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HomeMy WebLinkAbout11/16/94TAPE #1247 UNAPPROVED DRAFT COUNCIL .;i?PROVED NOV 3 0'1994 CITY COUNCIL MEETING'MINUTES NOVEMBER 16, 1994 #0012 #0027 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, November 16, 1994, at 5:30 P.M., with Council President Sherril Huff-Menees presiding. Council members present were John Law, David Farr, A1 Colvin, Carlos Montgomery, Bob Winters, Lon Overson, and Richard Neville. Councilman Morrie Dawkins was absent. Also present were City Attorney Ian Sievers and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Huff-Menees and Invocation given by Councilman A1 Colvin. CONSENT AGENDA A. Minutes of Meeting - November 2, 1994 #AB94-239 M/S/C/U(Neville/Montgomery) to approve the Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24,090, have been recorded on a listing that had been made available to the Council. M/S/C/U(Colvin/Overson) on November 16, 1994, the Council does approve for payment those vouchers included and further described as follows: 179993 through 180156 in the total amount of $242,851.70. President Huff-Menees made the following announcements: (1) Apologies were extended for starting the Council meeting past the 5:30 P.M. start time, however, Council was convened in an Executive Session and the topic of discussion was "Personnel Performance". (2) Due to the Thanksgiving holiday, Council will hold their next Council meeting on Tuesday, November 22. (3) Council's next Study Session to review the proposed 1995 budget is scheduled for November 21, 1994, 5:30 - 8:30 P.M.. COUNCIL MEMBER REPORTS Mr. Overson wanted to assure the recyclers that Peninsula Recycling TAPE #1247 City Council Reg. Mtg. Minutes November 16, 1994 Page 2 of 11 will take everything at their new location at the Olympic View Industrial Park site that they do at their Montgomery Avenue location. Those wishing to drop off cardboard may still do so at no cost. Customers will get paid for cardboard if it is in bundles of 200 pounds or more. There are also "free" drop box facilities in Olalla, Silverdale, Hansville, Poulsbo and Bainbridge Island. Mr. Farr reported recently he visited the Pendergast Regional Sports Complex construction site and was impressed with the progress being made on that project. Last week he encouraged members of the public to attend Council Budget Review Study Sessions, which are still going on. Again, he wanted the public to know that there are still "seats" available for the few remaining meetings. He feels strongly that the public would get a more educated picture of the City's finances and how they are allocated if they attended the Budget Review meetings. Through the Budget review process, he has been enlightened on the laws governing expenditure of funds. Mr. Law reported District #3 held a Neighborhood meeting on November 15, with Superior Judge William Kamps as guest speaker. Following Judge Kamps' presentation, a discussion was held on the issue of a "Curfew". This issue will be one of the items discussed at Council's January 9th Study Session. He will not be holding a District #3 Neighborhood meeting in December. Mr. Montgomery reminded everyone that District #8 will hold a Neighborhood meeting on Thursday, November 17, 7:00 P.M., at his residence. The Agenda for that meeting will include Pat Harris, Director Of Parks and Recreation, making a presentation on the Parks Comprehensive Plan, including the plans for Forest Ridge Park. He invited Trayis Baker, reporter from The Sun, to attend his District meeting. Mr. Colvin reported during District #1's Neighborhood meeting on November 10, special recognition was given to Clif McKenzie for his contributions to the community during his lifetime. Mr. McKenzie recently passed away and the City Administration is working with District #1 to come up with a fitting memorial in his memory. A special invitation was sent out to all political candidates inviting them to attend the November 10 meeting, however only Phil Best attended. Mr..Winters announced on December 9th a Clean and Sober Dance is being sponsored by the DWI Victims Panel and AGAPE, at the Westside Improvement Club. Mrs. Huff-Menees pointed out how nice the downtown area looks with TAPE #1247 City Council Reg. Mtg. Minutes November 16, 1994 Page 3 of 11 the new trees planted. MAYOR'S REPORT Mayor Lynn Hotton reported she did a site visit for the prospective Police Chief applicant and it was very positive. She will be scheduling meetings to introduce the applicant to the City Council, Department Heads, Police Patrol members and members of the general public. She will be announcing her new Police Chief appointment soon. Mayor Horton noted the 1995 budget process has not been easy and hopes she finds it easier to administer than to develop. She concurred with Mr. Farr's comment about the need for more members of the public to sit in on the budget sessions to gain better understanding of the requirements and restrictions placed on fund allocation. Councilman John Law left the Council Chambers at 6:30 P.M.. PUBLIC RECOGNITION Don Larson, Washington Scuba Alliance, provided a run down of several clean up activities sponsored by their organization over the past two months. Effort is still underway to find materials for an artificial reef in Bremerton. Key Bank has offered to donate funds to purchase plastic lumber to mount the marine life interpretative signs that will be placed in 35 marine parks on Puget Sound, including Evergreen Park, Lions Field and the boardwalk. President Huff-Menees complimented Mr. Larson on the sign program. M. Corinne Thompson and Mona E. Haugen, Teachers from the Bremerton School District, reminded the public about two public meetings concerning the School Levy. The first meeting will be held this evening, 7:00 P.M., in the High School Library and the second meeting is scheduled for Tuesday, November 22, 7:00 P.M, in the High School Library. The Agenda of the November 16th meeting includes information about past levies and District finances and listen to community comment on the basic structure of the levy proposal to go before the voters next February. The Agenda for the November 22 meeting will include asking for specific suggestions on the levy proposal. If people are not able to attend either of those meetings, they urged the public to call their neighborhood schools or Walt Draper, Finance Director at 478-5113, to give their input on the Levy issue. 7A - PENDERGABT REGIONAL 8PORT8 COMPLEX PHASE I - MASSEL CONSTRUCTION CHANGE ORDER #3, #AB94-240 The base bid contract for Pendergast Regional Sports Complex in the TAPE #1247 City Council Reg. Mtg. Minutes November 16, 1994 Page 4 of 11 #0577 amount of $1,182,777 has incurred the additive amount of $407,950 as a result of two previous change orders. This additive'amount of $407,950 includes the approval for rock excavation (CCO #1) in the amount of $45,000 and the award of base bid alternates in the amount of $362,950 (CCO #2). This Change Order No. 3 is for the additive cost to include the following: add a 2-inch cable TV conduit to future caretaker residence; up-sizing the telephone conduit for 2-inch to 4-inch; add a spare electrical 2-inch conduit to a new proposed location for maintenance building; add a beacon light to lift station remote control station. The total additive cost for Change Order No. 3 to include the aforementioned is $9,287.98. The Project Contingency Fund supports this additive cost of $9,287.98 as referenced in the enclosed "Sources and Uses of Funds". Dan Miller, Project Manager, explained the work completed was for future development for Phase II of the project. Up-sizing the telephone conduit from 2 to 4 inch was for future communication systems installation. Adding a spare electrical 2 inch conduit for the proposed maintenance building is an idea that was put into the contract since the Parks Department was undecided as to its location and the extra conduit would allow locating the building in either direction. The beacon light for the lift station is a safety feature for maintenance people to be aware of the light flashing in conjunction with an audible alarm as well. Public comment - none. M/S/C/U(Montgomery/Winters) to direct the Mayor to approve Change Order No. 3 and make payment to Kassel Construction, Inc., in the amount of $9,287.98, subject to City Administrative Policies and Procedures. 8A - ORDINANCE (FIRST READING) REVISING BMC 2.76 RELATING TO PURCHASE PROCEDURES, #AB94-241 This Ordinance is proposed to replace Ordinance No. 4296 passed by City Council on November 28, 1990. This Ordinance provides clarification and definition of purchasing procedures. There are no mandated changes to the requirements, many of which are by State law. This revision also makes greater distinction between general purchases, Professional Services, and Public Works projects. Public comment - none. Mr. Neville asked that an explanation be given as to any major changes included in the ordinance. Gil Johnson, Purchasing Agent, stated there are no major changes, but the intent of the document is to clarify and define some of the purchasing policies that are TAPE #1247 City Council Reg. Mtg. Minutes November 16, 1994 Page 5 of 11 #0667 presently in place. The existing ordinance has some things out-of- order and the new proposed ordinance would realign areas into where they belong so that they more correctly represent current City practice. Mr. Neville asked if the dollar amounts had changed? Mr. Johnson stated no. M/S/C/U(Colvin/Neville) to approve Ordinance on first reading, revising procedures for the procurement of materials, equipment, and services by the City of Bremerton, and repealing Chapter 2.76 of the Bremerton Municipal Code. 9A - PUBLIC HEARING ON THE 1995 BUDGET, #AB94-242 This budget hearing is required by State Statute. It is an opportunity for the public to comment on the proposed 1995 budget, which was made available to the public on November 1st. Kathleen McCluskey, City Clerk, stated notice was published in the newspaper the past two weeks and copies of the proposed budget were made available at the West Bremerton Library, East Bremerton Library and City Hall. Mayor Lynn Hotton stated the proposed budget, as presented, is a General Fund budget that overall will be increasing by 5.4%. The total budget is slated tO increase by 5.5%. There are several projects that are included in the budget document: (1) Gorst - Bremerton Connection/Design Phase; (2) Kitsap Way Project from Auto Center Way to Weslon; (3) Sylvan Way to Wheaton Way to Olympus (funded as pass through from the State because they are turning it over to the City); (4) llth Street from Warren Avenue to Chester; (5) Warren Avenue Off Ramp. Also included is approximately $300,000 for overall street maintenance, which is a significant increase over the 1994 budget of $75,000. Several Park projects are also included: (1) upgrade of Forest Ridge Park; (2) installing playground amenities at 12th and Naval for District #6, which has no park facility other than Ivy Green Cemetery; (3) upgrades tothe Manette Playfield; .(4) Master Plan for both the expansion of Evergreen Park and White's Blue Berry Farm. Those projects in the aggregate will be somewhere in the area of $150,000 for park improvements. Proposed Utility projects include: (1) acquisition of watershed land; (2) Callow Avenue CSO Project; (3) completion of the Warren Avenue CSO Project; (4) Wastewater treatment plant system upgrades; (5) West Kitsap Lake sewer extension. Along with these projects there will be roll through money of $300,000 in housing rehab. Since the City modified its Housing Rehab Program, there are approximately 300 applications for housing rehab money in 1994 and there is an additional $300,000 for 1995. What is not included in this budget document, but will= be included at some point as an amendment, is $100,000 Block Grant for homebuyer TAPE #1247 City Council Reg. Mtg. Minutes November 16, 1994 Page 6 of 11 assistance program and $25,000 for Neighborhood Planning in the Sheridan Park and Callow Avenue areas. She anticipates putting in $100,000 from the revolving abatement loan fund in 1994, and that program will be dovetailed with the City's street maintenance program. Included in the budget is $160,000 for the Admiral Theater Project. The Kitsap Regional Planning Council voted to approve $90,000 of Block Grant funds for the .Admiral Theater project as well. The City will also receive $100,000 of Block Grant funds for site preparation of the waterfront property development. She believed the most significant change in the 1995 budget is contracting out the litigation and Prosecuting Attorney's function in the City Attorney's Office. It is her intent to keep the City Attorney and one staff person. She is proposing that the Civil Service Officer position go to 1/2 time and to bring the office staff person under the Human Resource Office so that the Civil Service process can be streamlined. She emphasized now there isconfusion as to where people should go when they wish to apply for vacant positions in the City. It is her intent to combine Civil Service and Human Resource staff enough so that it provides "one stop shopping" for the employees and the public when coming in for job applications, but yet keep the Civil Service function in the autonomy of the Civil Service Commission. She is also looking at completing the Pendergast Regional Sports Complex and beginning the expansion of Golf Mountain Golf Course and some rehab work on the 4th Street Building. In conclusion, she noted her budget identifies some modification in funding for Bremerton Main Street, Economic And Development Council, Visitor And Convention Bureau and the Bremerton Area Chamber Of Commerce. Del Knauss, Olympic Avenue, stated he is pleased to see more money going into parks, especially for Forest Ridge Park and Evergreen Park. He also felt it was great that more funding is proposed for street maintenance, which is something long over due. He questioned if current construction projects that impact City streets are being managed in a way that when the final project is completed the streets will have a quality overlay of asphalt rather than the patching jobs that are evident in some of the areas? He supports the increased housing abatement program to remove derelict buildings. On a negative note, he felt strongly that the City should be putting more money into the Police Department and pointed out the number of personnel in the Police Department has decreased rather than increased. He is not convinced that $160,000 should be given towards the Admiral Theater project and bases his opinion on the fact that the Admiral Theater Foundation publicly stated they would raise the necessary funds for renovation of the building and now he sees the City pumping in more money. He emphasized the City has already spend millions of dollars to revitalize the downtown and if it does become revitalized he believes it is time that the TAPE #1247 City Council Reg. Mtg. Minutes November 16, 1994 Page 7 of 11 private sector steps in and puts up a good share of the needed funding, not the taxpayers of the City of Bremerton. He raised the following questions: (1) during the budget process was their discussion on contracting out the Animal Control function? (2) Did the Administration look at eliminating the Municipal Services Coordinator position since it was filled mainly for an Annexation Coordinator? (3) How much money has been spent in the last two years and planned in the 1995 budget for consultants? (4) As a taxpayer, is the City funding the EDC, Main Street and the Chamber Of Commerce to provide the same service? He suggested having the three groups reorganized into one body so that one entity receives funding, not three groups. He believes the main thing that will turn this city around is having the #1 Fire Department, #1 Police Department and #1 parks in the surround area. · MazTAnn Harris, downtown business owner, stated she represents the Downtown Business Association (DBA) and was pleased to provide a rundown of the kinds of activities being organized and carried out to promote the downtown businesses, such as publication of the BREMERTON GOOD NEWS. She emphasized the DBA is working with other groups and pulling the different factions together to accomplish the same goal. Gary Garten, a new downtown business owner, proposed this type of organization in May of 1994. Contrary to Mr. Knauss's statement, business is very much a part of revitalization because with good schools and facilities you still need to have amenities for people living in the city, which is what the downtown businesses .are trying to provide. The DBA acts as a liaison between all of the different groups and retailers and brought them together to work together to accomplish their common goal. She stressed the group of people, who put the DBA together, have been volunteers, both downtown business people and non-business people. They have worked with Main Street and Chamber Of Commerce to put on two major Christmas promotions within the next month. On Thanksgiving weekend, Main Street will open the Gingerbread House and Santa will arrive in Bremerton. On December 10 a Festival Music will be occurring all over the City and is primarily sponsored by the DBA and coordinated by Ed Swanzey. Ed SwanzeV stated he feels grateful to DBA and the City of Bremerton for the opportunity to coordinate the Festival Of Music. It has been a long dream of his to put on a community music festival and on December 10, starting at 11:00 AM and on into the evening, over 25 musical organizations will be performing in five locations throughout the City. The locations include the Roxie Theater, Elks Building. The musical organizations will include choruses, orchestras, bands, chamber ensembles, bell ringers, etc. The First Line Salvation Army Brass Ensemble and the U.S. Navy's Five Star Brass Band will perform during this event. Mary Ann Harris stated it is DBA's hope that the spark that was started in May continues TAPE #1247 City Council Reg. Mtg. Minutes November 16, 1994 Page 8 of 11 to grows. What the downtown retailers are saying is that they need continued promotions and continued people interested in what they are doing, not a select group, but everyone working together. The members of the DBA came to the consensus that they want to affiliate themselves with the Chamber of Commerce because they offered them resources and assistance. She urged Council to give their support to the Chamber Of Commerce's proposals that have been presented during this 1995 Budget process. Gary Garten, business owner and member of the DBA, briefly described the coming together of their group, with 40 people attending their meetings. What has resulted from the business people coming together has been more exciting and positive things about downtown than has been done in many years. He feels strongly that the downtown is crucial to the whole City and one of the dilemmas they deal with is image. The wonderfulness that is present in the City is masked by the negative image held by many people in the City. It is his hope that this effort does not die due to lack of support because it provides support to the merchants in a way that was lacking previously. He understands that funds are limited and asked that those funds be spent on the groups that produce results and will continue to produce results. Wi11y Marquina, owner of Los Andes Imports & Exports, stated his support of the DBA's efforts and its support of the Chamber Of Commerce's request for funding. Mayor Lynn Hotton made the following responses to Mr. Knauss's concerns: (1) The City is fast tracking the Master Plan for Evergreen Park so that when the Park Avenue CSO project is completed the City not only looks at how that fits in with the Master Plan for Evergreen Park, but to also look at doing a street amenity for traffic slowing, such as a traffic circle in conjunction with the entrance to Evergreen Park. (2) In regards to the Municipal Services Coordinator, the person in.that position has brought in excess the equivalent of her salary in terms of annexations over the past several years. Several major annexations that took place this year are: Kitsap Way, Rickie Road and West Hills. Next year the Rocky Point annexation election will be held in Spring of 1995, and most likely will be handled through a mail- in vote. In addition to the annexation activities, the Municipal Services Coordinator has been handling the Information Neighborhood Network meetings, and has been very helpful in bringing on line the multi-family recycling program, as well as a number of other projects. (3) Staffing of the Police Department - Mr. Knauss was correct in that the Police Department manning was decreasing, but what was reflected in the budget is what has actually been in place for the past 11/2 years. (4) There has been no discussion about TAPE #1247 City Council Reg. Mtg. Minutes November 16, 1994 Page 9 of 11 contracting out the Animal Control function, however, it is something that could be looked at in the future. (5) Funding allocation for the Admiral Theater - the theater property does belong to the City and if we can find some impetus dollars she believes the Foundation can leverage those dollars that the City provides to get more money for the project. She did send a letter to the Block Grant Funding Committee saying that she had included $160,000 in her proposed budget, and if it is approved by Council, she would offer it as matching funds for Block Grant allocations. The Theater did receive approval for Block Grant funding, however, there was no requirement for matching funds. She felt her proposal to put $160,000 into the theater did have an affect on the Block Grant Committee's recommendation to allocate $90,000 for the Theater. She is also aware the Admiral Theater Foundation is working with some potential significant donors. She is very aware what the arts and communities have done for revitalization and it is her hope that .downtown Bremerton can be transformed into a thriving and very healthy economic/people oriented center. She feels strongly that all recreation needs should not simply be outdoor recreation. There is aneed for in-door facilities and she is aware that the Kitsap County Open Space Committee is looking at the Admiral Theater as a regional in-door recreational facility. Willy Marquina, Los Andes Imports & Exports, stated he also supports the funding proposal for the Admiral Theater. His business is located across the Street from the Admiral Theater and many people have asked him about the renovation of the theater. Mary Ann Harris, Yesterdays, Today and Tomorrows, stated the Admiral theater is critical to what will happen to the downtown area. The art community will bring in restaurant and retail businesses and people, who will spend money and leave sales tax money into the community. She stressed we are "missing the boat" if we don't support the Admiral Theater. President Huff-Menees thanked each of the members of the public who took time to attend this public hearing and to make comment on the 1995 budget process. Mr. Colvin expressed his appreciation to members of the Downtown Business Association members for attending this hearing. He questioned the purpose for holding a public hearing on the Mayor's proposed budget? Ian Sievers, City Attorney, stated adopting City budgets is structured by State Law and as previously stated by the City Clerk, this public hearing is required by State Law. This public hearing has to take place before the first Monday in December. The state statute that sets up this hearing states: "..that any taxpayer may appear and be hear for or against any part TAPE #1247 City Council Reg. Mtg. Minutes November 16, 1994 Page 10 of 11 of the budget". The preliminary budget has been available to the public for their review and this hearing is to work toward the final budget. 9B - PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2488 - COMPREHENSIVE PLAN DESIGNATION AND PRE-ANNEXATION ZONING REOUEST: ONE CITY UTILITY LANDPARCEL OUTSIDE THE CITYmSLONG-RANGE PLANNING AREA~ APPLICANT: CITY OF BREMERTON, #AB94-243 The subject parcel lies outside the City's long-range planning area and must be assigned a Comprehensive Plan Designation and Zoning Designation prior to annexation. The resolution will assign the "INDUSTRIAL/BUSINESS PARK" designation. "Industrial General (IG)" zoning is requested, a designation differing from the default zoning that would be most similar to the County's current designation of "Rural 2.5" (rural residential and agriculture). Official adoption of zoning will be handled by the annexation ordinance. The Comprehensive Plan requires City Council hearing and resolution for Comprehensive Plan Designations, and Council approval of Pre- annexation Zoning requests. President Huff-Menees asked the "Appearance Of Fairness/Conflict Of Interest" question with all remaining Council members being seated. Jack Allingham, Current Planning Division, explained this is a request to consider pre-annexation zoning and a Comprehensive Plan Map Amendment for a six acre parcel that is located north of and near Barney White Lane and the Northern Pacific Railroad right-of- way immediately adjacent to the Olympic View Industrial Park near Bremerton National Airport. The current County's Comprehensive Plan Designation is Light Manufacturing Preferred and the zoning is Rural 2.5 dwelling units per acre. There are two ways the City can apply zoning to this site, one is through default zoning by applying similar zoning that the County has when it comes into the City, which would mean applying a residential zoning designation; or at this hearing Council can consider a different type of zoning, which is what the Planning Commission is recommending in "Industrial" zoning. The Planning Commission recognized an existing Industrial zone located within the same area of the site, which is also located within the City. Because this proposal is a Comprehensive Plan Map Amendment, a Resolution is provided for passage. If Council decides to adopt the Comprehensive Plan Map Amendment to "Industrial Business Park" and adopting a pre-annexation designation of "General Industry", it TAPE #1247 City Council Reg. Mtg. Minutes November 16, 1994 Page 11 of 11 #2283 would be consistent with Council's policy to apply the Comprehensive Plan Industrial Park to this area. The Planning Commission recommendation supports the action as noted above. Public comment - none. Mr. Overson had some questions relating to the vicinity map included in the supporting documentation that showed Barney White Road existing out onto Hwy. #3. Mr. A11ingham stated Mr. Overson is correct and he believes an error was madeon the Metzker Map he used for this presentation. Mr. Overson pointed out the fact that the boundary lines were irregular and questioned if something was going to be done to correct that situation? Mr. A11ingham stated there are several ways a boundary can be straightened, one would be to have the owners of the adjoining property petition to be annexed into the City, or through an initiative vote, such as being contemplatedfor the Rocky Point Annexation Area. At this time, he was not aware of any annexation petitions or initiatives to annex that area into the City. Ian Slevers, City Attorney, stated in this case the City owns the small "inlet" into the City's sludge disposal area, which was omitted when some other municipal purpose annexations were done and that site along with another piece of property the City owns to the north of the Pope Resources sale property, will be annexed into the City. M/S/C/U(Montgomery/Colvin) ~o approve Resolution No. 2488, adopting the proposed Comprehensive Plan Designation "INDUSTRIAL/BUSINESS PARK", and to approve the Pre-annexation Zoning Designation "Industrial General (IG)" for the subject property, which will be adopted as part of the annexation ordinance. With no further business meeting adjourned at 7:02 P.M.. ~T~~H~N~~L- ~i ty Clerk ~ity of Bre~~ KLM/SH-M/me cc: Normal Distribution File/Vault