HomeMy WebLinkAbout04-202DATE SUBMITTED: BILL
AGENDA BILL 0]~ '~ ~
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Committee Meeting Date: September ~4~,2004
Purchase of Fleet Management Software COUNCIL MEETING Date: October 6, 2004
Department: PW& Util
Presenter: Jim Orton, Fleet
Manager
Phone: 5356
SUMMARY: The Fleet Management Program the city is using (Pentamation) is old and lacks many
of the desired features contained in modem fleet management software packages. A program is
needed which is more flexible in its reporting format and windows-based for ease of operation. The
program needs to have the ability to be easily configured to fit our changing needs. Having our fleet
operation managed with a more robust and user-friendly program will provide easier access to
information and more flexible reporting. This will allow Public Works to better manage the City's 365
vehicles. We have examined several available packages and our recommendation is to purchase the
fleet management module for our existing Cartegraph software. Since Public Works and Utilities
already uses Cartegraph for many of its operations, the training requirements will be reduced. The
City also qualifies for a grant through Cartegraph for $8,094. It is recommended that City Council
approve the purchase of Cartegraph software for $35,766.37 less the grant amount for a total of
$27,672.37 including sales tax.
ATTACHMENTS: none
FISCAL IMPACTS (Include Budgeted Amount): $70,000 exists in the 2004 budget for purchasing
the FASTER vehicle management software package. After careful consideration it was determined
that the Cartegraph add-on module will provide all of the functionality we really need at a
substantially reduced cost. The $27,672.37 request includes training and conversion of our legacy
database.
APPROVALS: ~
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
COUNCIL PRESIDENT: .~ ~
RECOMMENDED MOTION: That the City Council approve a sole source purchase from
Cartegraph Software in the amount of $27,672.37 for a Fleet Management Program.
COUNCIL ACTION: ~Approve [] Deny [] Table [] Continue [] No Action