HomeMy WebLinkAbout04/30/03 C0UNC .
TAPES #1890 & 1891 J~PR~
CITY COUNCIL MEETING MINUTES MAY ]. 4 2003
April 30, 2003
The weekly meeting of the City Council of the City of Bremerton was called to order in the City
Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, April 30, 2003, at 5:30
P.M., with Council President Carol Arends presiding. Council members present were Mike
Short, Will Maupin, Mike Shepherd (left at approx. 6:28 P.M.) Ed Rollman, Cecil McConneil,
and Wayne Oisen. Council members Daren Nygren and Eric Younger were absent. Aisc
present were City Attorney Roger Lubovich; Deputy City Clerk Paula Johnston; and Legislative
Assistant Lori Smith.
The meeting opened with the Pledge of Allegiance led by Council Member Cecil McConnell,
followed by the invocation provided by Reverend Danny Allen of Grace Pentecostal Church.
President Arends made the following announcements: 1. A Pre-Council session was held in the Council Conference Room to discuss updates to
the meeting agenda; and
2. The Monthly Study Session will be held next Wednesday.
CONSENT AGENDA
A. Minutes of Meeting - April 9, 2003 (#AB03-066)
B. Minutes of Meeting - April 16, 2003 (#AB03-067)
#0025 MISICIU (McConnell/Olsen) Move to approve Consent Agenda as presented.
CLAIMS & CHECK REGISTERS
Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on
a listing that had been made available to the Council.
#0055 M/SICIU (McConnell/Rollman) On April 30, 2003, the Council approved payment for
Check Numbers 280533 through 280736; 7646P; and EFT's 7639, 7640, 7644, 7645, and
7647 in the total amount of $691,809.37; and Retiree Payroll for the period ending April 30,
2003 in the amount of $139,813.00.
COUNCIL MEMBERS
Wayne Olsen was glad to be back in the "colonies" after an extended trip to the United
Kingdom.
Ed Rollman reported on his attendance at the Armed Forces Tea and passed on good news
that the Navy plans on building a parking garage at the corner of 4th Street & Park Avenue;
announced that planting trees downtown are planned as part of the revitalization process; and
mentioned the First Friday Art Walk to be held this week.
Mike Shepherd noticed orienteering groups in downtown Bremerton; and reminded citizens to
attend the First Friday Art Walk this week.
Will Maupin discussed the new "Smart Cards" distributed at the meeting in Seattle; reported on
his attendance at the Bremerton Historic Ships meeting; and announced the free screening
clinic for orthopedic, burn, or scar care by the Shriners Club on Saturday, May 10 from 9:00
A.M. to noon at Bremedon Harrison Hospital.
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City Council Reg. Mtg. Minutes
April 30, 2003
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Mike Short announced that Kitsap Lake would be closed alt weekend for the Regatta &
Hydrofest; and the next District 8 & 9 meeting would be held Thursday, May 22 in the
Conference Room of the Oyster Bay Public Works & Utilities District building.
Carol Arends looked forward to the First Friday Art Walk and the Armed Forces Day activities.
MAYOR'S REPORT - Mayor Bozeman ... · Announced the "Welcome Party" for the Uss CAMDEN on Pier Delta on Monday, May 5,
at 8:00 A.M.;
· Provided an update on the status of City projects being considered for funding from the
Capitol Budget in Olympia;
· Briefly discussed possible funding options for the Passenger Only Ferries;
· Learned that the PFD allocated an additional $75,000 for the Conference Center;
· Noted that the Ice Arena was still on schedule, with a Grand Opening planned May 17;
· Selected a candidate to replace Bruce Dunlop who is retiring from the Bremerton
Housing Authority Board of Commissioners;
· Offered to meet with the Council to discuss possible funding sources to keep the library
downtown;
· Proclaimed May 4-t0 as "Drinking Water Week" in Bremerton, which was accepted by
Kathleen Cahall, Water Resources Manager, who also reported on a number of
activities, displays, and give-aways in honor of Drinking Water Week; and
· Proclaimed the Month of May as "Foster Parent Appreciation Month" in Bremerton,
which was accepted by Sophia Kouidou-Giles, Area Administrator for Kitsap Foster
Care Association, who expressed her thanks to all of the foster parents in the
community; and Rick Williams, President of Kitsap Foster Care Association and a
foster parent, who encouraged individuals to provide any type of support that is possible.
PUBLIC RECOGNITION
Allen Shute encouraged citizens to call the City Council office at 478-5280 to address their
concerns.
Dr. Grant applauded Mayor Bozeman and supported his decision to hire a Municipal Services
Coordinator.
Pat Wright, Chairman for the Armed Forces Day Festival, announced the many activities
planned to honor the event this year on Saturday, May 17.
Don Larson was pleased with the editorial and the "West Sound Guide" in The SUN; and again
offered to donate trees on behalf of Kitsap Trees.
Kornice Jean Pierre invited the public to attend The Kitsap County Youth Rally for Human
Rights themed "Open Hearts, Open Minds" which will be held on Saturday, May 3rd from 9:00
A.M. to 4:00 P.M. at Bremerton High School.
Ed Hebert expressed his concern that a citizen was not allowed to complete her report during
"Public Recognition" at a previous Council meeting.
City Attorney Roller Lubovich and President Arends both clarified that citizens have the right
to speak at Council Meetings but when litigation is involved the Council has been directed to not
engage in dialogue with the individual.
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City Council Reg. Mtg. Minutes
April 30, 2003
Page 3 of 6
Mr. Hoke of Positively Bremerton expressed his disappointment at the negative comments
about Bremerton made by reporter Jim Morris of the Seattle P.I.
H. Emily Moshay of Positively Bremerton was also disappointed with the reporter's comments
as mentioned by Mr. Hoke; commented that she was pleased with the conduct and
performance of the City Attorney; and announced that Caf~ Destino would be having
entertainment available during the First Friday Art Walk.
Jehn Lyle provided support for the downtown revitalization projects and Mayor Bozeman.
Holly James expressed her appreciation for Mayor Bozeman, and encouraged the Council to
support him in any way that they can.
David Fer~lus also expressed his appreciation for Mayor Bozeman and Sherril Huff-Menees.
Paula Johnston, Deputy City Clerk, read a letter into the record from W. Earle Smith, Jr.,
CAPT, USN (RET.) supporting the current activity in downtown Bremerton.
8A - HIRING OF MICHELLE EICHORN TO THE POSITION OF CDBG PROGRAM
COORDINATOR AT PAY BAND 10, RATE 4 (#AB03-068): Chris Hugo, Community
Development Director, explained that currently there is a vacancy in the CDBG Program
Coordinator position. The selection process has been completed and Michelle Eichorn is the
selected candidate. A memo documenting Ms. Eichorn's extensive experience was read into
the record to support the recommended starting salary at Pay Band 10, Rate 4 on the
Professional Salary Plan.
There were no comments from the public.
Mike Shepherd left the meeting at approx. 6:28 P.M. He did not return to the meeting, and
was not available for any remaining votes...
#1845 M/S/C/U (Short/Maupin) Move to approve hire of Michelle Eichorn to the position of
CDBG Program Coordinator at Band 10, Rate 4 on the Professional Salary Plan.
8B - CONTRACT AWARD FOR CONSTRUCTION OF "WEST 650 PRESSURE ZONE
IMPROVEMENTS~ RESERVOIR NO. 23" (#AB03-069): Michael Mecham, City Engineer,
established that sealed bids for construction of the "West 650 Pressure Zone Improvements,
Reservoir No. 23" project were opened on April 24, 2003. A total of three (3) bids were
received, and MORSE CONSTRUCTION GROUP, INC. was the lowest responsive bidder with a bid
of $838,466.30, including sales tax. The engineer's estimate for the project is $1,260,000.
There were no comments from the public.
#1930 M/S/C/U (Maupin/Short) Move to award a contract in the amount of $838,466.30 with
MORSE CONSTRUCTION GROUP, INC. for construction of the project titled "West 650 Pressure
Zone Improvements, Reservoir No. 23", and authorize the Mayor to execute the necessary
contract documents for construction.
8C - ENVIRONMENTAL OVERSIGHT CONTRACT WITH HART CROWSER FOR THE
CONFERENCE CENTER PROJECT (#AB03-070): Gary Sexton, Economic Development
Director, requested that Council authorize the HART CROWSER contract for environmental
oversight for construction of the Government Center.
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City Council Reg. Mtg. Minutes
April 30, 2003
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Don Larson expressed his support for this contract.
Mr. Short applauded Mr. Sexton for all the work he is doing on the Conference Center, and for
his efforts in keeping the Council informed.
#2155 M/S/C/U (Short/McConnell) Move that Council authorize the Mayor to sign the contract
on behalf of the City with HART CROWSER for environmental oversight for excavation and
construction of the Conference Center at 100 Washington Avenue.
8D - INTERLOCAL AGREEMENT WITH NORTWEST AIR AND SUPPLY FOR PURCHASF
OF AIR COMPRESSOR AND FILL STATION WITH PUBLIC SAFETY BONDS (#AB03-071}:
Kathleen McCluskey, Administrative Services Director, indicated that the City entered into an
Intergovernmental Cooperative Purchasing Agreement with Kitsap County Fire District No. 7 to
purchase an air compressor and Fill Station. NORTHWEST AIR & SUPPLY was the Iow bidder
meeting specifications for the air compressor in the amount of $27,438 excluding taxes and
shipping. It is recommended that the Containment Fill Station in the amount of $4,812.00 be
purchased from NORTHWEST AIR & SUPPLY as well to maintain uniformity of systems throughout
the Fire Department. The purchase price will be off-set by a $30,000 FEMA grant obtained by
the Fire Department. Fire Chief Al Duke offered further explanation on the grant and the need
for this purchase.
There were no comments from the public.
#2370 M/SICIU (McConnell/Rollman) Move to approve purchase of Air Compressor and Fill
Station through Intergovernmental Agreement from NORTHWEST AIR & SUPPLY.
8E - PROFESSIONAL SERVICES AGREEMENT WITH RICE FERGUS MILLER
ARCHITECTURE & PLANNING~ LLP FOR DESIGN OF NEW HEADQUARTERS FIRI~
STATION (TO BE PAID WITH PUBLIC SAFETY BONDS) {#AB03-072): Kathleen
McCluskey, Administrative Services Director, pointed out that the City issued an RFQ for
architect services in February. The project team selected three firms for interviews, which were
held in March. The Interview team evaluated each firm based upon the following criteria: a)
strength of the proposed team; b) demonstrated flexibility in design concepts; c) experience in
designing fire stations; d) compatibility/responsiveness to owner team; e) degree of interest and
responsiveness in undertaking the project; and f) location of key personnel. The architect firm
of RICE, FERGUS, MILLER ARCHITECTURE & PLANNING LLP was selected at a fixed fee amount of
$215,556.00. Dave Fergus expressed his appreciation with the selection of his firm.
There were no comments from the public.
#2665 M/S/C (Maupin/Short) Move to approve Professional Services Contract with R~CE,
FERGUS, MILLER ARCHITECTURE & PLANNING LLP for design of new Headquarters Fire Station.
Voted in favor of this Motion: McConnell, Rollman, Maupin, Short, and Arends
Abstained: Olsen
Motion carried: 5-Yes; 1-Abstention
8F - INTERLOCAL AGREEMENT WITH KITSAP COUNTY FOR THE OPERATION OF THF
CITY'S PERMITTING SYSTEM (#AB03-073): Michael Wilson., Finance Director and Bill Eley,
Purchasing Manager, introduced this agreement, which allows the City to use the Paladin
Permitting System owned by Kitsap County and resides on County software, operated by
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April 30, 2003
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County staff. The arrangement allows the City full use of the system including the current link
to the County Assessor records and future links to the County GIS at an annual cost of
$20,000. The City will realize a significant saving in hardware and software acquisition and
maintenance costs. Chris Hu,qo discussed how the new software would benefit his
Department.
There were no comments from the public.
Mr, Rollman asked if the City would incur a share of the costs if the system went down. Mr.
Eley responded that eventually, when the County has to replace the hardware, the City would
then need to share their costs, but there are no plans to do this at least for the next 12 months.
#3234 MISIC/U (Maupin/Rollman) Move to approve the Interlocal Agreement with Kitsap County
for the operation of the City Permitting System and authorize the Mayor to execute the same.
8G - PROFESSIONAL SERVICES AGREEMENT WITH INTERLOCKING SOFTVVARE
CORPORATION FOR DEVELOPMENT OF TAX/LICENSING MODULE AND
MODIFICATIONS TO THE PERMITTING SYSTEM (#AB03-074): Michael Wilson., Finance
Director and Bill Eley, Purchasing Manager, explained that Kitsap County contracted with
Paladin Data Systems to provide a County Permitting System. INTERLOCKING SOFTWARE, the
contracting arm of PALADIN DATA SYSTEMS has offered to allow the City to use their software,
essentially for free. The only charges would be for modifications needed to adapt the County
system to meet the City's permitting needs, the addition of the Tax & License module and the
cost to convert data from our legacy systems into the new application. The use of the PALADIN
software would allow us to standardize our permitting processes currently performed by
Community Development, Public Works, and the Fire Department, and would allow a direct
interface with the County Assessor records and ultimately the County GIS. The total contract
amount is $81,760 with INTERLOCKING SYSTEMS.
There were no comments from the public.
TAPE #1891
Mr. Short asked what the laserfische used for? Mr. Eley responded that laserfische would be
used for archival and retrieval of records.
Mr. Maupin asked if there will be a challenge for the "B and O Tax Module" in light of recent
legislation? Mr. Wilson answered that the software would assist the staff who deal with
collections of the tax, and any problems that stem from the recent legislation and
implementation of the software will be sorted out accordingly.
Mr. McConnell asked if it were not for the B and O Tax issue, would this software need to be
replaced? Mr. Eley replied that software is only replaced on an as needed basis; and that in
response to the previous questions posed by Mr. Maupin, businesses submit their tax
information to the City and any changes in the B and O Tax would be reported as well.
#0095 M/S/C/U (ShoWMaupin) Move to approve the Professional Services Agreement with
INTERLOCKING SOFTWARE in the amount of $81,760 and authorize the Mayor to execute the
same.
9A- PUBLIC HEARING AND ORDINANCE NO. 4852 (SECOND READING) REPEALING
AND REPLACING CHAPTER 2'1.06 OF THE BREMERTON MUNICIPAL CODE RELATING
TO COMPREHENSIVE PLANS (#AB03-063): The first reading of this ordinance was heard on
April 23, 2003. Roqer Lubovich pointed out added language to Section 21.06.050 (e)(4),
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which Chris Huqo, Director of Community Development elaborated on further.
There were no comments from the public.
Mr. Olsen stepped out of the meeting at approx. 7:16 P.M. and was not a variable for the
following vote...
Mr. Maupin provided his support of the ordinance since it would keep the Comprehensive Plan
consistent.
Mr. Short also provided support since the changes would make clear to investors what steps
need to be taken in the process of developing property.
#0255 M/S/C/U (Short/Maupin) Move to pass Ordinance No. 4852 on second reading as
amended.
Mr. Olsen retumed to the meeting at approx. 7:18 P.M.
9B - PUBLIC HEARING AND RESOLUTION NO. 2891 REGARDING RECOVERY OF FEES
FOR SECURING THE UNSAFE STRUCTURE AT 1309 POINDEXTER AVENUE (#AB03-075):
Janet Lunceford, Code Enforcement, stated that on February 13, 2003, Public Works secured
the house on the property located at 1309 Poindexter Avenue after it was ordered vacated due
to structural failure. The cost of the work totaled $954.85. Council must now decide if the fees
are just and reasonable, and how those fees should be collected.
There were no comments from the public.
Mr. McConnell asked if there were an administrative fee placed on this abatement? Ms.
Lunceford responded that since this abatement involved an emergency and her involvement
was at the end of the process, the fee was not charged.
#0350 M/S/C/U (Short]Maupin) Move that Council, by Resolution No. 2891, order that the fees
in the amount of $954.85 incurred for securing the structure at 1309 Poindexter Avenue be
collected as reasonable abatement costs and become a lien against the property.
With no further business, the regular meeting of the City Council was adjourned at 7:20 P.M.
Prep¢¢d and Submitted b)/:/
LO~I :¢i~IITH - ~
Attes~"?~~ Legislative Assistant
~A ~J-O~'~/¢)~, T)~uty City Clerk
CAROL ARENDS, City Council President
City of Bremerton
CA/PJ/ts/cge