shall" to "may" in the third line of that paragraph. Mr. Colvin expressed his confusion as to what was being accomplished by striking the language requiring two committee members to make a quorum. President Huff-Menees explained if a single Council member is at a committee meeting, that person would constitute a quorum. Mrs. Fitz stated for clarification that if one Council member is present they couldlisten to the issue and pass it onto the full Council. Mr. Colvin asked what is a quorum? President Huff-Menees stated there is no need for a quorum for a committee meeting. Mr. Overson also pointed out there is no need #0626 #oel9 TAPE #1221 City Council Reg. Mtg. Minutes July 27, 1994 Page 17 of 17 for a quorum for Council Study Sessions. Byrd gave a brief review of how he understood the proposal. M/S/C/U(Neville/Colvin) to approve Resolution No. 2476, with the noted changes as presented by Mr. Law, adopting the revised Bremerton City Council Rules & Procedures Manual. Kathleen McCluskey, City Clerk, requested Council approval of the Claims and Warrant Registers at this time since her staff had some difficulty running the listing off of the computer. She realized Council did not have an opportunity to review the list, but there are one half million dollars worth of money to pay vendors and if approval is not given, they would have to be held for an additional week. CLAIMS/WARRANT REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that had been made available to the Council. M/S/C/U(Overson//Colvin) on July 27, 1994, the Council does approve for payment those vouchers included and further described as follows: 177021 through 177026, and 177028 through 177331 in the amount of $503,391.36; subject to review by Council members between now and Thursday, July 28, 1994. With no further business meeting adjourned at 7:30 P.M.. KATHLEEN L. McCLUSKEY, City Clerk KLM/SH-M/ls cc: Normal Distribution File/Vault