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Home My WebLink About05/28/03 TAPES #1895 & #1896 ~ CITY COUNCIL MEETING MINUTES JUN ~ May 28, 2003 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, May 28, 2003, at 5:30 P.M., with Council President Carol Arends presiding. Council members present were Mike Short, Will Maupin, Eric Younger, Mike Shepherd, Ed Rollman, Daren Nygren, Cecil McConnell, and Wayne Olsen. Aisc present were City Attorney Roger Lubovich; Deputy City Clerk Paula Johnston; and Legislative Assistant Lori Smith. The meeting opened with the Pledge of Allegiance led by Council Member Cecil McConnell, followed by the invocation provided by Pastor Scott Shaw of the Bremerton First Church of the Nazarene. President Arends made the following announcements: 1. A Pro-Council session was held in the Council Conference Room to discuss updates to the meeting agenda; and 2. A Monthly Study Session will be held next Wednesday, June 4th starting at 5:00 P.M. in the Council Conference Room; and 3. Item 9D under Public Hearings has been pulled from the agenda. CON~ENT AGENDA A. Contract Award for Construction of Pump Station No. 8 for West 650 Pressure Zone Improvements (#AB03-097) B. Renewal of Lease Agreement with the DEPARTMENT OF THE NAVY to Monitor Wells at NA.D. Marine Park (#AB03-098) C. Acceptance of Drinking Water State Revolving Funds (#AB03-099) #0030 M/S/C/U (McConnell/Olsen) Move to approve Consent Agenda as presented. (Mike Shepherd arrived to the meeting at approx. 5:36 P.M. and was not available for this vote.) CLAIIYJS & CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing that had been made available to the Council. #0055 M/S/C/U (Younger/McConnell) On May 28, 2003, the Council approved payment for Check Numbers 281217 through 281529; and EFT7683 through EFT7688 in the total amount of $1,736,208.65; and Regular Payroll in the amount of $965,700.71 for the pay period ending May 15, 2003. COUNCIL MEMBERS Wayn~ Olsen thanked Councilman Mike Shepherd for the excellent job in hosting the Memorial Day ceremony on Monday, May 26; and also complimented Police Chief Rob Forbes for organizing the very moving Law Enforcement Officers Memorial ceremony on Friday, May 23. Daren Nvuren provided a briefing on the District 3 neighborhood meeting held last evening; and announced the public Grand Opening for the Bremerton ice Arena this weekend. Ed Rollman provided a report on the District 4 neighborhood meeting held last Thursday; reported on his attendance at the Law Enforcement Officers Memorial ceremony, and lastly, remembered former Kitsap County Prosecutor Fred Cohen, who was gunned down in 1970. TAPES# 1895 & 1896 City Council Reg. Mtg. Minutes May 28, 2003 Page 2 of 5 Mike Shepherd reported on his participation in a meeting with the AWC Health Benefits Board; commented on the Memorial Day ceremony and Law Enforcement Officers Memorial; and lastly, thanked the efforts of his neighborhood Block Watch and quick response from the Police Department in thwarting a break-in of his home. Eric Younger announced that the next District 6 & 7 Meeting would be held on Thursday, May 29th from 6:30 P.M. to 8:00 P.M. at the Public Works & Utilities Building located at 100 Oyster Bay Avenue to discuss the proposals of the Residential Parking Committee. Will M,~upin commended the Parks Department for the wonderful job they are doing in keeping up the grounds at Ivy Green Cemetery. He also thanked the citizens who attended the District 8 & 9 neighborhood meeting last Thursday, but apologized for having to leave that meeting early to hear testimony at the KRCC Countywide Planning Policies meeting in Silverdale. Mike Short also thanked the citizens for attending the District 8 & 9 neighborhood meeting, as well as Gary Sexton for his presentation he provided at the meeting and reported that he also attended the Law Enforcement Officers, and the Memorial Day Ceremony. He was also impressed with the wonderful job the Parks Department is doing in keeping up the grounds at Ivy Green Cemetery. Carol Arends reiterated the information on the District 6 & 7 neighborhood meeting to be held tomorrow night. MAYOR'S REPORT - ~ ... · Proclaimed June 1-7, 2003 as "Management Week", which was accepted by Doug McMacken of the Lockheed Martin Chapter at Subase Bangor; · Don Larson presented a plaque to Boy Scout Troop 1528 for their efforts in beautifying the City with tree plantings and participating in the Sinclair Inlet Clean-Up; · Discussed a visit this Thursday with Martha Cho from the State Economic Development who is willing to meet with City officials to discuss possible funding for Chester Terrace; · Congratulated Kitsap Mental Health in honor of their 25th Anniversary; and · Would like to offer $1500 in response to a request for funds for the Port Orchard fireworks display. PUBLIC RECOGNITION Allen ~;hute continued discussion regarding the availability of Public Recognition; and expressed his approval of the proposal by the Residential Parking Committee. Don Larson mentioned the benefits of planting trees, and reminded the Council that there are grants available to plant trees in the downtown core. Katrina F~ invited the public and the Council to the YMCA Open House and Fun Run on June 7, and noted there will be free admission to the YMCA from 9:00 A.M. to 4:00 P.M. The Fun Run would include a 5K Run and I mile run/walk, and a free pancake breakfast would be provided to participants. 8A - PROFESSIONAL SERVICES AGREEMENT WITH ZIMMER-GUNSUL-FRASC~. PARTNERSHIP FOR GOVERNMENT CENTER SPACE AND TENANT IMPROVEMENT DESIGN SERVICES (#AB03-100): Kathleen McCluskey, Administrative Services Director, TAPES# 1895 & 1896 City Council Reg. Mtg. Minutes May 28, 2003 Page 3 of 5 announced that the new Government Center will be complete in September 2004. Each owner will be responsible for their own interior space planning and design. Two design firms were interviewed to provide programming, space planning, interior design, and preparation of construction documents. It is recommended that the City hire ZIMMER-GUNSUL-FRASCA (ZGF) PARTNERSHIP, a Seattle architect and design firm. In addition to numerous corporate clients, ZGF PARTNERSHIP has a variety of experience in designing space for municipal governments, including the City of Bellevue. There were no comments from the public. Ed R0llm,,n asked if a project manager or team would be available on site and why this particular firm was chosen. Ms. McCluske¥ answered that per the contract, there would be a project manager on site; and stated that this firm was chosen primarily because of their experience with municipalities. Mike Shspherd asked who would be responsible for conducting the survey for the naming of the building. Ms. McCluskey answered that the co-owners for this building (City of Bremerton, Kitsap County, and Kitsap County Consolidated Housing Authority) would be meeting soon, but no decisions have yet been made. Eric YqunRer asked several questions to clarify the roles of LMN ARCHITECT FIRM (outside of building, common areas and lobby) and ZGF PARTNERSHIP (interior and space design); and further discussed funding issues and potential for cost overruns due to concerns that the quoted $30/per square foot may not be adequate. Mr. Olden asked questions about the "auditorium" or "community chambers" area; and stipulated the Council's request to have their Legislative Assistant Lori Smith involved in key planning meetings. Ms. McCluskey responded that the agreement with LMN ARCHITECTS would cover the space for the "community chambers", and assured the Council that Lori Smith would be included in upcoming meetings. #1730 M/S/C/U (Rollman/Nygren) Move to approve Professional Services Agreement with ZIMMER-GUNSUL-FRASCA PARTNERSHIP for programming, space planning, interior design, and preparation of construction documents for the City offices in the new Government Center. 8B - MANAGEMENT AGREEMENT WITH COLUMBIA HOSPITALITY, INC. FOR CONFI~RENCE CENTER (#AB03-10'I): Gary Sexton, Director of Economic Development, pointed out that this management agreement is a five-year agreement for COLUMBIA HOSPITALITY, iNC. to book events, provide food and beverage services, and manage the Conference Center Facility. The agreement establishes conditions for early termination, annual review, and opportunity for extension. The agreement includes the management fee schedule. Brett II~atteson, Vice-President of Columbia Hospitality, Inc., introduced some members of the Columbia team to the Council, and provided background information on the firm's wide range of experience. There were no comments from the public. Eric Younger rose questions regarding what services would be covered by the $6,000 per month compensation. Mr. Matteson clarified that the amount was intended to cover the start- up costs for the project such as administrative staffing, sales and marketing teams, and office supplies. A budget would be prepared to demonstrate where the funding would be spent. TAPES# 1895 & 1896 City Council Reg. Mtg. Minutes May 28, 2003 Page 4 of 5 Mr. Maupin asked when the first booking would take place. Mr. Matteson responded that two inquiries have already been made. Mr. McConnell asked where the name 'Center of Bremerton' came from. Mr. Sexton explained that individuals from the public facilities district provided ideas that led to the name and emphasized that the center would be later identified as a convention center. Mr. Matteson clarified for Mr. Rollman that all the Council is being asked to approve is a five- year contract. Mr. Rollman asked what residents would get out of the conference center. Mr. M~tteson stated that booking policies would reflect the needs of the area and that the people would be getting a great meeting place. Mr. Shepherd asked how Columbia would plan to balance the slow business months with busy business months. Mr. Sexton answered that the plan might include a three-month cash reserve to handle such short-term shortfalls. Mr. Matteson added that during lower business months, more seasonal part-time employees could be employed rather than full-time salaried employees which would reduce overhead costs. Mr. Nvaren asked the City's Finance Director if he is comfortable with the funding of this project. Michael Wilson, Finance Director, stated that he could not comment at this time because he has not had a chance to look over the contract in detail. Mr, Nyf:lren asked if Mr~ Wilson could report on his findings once he has had a chance to look over the contract. Mr~ Wilson agreed. #3480 M/S/C/U (Rollman/Younger) Move to approve and authorize the Mayor to finalize and execute the Management Agreement between the City of Bremerton and COLUMBIA HOSPITALITY, INC. with substantially the same terms and conditions as contained in the proposed agreement. TAPE #'1896 8C - AMENDMENT TO INTERLOCAL AGREEMENT BETWEEN CITY OF BREMERTON ANt1 KITS.aP PUBLIC FACILITIES DISTRICT FOR FUNDING~ DEVELOPMENT~ AND OPERATIONS OF THE KITSAP REGIONAL [BREMERTON] CONFERENCE CENTE~ (#AB03-`102): Gary Sexton, Director of Economic Development, stated that the amendment increases the funding from the Kitsap Public Facilities District (PFD) to the City of Bremerton by the sum of $75,000. The amendment additionally reduces restrictions on times of payments of funding by the PFD to the City. There were no comments from the public. #0'125 MISIC/U (Shepherd/Rollman) Move to approve and authorize the Mayor to finalize and execute the first amended and restated Interlocal Agreement regarding funding, development and operation of the Kitsap Regional Conference Center with substantially the same terms and conditions as contained in the proposed agreement. 9A - PUBLIC HEARING AND ORDINANCE NO. 4855 {SECOND READING) APPROVlN~ SWC PARTNERSHIP REZONE FROM SINGLE FAMILY 3 (SF- 3) TO GENERAL BUSINE$-e- (CB) (ilh~B03-094): The first reading of this ordinance was heard on May 21, 2003. There were no comments from the public. #0165 M/S/C/U (Shepherd/Olsen) Move to pass Ordinance No. 4855 on second reading. TAPES# 1895 & 1896 City Council Reg. Mtg. Minutes May 28, 2003 Page 5 of 5 9B - PUBLIC HEARING AND ORDINANCE NO. 4856 (SECOND READING) RELATING TO TRANSPORTATION DEVELOPMENT AND IMPROVEMENT (#AB03-095): The first reading of this ordinance was heard on May 21, 2003. Mike Mecham., City Engineer, was available to answer questions. There were no comments from the public. #0195 M/S/C/U (McConnell/Shepherd) Move to pass Ordinance No. 4856 on second reading. 9C - PUBLIC HEARING AND ORDINANCE NO. 4857 (SECOND READING) AMENDING BMC CHAPTER 11.03 RELATING TO LONG TERM RIGHT- OF- WAY PERMITS (#AB03- 096): The first reading of this ordinance was heard on May 21, 2003. There were no comments from the public. #.02445 M/SIC/U (Olsen/McConnell) Move to pass Ordinance No. 4857 on second reading. DE-OT~IJn'I'I--I-D-{H~ 'rUE riE.OAl~TU[=~'re- OF CUUAi~I,~[: A.U._n ADUllUI~'T'DAI-?,iE ilLITi'"l ,A, .k,iEW _riE.DADT_U. Ei~T nc ?,_n..U. IlUlOT?.ATIO~ AiJn C!ILIAILI/~CI r,.D. CAT!.~.G ~A. klmA~ ir'.. -nE-oC~loT!Ok' cOR TUE nIDE'"TOp- OF '"AD!TAI PRO Ici"'T$ oO_eIT:Okl, uO--nIT~5'G OTHED JOb nc--'?"o"n'r'Ok'e-- W'TU!~ TUC HEW nEpA .D-TUE~T ~/.w..A?h3 ! 03): - This item was pulled from the agenda tonight. With no further business, the regular meeting of the City Council was adjourned at 7:18 P.M. Prepared and Submitted by: LORI SMITH' Legislative Assistant Attest: ~ ~tJl_~,l~)-~!~lq-, D~puty City Clerk CAROL ARENDS, City Council President City of Bremerton CA/PJ/Is/cge