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HomeMy WebLinkAbout08/17/94TAPE #1228 UNAPPROVED DRAFT COUNCIL APPROVED SEP 1_ 4 1994 CITY COUNCIL MEETING MINUTES AUGUST 17 , 1994 #0062 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, August 17, 1994, at 5:30 P.M., with Council President Sherril Huff-Menees presiding. Council members present were Morris Dawkins, Bob Winters, John Law, David Farr, Richard Neville, A1 Colvin, and Lon Overson. Also present were Acting City Attorney Leila Mills and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Council .President Huff-Menees and Invocation given by Chaplain Bob Miles of Belmont Terrace Convalescent Center. CONSENT AGENDA NONE CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that had been made available to the Council. M/S/C/U(Colvin/Neville) on August 17, 1994, the Council does approve for payment those vouchers included and further described as follows: 177679 through 177868 in the total amount of $317,896.77. President Huff-Menees asked those in the audience who wished to speak during Public Recognition to please fill out a card with their name, address and telephone number. She also reminded everyone that Council would be accepting applications for the District #8 Council position through the month of August. A representative from Bremerton Community AccessI Television will speak during Public Recognition on the Public Service Announcement time prior to City Council meetings. As a follow up on the Agenda item having to do with an easement across Forest Ridge Park, a letter from Dusty Rhodes was submitted, however, it was not read into the record during the hearing of that issue, but it was provided to all Council members. COUNCIL MEMBER REPORTS Mr. Overson reported this past weekend the City's fire boat got involved in assisting putting out a fire at a waterfront home in Port Orchard. TAPE #1228 City Council Reg. Mtg. Minutes August 17, 1994 Page 2 of 15 Mr. Colvin commended the City's finest for their emergency response early this morning. Mr. Winters thanked those that attended the DWI Victims Panel event held Friday, August 12. He was pleased to see one of the fire damaged buildings being removed from downtown and hoped something would be rebuild soon on that site. He hoped people would continue to shop in beautiful downtown Bremerton. MAYORwS REPORT Mayor Lynn Hotton stated last week Mr. Knauss asked several questions and the one about the Roosevelt Replace Fund is being addressed by the City Auditor John Koch. In response to Mr. Knauss question why Evergreen Park was so brown, there is no irrigation system at Evergreen Park. The City's Park Director has indicated he would like to provide irrigation to 2-3 city parks and Evergreen Park is one of those facilities. The public is invited to attend a farewell party and picnic for the Kure, Japan exchange students at the Chuck Laubach's farm (12390 Old Military Road NE) on Tuesday, August 23, 5:30 P.M. Mayor Horton attended the Bremerton Chamber Of Commerce Thunderbird Awards, which were given to Captain Stephen Chertock - former Captain in the Supply Center and Chuck Haselwood, local auto dealer and former Bremerton High School Principal Merilee Hanson. Mayor Horton read a Proclamation proclaiming August 18 as KEYPORT DAY and acknowledging the Naval Undersea Warfare Center Division at KEYPORT winning top national honors in the 1994 Federal Quality Institute Award Program, the Quality Improvement Prototype Award and the 1994 Pollution Team Award as well as numerous other awards. Grady Estes accepted the Proclamation on behalf of all the people at KEYPORT. It is only the KEYPORT employees' quest for excellence and total quality over the past 4-5 years that have made this possible. Mayor Horton introduced Kitsap County Fair Rodeo Queen Stephanie Sampson and Jr. Princess Shea Corey, who gave a run down of Fair and Rodeo events (August 24 - 28th). Kids Day in Bremerton will be held Friday, August 19, 12:00 to 3:00 P.M.. PUBLIC RECOGNITION Don Atkinson, Bremerton Main Street Association, announced the last Concert on the Boardwalk will be held August 19, 8:00 - 10:00 PM, with a fly over by a "Russian mig" shooting fireworks off its wings at 10:00 P.M. Jazz It Up event will take place on August 20, 2:00 TAPE #1228 City Council Reg. Mtg. Minutes August 17, 1994 Page 3 of 15 - 5:00 P.M., at the Park Place building. Admission for this event is $15.00 and tickets are available at the Admiral Theater and the Kitsap Mall. The Kiwanis Air Fair will be held Sunday, August 21 and is a part of the Blackberry Festival events this year. New Blackberry Festival banners are in the process of being hung. De1 Knauss stated he felt Council did the right thing when they reconsidered time limits on testimony given during Public Recognition and it restored faith in how City business was being handled. Gordy Byrd reported he attended the Planning Commission meeting on Tuesday, August 16 and at that meeting there were lots of people in disagreement of having a place go into business at 123 Pacific Avenue. He questioned if denying the proposal for a new business at 123 Pacific Avenue would be taking away the property owner's constitutional right of making money in any way he sees fit? Leila Mills, Acting City Attorney, stated the issue Mr. Byrd raised is a Planning issue and should not be discussed in this forum. She offered to answer any general questions he might have after the Council meeting. Mr. Byrd also asked if he could receive a list showing how many calls were made to CENCOM and for what purpose? Mrs. Mills stated she would help him obtain that information in the appropriate manner. Mr. Byrd wished his father a "Happy Birthday". Also, he has volunteered to work in the Information booth on the First Street Dock. Patrick Hirsch, Local Access Manager for TCI Cable, announced starting August 21 Bremerton Community Access Television will be offering yet another way to reach members of the community to promote a particular message or event in a window called "FYI", which will take place at approximately 5:10 - 5:30 P.M.. This is an opportunity to deliver a Public Service Announcement (PSA) - non-commercial announcements designed to provide notice of events, meetings, or information of interest to the Bremerton/Kitsap community, such as car washes, parades, dances, etc. Those individuals making PSA's will be asked to sign a "Sign-In" sheet as well as reading rules and guidelines of what is acceptable to be aired during this time. He emphasized the importance of not using the words "fund raising" or to have the channel used in a fund raising capacity. However, fund raising that involves direct solicitation of donations is prohibited except for events benefiting certain non-profit organizations as long as the announcement for such events name the benefitting organization, admission price if any, and may not make use of the words "fund raiser". President Huff-Menees thanked Mr. Hirsch, Bob Neal and TCI for making this opportunity available for the public and it is hoped that the public takes advantage of that opportunity. TAPE #1228 City Council Reg. Mtg. Minutes August 17, 1994 Page 4 of 15 Ed Rollman stated he attended the previous City Council meeting when there was going to be a discussion opportunity for public input on qualities they would like to see in a new Police Chief for the City of Bremerton. He also attended the P.O.W.E.R meeting where that issue was also discussed. What seems to be coming out as a result of those meetings is that the public is wanting someone who will bring the Police Department into the 21st century and know how they are going to get it there with integrity and who is spiritual. The previous weeks Council meeting went on to a late hour and resulted in not many members of the public remaining to give their input. He has had three citizens come up to him and complain about the type of candidate that has apparently applied for this job' and it is common knowledge that such an individual brought great amount of pain to his family and to his City. He emphasized no one can stop someone from applying for the position, but he hoped the citizens could be protected. The citizens of Bremerton want the best candidate possible for the position of Police Chief and it will be up to Council in the final decision. He urged Mayor Horton to release the names of the top finalist for the Police Chief position. Gordy Byrd reported he enjoyed the AGAPE dance last Friday. And, he hoped his friend Shannon Cook was watching this telecast to hear his message that she should call him. Councilman Law made a statement clarifying for the public that prior to this meeting Council members are given information at Council Committee meetings on issues brought before them on the Council Meeting Agendas. 7A - APPOINTMENT OF RUSS JOHNSON TO THE CABLE COMMUNICATIONS ADVISORY COMMITTEE, #AB94-173 There are vacancies on the Cable Communications Advisory Committee. It is recommended one of the vacancies be filled by RUSS Johnson. Mayor Lynn Hotton stated Mr. Johnson served as a City Council member for 11 years and two areas of his expertise during his tenure were solid waste and cable access programming. With the new franchising being done County-wide, she felt having Mr. Johnson's expertise on the Cable Communications Advisory Committee would be invaluable. She urged Council to confirm the appointment of Mr. Johnson to this committee. Public comment - none. Mr. Neville stated he was thrilled to see that Mr. Johnson was interested in again serving the City as a Committee member. He acknowledged Mr. Johnson's outstanding character and that has been 1165 TAPE #1228 City Council Reg. Mtg. Minutes August 17, 1994 Page 5 of 15 known as a "thorn" in the cable companies sides, which is a honest and fitting tribute because at time they need such treatment. He urged his fellow Council members to support appointing Mr. Johnson to this position. Mr. Overson stated he believes Mr. Johnson is the singularly most qualified person in the City to serve on the Cable Committee because of his knowledge in the area of cable access programming and is adapt at handling these kinds of issues. M/S/C/U(Overson/Colvin) to confirm the appointment of RUSS Johnson to the Cable Communications Advisory Committee. Mr. Johnson thanked the City Council for confirming his appointment and is looking forward to serving the City in this way. As a member of the KEYPORT team, he too is proud of the people who put in a lot of work to earn the recognition given to them. It pleased him to pick a topic that he is interested in and sees cable television as the last electronic medium on the peninsula and is a form of communications that can go to another level. He believes without a great expenditure of funds through sponsorships, grants and more public involvement, more can be done for the arts and education. He congratulated the City Council for the good job they are doing and urged them to "keep up the good work". B - APPOINTMENT OF DANDY R. ALLEN TO THE CABLE COMMUNICATIONS ADVISORY COMMITTEE, #AB94-174 There are vacancies on the Cable Communications Advisory Committee. It is recommended one of the vacancies be filled by Dandy R. Allen. Mayor Lynn Hotton stated Pastor Dandy Allen has been a pastor for over 16 years and served in the Bremerton community for approximately 12 years. Although Pastor Allen does not presently reside within the City, she has not been successful in getting a City resident with a strong interest in cable access to serve on the committee. Part of the reason she selected Pastor Allen for this position was that he is a user of the public access channel, which she would eminently qualify him to discuss some of the areas of concern from the user prospective and also provide ways to improve public access channel from the user group. Because of Pastor Allen's keen interest in public access television she felt he would be an asset to the committee. She urged Council's confirmation of this appointment as presented. Public comment - none. Mr. Colvin stated he was pleased that Pastor Allen wished to service on the committee and brought with him characteristics of high moral character and a principled person. #1321 #1470 TAPE #1228 City Council Reg. Mtg. Minutes August 17, 1994 Page 6 of 15 Mr. Neville stated he has seen Pastor Allen's public access program, which is a quality program showing the type of individual he is. As soon as the Cable Committee membership was restructured, Pastor Allen contacted the City asking how he could get on that committee and provide assistance. M/S/C/U(Neville/Colvin) to confirm the appointment of Dandy R. Allen to he Cable Communications Advisory Committee. Pastor Dandy Allen thanked Mayor Horton for her recommendation and the City Council's blind trust and confidence in him. About this time last year he was trying to explain to the news media why their church had been attacked by vandals and he found it interesting that today he stands before the Council being confirmed to serve the City on a media related committee. He looks forward to working with the committee and believes Bremerton is on the cutting edge of things and to be part of that is a fantastic endeavor for him. 7C - APPOINTMENT OF MITCHELLE HONORE TO THE CIVIL COMMISSION, #AB94-175 There is a vacancy on the Civil Service Commission. recommended the vacancy be filled by MITCHELLE HONORE. SERVICE It is Mayor Lynn Hotton stated Ms. HONORE comes to the City highly recommended. Ms. HONORE is a former administrator, and worked at the University of Washington and has continued her education at Olympic College. She completed her AAS Degree at Olympic College in June of s94 and is now moving onto her Bachelor's Degree in the field of Human Resources and Public Administration. Ms. HONORE has been active in the Bremerton church community and the Kitsap County Chapter of Blacks In Government. Mayor Horton finds Ms. HONORE to be highly qualified and very knowledgeable in the area of Civil Service issues and human resource issues and urged Council's confirmation of this appointment. Public comment - none. Mr. Colvin stated he was very impressed with Ms. HONORE's resume. M/S/C/U(Law/Farr) motion to confirm the appointment. of MITCHELLE HONORE to the Civil Service Commission. 7D - WARREN AVENUE BASIN C80 REDUCTION PROJECT - CONTRACT AWARD TO PAPE & SONS, #AB94-176 Bids were opened for the Warren Avenue CSO Reduction Project on June 22, 1994. Six bids for this project were received. The low bidder is PAPE & Sons in the amount of.$3,007,985.00, not including sales tax. The project budget is $5,746,000 ($3,246,000 budgeted in 1994 and $2,500,000 anticipated for 1995). A summary of the TAPE #1228 City Council Reg. Mtg. Minutes August 17, 1994 Page 7 of 15 project costs are included in Attachment A. The majority of bid items in this contract are for storm drainage construction and are considered public road construction. Retail sales tax or use tax is only paid on materials used in performance of these portions of the work. Retail sales tax is due on material and labor for sanitary sewer construction items. The total tax on this bid cannot be determined exactly since the labor and material costs for each bid item are not separated out. Retail sales tax will be paid on the sanitary sewer bid items and on material invoices for the storm drainage work. The additional sales tax for this bid will not exceed $243,646.79, for a total cost of $3,251,631.79. This project has received a Public Works Trust Fund Loan for $3,500,000 at an interest rate of 1%. The City must contribute a minimum 30% of the project cost under the terms of the loan. The action before the City Council is approval of a contract for construction of this project. Randv Wltt, City Engineer, stated six bids were submitted with PAPE & Sons being the low bidder, which was much lower than the engineering estimate. He was pleased to have the additional funds available, which would free up some of the sewer funds to go toward other projects. Public comment - none. Mr. Overson pointed out most of the bids submitted were significantly under the estimated cost for the project. Mr. Witt pointed out the City's estimate amounted to $5.2 million and the bids ranged from $3 million to $4.2 million. Mr. Overson' questioned if Mr. Witt believed PAPE & Son could meet the requirement at the bid price? Mr. Witt stated that point was discussed thoroughly with PAPE & Sons along with checking their references prior to bringing this proposal forward. Mr. Neville asked if all permits were in place? Mr. Witt reported the City met with the Department Of Fisheries last week and resolved the final details for all permits. He emphasized he did not have the permits in hand, but they do have an understanding and he was comfortable with that position. There will be some changes to the contract as a result of the permitting process. Mr. Neville stated if this contract is approved, when will actual construction start? Mr. Witt stated he expected construction to begin within one month. The City is giving PAPE & Sons until the end of 1995 to complete the project, however, they feel the project can be completed in 5-6 months if the weather holds. Mr. Neville stated during this project there will be the need to tear up streets. He questioned if people within the construction area will be notified the exact date the streets will be torn up. Mr Witt explained the City will work with PAPE on notifying people, TAPE #1228 City Council Reg. Mtg. Minutes August 17, 1994 Page 8 of 15 particularly if the project would block driveways and access to them. Mr. Farr' stated he was pleased to see the bid come in so significantly under what was advertised. He was concerned that the City's engineering estimate was so far off and asked if Mr. Witt could shed some light on that difference. Mr. Witt stated he would prefer to see the engineer's estimate in the "middle of the pack" of the bids. As Council could tell from this bid and the Kitsap Lake sewer project bid, the engineering estimates were "bouncing" around the packs. He felt the Engineering Department needed to work on that along with the City's consultants. Prior to bids being received, he felt the engineer's estimate was a good figure based on historical trends and the time of year the project would be built. He sees the construction industry being more hungry andl bids are coming in more favorably than anticipated. Mr. Winters asked if the same consultant was being used on City construction projects? Mr. Witt stated Parametrix Inc., did the design and estimating on this project. He noted Parametrix Inc., also provided the consulting on the Kitsap Lake sewer project, although the work was done by different people in different offices of that firm. Mr. Colvinquestioned if there was the possibility of an unforeseen circumstance might come up and the contractors costs could go up? Mr. Wltt stated there is not the possibility of the contractor saying they bid this project wrong. There is the possibility that something could be hit as part of the construction, such as an underground fuel tank, and would bring about a change in construction and contract conditions and a change order would be required. Mr. Law asked if there were any incentives, other than getting close- out payoff earlier, that would accelerate the construction? Mr. Wltt stated no, an incentive clause was not included in the contract. #1873 M/S/C/U(Overson/Neville) to approve a contract for $3,007,985.00 and applicable tax in accordance with Washington Administrative Code 458-20-171 with PAPE & Sons for construction of the Warren Avenue Basin CSO Reduction Project and authorize the Mayor to execute the same subject to City Administrative Policies and Procedures. 7E - INTERGOVERNMENTAL AGREEMENT REOUESTS WITH SHORELINE (KING COUNTY DISTRICT #4) FIRE DEPARTMENT TO PURCHASE A NEW MEDIC UNIT, #AB94-177 Attached is the Intergovernmental Agreement to purchase a new Medic Unit. One Medic Unit has reached the point of costing more in TAPE #1228 City Council Reg. Mtg. Minutes August 17, 1994 Page 9 of 15 repairs and maintenance not to discount the down-time when it's not available. In addition, the Bremerton Fire Department, along with the City, is facing a liability factor should the Medic Unit break down at time of transport or life-death situation. By entering into this agreement, the City can realize substantial costs savings. The money is designated for this acquisition which the Department has agreed to postpone in past months. Fire Chief Mick McKinley explained funds for this proposal were acquired in 1993 and rolled over into 1994. Due to the time delay by the manufactures in Detroit, the identified funds will need to be rolled into the 1995 budget since the delivery date is expected in February 1995. Public comment - none. Mr. Overson stated it looked like the City was getting a "good deal" on this purchase. Chief McKinley stated a good deal of research had been done on this proposal. The last Medic Unit that was purchased cost the City $108,000 and this proposal is in the. $80,000 range, and should last as long as those purchased previously. He also noted this unit is manufactured in the State of Washington and would allow the City better control on any warranty problems. Mr. Overson questioned what else will have to be added to this unit once it is received and what will that cost and is that added cost included in the quoted price? Stan Plylet Medical Officer, stated the department will have to purchase a gurney at a cost of $1,700, and a LIFE PAK 10-monitor and charging unit, which costs $10,000. Mr. Overson asked if another unit would be dismantled and some of the equipment from that unit be placed on the new unit? Mr. PlVler stated the basic items will be taken off, but the larger items will stay with the other unit to be used as a back up. Chief McKinley noted an important point is that one of the units will be sold and funds resulting from that sale are anticipated to cover acquisition of needed new equipment plus put funds back into the reserve account. Mr. Colvin questioned what was meant by the statement "realizing a substantial cost savings"? Chief McKinley referenced previous units being purchased at a cost of $108,000 and the new purchase at $90,000, so basically $19,000 is the savings over previous purchases. Mr. Dawkins questioned the number of Medic units currently on line? Chief McKinley stated currently they are running two units with a third unit in reserve as back up. With emergency calls breaking over 6,000 calls per year, he anticipates coming to Council in the · next year or so to request activation of the third unit to be able 2323 TAPE #1228 City Council Reg. Mtg. Minutes August 1.7, 1994 Page 10 of 15 to maintain the same level of service for the citizens of Bremerton. Mr. Law asked if at that point the department would be needing an additional Paramedic? Chief McKinley stated it would be up to the Mayor to determine if she wishes to identity monies to fund additional staffing. Mr. Farrguestioned if the savings and purchase price being down so low, was attributed solely to utilizing the inter- governmental agreement with the Shoreline District? Chief McKinley stated that was a portion of it, the manufacturer in Washington is utilizing some of the newer techniques in welding, which cuts man power time down and they are able to lower their price in comparison to the manufacturer in St. Paul, Minnesota where the three previous units were purchased. They have identified $10-12,000 of the $19,000 as savings from the INTERLOCAL government agreement due to their getting such a good bid. Mr. Neville questioned the life expectancy for this unit? Chief McKinley stated national standards for life expectancy, in a very busy company, are about five years. However, his department has accelerated maintenance on the units and have been able to stretch the use of those units out to 6-8 years. Mr. Neville noted at one time Chief McKinley had thought about changing the chassis on one of the older units. He questioned if the Chief had any plans to do that with this unit? Chief McKinley stated they would not be able to do that due to Detroit changing the chassis rail width. Because of that change, it was not cost effective to modify the "box" to fit the new chassis. M/S/C/U(Law/Farr) to authorize the Mayor to sign the Intergovernmental Agreement to allow the Bremerton Fire Department to commit to the purchase of one new Medic Unit. 7F - BUDGET ADJUSTMENT AND AWARD OF 8OLE SOURCE FOR LIFE-PAK 300 THROUGH PHYSIO-CONTROL (SEATTLE), #AB94-178 The above requested purchase of 3 LIFE-PAK 300 units and 3/ea. simulators is to standardize the County Emergency Services Program and approved EMS Program Director Dr. Magnotto. It should be noted that PHYSIO Control has also agreed to give Bremerton Fire Department trade value on two units and discount all three units for a substantial savings overall. Total approximate costs, plus $50.00 shipping charges, is $19,322.71. This will create no impact to the City's budget as funding will be appropriated from the Rescue One Fund. Stan Plylet, Medical Officer, stated before the year began there was an adjustment for $10,000 from the Rescue #1 Fund up to $20,000 for the purchase of 3 LIFE -PAK 300's. TAPE #1228 City Council Reg. Mtg. Minutes August 17, 1994 Page 11 of 15 Public comment - none. Mr. Overson asked Mr. Plyler if he had ever used one of the new units? Mr. Plylet stated not the automatic units, however, he has used the LIFE-PAK 10 Defibrillator. The difference between the two pieces of equipment is the fact the LIFE-PAK 300 units will be used by the Engine Company EMT's, and will communicate to the EMT's how to use the equipment. The Paramedics use LIFE-PAK 5 and 10 units and are trained to know what to look for in the patient who is in cardiac arrest. The subject machine, once hooked up to the patient, give read outs as to what is going on with them medically. Me emphasized the subject machine is being used County-wide. Mr. Colvinquestioned exactly how the machine "talked" to the EMT? Mr. Plylet explained the electronics in the machine are digital controlled and contains a voice that says what is to be done and prints on the screen those same directions. Mr. Colvin noted this equipment could save lives. Mr. Plylet stated the quicker people in cardiac arrest can be shocked the quicker they can be saved. Kitsap County has a great survival rate of 30%, which is one of the highest in the nation due to the quick response by emergency medical personnel. Mr. Dawkins questioned if the proposed equipment worked similar to a fax machine? Mr. Plylet explained the machine prints out on paper what the electrical cardiograph is showing on the screen. Also, after the emergency call is completed a button is pushed and everything that was done during the call is recorded on paper and audio cassette tape, which is forwarded onto Kitsap County Emergency Medical Services, who then review how calls are handled. #2733 Mr. Law noted the subject piece of equipment is a new generation of the instrument and previous "bugs" have been corrected. Mr. Plylet stated Mr. Law was correct and the Federal Drug Administration gave its approval a few months ago. President Huff-Menees noted Council was provided a letter from Dr. Luke'Magnotto of the Kitsap County Emergency Medical Services Council, and One point he makes that bears repeating is the importance of standardization in terms of training of the emergency medical personnel. He also points out one machine for downloading the data to hard copy is a significant factor as well along with group purchasing power. M/S/C/U(Overson/Colvin) to authorize the Mayor to exercise sole source procurement with PHYSIO Control and to approve Budget Adjustment for LIFE-PAK 300. 8A - ORDINANCE NO. 4479 (SECOND READING) AMENDING POSITIONS SUBJECT #2784 TAPE #1228 City Council Reg. Mtg. Minutes August 17, 1994 Page 12 of 15 TO COUNCIL CONFIRMATION, #AB94-171 Public comment - none. M/S/C/U(Neville/Dawkins) to pass Ordinance No. 4479 on second reading amending those positions regarded as administrative heads for the purposes of Council confirmation; and amending Chapter 2.49 of the Bremerton Municipal Code. 9A - RESOLUTION NO. 2478 REOUESTING ELECTION OF ANNEXATION OF ROCKY POINT, #AB94-179 The proposed resolution is authorized as a means of instituting an election method annexation. As explained in the resolution, the City is committed to facilitating annexation of the Rocky Point area by end of 1995. Terrle O,Neill, Municipal Services Coordinator, pointed out the Puget Sound Alliance verse the City of Bremerton lawsuit states the City will initiate proceedings for annexation by 1995 to annex Rocky Point into the City of Bremerton. The subject resolution would put that process into action before the Boundary Review Board, Kitsap County Commissioners and then on the November Ballot. If there are hearings before the Boundary Review Board, it could be delayed until November of 1995 for placement on the Election ballot. There are an estimated 931 voters (1,541 residents) in the subject area and in this method of annexation it would require 51% of the vote. In preparation for the election, there will be joint meetings with the Kitsap County Health District and Kitsap County Commissioners in late September. She noted two representatives from the Health District are in the audience to answer any questions Council might have. The City is also preparing a flyer that will explain to the Rocky Point residents impact of annexation. as far as taxes and services. Public comment - none. Mr. Overson asked if an extensive information/training program would be brought to the Rocky Point residents so that they could vote with an open mind? Ms. O'Neill stated recently Clyde Strickland was hired to look at the pre-annexation zoning for the subject area and all City Department Directors have been asked to prepare statements comparing City and County services. The City will be holding joint meetings (3) with the Health District followed by meetings in homes of Rocky Point residents. Mr. Overson stated technically from the City's standpoint we are ambivalent on the annexation proposal. Ms. O'Neill stated the City is only stating factual information and are required by the lawsuit to place the annexation action on the ballot. How the election turns TAPE #1228 City Council Reg. Mtg. Minutes August 17, 1994 Page. 13 of 15 out is up to the voters in the Rocky Point area. Mr. Farr pointed out for further clarification that if the Rocky Point residents vote to not annex into the City, the City has fulfilled its obligation under the Consent Decree. Ms. O'Neill stated that was correct. Mr. Fare stated the impact on staffing budgets and facilities indicate Police staffing would need to increase by three to keep the ratio of officers. He questioned if that many added Police personnel were necessary? Ms. O,Neill explained there are 1,500 people within the subject area and in order to get one more Police officer all the time three officers are needed. Also taken into consideration is the fact that West Hills area was recently annexed with 300 people as was Ricky Road and the Department was looking at that as a total population increase and in order to keep their service level up they felt they needed more support. Mr. Fare noted then on the down size it would amount.to a considerable cost to the City to bring those people on board. Ms. O'Neill stated when the businesses on Rocky Point were annexed they paid their way, however, when residential areas are annexed they don't pay their own way and are "break even" at best. Mr. Fare noted in this proposal it would be just residential. Mr. O'Neill pointed out the school and businesses on Rocky Point Road were previously annexed. Mr. Dawkins questioned if the Rocky Point Water District would continue operation if the area is annexed? Ms. O'Neill stated yes, it would continue to operate unless the Rocky Point Water District wanted to annex into Bremerton, which would be a separate process. Currently, that area needs a new water system and they are proposing a bond issue of one million dollars to give them fire flow. It is her understanding that the City would want the Rocky Point Water District to upgrade their system prior to the City taking it on as a liability. Mr. Colvin noted the documentation provided revealed there was little or no impact to the City's Fire Department. Ms. O'Neill explained a Fire Department study was conducted several years ago that showed circles of areas of service that if added would not impact the City Fire Department services. Mr. Law stated it would interesting in the future to know what the cost of annexation is to the City. Ms. O'Neill also pointed out the election will hold be an expense to the City. She emphasized. the City is having to proceed with the annexation vote as a result of a lawsuit. TAPE #1229 Mr. Overson raised a question for the Health District: on the subject of general concern of septic systems in the Rocky Point TAPE #1229 City Council Reg. Mtg. Minutes August 17, 1994 Page 14 of 15 area, is there a sense of urgency that those people have to do something? Keith Grellner, Kitsap County Health District, stated right now what they. are finding is consistent with the reason they started the investigation. Historical data has shown there is a problem both on Marine Drive and the Rocky Point peninsula along the shoreline with residences and improperly functioning on-site -sewage systems. At this point into their investigation, everything is following as expected. Mr. Law asked what are the options for those property owners? Mr. Grellner stated that is something the Health District is still investigating, but generally anyone found to have a failing on-site system has three options: (1) correct the system to code, which is under the Health District Code; (2) to hook up to amunicipal sewer system, such as the City of Bremerton; (3) according to State law, property owners could be forced to vacate the premises if they cannot fix their septic system. President Huff-Menees stated pending the outcome of this election, how is the Health District dealing with those problems or failures they are finding currently? Mr. Grellner stated they are currently trying to figure out what they are going to do. No one has been forced .to fix their system at this time, which causes some heartburn. At the same time, they are not trying to force anyone to pay for one fix twice. This election is important, in their view, because they need to get a better sense of what the residents want, but at the same time the Health District needs to get their message off to them what is being found and help the property owners make an educated decision on the path they need to take. A public meeting with the residents is tentatively set for September 29. Mr. Colvin asked Mr. Grellner if they had explored the possibility that the election for annexation may fail and if so, what are the results? Mr. Grellner stated they have not gotten to that point yet. They are about 20% finished with Phase I of the study, which includes investigation of the shoreline residences. Since that seems to be the target problem area, they want to gather all the data available. It is unfortunate that our time frames are not better, but there is not much we can do about that. Mr. Law stated it was his impression that' we're only talking that shoreline residents are having problems, which is the minority of residents in that area. Mr. erellner stated according to their counts for Rocky Point and Marine Drive peninsula, the shoreline homes account for abut 32% of the total homes in those two areas combined. If just looking at Rocky Point, the shoreline properties make up about 30% of that specific area. Mr Colvin asked if the Health District had made any plan of action if the annexation does not pass? Mr. Grellner stated no. Until #0001 TAPE #1229 City Council Reg. Mtg. Minutes August 17, 1994 Page 15 of 15 the Health District sees the actual numbers of problem properties, they will be better able to formulate some kind of plan. Ms. O,Neill added she attends meetings with the Health District and one of the things they are talking about is their study is due to be finished around summer of 1995, and no enforcement has begun on the homes where they found septic systems have failed. They are talking about setting a deadline at some point when a plan is in place and at that time they would begin enforcement. Mr. Grellner assured everyone that there are no blatant failures with raw sewage discharging onto the beach, but there are on going problems of leaks going onto the beach. M/S/C/U(Overson/Winters) to approve Resolution No. 2478 requesting annexation election. With no further business meeting adjourned at 7:17 P.M.. KATHLEEN L. McCluskey, cC~/t~'cl~k KLM/SH-M/me cc: Normal Distribution File/Vault