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HomeMy WebLinkAbout04/03/96TAPE #1370 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES COUNCIL APPROVED APR 17 1996 APRIL 3, 1996 #0011 #0027 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, April 3, 1996, at 5:30 P.M., with Council President John Law presiding. Council members present were Bob Winters, A1 Colvin, Cecil McConnell, Carlos Montgomery, Sherril Huff-Menees, David Farr, Richard Neville, and Lon Overson. Also present were City Attorney Ian Sievers and City Clerk Kathy McCluskey. The meeting opened with the Pledge of Allegiance led by Council President Law and Invocation given by Pastor Gary Fogelquist of Seventh Day Adventist Church. CONSENT AGENDA A. Minutes -- March 20, 1996 #AB96-068 M/S/C/U(Neville/Farr) to approve Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24,080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that had been made available to the Council. M/S/C/U(Colvin/Montgomery) on April 3, 1996, the Council does approve for payment those vouchers included and further described as follows: 196402, 196411 through 196612 in the amount of $906,873.26. COUNCIL MEMBER REPORTS Mr. Overson reported the Tour Of Historic Homes was a grand success and generated approximately $2,000 for the Kitsap County Historical Museum. Plans are already being made for another tour next year that may include the home of the first Mayor of Bremerton. Mr. Farr reported Police office Kent Boekweg was recently involved in an accident with a bus, dragging him for about 10 feet and he survived with only bruises. He credits his limited injuries to the fact that he works out regularly at the YMCA and is physically fit. Mr. Farr noted Officer Boekweg's testament gives the effectiveness to the City's wellness program through the YMCA. He announced a new take-out food/restaurant has been opened by Tony Thomas at the corner of 6th and Wycoff - Soul Brothers BBQ and Southern Kitchen. He emphasized the importance of supporting local TAPE #1370 City Council Reg. Mtg. Minutes April 3, 1996 Page 2 of 10 Bremerton businesses, which in turn benefits the City of Bremerton. Mrs. Muff-Menees wished everyone a pleasant Easter weekend. Mr. McConnell announced the next District #2 Neighborhood Meeting will be held on April 9, 6:30 P.M., at Fire Station #3. The main topic to be discussed at that meeting will be a presentation on the downtown waterfront project by Mary McClure, Executive Director of the Sinclair Landing Association and Randy McGreal of Fletcher Wright. Mr. Colvin referenced a recent newspaper article about Dr. Ed Tengenfeldt and the Bremerton Community Clinic. He announced the Bremerton Community Theater will present "A Day In Hollywood And A Night In The Ukraine", which is the annual presentation by the CAPRI organization. The last District #1 Neighborhood Meeting will be held May 16 with Mayor Lynn Horton as the guest speaker. Lastly, he encouraged the public to attend the next Bremerton Symphony presentation. Mr. Meville acknowledged a letter he received from CAPRI and expressed his appreciation to them for their offered assistance when he was recently hospitalized. Mr. Winters wished his wife a "Happy Birthday". Mr. Law reported the next District #3 Neighborhood Meeting will be held April 16, 7:00 P.M., at the Senior Center. The program for that meeting will include concerns from the public and the Spring Clean Up and what can be done to make Manette a nicer place to live. He extended best wishes for a quick recovery to Mrs. Erhart, who suffered a broken bone. MAYOR,S REPORT Mayor Lynn Morton announced there will be a Spring Clean Up the week of April 15 - 20. Yard waste will be accepted at Evergreen Park on April 15 - 19 from 10:00 AM to 6:00 PM, and on April 20 from 6:00 AM to 8:00 PM. Bundles of yard waste 8-feet in length and no load should be longer than a pick up truck or small trailer. Additionally, Olympic View Landfill from the hours of 8:00 AM to 4:30 PM, will be accepting mattresses and upholstered furniture (no appliances) at the landfill site for one half the usual rate. This service is being provided to the Bremerton community by the City, Olympic View Landfill and Brem-Air Disposal Inc. Mayor Horton reminded everyone of Spring Break for school children and to be cautious drivers and watchful for children riding their bikes, crossing streets, etc. TAPE #1370 City Council Reg. Mtg. Minutes April 3, 1996 Page 3 of 10 Mayor Horton proclaimed April 1-7, 1996 as American Former Prisoner Of War Recognition And Bataan Week. Bob Sauter accepted the Proclamation and thanked the Mayor and City for recognizing this group. Bremerton is the only place in the United States that issues such a Proclamation for the American ex-prisoners of war, which he believes is very noteworthy for Bremerton. He also received a Proclamation from Governor Lowery, but it was not given without a lot of pressure. This year it is a special tribute to the only Filipino scout ever to receive a Medal Of Honor, who is a patient at American Lake. Mr. Sauter invited everyone to attend the ceremony at Bataan Park on April 6, 11:00 AM. PUBLIC RECOGNITION Bob Sauter commented on recent public criticism of the Navy's plan to build a sports center at Puget Sound Naval Shipyard. He emphasized such a facility is 40 years overdue and will serve a lot of young men and women in the military. He felt it would behoove the City Council, as a body, to write a letter of support for this sports facility. He believes he has identified a safety problem on the new Kitsap Transit buses...not one of them has identification of emergency exits other than the front door of the bus. It was his belief that there is an OSHA requirement that such identification must be made in every passenger carrying vehicle. He encouraged the City Council to take up that issue with Kitsap Transit. Ann Thurman-Burnell, 1717 Sheridan Rd. #107, spoke on keeping the USS Missouri in Bremerton because it is tangible history, many people living in this area actually worked on it, and it is a strong tourist attraction for the City. She emphasized this is not just a local or State issue, but more a national issue. Carol Atkinson, Bremerton Main Street Association, talked about the Olympic Torch Relay on May 7, which will come through Bremerton. As part of this event, banners can be purchased by individual companies, which would be hung along the relay route. If anyone is interested in purchasing banners, they can contact the United Way office or the Bremerton Main Street Office. Mr. Winters asked Ms. Atkinson to keep Council updated on who will be running in the relay and the route. Ms. Atkinson stated the route information was not to be disclosed until April 7, but there will be a display along with some entertainment on the boardwalk on March 7, at approximately 3:30 P.M., prior to the torch being carried on board the ferry. Don Larson, President of Washington Scuba Alliance made the following announcements: (1) Month of April is Department Of Ecology's County Down To Earth Day recognition; and as part of that he hoped people would stop and TAPE #1370 City Council Reg. Mtg. Minutes April 3, 1996 Page 4 of 10 pick up trash along streets and roadways. (2) April 20 Sinclair Inlet Clean Up and Marine Fair - 12:00 (noon) at the First Street Dock. Bob Sauter announced on April 20 the USS Donald K. Ross DDG71 will be christened in Pascagoula, Mississippi. He thanked everyone in Bremerton and Kitsap County for the support they rendered when asked to write letters to the President of the United States and Secretary Of The Navy urging them to honor Don Ross in this manner. Gcrdy Byrd reported recently he heard some positive comments from other people about the City. 7A - TENNIS COURT RENOVATION WORK/ATLANTIC NATIONAL, #AB96-069 Tennis courts at Manette and Warren Avenue are scheduled to be resurfaced in 1996. No companies responded to the bid request for this project, and consequently the department is free to negotiate with whomever they feel is best suited to perform the work. Atlantic National has completed tennis court resurfacing for this Department in the past year, and as a result of oversight, failed to submit a bid for these projects. The negotiated cost for this project from Atlantic National, including tax, is $19,998.50. Money has been allocated for these projects in Parks Facility Construction Fund-ll2. The action before City Council is approval of this bid for work. Jim Spencer, Parks and Recreation Director, explained by not receiving any bid responses, the City was able to negotiate directly with Atlantic National, who resurfaced two courts at Kiwanis Field and one court at Forest Ridge in 1995. The City was pleased with that earlier work and the price negotiated turned out to be a per court cost and was less than the cost negotiated in 1995. At least one of the courts at each site (Warren Avenue and Manette), will include pickle ball striping. Public comment - none. Mr. Montgomery asked if the work could be completed earlier than June or July? Mr. Spencer explained the resurfacing work is temperature related and nighttime temperature need to be around 55 degrees. If temperatures warm up, that work can be completed sooner. Mr. Overson asked for clarification of the fact work would include resurfacing three courts at Warren Avenue at a cost of $9,200, but the City is only getting two courts at the Senior Center for $9,200. The budget proposed an estimate of $35,000 for the two sites ($25,000 for the Warren Avenue site and $10,000 for the #1044 TAPE #1370 City Council Reg. Mtg. Minutes April 3, 1996 Page 5 of 10 Senior Center site. Mr. Spencer stated the appropriation for the Warren Avenue site included some fencing work. The project was looked at in total from Atlantic National's standpoint and they split the project in half. In terms of actual work at each of the two sites, it will be more like a $12,000 - $8,000 split based on a $4,000 per court price. Mr. Neville asked if he understood correctly that there is a guarantee on their product? Mr. Spencer explained the work would include the complete resurfacing of the courts, which are expected to last between 8-12 years and they will come back and fix any workmanship upon notification. If for some reason the courts are damaged due to inappropriate play, they would not be responsible for those repairs. Mr. Neville noted this project is long overdue and he remembers the Manette Courts being in poor condition when he was a child and the Warren Avenue courts have been in disrepair for the last 20+ years. M/S/C/U(Neville/Winters) to authorize acceptance of the Atlantic National cost for tennis court resurfacing at Warren Avenue and Manette. 7B - BID AWARD RECOMMENDATION FOR COMBINATION VACUUM SEWER CLEANER/BEN-KO-MATIC COMPANY, #AB96-070 Bids were opened for one combination vacuum sewer cleaner on February 20, 1996. Two bids were received for this unit. The low bidder was North American Crane & Equipment, but they failed on many specifications (see attached list). The other bidder, Ben-Ko- Matic Brush & Equipment Company of Seattle Washington. The truck and chassis which the Vactor will be mounted on was ordered separately from the Washington State Bid List. The cost of mounting the vactor on the truck is included in the purchase price of the vactor unit. Cost of New Vactor Unit Less: Trade-in Value of Old Vactor Truck #336 Net Cost of New Vactor Unit $163,274.88 (Tax Included) - 62,000.00 $101,274.88 Add: Truck and Chassis + 85,673.56 (WA State Bid List) Total Cost of Combination Unit $186,948.44 The recommendation before Council is approval of Ben-Ko-Matic Brush & Equipment Company's bid amount of $163,274.88, including Washington State sales tax. Also recommended with this bid amount is the trade-in amount on the City of Bremerton's used vactor vehicle of $62,000.00 offered by Ben-Ko-Matic. The net cost of the #1232 TAPE #1370 City Council Reg. Mtg. Minutes April 3, 1996 Page 6 of 10 new Vactor unit will be $101,274.88. Wayne Hamilton, Utilities Operations Manager, stated he would standby to answer any questions Council may have relating to this issue. Elizabeth Buell asked how the equipment is used. Mr. Hamilton explained this equipment is used to jetting and cleaning sewer lines, storm systems throughout the City, and helps other departments to expose different utilities or pothole measurements, etc.. Mr. Colvin ask what does the City currently have in place to carry out this function? Mr. Hamilton stated the Utility is using two 1989 vehicles, which are getting older and becoming high maintenance cost items. The new vehicle is larger and has newer technology for its operation. Mr. Winters asked the size of the tank on the present vehicles as opposed to the new vehicle? Mr. Hamilton explained the debris boxes on the existing vehicles are 8-yards, with each holding about 5 cubic yards of material with the remainder being water. The new vehicle will have a 15-yard debris box, which would double the capacity of the older model. Mr. Winters asked where does the City dispose of the materials collected? Mr. Hamilton stated materials taken out of the stormwater system are disposed of at the landfill. Materials taken out of the sanitary sewer system are processed through the sewer treatment plant. If the material is just dirt, it can be deposited at a dirt disposal site. Mr. Winters asked how many trips per day are made to empty the truck? Mr. Hamilton stated 1-2, depending on how much debris is collected. He anticipates being able to go once every two days when the new vehicle is operating, which will be cost savings on transportation time. M/S/C/U(Huff-Menees/Montgomery) to authorize and direct the Mayor to execute the contract for the purchase of one combination vacuum sewer cleaner from Ben-Ko-Matic Brush & Equipment Company for the contract amount of $101,274.88, including Washington State sales tax, subject to City Administrative Polices & Procedures. 7C - PROFESSIONAL SERVICES AGREEMENT WITH DIAMOND PARKING, #AB96- 071 In 1986, the City entered into a contract with Diamond Parking to operate and manage City owned parking facilities. The current extension ends March 30, 1996. Staff consensus is to extend the contract through December 31, 1997. This request for contract extension is based on several factors: 1) Operating costs are such that self operation is not economically feasible; 2) Re-bidding would require a minimum three year contract to allow any potential TAPE #1370 City Council Reg. Mtg. Minutes April 3, 1996 Page 7 of 10 contractor to recover capital investment; 3) The planned redevelopment of the waterfront anticipated in late 1997 does not permit accurate revenue forecasting for preparing bid requests or for contractor response; and 4) There has been no serious inquiry for contracting. There are no substantive changes in the Agreement. Gil Johnson Purchasing Supervisor, stated he would standby for any questions Council might have on this issue. Public comment - none. Mr. Neville asked if a parking rate increase is planned in the near future? Mr. Johnson explained the rate schedules for parking are predicated on business requirements ... supply and demand, so there is a "float" on parking rates at different times of the year and weekends depending on events. Mr. Neville asked the number of years the City has contracted with Diamond Parking? Mr. Johnson stated since 1986. Mr. Neville asked if the parking violations within the City's parking lots are paid to the City? Mr. Johnson stated no, they would be paid to Diamond Parking and out of that the City gets its share of the revenue. Mr. Neville asked if this contract is monitored by the City's internal Auditor? Mr. Johnson stated yes. Mr. Colvin asked Mr. Johnson to clarify the comment that "operating costs are such that self-operation is not economically feasible." Mr. Johnson stated it would require a capital investment for coin boxes, signage, etc., plus the salaries and supplies, which would amount to a substantial cost of approximately $80-90,000 per year. Mr. Parr asked if Mr. Johnson was aware of any complaints about Diamond's operation of City parking facilities? Mr. Johnson stated no. Mr. Overson noted the parking income was significantly down for the parking garage and the lots on Park Avenue, which he believes reflect the shipyards' reduced size and the Navy's increase support of parking for their people at the west end of the Shipyard between Montgomery and Callow Avenue. He emphasized the City had requested the Navy provide parking for their personnel and it appears they are doing a good job of that at the present time. He posed the question maybe it was time to sell the Park Avenue parking lots for business and return them to the tax rolls; and then do something to help promote parking in the City garage. Mr. Johnson stated "marketing" is one of the aspects of the contract, and as part of the extension, the City is requiring that Diamond Parking provide a Marketing Plan and quarterly reports of results of that plan as it is implemented. #1457 TAPE #1370 City Council Reg. Mtg. Minutes April 3, 1996 Page 8 of 10 M/S/C(Overson/McConnell) to approve the contract extension with Diamond Parking through December 31, 1997. Vote on motion: In Favor: Overson, Neville, Farr, Huff-Menees, Law, Montgomery, McConnell, Colvin Winters: Abstain Motion carried. 7D - CONTRACT WITH MUNICOM FOR CABLE REFRANCHISE SERVICES, #AB96- 072 It is recommended that Stephen Jolin of MuniCom be hired to complete negotiations for cable franchise agreements with TCI and Falcon. Mr. Jolin proposes to meet with staff to develop strategy for negotiations; revise draft franchises; complete negotiations, and prepare final documents. He comes highly recommended in the industry and is prepared to schedule negotiation sessions immediately following initial staff meetings. Kathleen McCluskeV, City Clerk, stated she would be available to answer any questions. Elizabeth Buell asked if this proposal means a rate increase? Mrs. McCluskey explained this is a proposed contract for a consultant to renegotiate the franchise with the cable companies. This contract has nothing to do with rates; however, at the April 10th City Council meeting there will be an Information Item on the Agenda to deal with TCI's proposed rate increases. Mr. Colvin asked why do we need a negotiator? Mrs. McCluskev explained because of the complexity of the Telecommunications Act that governs the cable companies, it is an area that City staff is not either trained in or has the background or experience to deal with the refranchising once every 10-years. Much more is required than just sitting down an negotiating, there is a tremendous amount of background work to look at the finances of the companies, the technical capability, complaints, quality of picture, etc., and the consultant provides those services. Mr. Winters asked if the Cable Advisory Committee meetings are open to the public and would Mr. Jolin be present at the Committee's next meeting? Mrs. McCluskey stated the meetings are open to the public, but she doubted Mr. Jolin would be attending the Cable Advisory Committee meeting since his office is located in Portland, Oregon. To maximize the City's dollars, he will be asked to only come for full day negotiation sessions of strategy and development. There is the possibility she could schedule something so it coincided with a future Committee meeting. Mr. Winters stated Council was provided with some background data on Mr. Jolin and TAPE #1370 City Council Reg. Mtg. Minutes April 3, 1996 Page 9 of 10 asked if that information could be made available if someone from the public requested it at the Cable Advisory Committee meeting? Mrs. McCluskey stated yes, that information could be provided. Mr. Neville asked if references and experiences provided by Mr. Jolin that covered seven different states had been checked? Mrs. McCluskey stated references were check within the State of Washington, i.e. Tacoma, Issaquah, Thurston County and Seattle. All of the reference responses were nothing but high praise for Mr. Jolin's technical ability, negotiations skills and very reliable in moving the negotiations forward. After meeting with Mr. Jolin on April 1, she came away impressed with his knowledge and the direction he would like to take on the City's behalf. #1812 Mr. McConnell asked if the contract cost of $15,600 was for a one- year period? Mrs. McCluskey stated yes, it is an estimate. Mr. Jolin indicated if negotiations proceed as he hopes, the estimated amount will cover the costs, but if problems are encountered then it may require further allocation of funds upon Council approval. Mr. Jolin indicated he hoped to start negotiations in May and spend the rest of April reworking the RFP document. Mr. Winters questioned the terms of the "termination clause"? Mrs. McCluskey stated the City can terminate the contract with a 30-days notice without cause and a 5-day notice for cause. Mr. Overson stated in the past he thought portions of the contractual costs were passed through to the cable companies and asked if that was correct? Mrs. McCluskey stated unfortunately it is not as true as 10 years ago, but the City is taking that position. The City required a filing fee of both companies and some of the City's costs are recovered in that fee. According to Mr. Jolin, most cities are still taking that approach, but is something that the FCC rules may have changed. M/S/C/U(Farr/McConnell) to approve the contract with Stephen Jolin, MuniCom, for the period 4/01/96 to 3/31/97. 7E - FRANCHISE EXTENSION FOR TCI AND FALCON CABLE, #AB96-073 Attached is an extension of franchise to 4/1/97 or completion of negotiations, whichever is sooner. This will assure continuation of cable services, and payment of franchise fees as we proceed with negotiations. Kathleen McCluskey, City Clerk, stated the City's cable franchises expired in May of 1995. The City had hoped to have negotiations completed his year, but for a number of reasons things went slower than anticipated, so the companies signed one-year extension #1927 TAPE #1370 City Council Reg. Mtg. Minutes April 3, 1996 Page 10 of 10 agreements. This assures payment of the franchise taxes and that they comply with the terms of the franchise that relate to customer service, quality of picture, use of the right-of-way, etc. Public comment - none. Mr. Overson asked if he understood correctly that wording in the franchise extensions prevented any breaks in service? Mrs. McCluskeV stated Mr. Overson was correct. M/S/C/U(Montgomery/Farr) to approve franchise extension for TCI and Falcon Cable. President Law extended a special "thank you" to the volunteers, who serve as the T.V. camera crew televising City Council meeting, for their dedicated services. With no further business meeting adjourned at 6:38 P.M.. ~T~LHL~~CC~ty Clerk JO~N E. LAW, Council President City of Bremerton KLM/JL/me cc: Normal Distribution File/Vault