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HomeMy WebLinkAbout03/27/96TAPE #1369 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES MARCH 27, 1996 #0028 #0038 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, March 27, 1996, at 5:30 P.M., with Council President John Law presiding. Council members present were Bob Winters, A1 Colvin, Cecil McConnell, Carlos Montgomery, Sherril Huff-Menees, David Farr, Richard Neville, and Lon Overson. Also present were City Attorney Ian Sievers and City Clerk Kathy McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Law and Invocation given by Pastor Michael Smith of Bremerton Unity Church. President Law announced immediately following the Council meeting, the City Council will hold an Executive Session to discuss "potential litigation"; and a Study Session to discuss "Cable Access TV Update". CONSENT AGENDA A. Minutes -- March 6, 1996 B. Minutes -- March 13, 1996 #AB96-062 #AB96-063 M/S/C/U(Neville/Farr) to approve Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that had been made available to the Council. M/S/C/U(Colvin/MontgomerY) on March 27, 1996, the Council does approve for payment those vouchers included and further described as follows: EFT3568, EFT3569, 196213, and 196260 through 196401 in the amount of $433,988.50; Regular Payroll for the period 3-15-96, in the amount of $693,365.96; Retirees' Payroll for the period ending 3-31-96, in the amount of $166,255.17. COUNCIL MEMBER REPORTS Mr. Colvin congratulated residents of the City of Seattle on passing their School Levy. He thanked John Thomas for sharing his concern. Mr. Montgomery reported only seven members of the public attended the Neighborhood Meeting, held March 25, where they discussed the TAPE #1369 City Council Reg. Mtg. Minutes March 27, 1995 Page 2 of 9 design of road improvements along Kitsap Way and Weslon Place. Mr. Overson reminded everyone of the Tour Of Historic Homes on March 30, starting at 2:00 P.M. Proceeds from the tour will go to the Kitsap Historical Museum and their moving into the City of Bremerton. Tickets may be obtained from the local Chamber Of Commerces, Visitor and Convention Bureau or Kitsap County Museum located on 4th Street. PUBLIC RECOGNITION Evelyn Moshay announced Christmas In April will take place on April 27, with nine homes located in Bremerton and Port Orchard qualifying for the program. There is still need for professional roofers, building materials, and cash donations. Additional information may be obtained by calling 479-5778. Gordv Byrd complimented Council staff for the amount of time/effort put in to process Agenda packets and various other papers for the City Council. He encouraged members of the public to come down in person to share their concerns or ideas with the City Council. Don Larson, President Of Washington Scuba Alliance, reported Washington Sea Grant and Kitsap County PUD sponsored a Water Festival at Olympic College on March 22. Approximately 1,400 elementary students attended that event. He reminded everyone of the Sinclair Inlet Clean Up and Marine Fair on April 20, 12:00 Noon to 3:00 P.M., starting at the First Street Dock. He thanked the Parks Department and Diamond Parking for donating parking spaces for the clean up volunteers. He announced a Marine Life Exhibit is scheduled at Illahee State Park on April 18, starting at 9:00 A.M. john Thomas stated in the past two months he has attended three presentations by Fletcher Wright on the Sinclair landing project. He is leaning more positively towards that development, but a number of valid questions have been raised that can only be answered by members of Sinclair Landing Association. One of those questions is how much is it going to cost? He was concerned that nothing had been done about the graffiti on the eastern approach to the Manette Bridge and he believed it had been reported. His input on cable TV service is no raise in rates until TCI provides the residents of Bremerton with the kind of services they provide to County residents. Lastly, residents of Snohomish County voted down a Ballot measure on their 911 system on Tuesday. He pointed out Kitsap County's 911 system is failing and we do need the entire County population to support an upcoming Ballot measure to upgrade that system. He felt strongly it would take people like the elected officials to convince the public they need to lend their support. TAPE #1369 City Council Reg. Mtg. Minutes March 27, 1995 Page 3 of 9 Mary McClure, Executive Director Sinclair Landing Association, handed out copies of a report that was promised to Council as part of the Memorandum Of Understanding. The report includes their Work Plan for the next several months, budget, schedules, etc. MAYOR'S REPORT Mayor Lynn Horton stated she would make sure the graffiti problem is taken care of by the City. Questions raised by Mr. Thomas and others about the Fletcher Wright proposal cannot be answered until they have completed working through the process. To a great extent, this project is truly a ground breaking project in the State of Washington, and progress is being made working through a complicated maze getting to a point where costs can be identified. The framework of the project is becoming more and more solidified and as time goes by, she is very confident those questions will be answered to the publics' satisfaction, even though some may not agree with those answers. In order to clarify a recent statement by the City Treasurer regarding the recent Utility rate increase, in the short term, the ratepayers will be helping to finance the acquisition of properties in the condemnation area. But, in the long term, except for the property that will be held in reserve and used for future plant expansion, the properties will be sold to be used for more compatible uses than residential; and through the life of the property, the taxes collected from that area will go back to repay the Utility for the property acquisition. Mayor Horton read a Proclamation designating the MONTH OF APRIL as COUNT DOWNTO EARTH DAY 1996. The proclamation was accepted by Don Larson, President Washington Scuba Alliance. Mayor Horton announced there will be a City-wide clean up week (for vegetation only) April 15-20. Details will be provided at a later date. Mayor Horton introduced the 1996 Armed Forces Queens Pageant candidates: Marianne Bart, sponsored by TCI Cablevision; Yvonne Campbell, sponsored by Kitsap Optical; Melissa Chase, sponsored by Northwest Bank; Rachael Davenport, sponsored by Parker Lumber and Tony's Italian Restaurant; Svea Eklof, sponsored by Lewis Chapel; Summer Gerou, sponsored by Kitsap Bank; Cory Hawk-Siedleaki, sponsored by Clarke's Rexall Drugs; Christine Johnson, sponsored by Dillan's Insurance Agency; Nqoc Pham, sponsored by MedEquip Services and West Hills Honda; Kirsten Roberrs, sponsored by KPS Health Plans. 7A - BID AWARD RECOMMENDATION FOR GOLF COURSE CAPITAL EOUIPMENT/BARNETT IMPLEMENT COMPANY, #AB96-064 A call for bid on two John Deere Triplex mowers, and three John Deere Walking Mowers for Gold Mountain Golf Course were prepared, #0944 TAPE #1369 City Council Reg. Mtg. Minutes March 27, 1995 Page 4 of 9 advertised, distributed, and received in accordance with accepted call for bid procedures. Two bids were received. The low bidder was Barnett Implement Company. Base bid was $38,786.00 + sales tax of $2,947.74, for a total cost of $41,733.74. It should be noted that the Technical Specifications called for bids on three Walking Greens Mowers, not two as stated in the proposal. We would like to have the bid amended to include the third Walking Greens Mower as a cost of $4,729.02, including sales tax. The new total of the bid would be $46,462.76 (tax included). Pat Westboll, Parks Department, stated this request is over budget, and the current balance in the Parks Capital Unidentified Fund is $32,700. He pointed out they originally budgeted $44,000 for equipment needs; however, the requested amount is $46,462.76. He also pointed out there will be a cost savings in the next Agenda item, which will balance out the fund. Mr. Overson pointed out this was not within the normal City Council's budget process to control the budget for this Construction Fund. Mr. Westboll stated he may have erred stating there was $32,700 in their unidentified Capital Fund. One piece of equipment will be funded from their old Course Capital Improvement Fund and the remaining equipment will be funded s from the Construction Fund, which contains a Contingency Fund of $30,000. Public comment - none. M/S/C/U(McConnell/Winters) to accept the amended bid and approve the purchase of the mowers from Barnett Implement Company at a price of $46,462.76 (tax included). 7B - BID AWARD RECOMMENDATION FOR GOLF COURSE CAPITAL EOUIPMENT/WESTERN EOUIPMENT, #AB96-065 A call for bids on the attached list of Golf Course equipment was prepared, advertised, distributed, and received in accordance with accepted call for bid procedures. One bid was received that met the specification requirements as advertised. Western Equipment of Kent, WA submitted the only acceptable bid in the amount of $211,713.85 (tax included). Pat Westhoff, Parks Department, briefly reviewed the bid process and explained going with Toro equipment standardizes the equipment already being used, which is a significant issue when dealing with parts for equipment. When the new golf course was being constructed, Toro was specified for the irrigation system. At that time, it was unknown to Parks Department staff that Toro, by getting the irrigation system bid for the new course, would provide the City with an irrigation bonus in the amount of $15,000, which #1263 TAPE #1369 City Council Reg. Mtg. Minutes March 27, 1995 Page 5 of 9 will be put back into the Construction Fund account. Mr. Winters asked if the City had past experience with Western Equipment? Mr. Westhoff stated yes. Mr. Winters asked how often the mowers are used on a daily basis, and do they come with warranties? John Alexander, Golf Course Grounds Keeper, stated most of the mowers are used daily, and Toro provides a one-year warranty, which he believes is standard in that industry. Mr. Farr asked why the budget item is the larger amount verses the cost minus the rebate amount? Mr. Westhoff explained the City is purchasing the equipment from Western Equipment and in turn Toro will send the $15,000 to Western Equipment, who will then pass it on to the City. MaYor Hotton explained the City will pay Western Equipment the full amount and the rebate is made available based on that payment. Mr. Colvin asked if all of the rebate funds would go back to the General Fund? Mr. Westhoff explained some of the equipment will be going to the older golf course and that percentage will go into the old golf course Capital Equipment Fund and the remainder in the new Construction Fund. Public comment - none. Mr. Overson pointed out the City is buying nearly $300,000 worth of equipment and asked if more equipment would be purchased? Mr. Westhoff stated yes. The budget reflects $445,000 in the Capital Equipment Fund and there are still amenities to fund out of this category, i.e. signs and flags for each hole, benches, etc. Additional kinds of equipment will be coming when the new maintenance building comes on line, i.e., desks, file cabinets, etc. M/S/C/U(McConnell/Montgomery) to authorize and direct the Mayor to execute the contract for the golf course equipment with Western Equipment for the bid amount of $211,713.85 (tax included), subject to City Administrative Policies and Procedures. 7C - CALLOW AVENUE BASIN CSO REDUCTION PROJECT; PRIORITY 1, PHASE 2 (V4214) - AMENDMENTTO PROFE88IONAL SERVICES AGREEMENT WITH CH2M HILL, #AB96-066 The City has negotiated amendments with CH2M Hill, Inc. for professional services on the Callow Avenue Basin CSO reduction project. Amendment No. 8 is for additional design services outside of the existing scope of work for the Priority 1, Phase 2 project. These include changing. of the storm sewer alignment in Puget Sound Naval Shipyard (PSNS), preparation of separate surface restoration plans for Montgomery Avenue, the addition of storm sewer in Burwell #1554 TAPE #1369 City Council Reg. Mtg. Minutes March 27, 1995 Page 6 of 9 Street, soil characterization in PSNS, an overflow manhole in Cambrian, and an increase in complexity on the project greater than what was originally anticipated resulting in additional plan sheets and effort. An additional task was included to provide for final payment on the Wastewater Comprehensive Plan effort. The not to exceed amount of Amendment No. 8 is $64,350. Amendment No. 9 is new contract services. It provides for construction staking and an allowance for on-call design services during the Priority 1, Phase 2 construction. City survey crews will not have the resources to provide construction staking for this project. It is valuable for the design firm to provide construction staking because of their familiarity with the project and ability to quickly resolve any errors or changes which may arise. The design engineer will be available for submittal review, conflict resolution, and field review of critical situations on an on-call basis. The not to exceed amount of Amendment No. 9 is $64,240. The amendments will revise agreement amount to $1,093,928. Adequate funds exist for this work. Staff recommends approval and execution of the amendments. Randy Witt, City Engineer, reviewed the information provided in the Summary Statement. He noted under Amendment #8, some of the larger items that generated the amendment involve changing the storm sewer alignment at its outfall location in the Shipyard area. Montgomery Avenue was originally set up for patching, but once they realized the work would involve patching the whole street, it made more sense to provide street plans for that area, which will provide a better finished product. They also extended the sewer line on BuNell, to avoid conflicts with the Bremerton Ferry Terminal to Gorst project, which will probably occur next summer. We do not want to overlay a street and then dig it up the next summer. This amendment allows taking boring samples to map the location of the contaminated soils and determine the level of contamination, which will determine how and where it can be disposed. Elizabeth Bue11 asked if "next summer" meant 1996 or 1997? Witt stated summer of 1996. Mr · Mr. Neville stated this is a multi-million dollar project and it pleased him to see effort made to plan ahead so that a street did not have to be dug up once it was resurfaced. M/S/C/U(Montgomery/Huff-Menees) to authorize and direct the Mayor to execute Amendment Numbers 8 and 9 to the Professional Services Agreement with CH2M Hill, Inc. TAPE #1369 City Council Reg. Mtg. Minutes March 27, 1995 Page 7 of 9 7D - BUDGET ADJUSTMENT CONVERTING THE CITY'S FLEET MAINTENANCE FROM A CONTRACTED TO A CITY-STAFFED OPERATION, #AB96-067 It has been determined that it is in the best interest of the City to not renew the current contract for fleet maintenance upon its expiration April 30, 1996. The contractor has been given notice to this effect pursuant to the terms of the contract. This budget adjustment will authorize the positions and expenditure authority necessary for the City to take over the fleet maintenance upon the expiration of the contract. Gene Sampler, Public Works and Utilities Director, stated this is not an allocation of additional funds, but a reallocation of funds currently in the 1996 budget, which will accommodate the transition from contract operations to operation by City forces. It will provide for staffing requirements and operational expenditures necessary to implement that transition. He noted the net savings projected in 1996 is approximately $40,000. He felt confident they can proceed and not exceed the budgeted authorization. He pointed out there is a $48,000 contract deposit considered in this budget and the budget for the contracted operations for 1996 was initially reduced by $50,000 in the hope that a contract could be renegotiated and realize that type of savings, which was not the case and resulted in the decision to transfer this operation to City operations. Charlie Brown, 1333 E. Hope Street, stated the City is saying it is saving $40,000 this year and a couple of weeks ago Council action saved $20,000 by eliminating a Probation Officer position. He asked if that $60,000 was being moved to another budget line item to be spent or is it true savings? Mr. Sampler stated the item he mentioned is within the Transportation Fund, which is funded by the General Fund, with the majority of funds coming out of the Equipment Revolving Fund. Mrs. Huff-Menees asked Mr. Sampley to explain how he planned to take this function in-house and any changes he might foresee. Mr. Sampley explained the intent is to staff the facility in the same manner it was previously staffed. The facility was operated effectively and there were no problems with the contracted operations other than a financial concern. There will be a Fleet Manager, who will report to work on April 1 to initiate the transition action, and in the process of establishing registers for Lead Mechanic, two Mechanics and one Mechanic Assistant. There will also be an Office Assistant Senior position to help with the office administration and inventory control and other duties as assigned by the Fleet Manager. Mr. Overson stated he was concerned with numbers not being presented as he feels they should be. The actual cost in 1996 is #2005 TAPE #1369 City Council Reg. Mtg. Minutes March 27, 1995 Page 8 of 9 reflected as $724,500, but the documentation does not present that fact. The proposed savings of $39,000 is in fact not a savings, but actually loss of money, but part of that is attributed to capital expenditures. To get the proper costs, you need to add the $48,000 and $4,500 into the $672,000 to get actual budget costs for the year. The City Treasurer chose not to show the data in that manner and that point was discussed with him in the Study Session. It is his understanding that as much as any considered cost savings there are other benefits from the in-house control. Mr. Sampley stated he appreciated Mr. Overson's comment, the reason he mentioned the $48,000 of contractors' deposit was consideration of the overall picture. Offsetting that was the $50,000 reduction in the initial budget that was established with the hope to negotiate a reduction of $50,000 and present the budget accordingly. From continued contracted operations, had this not been a renewal year, we would have expected a $50,000 increase, which essentially offsets that deposit. There are significant one-time expenditures for capital in the initial setup, which includes computers, shop equipment, etc. He believes savings will be realized in 1996 and in the long term. Mr. Overson asked if Mrl Sampley intends to have the 1997 budget reflect the $672,000, which shows no savings over the 1996 budget, or $724,000, which shows an actual $52,000 increase in costs? Mr. Sampley stated the $39,500 is shown as a budget item entitled "Savings", which had this been a new request that item would not have been included and the total amount would have been decreased by $39,500. As far as what would be required in 1997, all he could say was it will be considerably less because of the one-time expenditures anticipated in start up, one of which is inventory at a cost of $30,000 to stock the inventory, which is then maintained from that point on. It is not his intent to increase inventory costs because of the excellent relationships that have been established with local vendors and availability of parts. M/S/C/U(Huff-Menees/Colvin) to approve adjustment for fleet maintenance. the proposed budget 8A - ORDINANCE NO. 4549 (SECOND READING) AMENDING PARKING REGULATION8 TO ENHANCE PENALTIES, REPEAL RE-PARKING, #AB96-061 Public comment - none. Mr. McConne11 asked if "business District" was identified in some other section of the Parking Ordinance? Ian Sievers, City Attorney, stated the City previously adopted a Resolution setting up time zones and it may be covered as a district in that document. He was not aware of another ordinance setting up parking restriction in that district, it does have different type of zones with different time limits, including Loading Zones. Mr. McConnell noted he felt part of the sentence addressing "business zone" should have #2235 TAPE #1369 City Council Reg. Mtg. Minutes March 27, 1995 Page 9 of 9 remained in the Ordinance. Mayor Hotton stated that point would be checked to-make sure the final copy is correct and the change pertains to the business districts. Mr. McConnell referenced "service vehicles" and asked if such vehicles would be allowed to repark within the business district? Mayor Horton assured Mr. McConnell that service vehicles could repark in the business zone without being penalized. M/S/C(Montgomery/Farr) to pass Ordinance No. 4549 on second reading, amending the parking code to remove prohibition on re- parking except in residential permit areas; increasing penalties for overtime parking and repeat offenders; and amending BMC Title 10. Vote on motion: Motion carried. In Favor: Opposed: Overson, Neville, Farr, Huff-Menees Law, Montgomery, McConnell, Colvin Winters With no further business meeting adjourned at 6:44 P.M. KAT~HLEEN~L.M~cCLUS~Y, City Clerk .~'/~JO~ E. LAW, Council President City of Bremerton KLM/JL/me cc: Normal Distribution File/Vault