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HomeMy WebLinkAbout01/31/96TAPE #1352 UNAPPROVED DRAFT COUNCIL APPROVED FEB 4 1995 CITY COUNCIL MEETING MINUTES JANUARY 31, 1996 #0038 #0056 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, January 31, 1996, at 5:30 P.M., with Council President John Law presiding. Council members present were Bob Winters, A1 Colvin, Cecil McConnell, Carlos Montgomery, Sherril Huff-Menees, David Farr, Richard Neville, and Lon Overson. Also present were City Attorney Ian Sievers and City Clerk Kathleen McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Law and Invocation given by Pastor Don Welt of Eastgate Assembly of God Church. President Law announced a Study Session to discuss "Utility Rates" will be held immediately following this meeting. On Monday, February 5, starting at 6:00 P.M., at the Public Works Complex Conference Room at the Oyster Bay Avenue facility there will be a joint meeting of the City Council and Bremerton Planning Commission to discuss the following: Mission of the Planning Commission, Decision Making Process and Terms Of Office. Also, Item 2B has been removed from the Consent Agenda and will be discussed under item 7H. CONSENT AGENUA A. Minutes - January 10, 1996 #AB96-019 M/S/C/U(Neville/Winters) presented. to approve the Consent Agenda as CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24,090, have been recorded on a listing that had been made available to the Council. M/S/C/U(Colvin/Montgomery) on January 31, 1996, the Council does approve for payment those vouchers included and further described as follows: 194633, 194635 through 194783 in the amount of $296,484.40; and Retirees' Payroll for the period ending 1-31-96 in the amount of $62,336.27. COUNCIL MEMBER REPORT8 Mr. Winters announced the Kitsap Lake Neighborhood Association will TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 2 of 14 hold a meeting on February 1, 1996, 6:30 P.M., at the Cascade Natural Gas building. The topic of that meeting will be the weed problem in Kitsap Lake. Mr. Winters plans to bring up for discussion the issue of sidewalks along Harlow Drive at that meeting. Mr. Colvin announced District #1 will hold a Neighborhood Meeting on February 22, 1996, 7:00 P.M., at the Parks and Recreation Center. The main topic at that meeting will be a presentation on the Sinclair Landing project. The issue of Scotch broom is a concern of many seniors and Evelyn Moshay has volunteered to take up that issue and solicit those supporting getting rid of the Scotch broom and what they are willing to do to help in that effort. He hoped Councilman McConnell would get involved with this issue since District #2 borders the affected area. Mr. McConnell pointed out to Mr. Colvin that his district boundary stops about two blocks before it gets to the Scotch broom problem area. He announced District #2 Neighborhood Meeting is scheduled for February 13, 6:30 P.M., at Fire State #3. Speakers at that meeting will be Bob Tulp, Public Works Operations Manager and Randy Witt, City Engineer, to answer questions and concerns relating to streets. If time permitted, they may discuss the issue of parking lot blower noise. Mr. MontGomery explained, for the benefit of those living around Forest Ridge Park, that on January 30 the Street Department crew pushed over a number of old alder trees because they were in danger of falling across power lines and causing a power outage up and down 6th Street. Street crews will continue to work in that area for the next couple of weeks getting the area cleaned up. Mrs. Huff-Menees reminded everyone that Council Districts #6, #7 and #8 will hold a joint Neighborhood Meeting on February l, 1996, 7:00 P.M., at the Bremerton School District Office; and the program will be the Sinclair Landing project. This past weekend she attended a Growth Management Workshop, that was sponsored by the League Of Women Voters, which she found to be an extremely worthwhile experience. Such forums have been held around the County and have been well attended, bringing about a tremendous exchange of information. The wrap up to present the information complied from those workshops is scheduled for February 3, 9:30 A.M. - 12:30 P.M., at the Keyport Naval Museum Gymnasium. Mr. Farr extended an invitation to Mayor Horton to attend the combined District Neighborhood Meeting on February 1. He feels the Sinclair Landing project is the most important issue facing the City today and encouraged everyone to become familiar with what is being proposed because it directly affects the citizens of TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 3 of 14 Bremerton. The way he sees it affecting all citizens is having been through two of the City budget planning processes there is no secret this city lacks the same benefits that many Cities have, such as adequate tax base and revenues. In his humble opinion, the budget exercise was like shifting the under funding among the various departments and he believes the Administration does an excellent job of spreading around the money we have and the departments do an excellent job, but each one of those departments could use some more help. It was his understanding that the revenues primarily come from B&O Tax, Property Tax and Sales Tax. This is an opportunity to correct some revenue shortages and benefit all of the citizens and in addition restore some pride in the City. He firmly believes that the downtown is the City's heart and for to long Bremerton has suffered from an image that could be improved greatly. He encouraged people to get familiar with the project and he is confident the more they learn about the project the more exited they will become. He emphasized a lot of good people have put in many hours of effort and unfortunately it is much harder to make a project work than to sit back and criticize and nitpick a project to death. For us not to take advantage of this opportunity and make this project work, which will involve all of our support, would be a huge mistake that we would look back on in future years. He challenged the citizens of Bremerton to get familiar with the project and go to your own individual Council members and make sure they are on board and supportive of this project. Mr. Neville extended a special "thank you" to the Street Department for their prompt response making City streets safer during the snow and to the citizens in Bremerton for their cautious and courteous driving through the ice and snow. He hoped it is a trend that continues. Mr. Overson complimented the Street Department for keeping City streets in good conditions, especially the steeper ones like 6th Street. In respect to Mr. Farr's comments, he recognized that a lot of activity is picking up on the Sinclair Landing project and it is every citizens interest to get knowledgeable about the project and to understand the extent of private involvement in this activity and how the public involvement is quite limited. He believes this project will benefit the City, County and the State. Mr. Law echoed the support for the Sinclair Landing project and he believes everyone is interested in getting downtown back on its feet. Having attended two of the Growth Management meetings, he echoed Councilman Huff-Menees' comments on their value and believed the public would enjoy attending the wrap up where they would have an opportunity to get real insight on the objectives of the TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 4 of 14 different groups. District #3 will hold a Neighborhood Meeting on February 20, 1996, 7:00 P.M., at the Senior Center and the guest speaker will be Russ Hauge, Kitsap County Prosecuting Attorney. MAYOR'S REPORT Mayor Lynn Hotton reported she, along with Council President Law and Council member Huff-Menees, attended the Kitsap Regional Planning Council's workshop on January 30. The intent of that meeting was to determine the main focus of the Regional Planning Council, what is they are trying to achieve, and what specific things do they need to move forward. It was probably the most productive study session that she has been involved in at the KRPC level. There also seemed to be a real effort on the part of everyone that it is time to pull together and move forward to make Growth Management work in Kitsap County and to finally deal with some of the issues that have been bones of contention between the cities and the County for a long time. Primarily, what they talked about were things in the urban growth areas, such as coordinated standards, revenue sharing, what kind of services are provided and who provides them and how they are coordinated. She has great hopes that a lot of their differences can be put aside and finally take on issues that have been long standing and up to this point not dealt with. Mayor Horton announced she will be holding a meeting on Tuesday, February 6, at 5:00 P.M., in the Community Resource Center Office (245 4th Street Building), to discuss "downtown parking". It is her intent to deal primarily with the repark issue that people feel is unfair along with the possible increase in parking fines that would involve giving one-free warning ticket and to do away with the $5.00 ticket and move to a $10.00, and after that the ticket escalate to $25.00 and then $50.00. If someone has four overtime tickets they would be facing a $50.00 fine. The time frame for collecting parking fines would cover a 30-day period, so if one does not have further overtime occurrences in that 30-days then they would be eligible for another warning tickets. Potentially, a person could get 12 warning tickets in a year and never have to get penalized with a fine. It is the City's intent to encourage those who should be in long termparking lots to go into those lots and to encourage the short term turnover people to come downtown. The State Legislature is currently talking about a property tax rollback or lid. Representative Hargrove is proposing that a lid be placed on property taxes at 102-103%. At the present time, cities are allowed to levy up to 106%. If that percentage is changed, the City of Bremerton would be looking at missing a lot of revenues and her issue with that is the State will feel no pain and they will pass it onto cities, counties, School Districts, Fire TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 5 of 14 Districts and anyone else that is affected by the 106% tax lid. She felt it was only fair, if the State wants to do something with the property tax, they should also feel the pain as much as those other governmental entities. If the legislature succeeds in that attempt, it will affect the level of service provided to the Bremerton community. That kind of rollback would mean approximately $180,000 of lost revenue for the City of Bremerton. On Saturday, February 3, the Bremerton Symphony will be performing at the Bremerton High School Performing Arts Center. Lastly, Mayor Horton introduced Leo Danaher, who was attending the City Council meeting in order to earn his Boy Scout Citizen Community Merit Badge. Leo is the son of Captain Danaher, who is the Captain of the U.S.S. Rainier. PUBLIC RECOGNITION Charlens Burnett, Parks and Recreation Department, invited members of the public to attend a Father/Daughter Dance on February 10, at the Senior Recreation Center. She emphasized fathers and daughters of all ages are welcome to attend this event. Those purchasing their tickets for the dance by February 8 will be eligible for a drawing for a free limousine ride to the dance. Admission to the dance is $10.00 per couple and an additional $5.00 for more than one daughter. Pastor Danny Allen, Grace Pentecostal Church, stated they look forward to the day that Black History Month becomes American History Month and that the shortest day of the year no longer be celebrated as Black History Month. The African-American Museum Board is proud to bring to Kitsap County another exhibit at the Kitsap Mall on February 3, 6:00 P.M., that will honor extraordinary leaders, six African-American Mayors of the State of Washington, five of them will participate as guest speakers at that particular program. A reception for this particular program will be held in the old Hall Mark space at the mall. The exhibit will be located in what is called the old specialty space near J. C. Penneys. John Thomas stated two weeks ago he asked if a $175.00 parking penalty was enough to get a beat Police Officer out of their patrol car, if they were in the area, to enforce illegal parking in a handicap parking space. As of this date, he has still not received a reply to that request. He and his daughter are looking forward to attending the Father/Daughter Dance. Sean Green, Chairman of the TRI-Base Cultural Event Committee, announced a Parade will be held at Naval Submarine Base, Bangor on February 17 at 10;00 A.m.. In years past, that parade has been TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 6 of 14 perceived as one where only African-Americans can participate. He wished to dispel that idea and emphasized the idea is to honor African-Americans and by your presents there you will be doing just that. A Unity Banquet will be held on February 24, which is a conglomeration of the different Human Rights Organizations in the area. Dr. Jane Taylor, President of Federal Employed Women Worldwide, will be the keynote speaker at that event. Peter Myers, 4317 "D" Street, again expressed his concern that the City was not negotiating with all of the residents/property owners in the condemnation area near the wastewater treatment plant. Gordon McCord, Port Orchard, stated he owns a rental on Sunnyhill Road and he is concerned about the possibility of that property being annexed into the City. His renter of 10 years has horses at that site and he wanted to know if the property was brought into the City would she still be able to have her horses at that location? President Law stated he believed such questions should be directed, in a letter form, to the City. Mr. McCord noted he would like to have his property excluded from any annexation effort in that area. Elizabeth Bus11, High Avenue, stated she was confused about the white domesticated Scotch broom and there was talk about getting rid of it and planting rhododendrons, but Mayor Horton responded that a more suitable plant would need to be used. As of this date, the public has not been told what might be suitable to replace the Scotch broom. Mayor Hotton stated in response to Mr. Thomas' question, she has discussed with Police Chief Paul DuFresne the issues of Police Officers being called out, driving by or witnessing illegal parking in a handicap parking space and then either ticketing the vehicle or calling a Parking Regulator to the site. Past practices will be modified so that if a Police Office sees an infraction they should ticket the vehicle. If someone from the public witnesses a Police Office not writing out a ticket for illegal parking in a handicap parking space when they see the violation, they should call her office with the Patrol car license number as well as the date and time of day of the observation. In response to Mr. Myers comments regarding the purchase of homes in the condemnation area, the City has had several closings on properties and negotiating activities will continue as long as the City is in a negotiating posture. A problem did arise with a number of people, who filed a lawsuit against the City, and found it necessary to confirm with their attorney who was actually doing the negotiating, the attorney or the property owners. Mr. Myers fell into that last category. In reference to Scotch broom, she did not have a solution to the problem at this time; however, she was not sure whether the plants TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 7 of 14 would be removed or just pruned back and she is still working on trying to find a reasonable solution. #1355 7A - GOLD MOUNTAIN GOLF COURSE EXPANSION PHASE I, FORE, INC. -- CHANGE ORDER NO. 2, #AB96-021 This Change Order No. 2 includes several items that provides the new golf course the additional function-ability for maintenance, refinement, and overall manageability. The additive cost for this Change Order is $20,373.80. There is sufficient contingency to support this expenditure as highlighted on the accompanied "Sources & Uses of Funds". Dan Miller Project Manager, briefly reviewed the Summary Statement and was available to answer any questions. Public comment - none. Mr. Winters stated when this item was brought before Council Operations Committee he had a concern regarding what prompted the Change Order taking place. He asked Mr. Miller to explain what he saw on the site that brought about this Change Order. Mr. Miller explained these Change Orders are based on functionability and refinement of the earth work as well as how well the underground piping system functioned in relationship to the aesthetics of the golf course to the public. Several of the items are refinement, functionability and manageability for the golf course maintenance staff, making it easier for them as well as refine the system now while the sculpturing of the area is taking place. Taking action now will prevent having to come back to remedy something at a later date after the course has been completed. Mr. Winters noted Mr. Miller explained that by moving one of the pipes going into the man made lake it would prevent erosion of the embankment of the lake, which would be hazardous to the lake liner, which is plastic. The cost of moving the pipe at this stage is much less than what it would cost to repair the no-leak lake liner, if it was damaged in some way. M/S/C/U(Neville/Montgomery) to approve and authorize the Mayor to execute the same, subject to City Administrative Policies and Procedures. 7B - PROFESSIONAL SERVICES AGREEMENT FOR SINCLAIR LANDING CONSULTANT BEN POLLOCK, #AB96-022 Ben Pollock has been retained by the Mayor to assist in negotiation development agreements for the Sinclair Landing Project, and to date, has completed Phase I of the scope of work attached to the agreement under the Mayor's expenditure authority. TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 8 of 14 The proposed contract requires Council approval for continued support as outlined in Phases II and III. Phase II will provide preparation support for an Economic Development Initiative Grant and a Section 108 loan guarantee for funding of a parking structure and possible right-of-way improvements for the Project. Funding for this work is included in a City Community Development Block Grant allocation. Phase II will fund consultant services for negotiating a letter of Intent with Fletcher Wright, and development of final agreements and implementation actions necessary to complete the Project. Total fees are limited to $23,000.00, which includes work already invoiced. Mayor Lynn Hotton explained the reason for this request is the full scope exceeds her spending authority and requires Council approval in order to go further with the process. Mr. Pollock has been tasked with essentially negotiating the City's business agreement with Fletcher Wright and that may include one main plan or possibly a couple paths, one with the City's piece of property specifically and there may be another if the parking structure is part of the plan. She was not sure what the final recommendation may be, but Council reviewed the guidelines/guiding principals for the business deal the City hopes to strike up with Fletcher Wright and as the process moves forward Mr. Pollock will be back before Council to discuss his recommendation. Mr. Pollock comes with a lot of credentials working with public/private partnerships. She urged Council's approval of the proposed contract as presented. Public comment - none. Mr. McConne11 referenced Section 3 - Compensation of the contract and asked if there was any kind of limit set for travel expenses from Settle to Bremerton and how many trips might be made under this contract? Mayor Hotton explained Mr. Pollock would commute on an as needed basis. Much of their communication is done by telephone and the City is not contracting to have him in Bremerton for full days. Mr. McConnell asked if he understood correctly that Mr. Pollock had to come to Bremerton to perform the work? Mayor Horton stated no, a lot of the work is done at Mr. Pollock's place of business in Seattle. Mr. Neville asked for clarification of the term "DDA", found in Phase III (c) of the Scope of Work? Ian Sievers, City Attorney, stated he wasn't sure if it was a typographical error nor was he sure how it fit into the contract. Mr. Neville stated he felt that should be stricken from the contract. Mr. Sievers stated the important point was to have those letters clarified in words in the final agreement. He emphasized it is one of many options Mr. #1689 #1767 TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 9 of 14 Pollock will proposed as a requirement of that section. Mr. Winters asked if he understood correctly that some of the work under Phases I, II and III had been completed? Mayor Morton stated yes, a lot of the work under Phase I has been completed. Mr. Pollock may or may not be involved with Phase II since the State H.U.D. agency has indicated the City is close to getting the final grant and loan finalized. She sees the bulk of Mr. Pollock's work revolving around Phase I(d) and all of Phase III. Mr. winters asked if Phase II may be phased out, will the $3,000 allocated for that task be utilized in some other way? Mayor Morton pointed out those funds come from Block Grant monies and if they are not spent, the City can reapportion it in some other direction for this project. M/S/C/U(Huff-Menees/Winters) to approve the Professional Services Agreement with Ben Pollock. 7C - APPOINTMENT TO THE CIVIL SERVICE COMMISSION -- ROBERT A. LEWIS, #AB96-023 There is a vacancy on the Civil Service Commission. It is recommended the vacancy be filled by Robert A. Lewis. Mayor Morton reviewed Mr. Lewis' professional background, which included his serving as a Chief Engineering Officer, Planning Officer, Scheduler, Senior Maintenance Scheduler and Planning Analyst. During her interview with Mr. Lewis, she was very impressed with his thought process on issues and felt that attribute would be of benefit on the Civil Service Commission. She believes because Mr. Lewis is a very analytical person, who would make sound judgements. She urged Council to confirm Mr. Lewis' appointment to the Civil Service Commission. Public comment - none. M/S/C/U(Montgomery/Colvin) to confirm the appointment of Robert A. Lewis to the Civil Service Commission. Mr. Lewis thanked the Mayor and City Council for his appointment and emphasized this was his first endeavor in this particular area, although he has had experience in the military as well as Civil Service for the past 25 years. The Lord gave him two years and one mouth, that means he will try to listen twice as much as he speaks. 7D - APPOINTMENT TO THE PARKS & RECREATION COMMISSION -- CHARLES MoWHORTER, #AB96-024 There are vacancies on the Parks & Recreation Commission. It is recommended that Charles McWhorter be appointed to the Commission. #1863 TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 10 of 14 Mayor Horton stated Mr. McWorter is a Computer Systems Analysis/Programmer and has been very involved with the Bremerton Soccer Club and Cub Scouting activities along with his children. She believes Mr. McWorter will be an asset to the Parks and Recreation Commission both as a resident of Bremerton and as a parent, who is involved in recreation programs within our community. She urged Council's confirmation of Mr. McWorter to the Parks and Recreation Commission. Public comment - none. M/S/C/U(Montgomery/McConnell) to confirm the appointment of Charles McWhorter to the Parks & Recreation Commission. 7E - APPOINTMENT TO THE PARKS & RECREATION COMMIS8ION -- BARRY N. COOK, #AB96-025 There are vacancies on the Parks & Recreation Commission. It is recommended that Barry N. Cook be appointed to the Commission. Mayor Horton stated Mr. Cook is not only involved in the aerospace industry, but has also spent a numerous amount of time coaching boys and girls sports and has been involved with a National Management Association. He is at a point in his childrens' lives where he feels he has some extra time to devote to community activities. He has been a long time sports enthusiast and involved in Bremerton recreation. Based on the above information, she urged council's confirmation of this appointment. Elizabeth Bus11, High Avenue, expressed concern that not all of the people being appointed to Boards and Commissions were present. She felt the individuals being appointed should be present so that the public could see who they are. Mr. Winters supported Mrs. Buell's position on that point and would have liked the opportunity to meet Mr. Cook since he resides in his District. He acknowledged that Mr. Cook comes highly recommended. Mr. Colvin stated he tended to agree with Mr. Winters, but there may have been extenuating circumstances for some of the individuals to not be present at this meeting. Mrs. Huff-Menees stated she was sure if the City had made it mandatory for anyone applying for these positions they would have been present. We have never done so and very much appreciate their willingness to serve and rather than condemn them for not showing up for a meeting that we have not requested their appearance, they should be thanked for being willing to serve. Although one may categorize it as an honor, she categorizes it as something we that we should be immensely appreciative of - not everyone is willing to take on that kind of responsibility. She personally appreciates those individuals, who are willing to step up and take these tasks on. Mr. Law stated he agreed with Mrs. Huff-Menees having been appointed to a City committee three times #2119 #1307 TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 11 of 14 he was only advised to attend one of the three appointments. He did not feel those not in attendance could be faulted. He was pleased with the candidates being reconunended and he would not dream of doing anything that would discourage them from taking part in City government. M/S/C/U(Farr/Montgomery) to confirm the appointment of Barry N. Cook to the Parks & Recreation Commission. 7F - APPOINTMENTTO THE BOARD OF APPEALS, HOUSING/BUILDING CODES -- ROBERT W. FOX, #AB96-026 There are vacancies on the Board of Appeals, Housing/Building Codes. It is recommended that Robert W. Fox be appointed to the Committee. Mayor Hotton stated in response to earlier remarks by Council members regarding having appointees present at the time of their appointment, historically the appointee chooses to attend or to not attend, it has never been something that Council has requested. If the Council would like the appointees to be present at the time of their recommended appointment, that can be arranged; however, it has never been an issue up to this moment. Mr. Fox's professional background is as a Real Estate Appraiser and he has a lot of community ties. During her interview with Mr. Fox, she questioned him at length to make sure that he would be qualified to sit on the Appeals Board. Mr. Fox's response to her was that when he conducts real estate appraisals he does look at building conditions and he cited some instances where he found some things detrimental in a structure, which were identified in his report. She felt he would have a short learning period to become familiar with City codes and look at each instance and apply those codes toward individual appeals. Although it is not strictly in his line of work, he is familiar with process and building condition issues that would qualify him to take on this responsibility. She noted Mr. Fox was in attendance. She urged Council to confirm the appoint of Mr. Fox to the Appeals Board. Public comment - none. M/S/C/U(Colvin/Winters) to confirm the appointment of Robert W. Fox to the Board of Appeals, Housing/Building Codes. Robert Fox stated he appreciated the Mayor's and Council's confidence and will do everything he could to satisfy and service the community as best he can within his abilities. 7G - APPOINTMENT TO THE BOARD OF APPEALS, HOUSING/BUILDING CODES -- #2499 TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 12 of 14 JAMES W. ENGLISH, #AB96-027 There are vacancies on the Board of Appeals, Housing/Building Codes. It is recommended that James W. English be appointed to the Committee. Mayor Lynn Horton pointed out Mr. English is a Construction Inspector and has numerous memberships, including International Association Of Electrical Inspectors, and has been involved in the International Conference Of Building Officials and International Association Of Plumbing and Mechanical Officials. With that kind of background, she feels Mr. English is highly qualified to fulfill this task. She urged Council's confirmation of Mr. English to this position. Public comment - none. Mr. Farr asked Mayor Horton to briefly describe the duties of the Appeals Board and asked when would a citizen get involved with this board? Mayor Horton explained when a citizen disagrees with the determination of one of the City's Building Officials they may appeal that determination to the Hearing Appeals Board. That Board then reviews the various codes that would apply to the specific case and make a determination whether or not the appellant was successful in appealing the Building Official decision or whether the Building Official prevailed. M/S/C/U(Neville/Montgomery) to confirm the appointment of James W. English to the Board of Appeals, Housing/Building Codes. 7H - Bid Award Recommendation - Gold Mountain Golf Course Primary Electrical Conduits & Telephone Conduit, #AB96-020 Bids were opened on Tuesday, January 16, 1996, for the installation of primary electrical conduits and telephone conduit,pulling, splice and transformer vaults to energize the irrigation pumps and ground maintenance buildings at Gold Mountain Golf Course. Three bids were received for this electrical project. The low bidder is RMA Lighting, Inc., for the bid amount of $72,967.50 including Washington State Tax. Dan Miller, Project Manager, pointed out the Engineer's estimate was $85,000 prior to going to bid. The three bids received ranged from $103,612.77 to $72,967.50, with the low bidder being RMA Lighting, Inc. He noted RMA was the firm that installed the underground high voltage power conduits, splice boxes and transformer vaults at Pendergast Regional Park. Because of their experience at Pendergast Regional Park, they are aware that the soil is much easier digging than what they experienced at #2791 TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 13 of 14 Pendergast, so their cost is reflective of that condition. RMA is presently in town doing work at Legion Field installing the outdoor lighting. And, Mr. Miller has worked with RMA over the past 3+ years on various smaller projects and based on that experience, he recommended approval of the bid award as presented. Public comment - none. Mr. Neville stated he was the person requesting this item be pulled off the Consent Agenda strictly for the fact that he wanted the public to be aware of the money trail on this project. He did not like the idea that the earlier Agenda item (7A), showed a contingency fund that did not include what was going to be spent on this work. M/S/C/U(Neville/Montgomery) to award the contract to RMA Lighting, Inc., in the amount of $72,967.50 and authorize the Mayor to execute the same, subject to city Administrative Policies and Procedures. 8A - RESOLUTION NO. 2539, TO REORGANIZE THE CITY'S LOSS & SAFETY MANAGEMENT PROGRAM, AND TO REPEAL RESOLUTION NO. 2126, #AB96-028 Effective January 1st, the City has added a part-time Safety Officer position which is staffed by an employee assigned to the Department of Public Works & Utilities. This resolution adds that position to the existing Safety & Health Committee, updates the committee membership to reflect organization changes, and eliminates the Executive Safety Committee. Pegg7 Lesser, Risk Manager, stated she would be available for any questions. Public comment - none. Mr. Neville stated when this item was brought before the Operations Committee it was brought to their attention the need for the Safety Manager position and that an individual had stepped forward and assumed the duties of the Safety Officer. That person should be recognized and extended a hearty "thank you" for assuming those responsibilities; and the Utility Department thanked for letting him take on these duties along with his other duties. Peg~TLesser stated the City is pleased to have Paul Lucas fill this position and is currently assigned to the Department Of Public Works and Utilities and has been working on developing additional procedures for the application in Public Works. When the City's need to step up its program was approved, the decision was made to tap into Mr. Lucas' expertise and enthusiasm for the topic. And, special thanks are extended to Gene Sampley, Public Works and Utilities Director, for making Paul available to take on these responsibilities. TAPE #1352 City Council Reg. Mtg. Minutes January 31, 1996 Page 14 of 14 Mr. Montgomery stated recently he observed Mr. Lucas performing his duties on a construction project and found him to be very conscientious on instituting safety measures. Mr. Farr noted by this action it will eliminate the Executive Safety Committee, which would eliminate involvement of the Police Chief, Fire Chief and other higher level Managers in this process. He asked Ms. Lesser to explain the reasoning behind that change? Ms. Lesser stated when this initial Resolution (the one being repealed) was initially passed, the City was operating under a different Mayor and management practices. Our present Mayor meets weekly with all of the Department Heads and the discussion of safety concerns are conducted on a weekly basis, as needed, at that level and there is no additional need to require those Department Heads to meet again to discuss "safety". The two tiered system that was set up with the Safety Committee was designed to do two things: (1) meet the statute that requires an employee group with only a minority representation by Management, which has been left intact in this proposal; (2) to attain management focus on the issue of "safety". Mayor Horton brought about management focus on safety, which is one of the highest priorities; therefore, it does not have to be done at committee level. #3072 M/S/C/U(Montgomery/McConnell) to adopt Resolution No. 2539, to reorganize the City's Loss Prevention & Safety Management Program, and to repeal Resolution No. 2126. Mayor Morton stated it may appear that Mr. Lucas is not "activity working" when he visits a project site, but he is working by observing mentally the safety functions of City workers, which is his task, making sure they comply with all safety regulations and rules. With no further business meeting adjourned at 7:00 P.M.. ~EEN L. McCLUS~y Clerk /~i~t~ E. LAW, Council President of Bremerton KLM/JL/me cc: Normal Distribution File/Vault