HomeMy WebLinkAbout03/24/04 TAP E # 1942 t~ilt~ ~ ~
CITY COUNCIL MEETING MINUTES APR ]~
Wednesday, March 24, 2004
The weekly meeting of the City Council of the City of Bremedon was called to order in the City
Council Chambers, 239 4m Street, Bremedon, Washington, Wednesday, March 24, 2004, at 5:30
P.M., with Council President Daren Nygren presiding. Council members present were Mike Short,
Will Maupin, Carol Arends, Dianne Robinson, Mike Shepherd, Wendy Priest, Cecil McConnell and
Brad Gehring. Aisc present were City Attorney Roger Lubovich; Interim City Clerk Paula Johnston;
and Legislative Assistant Lori Smith.
The meeting opened with the Pledge of Allegiance led by Council Member Cecil McConnell, followed
by the invocation provided by Youth Associate Pastor Jonathan Olesen of Sylvan Way Baptist
Church.
President Ny,qren made the following announcements:
1. The Pre-Council session was held in the Council Conference Room from 5:00 to 5:30 PM.
2. Patience would be appreciated due to technical difficulties with the BKAT cameras.
CONSENT AGENDA
A. Minutes of Meeting - March 10, 2004 (#AB04-042)
B. 2004 Final CDBG Recommendations (#AB04-043)
C. Change Order No. 3 for "Casad Dam Intake Tower Upgrades" Project (#AB04-044)
#0025 MISICIU (PriestJArends) Move to approve Consent Agenda as presented.
CLAIMS & CHECK REGISTERS
Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a
listing that had been made available to the Council.
#0045 M/S/C/U (McConnell/Short) On March 24, 2004, the Counci~ approved payment of Check
numbers 289096 through 289111; and EFT-8097 through EFT-8103 in the amount of $1,255,218.11
on the Master Check Register; and Regular Payroll for the pay period ending March 15, 2004 in the
amount of $904,460.71.
MAYOR'S REPORT - There was no MAYOR'S REPORT this evening.
6A - SUPPLEMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH EXELTECH
CONSULTINGT INC. FOR PERMITTING AND DESIGN OF TRUNK STORM SEWER FOR CSt)
REDUCTION IMPROVEMENTS IN THE PACIFIC AVENUE BASIN (#AB04-045): Tom Knucke¥,
Engineering, stated that the City is required to complete Combined Sewer Overflow (CSO) Reduction
Improvements in the Pacific Avenue Basin by 2007. A major component of the work is installation of
a large trunk sewer to convey stormwater from the western half of the basin to the existing outfali at
the Ferry Terminal. This Supplemental Agreement No. 1 adds scope and budget to the Professional
Services Agreement with EXELTECH CONSULTING, INC. to allow integration of the permitting and design
of the trunk storm sewer and other appurtenant system modifications into the "Downtown
Pedestdan/BTC Access Improvements Project".
There were no comments from the public.
Mr. Shepherd expressed his concern at the loans already outstanding, and therefore questioned how
much of the $4,270,977.99 funding was from the EPA Grant, and how much of the funding was from
the Public Works Trust Fund loan. Mr. Knuckey responded that $1.9 million is from the grant, and
the remaining is from the loan. Michael Wilson, Finance Director, added that the Rate Study is
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City Council Reg. Mtg. Minutes
March 24, 2004
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currently in process, and is expected to be completed in approx. 30 days. He indicated that the
Capital component of the Sewer & Utility Budget shows the amount being paid out for debt this year
is 50% of the Operating Budget, however, one of the current bonds is about to retire, which will
reduce the amount the 'City is paying out for debt by $2.4 million.
#0370 MISICIU (Arends/McConnell) Move to approve Supplemental Agreement No. 1 to the existing
Professional Services Agreement with EXELTECH CONSULTING, INC; and authorize the Mayor to finalize
and execute the necessary contract documents for the agreement.
6B - LOCAL AGENCY STANDARD CONSULTANT AGREEMENT WITH SAMPLEY CONSULTIN~
FOR THE "DOWNTOWN PEDESTRIAN/BTC ACCESS IMPROVEMENT PROJECT" (#AB04-046):
Gary Sexton, Economic Development Director, said that the City requires project management
assistance for the "Downtown Pedestrian/BTC Access Improvement Project", and retaining the
services of W. Eugene Sampley dba SAMPLEY CONSULTING to manage the project will provide the
expertise necessary to maintain project continuity, scope, and schedule. A Local Agency Standard
Consultant Agreement for federally funded projects has been negotiated with SAMPLEY CONSULTING
for the "Downtown Pedestrian/BTC Access Improvement Project" for a total authorized amount not to
exceed $50,000, it is therefore recommended that City Council approve the attached Local Agency
Standard Consulting Agreement with SAMPLEY CONSULTING.
There were no comments from the public.
Mr. McConnell commented that for this particular project, Gene Sampley would be the most
qualified. Mr. Short added that the City is fortunate to retain the services of Mr. Sampley for this
important project.
#0535 MISICIU (Arends/Short) Move to approve the Local Agency Standard Consultant Agreement
with SAMPLEY CONSULTING for the "Downtown Pedestrian/BTC Access Improvement Project" in the
amount not to exceed $50,000; and authorize the Mayor to finalize and execute the same.
6C - PROFESSIONAL SERVICES AGREEMENT WITH SAMPLEY CONSULTING FOR PROJECT
OVERSIGHT OF THE PUBLIC SAFETY BUILDING AND FIRE STATION NO. 1 (#AB04-047): Gary
Sexton, Economic Development Director, commented that the City requires assistance in
implementation of the public safety measures approved by the public. The Director of Economic
Development has negotiated a Professional Services Agreement with SAMPLEY CONSULTING to
per[orm project oversight and coordination of project administration, oversight and coordination for
design and construction of the Pubtic Safety Building and new Fire Station No. 1 and provide other
assistance as request by the City. It is recommended that City Council approve the attached PSA
with SAMPLEY CONSULTING In an amount not to exceed $80,000.
There were no comments from the public.
Mr. McConnell believes that the City already has a current employee who can fulfill this role at a cost
of $55 per hour vs. this contract for $110 per hour. Mr. Short pointed out that the Council previously
made a commitment to Mr. Sexton to support any request for additional help, and that a current
employee may earn $55 per hour, but that figure does not include the cost for benefits also received
by this employee.
Mr. Maupin provided his comments in support of this contract for a Project Manager, but asked if a
Project Administrator would also be required. Mr. Sexton responded that it was not expected.
Mr. Shepherd provided comments in support of this contract, but encouraged the use of Public
Works staff whenever possible. Mrs. Arends also provided comments in support of this contract.
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Mr. Gehrin,q stated that although he recognizes that Mr. Sampley is a strong asset, he recalled that
during budget negotiations, the Council agreed not to exceed the salary paid to Ms. McCluskey.
#0955 M/S/C (Short/Maupin) Move to approve the Professional Services Agreement with SAMPLEY
CONSULTING in the amount not to exceed $80,000; and authorize the Mayor to finalize and execute
the same.
Voted in favor of Motion: Shepherd, Robinson, Arends, Maupin, Short, Priest, Nygren
Voted opposed to Motion: Gehring, McConneil
Motion carried: 7-Yes; 2-No
6D - BUDGET ADJUSTMENT AUTHORIZING AN APPROPRIATION OF $20~000 TO THF
CONTINENCY RESERVE FUND FOR APPRAISAL FEES RELATED TO THE SALE OF CITY
PROPERTY (#AB04-048): Gary Sexton, Director of Economic Development, anticipated that several
City properties will be offered for sale and sold in the near future. As preparation for this it is
necessary to obtain appraisals on each property. The 2004 budget did not anticipate these
expenditures. It is requested that an increase to Contingency Reserve appropriations be approved to
allow these appraisals to be performed. Proceeds from the sale of these properties will be deposited
to this fund as they are sold.
There were no comments from the public.
Mr. Ny.qren reminded the Administration to pay attention to the time-line when it is decided that an
appraisal will be done; and because the Council has an interest in the properties that are suplused,
he asked that the Council be involved when future discussions of surplusing properties take place.
#1080 M/S/C/U (McConnell/Gehring) Move to approve the 2004 Budget Adjustment authorizing the
appropriation of $20,000 in the Contingency Reserve Fund for appraisals.
7A - ORDINANCE NO. 4890 [SECOND READING] APPROVING AMENDMENT NO. I TO PORT
BLAKELY TREE FARMS INITIAL DEVELOPMENT AGREEMENT (#AB04-041): First reading of this
ordinance was heard on March 17, 2004. Roger Lubovich, City Attorney, was available for
questions.
There were no comments from the public.
#1135 M/S/C/U (McConnell/Arends) Move to pass Ordinance No. 4890 on second reading approving
Amendment No. 1 to the PORT BLAKELY TREE FARMS Initial Development Agreement.
7B - RESOLUTION NO. 29217 AUTHORIZING AN INTERFUND LOAN TO THE GENERAL FUNr)
FROM THE CONTINGENCY RESERVE FUND (#AB04-049): Michael Wilson, Finance Director,
explained that the General Fund has a history of cash flow deficiencies occurring twice each year due
to property tax collection cycles. As a result, the General Fund has an immediate need for an
interfund loan in order to meet cash flow needs. The Contingency Reserve Fund was established to
support and protect the General Fund in the event of unforeseen and unfunded emergencies. It is
proposed that the Council authorize the Director of Finance to make an interfund loan from the
Contingency Reserve Fund to the General Fund in an amount not to exceed $700,000. This loan
shall bear no interest rate since the Contingency Reserve Fund functions as a reserve for the General
Fund. This loan shall be repaid on or before December 31, 2004.
There were no comments from the public.
Mr. Short asked what would be the remaining balance of the Contingency Reserve Fund after this
loan. Mr. Wilson responded that the beginning balance of the Contingency Reserve Fund was
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approx. $765,000, so after this interfund loan request, and the $20,000 previously approved for
obtaining appraisals, approx. $45,000 will remain. It was pointed out that approx. $200,000 would be
"set aside" for future cash-flow needs.
There was additional discussion on finance issues by a few Council members prior to the vote...
#1575 M/SIC (Short/Maupin) Move to approve Resolution No. 2921 authorizing the Director of
Finance to make an interfund loan from the Contingency Reserve Fund (Fund 103) to the General
Fund (Fund 001) in the amount not to exceed $700,000.
Voted in favor of Motion: Maupin, Short, Gehring, McConnell, Priest, Robinson, Arends, Nygren
Voted opposed to Motion: Shepherd
Motion carried: 8-Yes; l-No
PUBLIC RECOGNITION
Ed Rollman asked the Council to consider naming Building 50 in honor of the Commander for the
USS PUEBLO Commander, Capt. Pete Bucher; and requested help in addressing the lack of parking
enforcement in the 600 block of Highland. Mr. Ny,qren indicated that the City is considering a policy
for the naming of buildings; and Ms. Priest added that she only recently became aware of the
problems with parking on Highland, and encouraged anyone who has an issue requiring her attention
is welcome to leave her a message at the Council office at (360) 478-5280.
Allen Shute was pleased that several Council members have agreed to meet with him to discuss
several issues of interest; and at his request, RCW 46.61.582 titled "FREE PARKING BY DISABLED
PERSONS" was read into the record by the Interim City Clerk.
Don Larson discussed the Kitsap Water Festival held earlier today on the campus of Olympic
College; announced the Sinclair Inlet Clean-up event scheduled from 11:00 AM to 2:00 PM on
Saturday, April 17; and asked everyone to get involved in planting a tree in honor of "Earth Day".
Wayne Godfrey of the YMCA discussed the upcoming fundraiser to provide scholarships for Iow-
income families for before and after school child care. He pointed out that Paula Johnston, Daren
Nygren, and Will Maupin are fundraising representatives and can assist anyone interested in
donating.
COUNCIL MEMBER REPORTS
Brad Gehrin,cI encouraged citizens to contact legislatures to support bringing NASCAR to our area;
and discussed a Conference on Tourism hosted by KITSAP INDUSTRY NETWORKS he recently
attended.
Cecil McConnell addressed a common misconception, clarifying that the Gold Mountain Golf
Complex is not subsidized by tax dollars, but rather paid entirely by fees from the golfers. Mr.
Ny.qren added that the golf course actually provides revenue.
Wendy Priest discussed a positive meeting with members of the Bremerton Swing Committee and
Downtown Merchant Association; and her plans to attend the American Red Cross Heroes Breakfast,
her first Kitsap Community Resources Board meeting, and the KCR Annual Spring Fashion Show.
Mike Shepherd encouraged citizens to spend their dollars locally; mentioned several issues to be
discussed at the Evergreen Neighborhood Association meeting scheduled on Sunday, March 28 at
4:00 PM at Caf6 Destino; and asked citizens to contact the Council office if they would like to assist in
Earth Day activities on April 17.
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March 24, 2004
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Dianne Robinson offered her help for Earth Day; discussed the Tourism workshop she attended
along with Brad; and lastly, announced a District 6 meeting would be held sometime in April.
Will Maupin invited citizens to attend a tree planting and dedication of the new "H.O. WHITEY
DOMSTAD VIEWSCAPE" park at the east end of the Manette Bridge at 2:00 PM on Arbor Day,
Wednesday, April 14 in honor of the former Mayor.
Daren Ny.qren thanked County Commissioner Patty Lent for meeting with him regarding Rural
interim Forest Lands, and for supporting the Downtown Library; and thanked BUGS. (Bremerton
Urban Garden Society) for their efforts in planting vegetable gardens to promote gardening and to
benefit the Bremerton Food Line. He also thanked all those citizens who participated in the meeting
tonight.
With no further business, the meeting of the City Council was adjourned at 6:51 P.M.
Prepared and Submitted by:
LO~I 'SMITH
At t e s~..~'~ //~'~~ Legislative Assistant
pA~I~E, JoHN~'f~, rn{erir:n Ciiy Clerk
/
DA-REN NYGREN, City Coun~l F~Zesident
City of Bremerton
DN/P JIIslcge