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Home My WebLink About04/19/00 TAPE #1699 CITY COUNCIL MEETING MINUTES April 19, 2000 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, Apdl 19, 2000, at 5:30 P.M., with Council President Carol Arends presiding. Council members present were Jim Reed, Conrad Esser, David Farr, Mike Shepherd, Ed Rollman, John Law, and Cecil McConnell. Council member Wayne Olsen was absent. Also present were City Attorney Glenna Malanca, Deputy City Clerk Paula Johnston, and Legislative Assistant Lori Smith. The meeting opened with the Pledge of Allegiance led by Council member Cecil McConnell, followed by the invocation given by Carl Johnson, from Peninsula Bible Church. President Arends made the following announcements: (1) Council held a Pre-Council Meeting Session in the Council Conference Room which included a 3- minute Executive Session to "EVALUATE CONDUCT OF PERSONNEL" per RCW Chapter 42.30.110(1)(f); a 5-minute Executive Session on "LITIGATION" per RCW Chapter 42.30.110(1)(i); and a 15-minute Study Session from the City Treasurer on the "Quarterly Report". (2) Council will hold a Training Session facilitated by the City Internal Auditor on Thursday, April 20, 4:00 to 6:00 PM in the Council Conference Room, which will include presentations by City Attorney Glenna Malanca and Municipal Judge James N. Docter. (3) Council, along with the Kitsap County Commissioners will hold a Joint Public Hearing to discuss the Kitsap Lake Industrial Park by Port Blakely Properties on Monday, April 24, 2000, beginning at 5:30 PM, in the Council Chambers. The meeting will be televised. CONSENT AGENDA A. Minutes of Meeting- April 5, 2000 #AB00-097 B. Budget Adjustment for Public Access Television #AB00-098 #0025 M/S/C/U (McConnell/Law) Move to approve Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0050 M/S/C/U (Law/McConnell) On April 19, 2000, Council moved to approve for payment those vouchers included and further described as follows: 240509 - 240708 in the amount of $414,452.44. COUNCIL MEMBER REPORTS John Law reported on the Monthly District 3 Meeting held last night, and thanked Police Chief Rob Forbes, Sergeant Long, and Detective Wendy Davis for responding to surveys distributed earlier to the Manette Business District. He appreciated the support of the Bremerton Police Department. Ed Rollman was happy to report the Red Cross was in the process of moving a larger place next to the Fire Department on Pacific Avenue. He responded to constituent concerns that roadwork on 11 Street to Park Avenue would be completed on approximately April 26. Lastly, he announced the next District 4 meeting would be held Tuesday, April 25, from 7:00 to 8:30 P.M. at West Sound Bank to discuss the proposed recreation center, and proposed solutions to the downtown parking issue. TAPE #1699 City Council Reg. Mtg. Minutes April 19, 2000 Page 2 of 4 Mike Shepherd reminded citizens that on Earth Day, Don Larson would be hosting an event to "Clean up Sinclair Inlet", and there would also be interesting displays on madne life. He discussed the second major meeting with Councilors, Mayors, & Commissioners held last week where local officials discussed common issues and solutions. He acknowledged that past Councilman AI Colvin, who was in the audience tonight, was the first to organize one of these joint meetings. Conrad Esser relayed a story of a constituent who accidentally cut his phone line while trimming his trees, so reminded citizens to be careful of utility lines when doing this type of work. LEGISLATIVE REPORT - There was no report this evening. PUBLIC RECOGNITION AI Colvin was sad to report the death of Pat Carey, a long-time resident of Bremerton, who was very involved in the community. He expressed sincere sympathy for his wife Margaret Carey and family. Joseph Michael Bennett, Olympic College Student, expressed concern that Diamond Parking was overly aggressive in targeting students parking near Olympic College, and asked the Council for a solution. David Farr responded that as the Councilman for that District, he receives many calls from residents who live around the College, stating that if the parking in the area was not regulated, they would not even be able to park in front of their own homes. Gordy Byrd expressed his appreciation for the respect shown to him by Councilman Reed. Don Larson announced that in honor of Earth Day, a group of volunteers will gather on Saturday, April 22nd to clean up various areas of the County, including the annual Sinclair Inlet Clean-Up event Roy Mclnnis thanked the Council for the improvement in their parliamentary procedures. Del Knauss stated that according to a recent article in The SUN, the City of Poulsbo was considering a new City Manager & Council form of government, and encouraged at least 5 members of the Council to consider the same for Bremerton. 9A - EVERGREEN PARK BUDGET ADJUSTMENT AND EXTENSION OF PARAMETRIX CONTRACT. #AB00-099: Recreation Coordinator II Becky Lorber, reported that on September 29, 1999, the City entered into a Stage I Professional Services Agreement with Parametrix, Inc. for the design documents required for the remediation of site properties in the expansion of Evergreen Park (#AB99-198). The Stage I Scope of Work agreement was in the amount of $172, 186.00. This Stage [I Amendment (Exhibit A) in the amount of $322,430.85 is needed to develop the final documents, and includes the removal of the UST's (Underground Storage Tanks), ensuring that remediation, park design, and construction activities meet the specifications required for the execution of the Washington State Department of Ecology Agreed Order. This Stage II Amendment will bring the total contract amount to $494,616.85 and extend its contract life through completion of the Park development. As of March 1, 2000, the total amount from Stage I contract amounted to $147,071.85 (reconciled by the Treasurer's Office). This provided a cash balance of $25,114.15, now being applied to Stage II. The attached Amendment to Contract, Exhibit B, in the amount of $322,430.85 is required to cover expenses through the year 2000. (Cash Balance: $25, 114.15 + Budget Adjustment: $322,430.85 = Parametrix Inc. Stage II: $347,545.00). The budget adjustment funds the project through completion. TAPE #1699 City Council Reg. Mtg. Minutes April 19, 2000 Page 3 of 4 Don Larson asked what the future plans were after the caps for the underground storage tanks were in place. Ms. Lotbet explained the Master Plan includes an open play field, a large picnic shelter, extended walking trails, an outdoor amphitheater, restrooms, and additional parking. #0880 M/S/C/U (Shepherd/Reed) Move to approve Stage II Amendment in the amount of $322,430.85 to ensure that remediation and park design/construction activities are consistent with the elements specified in the executed Agreed Order, and authorize the Mayor to sign this Stage II Amendment subject to City Administrative Policies & Procedures. #0900 M/S/C/U (Shepherd/Reed) Move to approve Budget Adjustment No. 00-9, in order to provide the funding necessary to complete the Evergreen Park expansion project. 9B - SR 304 TRANSPORTATION IMPROVEMENT PROJECT-SUPPLEMENTAL AGREEMENT FOR WSDOT RIGHT-OF-WAY SERVICES. #AB00-100: City Engineer, Randy Witt noted that the City has an Agreement for Aid with the Washington State Department of Transportation (WSDOT) which provides for WSDOT staff to provide land acquisition and related services on City projects. City staff have negotiated a Task Assignment to that agreement for WSDOT Real Estate Services (RES) staff to provide right of way acquisition and relocation services for the SR 304 Transportation Improvement Project: Navy Yard Highway Phase, Section 1, Porter Street to Charleston Beach Road/Missouri Gate Intersection. WSDOT RES was selected because of their familiarity with the project and with acquiring property in accordance with Federal Highway Administration requirements. The estimated not-to-exceed cost of this work is $190,000. Staff recommends approval of this Task assignment. There were no comments from the public. Mr. McConnell asked why a portion of the acquisition property extended up Charleston Beach Road. Mr. Witt explained the property needed to extend far enough up Charleston Beach Road to make a right angle connection at the new intersection. #1020 M/S/C/U (Reed/McConnell) Move that the City Council authorize and direct the Mayor to execute the attached Task Assignment for WSDOT Real Estate Services on the SR 304 Transportation Improvement Project - Navy Yard Highway, Phase Section 1, Porter Street to Charleston Beach Road/Missouri Gate Intersection. 10A - ORDINANCE (FIRST READING) AMENDING BRFMERTON MUNICIPAL CODE, CHAPTER 2.76.500 REGARDING CONTRACT AMENDMENTS AND CHANGE ORDERS, #AB00-101: City Engineer Randy Witt reported that Chapter 2.76.500 of the Bremerton Municipal Code (BMC) sets forth rules and regulations regarding amendments and change orders to City contracts. This chapter establishes an administrative authority for the Mayor to approve change orders without prior approval by the City Council. This authority is inadequate on larger capital projects. Additionally, the existing ordinance does not provide for changes in the work to be approved in the field prior to inclusion into a change order. The proposed revisions allow change order authority more proportionate to the scope of the project and address on-site project management needs by providing a graduated increase to the Mayor's change authority on construction contracts with a ceiling of $250,000, establishing a work change directive process that allows changes to construction contracts to be aggregated for subsequent inclusion in a change order, and allowing emergency conditions to be addressed in a timely fashion to be subsequently included in a change order. Staff recommends approval. TAPE #1699 City Council Reg. Mtg. Minutes April 19, 2000 Page 4 of 4 Roy Mclnnis voiced his concerns that an increase in percentages may cause a situation where Council would not always be aware of each change order authority, and questioned how closely the situation would be watched. Mr. Witt explained that when their budget is approved, Change Order Authority is already built-in to accommodate normal changes that are expected with any given project. Mr. Law asked for clarification regarding the statement "The City Council will be notified of work change directives issued in excess of the administrative authority of the Mayor as soon as practicable". Mr. Witt discussed this issue in further detail, and described the three scenarios where the Work Change Directlye could be issued. #1556 M/S/C/U (Farr/Reed) Move to approve Ordinance on first reading, amending Bremerton Municipal Code Chapter 2.76.500, "AMENDMENTS CHANGE ORDERS, AND WORK CHANGE DIRECTIVES". 11A- PUBLIC HEARING AND RESOLUTION NO. 2751. REGARDING RECOVERY OF FEES FOR THE ABATEMENT OF AN UNSAFE BUILDING ON THE PROPERTY LOCATED AT 1702 BURWELL STREET. #AB00-102: Building Development Specialist [[ Janet Lunceford, reported that in October of 1999, the house located at 1702 Burwell Street was damaged by fire and ordered abated as a dangerous structure. The abatement order was mailed to the owner of record, Donald Rockwell. Darlene Harrod signed for the return receipt for certified mail on October 28, 1999. Mr. Rockwell failed to comply with the deadlines of the abatement order and the building was demolished by Public Works on February 8, 2000. The cost of the abatement, including administrative fees, totaled $12,471.11. Council must now decide if the fees are just and how they should be collected. There were no questions or comments by the public. Mr. McConnell voiced concern that the owner of record did not sign the receipt for the Abatement Order. Ms. Lunceford verified the letter was mailed to the address on record. #1658 M/S/C/U (McConnell/Law) Move that Council, by Resolution No. 2751, order that the fees incurred for the abatement of an unsafe building on the property located at 1702 Burwell Street be collected as reasonable abatement costs and become a lien against the property. With no further business, meeting adjourned at 6:25 P.M. CAROL ARENDS, City Council President City of Bremerton P J/CA/Is/cg c: Normal Distribution File