HomeMy WebLinkAbout06/05/96 AGENDABREMERTON CITY COUNCIL
239 4TH STREET
BREMERTON, WA 98337
CALL TO ORDER - 5:30 P.M.
A. Pledge Of Allegiance
B. Invocation
CITY COUNCIL AGENDA
JUNE 5t 1996
CONSENT AGENDA
Items listed below have been distributed to CounCil members in
advance for study and will be enacted by one motion. If
separate discussion is desired on an item, it may be removed
from the Consent Agenda and placed on the Regular Agenda at
the request of a Council member.
A. Minutes - May 15, 1996
%AB96-113
CLAIMS/CHECK REGISTERS
COUNCIL MEMBER REPORTS
5. MAYOR'S REPORT
6. PUBLIC RECOGNITION -- (Comments Limited to 3 Minutes)
7e
NEW BUSINESS
A. Department Of Parks And Recreation Budget
Adjustment For Senior Center Copier
B. Contract Extension For Janitorial Services
From July 1, 1996 to June 30, 1998
C. Extension Of Provisional Confirmation Of
Building Official Appointment
D. Budget Adjustment - Street Fund %102
E. Renewal Of Interlocal Drug Task Force
Agreement
#AB96-114 /~
%AB96-115 '~/
%AB96-117 5 7
#AB96-118 ~<
(CONTINUED NEXT PAGE)
ORDINANCES
A. Ordinance #4553 (Second Reading), Amendment To
B.M.C. Chapter 1310 - Municipal Tree Ordinance
Ordinance (First Reading) To Establish The
L.I.D. For Portions Of Jenner Avenue
(LID #329)
#AB96-101
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT: MINUTES - MAY 15, 1996
FOR AGENDA OF:
ORIGINATING DEPT:
ORIGINATOR:
DATE SUBMITTED:
JUNE 5, 1996
City Council
John E. Law, President
5-28-96
2. C~_C_C_C~: (comment on back
if necessary)
3. EXHIBITS:
ENDORSEMENT__ INFOR/iATION__ APPROVED BY CoIINcIL PRESIDENT FOR SUBMITT~-L:
I~AYOR CoLrNCIL PRESIDENT
4. SIR41qA~RY STATEMENT A~ND REOU!REMENT FOR'COUNCIL ACTION:
8. BECOMiqENDATION:
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIA/~:
EXPIRATION DATE:
REVIEW DATE:
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED __ DISAPPROVED __
DATE:
AMENDED
11. AGENDA BILL NO: ~6 -//~
TAPE #1378 UNAPPROVED DRAFT
CITY COUNCIL MEETING MINUTES
MAY 15, 1996
#0028
#0039
The regular meeting of the City Council of the City of Bremerton
was called to order in the city Council Chambers, 239 4th Street,
Bremerton, Washington, Wednesday, May 15, 1996, at 5:30 P.M., with
Council President John Law presiding. Council members present were
Bob Winters, A1 Colvin, Cecil McConnell, Carlos Montgomery, David
Fart, Richard Neville, and Lon Overson. Council member Sherril
Huff-Menees was absent. Also present were City Attorney Ian
Sievers and City Clerk Kathleen McCluskey.
The meeting opened with the Pledge of Allegiance led by Council
President Law and Invocation given by Reverend Gordon Hanstad of
Sylvan Way Baptist Church.
CONSENT AGENDA
A. Minutes -- May 1, 1996 #AB96-094
B. Resolution No. 2545, Setting Hearing Date of #AB96-095
June 5, 1996, on Formation of a L.I.D. for
Jenner Avenue Sidewalk Improvements
C. Resolution No. 2546, Setting Hearing Date of #AB96-096
June 12, 1996 for Kitsap Lake Sewer Final
Assessment Roll for U.L.I.D. #327
D. Resolution No. 2547, Setting Hearing Date of #AB96-097
June 12, 1996 for Wheaton Way Sewer Final
Assessment Roll for L.I.D. #328
M/S/C/U(Neville/Farr) to approve Consent Agenda as presented.
CLAIMS/CHECK REGISTERS
Vouchers audited and certified by the auditing officer as required
by RCW 42.24.080, and those expense reimbursement claims certified
as required by RCW 42.24.090, have been recorded on a listing that
had been made available to the Council.
M/S/C/U(Colvin/Montgomery) on May 15, 1996, the Council does
approve for payment those vouchers included and further described
as follows: 197692 through 197701; and 197739 through 197938 in the
amount of $461,223.60.
COUNCIL MEMBER REPORTS
TAPE #1378
city Council Reg.
May 15, 1996
Page 2 of 16
Mtg. Minutes
Mr. Winters welcomed Mr. Law and Mayor Horton back from their trip
to Washington D.C. He reminded the public about the Armed Forces
Day activities this weekend, including the parade and breakfast;
and he congratulated the new Miss Bremerton. He announced the next
Kitsap Lake Neighborhood Association Meeting will be Tuesday, June
4, at 6:30 P.M., at the Cascade Natural Gas Building on Kitsap Way.
The discussion at that meeting will include the issue of cleaning
of area lakes.
Mr. Montqomer¥ announced Districts 6, 7, and 8 will have their
combined-District meeting on Thursday, May 23, at the Bremerton
School Administration Building, with Mayor Horton and Mary McClure
from Sinclair Landing Association will be the featured guest
speakers.
Mr. Fart also encouraged citizens to attend the upcoming District
6, 7, and 8 Neighborhood Meeting.
Mr. Neville invited the public to come to the old Smith School on
Park Avenue, where the Kitsap Community Action Program (KCAP) is
housed. KCAP is planning to do some remodelling, and would like
citizen input on issues such as color scheme. The meeting will
take place on May 28, 5:30 P.M., in the gym.
Mr. Overson stated this is one of the biggest weekends of the year
for the City of Bremerton, and encouraged citizens to come and
participate in some of the many Armed Forces Day activities being
offered. One of the biggest events will be the "Swing Dance" to be
held Saturday night in the F.O.E. building.
Mr. Law thanked Mr. Neville for sitting in as Council President for
him last week. He and Mayor Horton were honored to accompany a
delegation from the Puget Sound Naval Shipyard, who travelled to
Washington D.C. to receive the Commander in Chief's annual
Installation Excellence Award. This award is very prestigious
because only one naval installation is recognized each year. This
year's ceremonies were held at the Pentagon. While in Washington
D.C., he and the Mayor used the opportunity to make calls on
military and congressional officials to talk about the USS
Missouri. It was perceived that if the selection was to be made on
merit, Bremerton would be chosen hands down. The concern, however,
is that "politics" will interfere in the decision process. The
Missouri Committee in Bremerton has done an outstanding job
providing the Navy with information justifying the Missouri staying
in Bremerton. On Thursday evening, Congressman Norm Dicks and
Northwestern Bank hosted a very nice reception for the Puget Sound
delegation, and several Senior Naval Sea Systems Command officials
were also present and could not say enough positive things about
our shipyard and the people there.
TAPE #1378
city Council Reg. Mtg.
May 15, 1996
Page 3 of 16
Minutes
He reminded citizens of the monthly District 3 Neighborhood meeting
to be held Tuesday, May 21, 7:00 P.M. at the Senior Center located
at 13th & Nipsic. Three subjects will be addressed, including
"Street Maintenance" with Bob Tulp from the Public Works Operations
Department; a "Clean-Up Day" for Manette; and "Current Events in
Manette".
Mr. Colvin welcomed a group of senior citizens in the audience and
noted most of them are from the Sylvan Way Baptist Church. He
introduced Ms. Emily Moshay, who was representing the senior
citizens, and Ms. Nancy Buck, who was representing District 1.
Emily Moshay presented a Certificate of Appreciation to Sun
Columnist Jim Rothgeb, for all the support generated by newspaper
articles he wrote on the Scotch broom issue. Jim Rothqeb accepted
the certificate, and thanked the citizens. Nancy Buck presented a
Certificate of Appreciation to Mayor Lynn Horton, for listening to
the concerns of the citizens. Mayor Lynn ~orton thanked the
citizens for the award, and stated that she could not take all the
credit. She accepted the certificate for herself and all the staff
members who spent a lot of hours on this project. Mayor Horton was
presented a bouquet of flowers by Elizabeth Buell on behalf of the
citizens as a thank you for her effort in getting rid of the Scotch
broom at the north end of the Warren Avenue bridge.
Nancy Buck announced District 1 will hold their Neighborhood
meeting on Thursday, May 16, 7:00 P.M., at the Sheridan Park
Community Center at Lebo Blvd. & Clare Avenue, with special guest,
Mayor Lynn Horton, who will discuss the "State of the City".
MAYOR,S REPORT
Mayor Lynn Horton reiterated Mr. Law's comments on their recent
trip to Washington D.C., where they both lobbied for a
Congressional appropriation for the Ferry Terminal Expansion
Project; checked on the status of a H.U.D. Grant and Loan the City
was awarded; and took the opportunity to talk with Congressional
Aids about the USS Missouri. A clear message needs to be sent to
the Navy, who is making the decision, and also to the President,
that Washington State has as much clout as California, and deserves
the ship from both a merit standpoint, and a political standpoint.
She pointed out a display of "thread art" displayed in the Council
Chambers, which was created by children during the annual
Children's Art Festival at Olympic College. This event is free for
the public, and she considers it one of the better events the
community has to offer. She thanked the organizing members who
sponsored that event.
The city of Bremerton received its CenCom Law Enforcement Activity
Sheet through April, which reports a 5.8% decrease for "police
TAPE #1378
City Council Reg. Mtg.
May 15, 1996
Page 4 of 16
Minutes
calls" in the City. This equates to almost 1,000 calls, at about
$10 per call, which means the City has saved about $10,000.
She shared a letter from the Department of Housing & Urban
Development indicating the City's Community Block Grant money and
HOME money in the amount of $999,000 have been freed up to be put
to work in the community, with most of it going to housing
rehabilitation.
The Mayor thanked Terrie O'Neill, Municipal Services Coordinator,
for the tremendous amount of work she did putting together the
Bremerton Olympic Torch Run, and all the activities that went along
with it. Lots of people worked together to make this an exciting
and memorable event. She also thanked all the people who showed up
to cheer along the sidelines.
Mayor Lynn ~orton read the following Proclamations:
(1) May 18-24, 1996, as National Safe Boating Week. Commander
Ralph R. Peterson, Bremerton Power Squadron, accepted the
proclamation and talked about what the Power Squadron organization
and its purpose within the community, which is to promote safety
and legal operation of vessels for recreational purposes.
(2) May 15, 1996, as Peace Officer Memorial Day. Police Chief Paul
Du Presne accepted the proclamation in honor of police officers,
who have given their lives or were disabled in the line of duty.
A service in this area was held this morning at Evergreen Park.
(3) May 17-18, 1996, as Poppy Day. She also acknowledged VFW Post
239 and VFW Post 3694, which were both officially designated and
endorsed by governmental leaders since 1922. Mert McKee accepted
on behalf of Albert C. Cain, Post 149. She presented poppies to
Council and staff members. The poppies are sold to provide support
for disabled and needy veterans, and also for the widows and
children of deceased veterans.
(4) May 19-25, 1996, as National Public Works Week. Gene Sample¥,
Director of Public Works & Utilities, accepted the proclamation,
and invited the public to an Open House on May 16, 3:00 - 7:00
P.M., at the Public Works & Utilities Facility located on Oyster
Bay Avenue.
President Law, on behalf of Councilman Colvin, thanked Parking
Supervisor Deborah Goodell, and Police Chief Paul Du Fresne for
their help and the part they played in arranging the special
presentation held this evening.
PUBLIC RECOGNITION
TAPE #1378
City Council Reg. Mtg.
May 15, 1996
Page 5 of 16
Minutes
Emily Mosha¥, Family Advocate for the Kitsap Community Action Head
Start Program, introduced two parents who have children in the Head
Start Program. Renee E. Mournlqhan, Chairperson for the Parent
Group, thanked Councilman Colvin for the invitation to attend
tonight's meeting, and talked about the positive experience she and
her children have had with the Headstart Program. She did state
that the program needs the help of the community to keep the
program going, and to help it grow. Michael Laxson, parent of Head
Start pre-schooler, also thanked Council for the invitation to
attend tonight.
Linda C. Kroum, YWCA ALIVE Program Director, thanked the City of
Bremerton and the City Council for the continued support received,
and announced plans are already underway for the "YWCA Week Without
Violence" to be held October 6-12, 1996. This is a public
education campaign created for the YWCA, and the schedule includes:
Sunday, October 6, "A Day of Remembrance"; Monday, October 7,
"Protecting Our Children"; Tuesday, October 8, "Making Our Schools
Safe"; Wednesday, October 9, "Confronting Violence Against Women";
Thursday, October 10, "Facing Violence Among Men"; Friday, October
11, "Eliminating Racism & Hate Crimes"; and Saturday, October 12,
"Replacing Violence with Sports & Fitness". The 16th annual Unity
Luncheon will be held October 15, 1996, and she looks forward to
reporting all the great events that will be shared throughout the
County during that week. On May 24, 1996, at 12 noon, all of
Kitsap County is invited to participate in the announcement of this
great effort to observe the 168 violence-free hours. Everyone is
also invited to attend the first planning meeting June 4, 1996, at
the Silverdale Lutheran Church at 5:30 P.M.
Gene David Hart, announced an awards ceremony will be held
Thursday, May 16, 7:00 P.M., at the Silverdale on the Bay Hotel,
for Police officers, otherwise known as Peace Officers, who have
stopped drunk drivers. One of these officers is from Bremerton,
and he encouraged citizens to attend. Also, on June 6, 7, and 8,
the Friends Of The Library will hold a gigantic book sale at the
east Bremerton branch of the Kitsap Regional Library. Proceeds
will be used for such things as outdoor lighting, indoor displays,
baby strollers, typewriters, and special programs for adults and
children. On Saturday, June 8, you can purchase all the books you
can carry in your arms for $2.00. The public is also invited to
help set up for this event on June 5 at 5:30 P.M.
7A WASTEWATER TREATMENT PLANT ODOR CONTROL AND DECHLORINATION
PROJECT (V4215, V4217) AMENDMENTS TO CONSULTANT SERVICES AGREEMENT
WITH R.W. BECK~ #AB96-098
The City contracted with R.W. Beck to provide engineering design
and construction assistance on the Wastewater Treatment Plant Odor
Control and Dechlorination project. The City has negotiated 3
#1481
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City Council Reg.
May 15, 1996
Page 6 of 16
Mtg. Minutes
amendments addressing design, construction, and regulatory issues:
#5-Final Design; additional bidding assistance, additional
plan and specification printing, preparation of a facility
plan and preparation of project construction schedule.
($25,544.01)
#6-Construction Assistance; additional construction assistance
due to 12 month construction time (originally anticipated 9
months), additional submittal reviews and an increase in
start-up assistance, parts inventory and post construction
assistance. ($135,860.71)
#7-One year certification of dechlorination facilities; review
system and provide documentation to DOE as required by WAC.
($17,000.00)
The revised not-to-exceed amount of the Professional Services
Agreement with R.W. Beck will be $2,043,545.87. Staff recommends
approval of the amendments.
Randy Witt, City Engineer, stated the City has been in this
contract with R.W. Beck for about two years, and is satisfied with
their performance. As the City has worked with them, amendments to
the contract have been negotiated and broken into three separate
amendments to keep the categories of work distinct. Amendment #5
addresses the final design considerations, which are items that
came up after the design was complete. The biggest is the
preparation of the facilities plan, which is a requirement by the
Department of Ecology. Amendment #6 is for Construction
Assistance, because originally the contractor was allowed one year
to do the project, but 9 months was actually anticipated. At this
time, the contractor has found that he does need the additional 3
months, which will be allocated to provide for the original time of
one full year. More work is being performed by R.W. Beck than was
originally anticipated. Amendment #7 is for the One-Year
Certification, which is required by the W.A.C.
Public comment - none.
President Law commented that this item was presented to both
Council committees, and most of their questions have already been
asked and answered.
M/S/C/U(Montgomery/McConnell) to authorize and direct the Mayor to
execute amendments number 5, 6, and 7 to the Professional Services
Agreement with R.W. Beck for engineering services on the Wastewater
Treatment Plant Odor Control and Dechlorination Project.
8A - RESOLUTION NO. 2548, ACCEPTING CENTENNIAL CLEAN WATER FUND
LOAN (NO. L9600021) FOR CALLOW AVENUE BASIN CSO REDUCTION PROJECT,
#1644
TAPE #1378
City Council
May 15, 1996
Page 7 of 16
Reg. Mtg. Minutes
PRIORITY 1, PHASE 2 CONSTRUCTION, #AB96-099
The City applied for and received a Centennial Clean Water Fund
(CCWF) loan in the amount up to $2,500,000 for construction of the
Callow Avenue Basin CSO Reduction Project, Priority 1, Phase 2 (or
Phase 2 in the application) improvements. The loan is to be paid
back over 5 years with no interest. The attached Resolution
accepts the loan and authorizes the Mayor to sign all documents
relative to the loan.
Mr. witt stated the City has been very successful in obtaining a
substantial number of low-interest loans, and this is one of them.
This loan is for an amount up to $2,500,000. By accepting this
loan over another more common source of funding, the City will save
over $1.1 million dollars over the life of the loan.
Public comment - none.
Mr. Fart asked which staff members were responsible for working to
bring this zero-interest loan offer to the City? Mr. Witt stated
it has been a team effort with a number of people, but most notably
Tim Richard, Senior Engineer at Public Works & Utilities; and Megan
Kalsen, City Grants Writer. Mr. Fart thanked them, Mr. Witt, and
everyone else involved.
Mr. Colvin asked Mr. Witt to elaborate a little on the benefits of
this loan for all the citizens. Mr. Witt stated this is a 5-year
interest free loan that must be paid back in five years, starting
in 1997. The money comes to the city through the Department of
Ecology, from the State's Clean Water Program. This is an annual,
competitive process that the City went through to receive this
loan.
M/S/C/U(McConnell/Montgomery) to pass Resolution No. 2548,
authorizing the Mayor to sign all applications, agreements and
amendments, and other documents relating to Centennial Clean Water
Fund Loan documents, for the Callow Avenue Basin CSO Separation
Phase 2 Project (CCWF Loan No. 9600021).
9A - ORDINANCE (FIRST READING) AMENDING THE 1996 BUDGET (BUDGET
ADJUSTMENTS ~96-0 THROUGH ~96-12), ~AB96-100
A number of actions have been taken by the City which need to be
incorporated into the Budget in order for the document to remain an
accurate projection of City financial activity.
Rich Hanna, City Treasurer, stated this is the first amending
ordinance brought before Council this year. It incorporates
adjustments 0 through 12, which have all been brought before
Council except Budget Adjustment 96-0, found on page 84 of the
Agenda Packet. This adjustment is basically a "house-keeping"
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city Council Reg.
May 15, 1996
Page 8 of 16
Mtg. Minutes
issue that provides information that was inadvertently left out
during approval of the original budget.
Public comment - none.
M/S/C/U(Farr/Montgomery) to approve ordinance on first reading,
amending Ordinance No. 4539 relating to the budget of the City of
Bremerton for Fiscal Year 1996.
9B - ORDINANCE (FIRST READING) AMENDMENT TO B.M.C. CHAPTER 1310 -
MUNICIPAL TREE ORDINANCEf ~AB96-101
The existing Tree Ordinance was last updated in 1989. The current
changes more clearly define individual, City, and City department
responsibilities, and eliminate the need for citizen Street Tree
Permits. Pruning practices are clearly identified and should help
preserve tree health and appearance. The final major changes is in
simplifying the ordinance by removing repetitive abatement verbiage
that is already in place in Chapter 11.16. This Ordinance Revision
incorporates the views and inputs of Engineering, Public Works,
Operations, the City Attorney, Parks & Recreation, and the Tree
Committee. The revised Ordinance received additional review at the
April Traffic Safety Committee meeting.
Becky Lorber, Parks & Recreation Department, stated she is pleased
to bring this ordinance before Council, which incorporates the
views of both the citizens and the departments of the City of
Bremerton. The important change came about when it was decided to
create a City policy that dealt with the urban tree and shrub care
& maintenance program because it clearly identified which
departments are responsible for which trees within our community.
This policy has already been in use, and is proving to be
effective. Another change is shortened the length of the ordinance
by taking away some of the redundant passages. The topics have
been simplified and are much more concise. One of the added
requirements to the Parks Department is the maintenance of a Tree
Library. Jim Trainer, Urban Forester, is responsible for already
compiling 30 volumes of information. Ail of this came about from
the DNR Tree Grant received last year, and the value of the library
is already at $5,000, and is available to the public at no charge.
Another accomplishment coming from the proposed changes and through
Jim Trainer, is the planting of over 200 trees at Pendergast
Regional Park; the removal and replacement of hazardous trees along
Evergreen Cemetery; and other hazardous tree removal in other parts
of Bremerton. This ordinance represents a working document for the
citizens and will also be helpful in improving the care for trees
and shrubs. The City is responsible for trees in public places and
right-of-ways, and private trees and shrubs that impact safe
viewing distances or present hazardous conditions.
TAPE #1378
City Council Reg. Mtg.
May 15, 1996
Page 9 of 16
Minutes
Jim McDonald, 2944 Pawnee Drive, offered a few suggestions of what
he thinks should be included in the Tree Policy. He feels the
policy should also address what types of trees are to be planted or
not planted in certain areas. For example, the downtown area has
a few areas where the volume of pedestrian traffic is very heavy,
such as near the shipyard gate, and the width of the sidewalk does
not seem wide enough to have a tree planted there. When trees are
planted, either by the City or private citizen, occasionally a tree
will be damaged, and then all that is left is a hole in the
sidewalk. He asked if there was accountability in the policy to
address a review of tree re-planting. Ms. Lorber stated damaged
trees are replaced as long as assets allow. In addition, a tree
nursery has been started.
Mr. Fart asked how to gain access to the Tree Library? Ms. Lorber
explained the library is located in the Parks & Recreation main
office at 680 Lebo Blvd., with hours from 8:00 A.M. to 6:00 P.M.
Mr. Colvln asked who is the liable party, if a hole is left from a
damaged or removed tree? Ian Sievers, City Attorney, stated
because there is a hole, and no longer a tree, it becomes a
"sidewalk defect". If the City authorized removal of the tree, the
City needs to take care of the hazard that results from that
removal.
Mr. Overson stated this was a notable improvement over the old
ordinance, and asked who does a citizen call if they have a
concern? Ms. Lorber stated calls can be made to the Parks
Department, Engineering, or Public Works & Operations.
The matrix that has been included will quickly identify which
department is responsible for taking care of the problem. Mr.
Overson questioned for clarification the issue of removal of
vegetation and whether or not the owner of the property was
responsible for the removal or if no action was taken, then the
City would remove it and then charge the owner? Ms. Lorber
explained if the tree is on municipal property, then the City is
responsible for taking care of the tree and any hazardous
situation. Hazardous situations are determined by the Engineering
Department. If the tree is on private property, it would be the
property owner's responsiblity. If the tree or shrub is on private
property, but is creating a hazard for the public by extending into
public areas, then it becomes an issue where Engineering will
determine the hazard, if any, and assess the proper correction.
Mr. Overson again asked if the owner took no action after being
notified of a problem would the City do the work and then charge
the property owner? Ms. Lorber stated if the owner refuses and
goes through the abatement process, it could eventually result in
the city doing the work and charging the owner.
#2329
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City Council Reg.
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Mtg. Minutes
Mr. Winters expressed concern that some trees in the downtown area
have been severely pruned and questioned if there was a plan to
transfer those trees to another area and plant a more appropriate
tree? Ms. Lorber stated it was her understanding that was a type
of pruning for that tree species, which will branch out in the
summer.
Mr. Colvin questioned the responsiblity of a new property owner,
who may not have been aware of the liability they were assuming
when purchasing their home? Mr. Sievers stated the new owner would
be liable. By virtue of the proposed ordinance, purchasers of
property within the city are put on notice that trees in planting
strips in front of their property may well be their responsiblity,
and they can check with the Parks Department to see if it was a
City tree that was part of a master plan or community planting
program, which would be the city's responsibility.
M/S/C/U(Overson/Montgomery) to approve ordinance on first reading
repealing Chapter 13.10 of the Bremerton Municipal Code and
adopting a new Chapter regulating the planting, removal,
maintenance, and protection of municipal trees and shrubs directly
affecting public areas in the City of Bremerton, Kitsap County,
Washington.
10A - PUBLIC HEARING AND ORDINANCE (FIRST READING) STREET VACATION/
6TH, 5TH, AND VENETA ALLEY~ APPLICANT: STAR OF THE SEA PARISH,
~AB96-102
Our Lady Star of the Sea Parish is requesting approval of land use
applications to redevelop their school at its present location
north of Veneta Avenue between 5th and 6th Streets.
In order to consolidate all the property needed for the project,
the Parish is requesting vacation of an adjoining alley way at the
west side of their property.
The Planning Commission conducted a Public Hearing on December 19,
1995 and has recommended approval of this request.
The City Council, as the legislative body, must hold a Public
Hearing to consider the Planning Commission's recommendation.
President Law asked the "Appearance Of Fairness/Conflict Of
Interest" question with all Council members being seated.
Jack Allingham, Planning Division, stated this proposal is an
application to vacate some alleyways between 5th Street and 6th
Street, west of Veneta Avenue. The alley itself is approximately
14 feet wide. In exchange for vacating this alley, Star of The Sea
is proposing dedicating a new alley, relocating another alley a
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TAPE #1378
City Council Reg.
May 15, 1996
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Mtg. Minutes
little further to the west and also dedicating a 5 foot strip along
the north side of 5th Street. The alley vacation is necessary
because the Parish has been consolidating enough land to redevelop
their school site. The present school, which was recently
demolished, was on the corner of 6th and Veneta and the intent is
to construct a new school that would front on 5th Street and part
of that construction would be widening 5th Street and constructing
an 8-foot wide sidewalk and parking along 5th Street.
During the Planning Commission hearings on this issue, testimony
was heard that identified relocating the alley would now put an
alley up against some properties that did not have an alley
adjacent to them previously. The site plan has been mitigated to
provide a landscape buffer between the newly relocated alley and
residents, also, the alley is proposed to go between 5th and 6th
Street instead of an early proposal to close off the 6th Street
access. Public testimony prior to this hearing swayed the Planning
Commission to recommend approval of the alley going through to 6th
Street. The proposed ordinance, if approved, would essentially
trade the vacated alley for the new dedicated alley and the 5-foot
dedication along 5th Street.
Dave Ferqus, Architect for the project, stated he and members of
the Parish have thoroughly explained this project before both the
Council and Planning Commission and are hopeful Council will give
its approval to the vacation as requested.
Tom Davis, Parish Council President, affirmed many meetings have
been held with the adjoining neighbors, who have agreed to the
relocation of one alley and constructing a new alley.
Mr. Neville thanked the Star of the Sea Parish for their hard
working in working out the problems with the adjoining neighbors.
He was pleased that they came to a mutual agreement that benefited
all of them.
Mr. Overson noted the model motion recommended vacation, but the
ordinance states the vacation is contingent upon dedication. He
referenced Exhibit A and questioned if the wording indicated the
new dedicated alley and the vacation of the current alley? Mr.
$ievers, City Attorney, stated the legal description for the
vacated alley is set out in the ordinance under Section 1. Exhibit
A is strictly the property that will be dedicated as the new right-
of-way.
Mr. winters questioned if anyone was willing to relocate the house
west of the demolition site? Mr. Davis noted there was some
interest shown, but the construction start date is June 10 and the
two houses need to be removed in order to construct the new alley.
#3191
TAPE #1378
city Council Reg. Mtg. Minutes
May 15, 1996
Page 12 of 16
Mr. winters questioned the price of the two houses? Mr. Davis
explained they were available for the cost of towing them away.
M/S/C/U(Colvin/Montgomery) to approve ordinance on first reading
vacating the alley running north/south between 5th Street and 6th
Street, west of Veneta Avenue, and the eastern most 16.25 feet of
the adjoining east/west alley.
10B - PUBLIC HEARING AND ORDINANCE (FIRST READING) AMENDMENT TO
CITY-WIDE OFFICIAL ZONING MAP THAT IS CONSISTENT WITH Tn~
COMPREHENSIVE PLAN, AND THAT MEETS GROwT~ MANAGEMENT ACT
REQUIREMENTS, #AB96-103
Bremerton adopted its revised Comprehensive Plan in April 1995, and
re-adopted it by Ordinance No. 4545 on February 21, 1996. The next
step in this process is to make our development regulations
consistent with the Comprehensive Plan, as required by the Growth
Management Act.
The Planning Commission and staff have drafted corrections to the
Zoning Map. Most of the corrections are minor, but affect
properties city-wide. Rather than process many small changes to
the official Zoning Map, the Planning Commission has forwarded a
recommendation that the city Council adopt the revised Zoning
Atlas, which is attached as Exhibit "A" to the accompanying
ordinance.
Ron Houqh, Planning Manager, stated the Growth Management Act
requires that the City's development regulations be consistent with
the Comprehensive Plan, which can be amended one time each year.
That process is underway and a number of Comprehensive Plan
amendments will be brought before Council some time in July.
Zoning can be adjusted at any time and what is proposed at this
time is adjusting City zoning to be consistent with its
Comprehensive Plan, which was readopted in February of 1996, by
ordinance, following a long appeal focused on the Anderson Creek
area.
Following several public hearings, the Planning Commission
recommends adoption of the new Zoning Atlas, which is a new type of
format that is easily reproduced and modified as necessary.
As the amendments are processed, the Zoning Map is brought into
consistency with the Comprehensive Plan Map. Mr. Hough pointed out
in iow density residential on the Comprehensive Plan, there are six
zones that were identified as being consistent with the
Comprehensive Plan designation. As an example, if someone comes
into the Planning Department 1-5 years from now and they have a SF-
3 zone they want to rezone to DR, they would not have to do a
Comprehensive Plan Amendment since both of those designations are
TAPE #1378
City Council Reg.
May 15, 1996
Page 13 of 16
Mtg.
Minutes
within the same category.
TAPE #1379
The major changes were identified as changes in major category,
such as commercial to industrial or residential to industrial.
When such areas were identified, written notices were sent to the
property owners and some of them responded and attended the
Planning Commission meetings where they had a more indepth look at
those properties. Mr. Hough highlighted Gold Mountain Golf Course,
which was formally zoned Forest Management (FM) and does not allow
golf courses or recreational facilities. That area has now been
rezoned Parks and Schools (PS). The Anderson Creek area, which was
designated as Industrial Park on the Comprehensive Plan and later
modified as a result of the appeal, has been changed to one half as
Forest Management and Industrial Park on the west side of the
Sciepko property, which was annexed into the city, and a small SF-1
Zone in the southeast corner. Mr. Sciepko, when going through the
process of annexation and zoning and Comprehensive Plan Alnendments,
came to the understanding that certain uses would not be
appropriate in that area and agreed to their being designated as
part of the map. Since such a list of non-allowable uses for one
particular property or site was unusual and they weren't sure how
to place it in the code, it was attached to the map.
The following changes were identified in the West Bremerton area:
(1) a piece of property to the south and east of the former Kitsap
Lake Drive-In Theater making it Industrial Park to expand the
Industrial Park area near the shopping center; (2) an area north of
Lyle Street, which comes up and meets Kitsap Way; (3) and a site in
the Auto Center Way district. These properties are fairly large
and could be redeveloped into Industrial Park light industrial uses
fairly easily. Letters were sent to those property owners and only
positive responses were received during the Comprehensive Plan
amendment and no responses during the zoning process. The mobile
home park on Lyle was designated as SF-3 and the zoning change
shows it as Professional office, which is consistent with the
Comprehensive Plan's professional and general office uses, which
would give it some opportunities for redevelopment. It is fairly
unlikely that an older mobile home park would redevelop into a sub-
division. The main change in the Auto Center Way District was the
change from General Industry. Through the years, the old zone
allowed almost everything and just about everything happened from
warehouses and trucking firms to commercial establishments. There
is room for expanded use in that area and the new zoning
designation will allow more opportunities than the previous
designation of General Industry.
Another change deals with Pope Resources property/270 acres, which
TAPE #1379
city Council Reg. Mtg.
May 15, 1996
Page 14 of 16
Minutes
has an approved preliminary Planned Unit Development, and an
additional Comprehensive Plan Amendment is being processed to
provide more detail within their P.U.D. area. Earlier this year, a
change was made to the Comprehensive Plan showing 10% Industrial
Park within the P.U.D., which was previously approved in 1990, but
did not show up on the map.
Mr. Hough highlighted the Charleston Business District, the old
Haddon School site and an area along Montgomery Avenue. The area
identified within the Charleston Business area includes the south
Callow area, which is part of the new proposed gateway entrance
into Bremerton. Several changes to the Comprehensive Plan are
anticipated as well as zoning within that area. The Planning
Department received a number of inquiries as to how the new street
configuration would affect properties, how properties might be
realigned, which ones might be acquired and which ones would not be
acquired, would they have street frontage, would they be
commercial, etc. The City will be developing a Charleston District
Plan starting in July that will provide much more detail and will
probably result in some Comprehensive Plan amendments and Zoning
amendments in spring of 1997. In regard to the Montgomery Avenue
area, the Comprehensive Plan proposed to move the boundary so that
both sides of Montgomery involving seven pieces of property, which
are all residential, are included in the General Business Zone.
Notices were sent out the affected property owners and their
response was it was a great idea for the long term, but not right
now since the area has some future for residential use for the next
5-10 years. The Planning Commission decided to leave the zoning as
is (duplex/residential) for the time being, but the Comprehensive
Plan designating it commercial would allow rezones to commercial
through the next 20 years, so that it could gradually transition on
its own. Council will soon see text in Chapter V, which talks
about phasing zoning and the Montgomery Avenue area would be a test
case for that phasing.
A larger area closer to downtown comprised of approximately 75
properties located north of Burwell to 6th Street from Chester
Avenue to Warren Avenue, has been removed from the Business Core
District and designated as High Density Residential and zones Mixed
Residential (MR), which is one of the City's highest density zoning
districts.
In east Bremerton, the Kitsap Regional Library was zoned Parks and
Schools and the Post office was zoned SF-3, so the Comprehensive
Plan put it in a Business Office type designation. Now, the
Planning Commission proposes to zone both of those sites as
Professional office. Another site has generated some interest in
expanding a small commercial center at the corner of Pine Road and
Sheridan and a mostly vacant lot across the street into a small
TAPE #1379
City Council Reg.
May 15, 1996
Page 15 of 16
Mtg. Minutes
neighborhood center. So far, there has been no opposition to such
a proposal; therefore, that site would be up-zoned to Neighborhood
Business Mr. Hough highlighted a piece of property off of Warren
Avenue, at the north end of Warren Avenue and Clare Avenue, which
is currently zoned Professional office, but there has been little
interest in developing it at that zoning designation. The Planning
Commission felt the site was not appropriate for an office type
building and are recommending that it be absorbed back into the
Multiple Family zone and could possibly be purchased by one of the
surrounding property owners. Another site that presents some
opportunity for change is a triangular piece of property bordered
by Marlow Avenue and Old Wheaton Way, which is one of the most
intense business districts. However, there isn't much intensity of
business at that site and are more office type, and personal
service businesses. Rather than allow the existing building to be
torn down and a new business such as a gas station or auto body
shop to be built in the middle of the MR zone, the Planning
Commission is suggesting to remove the General Business zoning and
absorb it into the MR zone. Mr. Hough emphasized the proposed MR
zoning would benefit this area and the current uses would continue
to be legal, since they are allowed in the MR zone.
Mr. F&rr referenced the map showing west Bremerton and asked if the
map reflected the rezone of property at the end of Snyder Avenue,
which is owned by Mr. Haselwood? Mr. ~ouqh stated he recalled that
site was rezoned SF-3 from SF-2. The subdivision designed for that
area has not gone through the planning process, so the area is
still designated as SF-3.
President Law referenced the map identified as "I" and the fact
specific uses that would not be allowed were attached to the map.
He asked the basis for the recommendation to remove some of the
uses that would have been otherwise allowed? Mr. ~ouqh stated yes,
they would have been allowed in the IP zone and are permitted in
any other IP zone throughout the City. In this particular
situation, because of the type of terrain and soils and possible
danger to the watershed, Mr. Sciepko offered to remove them from
the allowable uses on his property in that particular area.
Ron S¢iepko stated he and his wife congratulate the city of
Bremerton and staff for having one of the few validated
Comprehensive Plans in the State of Washington. The Growth
Management Hearings Board issued a finding of compliance April 15,
1996, culminating several years of effort on the part of the City.
They agree with and totally support the Planning Commission's
recommendation on the Zoning Atlas and text as forwarded to the
City Council; and they look forward to implementation.
/ /
#1989
TAPE #1379
City Council Reg.
May 15, 1996
Page 16 of 16
Mtg. Minutes
M/S/C/U(Montgomery/Colvin) to approve ordinance on first reading
adopting the revised official Zoning Map of the City of Bremerton,
Washington.
With no further business meeting adjourned at 7:24 P.M.
KATHLEEN L. McCLUSKEY, City Clerk
JOHN E. LAW, Council President
City of Bremerton
KLM/JL/me
cc: Normal Distribution
File/Vault
AGENDA BILL
BREMERTON CITY COUNCIL
SUBJECT:DEPARTMENT OF PARKS
AND RECREATION BUDGET
ADJUSTMENT FOR SENIOR
CE~'r~R COPIER
FOR AGENDA OF: June 5,
ORIGINATING DEPT:Parks & Recreation
ORIGINATOR: Jim Spencer
DATE SUBMI~£~D: May 23, 1996
1996
2. ~_L_F~: (Conanent on back 3. EXHIBITS:
Parks Budget Adjustment Request
Treasurer dy ~
Fiscal & Budget ~~
Purchasing f~- ~
ENDORSEMENT~INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SIIBMI~AL:
4. SU~94ARY STATEMENT AND REOUIREMENT FOR COUNCIL :
The Parks and Recreation Department requests a budget adjustment to allow
the purchase of a copier machine for the Bremerton Senior Center. The
old machine is no longer operational. The cost of the new machine is
$3,788.91. The Seniors Uncover Money Solutions (SUMS) group from the
center have donated $2,000 towards the purchase of the machine. The
balance ($1,788.91) will be paid by the City.
MMENDATI N:
Allow for the purchase of a new copier machine for the Senior Center with
the City's portion ($1,788.91) coming out of Supplies and Services from
BARS number 574.3051
Senior Center).
RESPONSIBLE OFFICIAL:Jim Spencer
ENFORCEMENT OFFICIAL: im S~
EXPIRATION DATE:
REVIEW DATE: N/A
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
DATE'
2. ~T.R~uR/~NCE CO594ENTS:
IMPACT OF NON-PASSAGE:
Senior Center will not have copying capabilities.
6. IMPACT ON STD~FFING, BUDGETS, FACILITIES. EOUIPMENT OR OTHER RESOURCES
With this necessary purchase, the
value will be reduced by $1,788.91.
existing Senior Center allocation,
Senior Center Supplies and Services
This amount is absorbable within the
with no detrimental affect.
7. RE EAR S ES:
Requesting Department:
CITY OF BREMERTON
BUDGET ADJUSTMENT REQUEST
PARKDEPT. -GENERALFUND
No. 96-16
SOURCE OF FUNDS:
Description
Amount
Increase:
Donations 2,000
Reduce:
Supplies & Services 1,800
Total 3,800
USE OF FUNDS:
Description
Amount
Increase:
Capital 3,800
NARRATIVE:
This adjustment will allow the replacement of a copy machine at the Senior Center. The old machine is no
longer functional.
Department Head Signature
Treasurer Comments:
Date
Signature~''~''''-
~Recommended
Mayor Comments:
Not Recommended
Treasurer's Signature Date
~Recommended ~ Not Recommended
~ Approved ~ Denied (~ayo~ S~Si na~tur~e
g Date
Fiscal & Budget Committee Comments:
,~' Recommended ~ Not Recommended
AGENDA BILL
BREMERTON CITY COUNCIL
SUBJECT:
CONTRACT EXTENSION FOR
JANITORIAL SERVICES FROM
JULY 1, 1996 TO JUNE 30,
1998
FOR AGENDA OF: ~ - S, 1996
ORIGINATING DEPT: Public Works & Utils a~.}~
ORIGINATOR: W. Hamilton, Utils ODns Mgr
DATE SUBMITTED: May 17, 1996
CLEARANCES: (commentRn back 3. EXHIBITS:
Director, PW & ~ils~
City Clerk ~~ Purchase Agreement (Proposed)
City Treasurer ~ 1996 Proposal from Golden Globe
city Attorney ~'~'~ 1994 Proposal from Golden Globe
Purchasing Supr ~3~_~ .c~---------~Cost Summary Sheet
Fin & Budget Comm ~ Updated Performance Instructions
Operations Comm ~
/
ENDORSEMENT ~ INFORMATION [] APPROVED BY COUNCIL PRESIDF~LT FOR SUBMITTAL:
MAYOR ~ ~3- COUNCIL PRESIDENT ~-~
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION'
Se
In July 1994, the City of Bremerton contracted Golden Globe Janitorial
Services, Inc. of Silverdale, Washington, to perform janitorial services in
City offices and facilities. The current contract expires June 30, 1996.
(Continuation on Page 2)
RECOMMENDATION:
The City Council authorize and direct the Mayor to extend the existing
contract with Golden Globe Janitorial Services, Inc. to perform janitorial
services from July 1, 1996 to June 30, 1998 in the amount of $6,645.47 per
month, excluding Washington State Sales Tax, subject to City Administrative
Policies and Procedures.
RESPONSIBLE OFFICIAL: Public Works and Utilities Director
ENFORCEMENT OFFICIAL: Utilities Operations Manaqer
EXPIRATION DATE:
REVIEW DATE:
PULLED [] TABLED
COUNCIL DIRECTIVE:
[]
10. NOTICE OF ACTION
APPROVED [] DISAPPROVED [] AMENDED
11. AGENDA BILL NO.: ~-//~
[]
2. CL~.RRANCE COMMENTS:
SUMMARY STATEMENT AND REQUIBR~RNT FOR COUNCIL ACTION - Continuation
Golden Globe's performance during the past two years has been satisfactory.
Since their performance has been satisfactory and due to security reasons,
it is recommended that their contract be extended for two years until June
30, 1998. This approach will be advantageous to the city in that there will
not be a need to solicit new bids and to check new bidders' references and
qualifications.
The contract extension includes the following changes:
1. Addition of other City facilities:
DARE office and Conference Room/
245 4th Street $132.74/month
Police Underground Parking/
239 - 4th Street $ 40.91/month
Parking Regulators office/220 Burwell $ 50.44/month
PW & Utilities (Administration)
new areas/3027 Olympus Drive $154·58/month
PW & Utilities (Forestry)/
4398 W. Old Belfair Hwy $ 75.10/month
Total Addition
$453.77/month
Increase in costs of cleaning supplies
($885.39 to $1,186.97)
Deletion of 245 Fourth Street Building
NET INCREASE IN CONTRACT PRICE
The proposed monthly rate of 45 includes cleaning
$301.58/month
($588.12)
supplies.
IMPACT ON NON-PASSAGE:
The city will not have a valid janitorial services contract effective July
1, 1996.
IMPACT ON STAFFING, BUDGETS, FACILITIESr EQUIPMENT AND OTHER RESOURCES:
Staffinq:
Budqet:
N/A
Funds are available to cover the increase in costs.
Facilities: N/A
Equipment: N/A
7. RESEARCH SOURCES:
AMENDED PURCHASE AGREEMEN~
Janitorial Services
THIS AGREEMENT amends that Purchase Agreement (hereinafter
"Agreement") executed July 1, 1994, between the City of Bremerton,
a municipal corporation, (hereinafter referred to as "City") and
Golden Globe Janitorial Service, (hereinafter referred to as
"Contractor" ) .
W I TN E S SETH:
1. Paragraph 1 of the Agreement is amended to read as
follows:
1. SCOPE: Contractor shall perform all work and
furnish all labor, tools, material and equipment for:
Janitorial services in specified City owned
facilities.
Ail work shall be in accordance with and as
described in the attached Contractor's Proposal, attached
hereto and incorporated herein as Exhibit
Contractor shall conform to the updated performance
instructions attached hereto and incorporated herein as
Exhibit '~B".
follows:
follows:
Paragraph 2 of the Agreement is amended to read
2. TERM: Work shall start July 1, 1996 and shall
end June 30, 1998.
Paragraph 4 of the Agreement is amended to read
3. COMPENSATION: City agrees to pay Contractor
compensation as follows:
Total fees under this Agreement shall not exceed Six
Thousand Six Hundred Forty-five and 47/100 Dollars
($6,645.47) per month. Charges for services shall conform
to the Contractor's Proposal attached hereto.
Contractor shall submit a monthly statement
describing the services rendered with a breakdown for
work completed as authorized under this Agreement. The
city, upon receipt of the completed statement, shall
promptly process said claim for payment.
as
AMENDED PURCHASE AGREEMENT --1--
G-GLOBE.MD - Disk 1 - 5/28/96 ~ ~
4. Ail other terms and conditions o~ the Professional
Services Agreement referenced above, not inconsistent with this
Amendment, shall remain in full force and effect.
GOLDEN GLOBE JANITORIAL SERVICE
Date: BY:
BY:
Date:
DEPARTMENTAL APPROVAL:
W. EUGENE SAMPLEY,
Director of Public Works
APPROVED AS TO FORM:
& Utilities
IAN R. SIEVERS,
city Attorney
RECEIVED FOR FILING:
KATHLEEN L. McCLUSKEY, CITY CLERK
CITY OF BREMERTON
LYNN HORTON, Mayor
AMENDED PURCHASE AGREEMENT -2-
TO THE CITY COUNCIL AND CITY CLERK, CITY OF BREMERTON
In accordance with your advertisement, plans and specification on file in the office of the City
Clerk, the undersigned hereby agree(s) to provide JANITORIAL SERVICES for a two (2) year
period beginning July 1, 1996, as follows:
1. City Hall, 239 4th Street
2. Downtown Library, 612 5th St.
3. Planning Center, 286 4th Street
4. Fire Dept. Offices, 817 Pacific Ave.
5. Parks Dept., 680 Lebo Blvd.
6. Senior Center, 1140 Nipsic Ave.
7. Patrol Division, 4648 Auto Center Way
8. Parking Regulators, 220 Burwell
9. Dare Office, 245 Bldg.
10. Police Underground Parking, 239 4th Street
11. Public Works & Utilities Admm, 3027 Olympus Dr.
12.
13.
14.
Public Works & Utilities Operations, 100 Oyster Bay N.
Fleet Maintenance Facility, 100 Oyster Bay N.
Forestry Division, 4398 W. Old Belfair Hwy
$Z202.80 per month
300.75 per month
478.53 per month
134.04 .per month
1,789.08 per month
244.56 .per month
258.09 per month
52.84 per month
139.05 per month
40.91 per month
632.99 .per month
261.84 per month
31.32 .per month
78.67 _per month
TOTAL .................................................................................................... .~~per month
(Price does not include Sales Tax) ~
Six thousand, four hundred and seventy eight dollars and twenty four cents
Total Monthly Amount Written
$0.0589, Price per square foot. (Performance Instructions III.8.)
Prices quoted include all cleaning supplies, materials and equipment; all rest room supplies appropriate
to existing fixtures and all waste and garbage container liners.
Please indicate that portion of proposed monthly contract amount that is set aside for supplies.
$ 1,186.97 per month.
Please indicate prevailing wage used in calculating service rates. (Attach a separate sheet).
Please indicate what percentage of proposed contract amount represents on-site supervision.. 1.0%
C:\ wmword\ faciliti\ janitor.pos
pURCHASE AGREEMENT
day
hereinafter called "city", and
hereinafter called ,,Contractor".
w i TN E S SETH:
THIS AGREEI(ENT, made and entered into in triplicate, this
of ~ay , 1994, by and between the City of Bremerton,
That in consideration of the terms and conditions contained
herein and attached and made a part of this Agreement, the parties
hereto covenant and agree as follows:
1. SCOPE: Contractor shall perform all work and furnish all
labor, tools, material and equipment for:
Janitorial services in specified City owned facilities.
All work shall be in accordance with and as described in the
attached Request for Proposal, and Performance Specifications for
services, which are by this reference incorporated herein and made
a part hereof.
Contractor shall provide and bear the expense of all equip-
ment, tools, materials and labor of any sort whatsoever that may be
required for the performance of services provided for in this
contract and every part thereof, except such as are mentioned in
the specifications to be furnished by the City.
TERM: Work shall start July 1, 1994 and shall end June
2o
30, 1996.
3. PREVAILING WAGE: Contractor agrees to comply with pro-
visions of RCW 39.04 and RCW 39.12 as defined in WAC 296-127-101,
011, 025, 040, 045.
4. C0MPENSATION:
city agrees to pay Contractor according to
1 ~ ~.,/
the terms of the Contractor's proposal and at a time and in a
manner provided for in the contract.
5. LICENSES AND TAXES: Contractor shall possess a current
Bremerton Business License and any regulatory license required to
fulfill Contractor's obligations under this contract. B & 0 taxes
shall be paid when due, and Contractor by this agreement assigns
any payments due under this contract to the city Clerk for payment
of such taxes which have been declared delinquent.
6. AUTHORIZED REPRESENTATIVE: The City's Authorized Repre-
sentative shall act as advisor and consultant to the City in all
matters relating to the contract, and responsibilities shall
include approving the amount, quality and acceptability of the
services which are to be paid for under the contract and approve
all pay estimates prior to payment by the City.
The decision of the authorized representative in the matters
described above shall be final. The authorized City representative
for this project is Terry Grocott, 478-5335.
7. INSURANCE: Prior to commencing work under this agree-
ment, Contractor will provide the city Risk Manager with a certif-
icate of insurance evidencing comprehensive general liability
insurance for all contractor operations in the minimum amount of
$500,000 per occurrence for bodily injury and property damage.
This certificate of insurance must be issued by an insurer accep-
table to the city, must name the City of Bremerton an additional
insured and must provide for 30 days advance notice of cancella-
tion. Contractor shall keep the required insurance coverage
current throughout the life of the contract and shall present the
City with subsequent certificates of insurance as necessary to
evidence the existence of on-going insurance coverage.
8. INDEMNITY: Contractor agrees to defend, indemnify and
save harmless the City, its appointed and elected officers and
employees, from and against any and all liability, loss, costs,
damage and expense, including costs and attorney fees in defense
thereof because of actions, claims or lawsuits for damages result-
ing from personal or bodily injury, including death at anytime
resulting therefrom, sustained or alleged to have been sustained by
any person or persons and on account of damage to property, arising
or alleged to have arisen directly or indirectly out of or in
consequence of or the performance of this Agreement, whether such
injuries to persons or damage to property is due to the negligence
of Contractor, its subcontractors, agents, successors or assigns.
This provision shall be inapplicable to the extent that the City is
judicially found solely negligent for such damage or injury.
9. NON-DISCRIMINATION: Except to the extent permitted by a
bona fide occupational qualification, Contractor agrees to the
following practices during the term of this contract:
a. Contractor shall not discriminate against any employee or
applicant for employment because of race, color, national origin,
sex, religion, age or disability. Such action shall include, but
not be limited to the following: employment, upgrading, demotion
or transfer; recruitment or recruitment advertising; layoff
termination; rates of pay
selection for training.
b. Contractor shall,
or
or other forms of compensation; and
in all solicitation for
job orders for employees placed with any employment
employees or
agency, union
or other firm or agency, state that all qualified applicants shall
receive consideration for employment without regard to race, color,
national origin, sex, religion, age or disability. The words "Equal
Opportunity Employee" in advertisement shall constitute compliance
with this section.
c. Contractor shall send to each labor union or representa-
tive of workers with which s/he has a collective bargaining agree-
ment or other contract or understanding a notice advising the said
labor union worker's representative of their commitment under this
section, and send notice to the City of same. The successful
bidder shall be required to submit such reports as determined
appropriate to the contract in a format acceptable to the City's
Affirmative Action officer.
In the event of non-compliance by Contractor with any of the
non-discrimination provisions of this Agreement, the City shall
have the right, at its option, to Cancel this Agreement in whole or
in part.
10. DOCUMENTS INCORPORATED BY REFERENCE: The following docu-
ments are incorporated by reference, to include, but not be limited
to:
11.
Terms and Conditions
Performance Specifications
Proposal
NOTICES: Any notices required to be given shall be in
writing and delivered
addresses:
City Clerk
239 Fourth Street
Bremerton WA 98310
and
to the following parties at the following
12. APPLICABLE LAW: VENUE:
interpreted in accordance
Contractor
This contract shall be construed
with the la~s of the State of
Washington and, in the event of dispute, the venue of any action
brought hereunder shall be in Kitsap County Superior Court.
13. TERMINATION: This Agreement may be terminated by either
party for convenience upon thirty (30) days written notice to the
other party, or for cause if either party fails substantially to
perform through no fault of the other and does not commence cor-
rection within five (5) days of written notice and diligently
completes the correction thereafter. Upon such termination, city
will be entitled to reports showing the status of all matters upon
which Contractor is providing services to the City as of the
effective date of termination.
14. ATTORNEY'S FEES AND COSTS: In the event of any action or
proceeding brought by either party against the other under this
contract, the prevailing party shall be entitled to recover for the
fees and costs of its attorneys and
including an appeal thereof, if any,
may find reasonable. In addition,
either party to employ legal counsel
such action or proceeding,
in such amount as the court
should it be necessary for
to enforce any of the pro-
visions herein, the defaulting party shall pay all attorney's fees
and costs reasonably incurred.
15. ASSIGNMENT: The rights and obligations established by
this Agreement, except the receipt of payment, may not be assigned
without the written consent of the City.
16. ENTIRE AGREEMENT: This Agreement constitutes the entire
agreement between the parties and both parties acknowledge that
there are no other agreements, written or oral, that have not been
fully set forth in the text of this Agreement.
IN WITNESS WHEREOF the parties hereto have caused this
Agreement to be executed the day and year first above written.
CITY OF BREME~T, ON: CONTRACTOR:
MAYO~/ ~ ' v '
ATTEST:
PRO 0 .~
DATE: 7- ~'~ ~
TO THE CITY COUNCIL AND CITY CLERK, CITY OF BREMERTON:
In accordance with your advertisement, plans and specifications on file in
the office of the city Clerk the undersigned hereby agree(s~ to provide
JANITORIAL SERVICES for a two (2) year period beginning July 1, 1994, as
follows:
city Hall, 239 4th St
245 4th St Bldg, 245 4th St
Downtown Library, 612 5th St
Plan Center, 286 4th St
Fire Department offices, 817 Pacific Ave
Public Works Maintenance Facil%ty &
offices, 100 Oyster Bay Ave N
per month
~.%~ per month
per month
per month
per month
per month
Fleet Maintenance offices,
100 Oyster Bay Ave N
Parks Department, 680 Lebo Blvd
Senior Center, 1140 Nipsic Ave
Patrol Division, 4648 Auto Center Way
Water Utility Dept, 3027 Olympus Dr
TOTAL $
Price does not include Sales Taxes.
per month
per month
per month
per month
per month
per month
Total Monthly Amount Written
, ~O~ Price per square foot. (Performance
Instructions III.8.)
Prices quoted include all cleaning supplies, materials and equipment; all
rest room supplies appropriate to existing fixtures and all waste and garbage
container liners.
PleaSeaside forindicatesuppliesthat portion of proposed mont~l~ontract~,sq amoUntper monththat is set
Please indicate prevailing wage used in calculating service rates (Attach a
separate sheet.
Please indicate what percentage
site supervision
of proposed contract amount represents on-
~,~ %
3olden Globe Proposal
DATE:
TO THE CITY COUNCIL AND CITY CLERK, CITY OF BREMERTON
In accordance with your advertisement, plans and specification on file in the office of the Ci,ty
Clerk, the undersigned hereby agree(s) to provide JANITORIAL SERVICES for a two (2) year
period beginning July 1, 1996, as follows:
1. City Hall, 239 4th Street $2,202.80 per month
2. Downtown Library, 612 5th St. 300.75 .per month
3. Planning Center, 286 4th Street 478.53 .per month
4. Fire Dept. Offices, 817 Pacific Ave. 134.04 per month
5. Parks Dept., 680 Lebo Blvd. 1,789.08 per month
6. Senior Center, 1140 Nipsic Ave. 244.56 .per month
7. Patrol Division, 4648 Auto Center Way 258.09 .per month
8. Parking Regulators, 220 Burwell 52.84 .per month
9. Dare Office, 245 Bldg. 139.05 .per month
10. Police Underground Parking, 239 4th Street 40.91 per month
11. Public Works & Utilities Admin, 3027 Olympus Dr. 632.99 per month
12. Public Works & Utilities Operations, 100 Oyster Bay N. 261.84 per month
13. Fleet Maintenance Facility, 100 Oyster Bay N. 31.32 .per month
14. Forestry Division, 4398 W. Old Belfair Hwy 78.67 .per month
TOTAL ........................................................................................................ $6r645'47 per month
(Price does not include Sales Tax)
Six thousand, six hundred fort'v-five dollars and forty_ seven cents
Total Monthly Amount Written
$0.0589, Price per square foot. (Performance Instructions III.8.)
Prices quoted include all cleaning supplies, materials and equipment; all rest room supplies appropriate
to existing fixtures and all waste and garbage conbainer liners.
Please indicate that portion of proposed monthly contract amount that is set aside for supplies.
$ 1,186.97 per month.
Please indicate prevailing wage used in calculating service rates. (Attach a separate sheet).
Please indicate what percenbage of proposed contract amount represents on-site supervision.
1.0%
C:\ winwor d\ facfliti\ janit or.pos
Herewith find our Bid Deposit for $
Products proposed are manufactured using recycled materials:
Firm Name den
e Janitorial services Inc.
No__
Signature
Address
P.O.Box 2298, Sitverdale, WA 98383
Telephone Number (360) 698-3202 FAX 698-5374
STATE OF WASHINGTON
COUNTY OF KITSAP
NON-COLLUSION AFFIDAVIT
Robert E. Lawrence Jr. being first duly sworn, on his oath says that he is
President that the bid above submitted is genuine and not a
sham or collusive bid, or made in the interest or on behalf of any person therein named: and he
further says that the said bidder has not directly or indirectly induced or solicited any bidder
on the above work or supplies to put in a sham bid, or any other person or corporation to
refrain from bidding; ad that the said bidder has not in any manner sought by collusion to
secure His self any advantage over any other bidder or bidders.
Subscribed and swom to before me this ,,-x',~ / day of
Notary Public in and,for the State of Washington
residing at ,..~,.~ ~'_, ;~,,z.~,. ~
pROpOSAL
DATE:
TO THE CITY COUNCIL AND CITY CLERK, CITY OF BREMERTON:
In accordance with your advertisement, plans and specifications on file in
the office of the city Clerk the undersigned hereby agree(s~ to provide
JANITORIAL SERVICES for a two (2) year period beginning July 1, 1994, as
follows:
City Hall, 239 4th St
245 4th St Bldg, 245 4th St
Downtown Library, 612 5th St
Plan Center, 286 4th St
Fire Department offices, 817 Pacific Ave
Public Works Maintenance Facil%ty &
offices, 100 Oyster Bay Ave N
$ ~%~0~,$~. per month
~8~.%~ per month
per month
per month
per month
per month
Fleet Maintenance offices,
100 Oyster Bay Ave N
Parks Department, 680 Lebo Blvd
Senior Center, 1140 Nipsic Ave
Patrol Division, 4648 Auto Center Way
Water Utility Dept, 3027 Olympus Dr
TOTAL
Price does not include Sales Taxes.
per month
permonth
per month
per month
Per month
per month
''Total Monthly Amount Written
. ~o~ Price per square foot. (Performance
Instructions III.8.)
Prices quoted include all cleaning supplies, materials and equipment; all
rest room supplies appropriate to existing fixtures and all waste and garbage
container liners.
Please indicate that portion of proposed monthly contract amount that is set
aside for supplies $ ~, 5q per month
Please indicate prevailing wage used in calculating service rates (Attach a
separate sheet.
Please indicate what percentage, of proposed contract amount represents'on-
site supervision ~'~ %
Herewith find our Bid Deposit for $ .%~oO~oO .
Products proposed are manufactured using recycled materials:
Contractor ~~~J-~.oJ .~.~7~r'~-~, Signature
Firm Name ~,r~(~A~,~o~,~5~re~ I~¢. All
Address ~0, ~q~ 5%u~m~: ~;~. ~
Yes U/~No
Proposals Must Be
Ink or Typewritten.
No Erasures Permitted
Telephone Number
NON-COLLUSION AFFIDAVIT
STATE OF W,A~HINGT~,
COUNTY OF ~(~%
/~o,~ ~. (~ ~)~ ~ being first .duly sworn, on his oath
s~ys that he is %/~~ ~~
that the bid above submitted is genuine and not a sham or collusive bid, or
made in the interest or on behalf of any person therein named: and he
further says that the said bidder has not directly or indirectly induced or
solicite~ any bidde~ on the above work or supplies to put in a sham bid, or
any other person or corporation to refrain from bidding; and that the said
bidder has not in any manner sought by collusion to secure ~ self any
advantage over any other bidder or bidders.
Subscribed and sworn to before me t~~~f ~,.~ ~
r:::.,t:L.. 'q',::$~tarv Public in and for the
',~t~'of W~shingto¢ residing
~: ';;,.'..,..~.., ~,,.',,~ ~
COST SUMMARY SHEET:
ORIGINAL PROPOSAL COSTS FOR SERVICE 1994 = $6478.24 per MONTH
ACTUAL COSTS FOR SERVICE APRIL BILLING 1996 = $6249.75 per MONTH
NEW PROPOSAL COSTS FOR SERVICE 1996 1998 = $6645.47 per MONTH
(ALL COSTS INCLUDE CLEANING SUPPLIES)
PROPOSED AREAS FOR SERVICE:
2.
3.
4.
5.
6,
7.
8,
10
11
12
13
14
15
CITY HALL $2102.86 $2202.80 + $99.94
DOWNTOWN LIBRARY $287.10 $300.75 + $13.65
PLAN CENTER $456.81 - $478.63 + $21.72
FIRE DEPT. $127.96 $134.04 + $6.08
PARKS DEPT. $1707.89 - $1789.08 + $81.19
SENIOR CENTER $233.46 $244.56 + $11.10
PATROL DIVISION $246.38 $258.09 + $11.71
PARKING REGULATORS / OLD DARE BLDG. -NEW ACCOUNT + $52.84 per
MONTH
DARE OFFICE AND CONF. ROOM -NEW ACCOUNT + $139.05 per bIONTH
POLICE UNDERGROUND PARKING -NEW ACCOUNT + $40.91 per MONTH
PUBLIC WORKS & UTILITIES ADMIN. (ADD NEW AREAS TO CONTRACT)
$449.68 $632.99 + $183.31
PUBLIC WORKS & UTILITIES OPERATIONS $249.96 - $261.84 + $11.88
FLEET MAINT. FACILITY $28.02 $31.32 + $3.30
FORESTRY DIVISION -NEW ACCOUNT + $78.67 per MONTH
245 FOURTD ST. BLDG.-(DELETION) -$588 12 per MONTH
iNCREASE IN CLEANING SUPPLIES
$885.39 TO $1186.97 per NONTIt
DIFFERENCE= + $301.58 per NONTlt
PRICE PER SQUARE FOOT
$0.0563 - $0.0589 = + $0.0026
(ALL PRICES DO NOT INCLUDE SALES TAX)
City of Bremerton
DEPARTMENT OF PUBLIC WORKS AND UTILITIES
JANITORIAL SERVICES
PERFORMANCE INSTRUCTIONS
REFERENCES:
ao
BIDDERS shall submit, with their proposal, a resume of
corporate experience and qualifications relative to
performance of janitorial services.
WORK ETHIC - The highest professional standards are the basis
of performance evaluation relative to on-the-job conduct by
contractor's employees.
Only those individuals registered with the City's
Representative are permitted in City Hall after normal
business hours. Visitors/guests of contractor employees
are not permitted.
Use of city telephones, City office equipment, supplies
and materials for personal use is strictly prohibited.
3. BUILDING SECURITY AND LIGHTING REGULATIONS WILL BE
STRICTLY ENFORCED.
a. Close and lock windows.
b. Turn off all lights except those specifically
instructed to be left on for security reasons.
c. Lock all doors.
d. FAILURE TO COMPLY WITH SECURITY REQUIREMENTS MAY
RESULT IN CONTRACT CANCELLATION.
The award of contract will be on the basis of low overall bid
as to specifications and qualifications.
II. SUPPLIES:
A. CITY SHALL PROVIDE:
Janitor[at Services Contract
1996 Performance Instructions
Page 1
1. Light bulbs: incandescent and fluorescent. City will
replace ballasts as necessary.
Its own supplies and equipment for any janitorial
services performed by its own employees.
B. CONTRACTOR SHALL PROVIDE:
Cleaning supplies, including all paper and dispensers
mutually agreed upon by City and Contractor, materials
and equipment, including but not limited to: soaps and
dispensers as approved by City Representative, floor
stripping materials, floor wax, brooms, dust mops and
heads, brushes, dust pans, vacuum cleaners, floor buffers
and pads, rug shampooing equipment and supplies.
Contractor will not use toilet mounted deodorant blocks.
Urinal deodorant blocks will be used only in urinals with
built-in screened drain covers. This is subject to
review in the event Contractor has an acceptable
alternate product.
Additional dispensers as may be determined and mutually
agreed upon by City and Contractor.
III. SPECIAL INSTRUCTIONS (APPLICABLE TO ALL LOCATIONS):
Wash all exterior windows, inside and outside, using
squeegee method or "tucker pole", quarterly in January,
April, July and October. These months are for inspection
purposes.
Ail references to QUARTERLY performance shall mean
January, April, July and October unless otherwise
stated.
2. Shampoo carpets as directed by City Representative.
3 o
Replace all burned-out fluorescent and incandescent light
bulbs (provided by city), city will provide and replace
burned-out fluorescent ballasts as necessary. It is the
Contractor's responsibility to report ballast needs to
the city Representative.
Ail wet and dry trash and garbage is to be disposed of in
appropriately tied bags and placed in dumpsters located
at each facility.
Contractor and their staff are to participate and
cooperate fully with the City's office recycling
Janitoria[ SeF¥[ces Co~tract
1996 Performance Instructions
Page 2
6 o
7 o
program as directed by city Representative. This
may include sorting and depositing trash in Sort
Bins located at/in each location.
Dumpster lids are to be kept closed, and if so
equipped, locked at all times.
The area around dumpsters are to be kept clean and
orderly at all times. Care shall be taken to pick
up all trash, cigarette butts and other debris at
dumpster sites.
Janitor's closets are subject to inspection at all times.
Closets are to be kept clean, dry, odor-free and
orderly at all times.
b. Ail janitor items and supplies will be stored in
the janitor closet and NOT IN THE FURNACE ROOM!
The storage of flammable liquids or cleaners,
explosives or hazardous materials, full trash bags
and non-essential supplies and equipment is
strictly prohibited.
EXCEPTED are those materials reasonable and
necessary for the performance of the duties of this
contract for which the city Representative has
approved and been provided Materials Safety Data
Sheets.
Contractor shall provide city Representative with
Materials Safety Data Sheets for each and all products
that the Contractor anticipates using. New Data Sheets
will be submitted prior to the introduction and/or use of
any new formulation for approval by City Representative,
which approval shall not be unreasonably withheld.
Contractor shall agree to and provide qualified
janitorial personnel when requested on a twenty-four (24)
hour emergency basis. Response to a designated site in
the event of an emergency will be within two (2) hours
after notice given by city Representative.
Contractor will provide a twenty-four (24) hour,
seven (7) day per week emergency phone number to
respond to this specification.
Contractor shall specify a flat fee square foot cost
which will be used to either increase or decrease
Janitorial Services Co~tract
1996 Performance Instructions
Page 3
contract pricing as a result of changes in tenant
occupancy in any City-owned facility, as directed by City
Representative.
IV. TASKS TO BE PERFORMED AT ALL LOCATIONS:
ao
Unless otherwise indicated, the following tasks shall be
performed at all locations (where applicable) at the frequency
stated. In addition, Special Instructions for each individual
location shall be performed.
1. DAILY (meaning 5 times a week, Monday throuqh Friday):
Sweep and damp mop all tile and hard floor
surfaces.
Vacuum all carpeted floor surfaces.
necessary.
Spot clean as
c. Mop all lavatory floors with an aromatic
disinfectant solution.
d. Clean and sanitize all restroom fixtures and
surrounding wall areas; clean and polish mirrors.
Ail waxed floor surfaces are to be kept in a highly
reflective condition by using a machine buffer.
Dust desks, chairs, tables and other office
furniture including chalkboards. (Clean only those
desk tops that are cleared.)
Clean employee lunchroom(s) and/or break areas -
tables, counters, sinks. Special attention shall
be given to floor surfaces. Properly arrange
tables and chairs in the lunchroom(s).
Empty all trash and garbage receptacles in offices,
conference rooms and copy machine areas. Replace
receptable liners as necessary - daily in garbage
containers.
Remove all empty boxes and other debris placed next
to trash receptables. Also, remove trash from
other areas when it is clearly marked for disposal.
Clean exterior of all "torpedo" or wall hung waste
receptacles daily.
k. Clean and sanitize all drinking fountains.
Janitorial Services Co~tract
1996 Performance instructions
Page 6
,/ /
// /
/ /
Replenish all paper and soap supplies with adequate
quantities as determined by use.
Remove fingerprints and other marks from glass
partitions, woodwork, walls, doors and other
painted surfaces.
2 o
3 o
4 o
Sanitize all stairway handrails daily.
Vacuum, dust and clean interior to elevator.
Vacuum and spot-clean elevator floor as needed.
p. Sweep, damp mop and dust stairwells and landings.
q. Properly arrange furniture in all offices and
conference rooms.
ro
to
ce
Janitorial Services Co~tract
1996 Performance Instructions
Page 5
Leave only designated lights on.
Lift or sift all sand cigarette urns and remove
debris. Add clean sand (provided by Contractor) as
needed.
Clean entrance ways, lobby and entrance mats.
Maintain a clean appearance around all entrances to
the building by picking up cigarette butts and
other debris.
WEEKLY:
a. Clean dirt, excess wax and footmarks from
baseboards, doors and frames.
MONTHLY
a. Clean sides, front and tops of display cases.
b. Machine-strip and re-wax tile floors.
QUARTERLY:
a. Wash and scrub all venetian blinds.
b. Clean all HVAC vents.
Clean all light fixtures, vertical support rods,
window and relight glass coverings.
Vacuum-clean all window draperies.
5. AS NEEDED:
Shampoo, steam-clean or spot-clean carpets as
directed and approved by city Representative.
SERVICE/LOCATIONS:
SERVICES to be provided in CITY HALL, 239 - 4TH STREET,
INCLUDING ALL OFFICES IN BASEMENT, 1ST AND 2ND FLOORS.
Approximate square footage .................. 35,000
Ail of the tasks outlined under SECTION IV. TASKS TO BE
PERFORMED AT ALL LOCATIONS, above.
2 SPECIAL INSTRUCTIONS:
When leaving City Hall at the end of the cleaning
shift, it is the responsibility of the janitors to
insure by performance or by checking City Hall
schedule with the City Representative that:
Ail lights, water faucets, doors and windows
are appropriately off, closed and/or locked as
directed by City Representative.
ii. Ail interior office and exterior City Hall
doors are locked and/or closed as instructed.
Ail wet and dry trash and garbage is to be disposed
of in appropriate, tied disposal bags and placed in
the dumpster located adjacent to the small building
behind City Hall.
c. Clean outside entry ways (front and alley doors).
d. Clean sidewalk in front of city Hall.
Insure that front and alley doors of City Hall are
locked by 5:30 pm daily unless otherwise directed.
Contact city Council Legislative Assistant for
after hours schedule of use.
Bo
SERVICES to be provided at PLAN CENTER, 286 4TH STREET, ALL
THREE FLOORS.
Approximate square footage .................... 9,000
1. All of the tasks outlined under Section IV. TASKS TO BE
Jan~tor~at Services contract
1996 Performar~e Instruct~oos
Page 6
PERFORMED AT ALL LOCATIONS, above.
SERVICES to be provided at FIRE STATION #1, 817 PACIFI~
AVENUE.
Approximate square footage ................. 2,585
Schedule: Services to be on Fridays, starting at 4:00 p.m.
vacuuming and mopping after 5:00 p.m.
1. ONE (1) DAY PER WEEK:
Empty trash and wastebasket containers, install clean
liners as necessary.
Vacuum all carpeted areas, 1st and 2nd floor. Spot clean
as necessary.
Dust office furniture and equipment, sides and tops (copy
and fax machines, computers, file cabinets), bookcases,
picture frames, radiators and door moldings.
Clean, and sanitize all restroom fixtures (toilets,
sinks, urinals), clean mirrors. Wet mop floors, using an
aromatic disinfectant solution. Dust light fixtures, and
replenish supplies in restrooms.
e. Clean interior and exterior glass on main doors.
f. Sweep and move interior concrete entryway.
g. Wipe down interior walls.
MONTHLY:
ao
Clean all office glass and exterior windows inside and
out.
Clean and polish metal desk tops. Use furniture polish
on Chief's desk and wooden furniture.
c. Clean and polish both sides of all doors.
d. Clean venetian blinds. (Scrub with soap and water
quarterly.)
e. Dust telephones and sanitize handsets.
3. QUARTERLY:
1996 Perfor~a~e Instructions
Page 7
4 o
a. Clean all light fixtures, vertical support rods, window
and relight glass coverings.
b. Clean HVAC vent covers in Conference Room and bathrooms.
AS NEEDED:
a. Shampoo carpets as directed by city Representative.
b. Spot clean carpets as needed.
Do
SERVICES to be provided at DOWNTOWN LIBRARY, 612
TWICE WEEKLY (WEDNESDAY AND SATURDAY)
1. All of the tasks outlined under SECTION IV.
PERFORMED AT ALL LOCATIONS, above.
5TH STREET.
TASKS TO BE
Eo
SERVICES to be provided at PATROL DIVISION, 4648 AUTO CENTER
WAY.
Ail of the tasks outlined under SECTION IV. TASKS TO BE
PERFORMED AT ALL LOCATIONS, above.
SERVICES to be provided at PARKING REGULATORS, 220 BURWELLAND
AT DARE OFFICE, 245 FOURTH STREET BUILDING.
Ail of the tasks outlined under SECTION IV. TASKS TO BE
PERFORMED AT ALL LOCATION, above.
Go
SERVICES to be provided at POLICE UNDERGROUND PARKING, 239 4TH
STREET.
ONCE A WEEK
1. Ail of the tasks outlined under SECTION IV. TASKS TO BE
PERFORMED AT ALL LOCATION, above.
Ho
SERVICES to be provided at PUBLIC WORKS AND UTILITIES
OPERATIONS CENTER, 100 OYSTER BAY AVENUE N.
Approximate square footage ................. 4,223
1. All of the tasks outlined under SECTION IV.
PERFORMED AT ALL LOCATIONS, above.
TASKS TO BE
Janitorial Services Contract
1996Performance Instructions
Page 8
2. SPECIAL INSTRUCTIONS:
Ail normal janitorial work in the Public Works and
Utilities Operations Center will be performed
during mutually agreed upon hours. Tentatively,
these are the hours after 1700 hours, Monday
through Friday except City-recognized holidays.
SERVICES to be provided at the FLEET MAINTENANCE BUILDING, 100
OYSTER BAY AVENUE.
Approximate square footage ...................... 480
Ail of the tasks outlined under SECTION IV. TASKS TO BE
PERFORMED AT ALL LOCATIONS, above.
6. SPECIAL INSTRUCTIONS:
Ail normal janitorial work in the Fleet Maintenance
Building will be performed during mutually agreed
upon hours. Tentatively, these are the hours after
1700 hours, Monday through Friday except City-
recognized holidays.
SERVICES to be provided at PARKS DEPARTMENT, 680
BOULEVARD.
Approximate square footage ................... 30,000
1.
LEBO
DAILY (meaning 5 times a week, Sunday throuqh Thursday):
Administration offices and recreation area (upstairs) and
Preschool rooms (downstairs).
a. Vacuum all carpets. Spot-clean carpets as
necessary.
b. Damp mop all plastic chair runner pads.
Co
Thoroughly dust all items in offices (horizontal
and vertical) that can be reached without use of a
ladder (shelves, blinds and counters).
Remove all trash and garbage from trash containers
and install clean liners as needed.
eo
Assist and cooperate with the City in its recycling
program by sorting trash collection boxes and/or
Janitorial Services Contract
1996 Performance Instructions
Page 9
putting into separate containers.
fo
Clean all entry door and bulletin board glass (both
sides).
Spot-clean any smudges and finger marks from glass
partitions, doors and walls as necessary.
Restrooms (UDstairs and Downstairs).
Clean and sanitize all fixtures, partitions,
dividers, and surrounding wall areas.
b. Clean all mirrors.
Co
Wet mop and sanitize all hard surface floor areas.
Maintain a highly reflective wax appearance, using
a non-skid wax.
Restock all supplies in containers (soap, paper
towels, etc.) with adequate quantities as
determined by use.
Front Office, Conference Room Halls, Clubrooms, Lounqe
and Kitchen (UDstairs), Art Room (Downstairs).
a. Sweep and damp mop all hard floor surfaces.
b. Maintain a high luster finish on all hard floor
surfaces, using a machine buffer.
Remove all smudges and finger marks from interior
glass, windows and painted surfaces.
d. Clean and sanitize sink in conference room and
kitchen.
Dust all areas that may be reached without a
ladder.
f. Remove all trash and garbage from receptables and
replace liners as needed.
Pottery Room (Tuesday, Thursday and Sunday only).
a. Sweep all floor area.
b. Wet mop all floor area.
c. Clean and sanitize sink completely. (Do not touch
Janitorial Services Co~tract
1996 Performance Instructions
Page 10
3 o
or come in contact with any pottery items.
Other Areas.
a. Clean and sanitize drinking fountain.
b. Sanitize all handrails.
c. Sweep, dust and damp mop all stairways.
Clean all entry way access to building of cigarette
butts, broken glass and debris in general. Sift
outside cigarette ash containers if dry or remove
debris when too damp to sift.
so
Clean debris from sidewalk in front and west side
of building.
f. Clean gym floor with a dry dust mop. (Including
stage area.)
Ail hard floor surface is to be maintained at a
high gloss at all times, using a machine buffer.
WEEKLY:
Tuesday - Completely clean all desk tops, window ledges,
bookshelves, equipment and furniture in
administrative area. Do not remove papers on
desks or computers.
Thursday -
Clean all baseboards, removing scuff
marks and dust.
Sunday -
Damp mop gym floor and stage with clear water
only. Clean basement shower, locker room and
foreman's office.
QUARTERLY
a. Clean all venetian blinds.
b. Strip and re-wax floors, resealing surface as
needed.
AS NEEDED (at request of Parks and Recreation Director or
City Representative)
a. Clean all fluorescent light fixture covers.
Janitor|a[ Services Co~tract
1996 Performance Ir~tructior~
Page 11
b. Steam clean carpets (designated areas).
SERVICES to be provided at the SENIOR CITIZENS RECREATION
CENTER, 1140 NIPSIC AVENUE.
Aproximate square footage ...................... 3,500
1. DAILY, MEANING FIVE DAYS A WEEK, MONDAY THROUGH FRIDAY
a. Gather all wastepaper for disposal.
b. Sweep and/or dust mop all floor surfaces.
c. Properly arrange furniture in all offices.
d. Remove fingerprints from door and partition glass.
e. Clean restroom fixtures and all chrome fittings.
f. Clean and refill all restroom dispensers.
g. Spot clean restroom walls, partitions, and doors.
h. Clean restoom mirrors.
i. Wet mop restroom floors with an aromatic
disinfectant solution.
j. Sanitize toilets, toilet sets and urinals.
k. Clean and sanitize all drinking fountains.
1. Clean entry lobby, entrance mats.
m. Leave only designated lights
n. Close and lock all windows,
completing work.
o. Damp mop all floors.
THREE TIMES EACH WEEK: MONDAY,
a. Vacuum all carpeting.
on.
doors and
gates after
WEDNESDAY, THURSDAY
b. Dust all furniture and horizontal surfaces
reachable without a latter.
Remove fingerprints from woodwork, partitions and
Janitorial Services Co~t£act
1996 Performance [nstructior~
Page 12
4 o
walls.
d. Wash entrance door glass, inside and outside.
MONTHLY SERVICES
a. Dust high partition ledges and moldings.
b. Clean and polish door kickplates and thresholds.
c. Dust or vacuum air grills.
d. Dust all venetian blinds.
Every other month
a. Clean and wax all tile floors.
SERVICES to be provided at the PUBLIC WORKS AND UTILITIES
ADMINISTRATION BUILDING, 3027 OLYMPUS DRIVE.
Approximate square footage .................... 10,732
1. Ail of the tasks outlined under SECTION IV. TASKS TO BE
PERFORMED AT ALL LOCATIONS, above.
SERVICES to be provided at the FORESTRY DIVISION,
BELFAIR HIGHWAY.
ONCE WEEKLY, EITHER FRIDAY OR SATURDAY OR SUNDAY
4398 OLD
Ail of the tasks outlined under SECTION IV.
PERFORMED AT ALL LOCATIONS, above.
TASKS TO BE
JanJtorJa[ Services Co~trect
1~6 Performance Instructions
Page 13
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT:
Extension of Provisional Confirmation
of Building Official Appointment
FOR AGENDA OF: JUNE 5 1996
ORIGINATING DEPT.: Dept. of Comm. Dev.
ORIGINATOR: D. Pratt
DATE SUBMITTED:
2. CLEARANCES: (Comment on back if necessary)
D ir. ofComm D v~~~
City Attorn~ey~~--,.-, , ,n
ENDORSEMENT )(' INFORMATION
3. EXHIBITS:
A Proposed Job Description
Development Permits
Manager
B. BMC 2.49.040
RE: Provisional
Appointments
APPROVED BY COUNCIL P~.~~L:
COUNCIL PRESIDEN~__.~y "
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
Scott Erickson was appointed provisional Building Official according to BMC.2,49.040
His provisional appointment expires May 31, 1996. The hiring process for a Building
Development Permit Manager, who is proposed to hold Building Official authority, is not
yet completed. The estimated completion date is 8/31/96. In order to cover this gap,
the administration proposes to extend Mr. Erickson's provisional appointment through
that time.
8. RECOMMENDATION:
I move we agree to extend Scott Erickson's provisional appointment as Building Official
until 8/31/96.
9. RESPONSIBLE OFFICIAL: Mayor Horton
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED __ DISAPPROVED
AMEND
DATE:
11. AGENDA BILL NO.:c~6 -//~
2. CLEARANCE COMMENTS:
5. IMPACT OF NON-PASSAGE:
The administration will make a provisional appointment not subiect to Council
confirmation of another person to act as Building Official. One other qualified person is
currently on staff. Other potential provisional appointees may not be City staff, in which
case a contract would be established to retain their services. Both options have
inconsistency issues which the administration wishes to avoid.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES:
None.
7. RESEARCH SOURCES:
BMC 2.49.040
DRAFT 5/20/96
BUILDING DEVELOPMENT PERMITS MANGER
GENERAL FUNCTION
Under qeneral direction; manages, directs, plans and coordinates
the City's development per, it system in a manner consistent with
good customer service. Administers and has signature authority
for all building codes as assigned.
REPRESENTATIVE ESSENTIAL DUTIES
Manage assigned operations to achieve objectives within budgeted
funds and available personnel, plan and organizes workload and
staff assignments, review prOgress, directs changes in priorities
and schedules as needed.
Develops, monitors and modifies, aa necessary, a system to issue
all applicable development permits within the City.
Recommends, establishes and implements Citywide customer service
oriented policies, procedureS, and standards for the efficient
and effective operation and maintenance of assigned programs.
Explains and interprets all ap~licable codes to architects,
engineers, building contractors, pro~y owners and others.
Suggests design changes to assure coda compliance.
Exercises signature authority for assigned building codes
approving or disapproving com~ercial and residential
construction.
in
Identifies training needs of all city staff involved in
development permit processing; recommends, coordinates and/or
conducts necessary training.
Prepares division budget based on obj~(~tives, staffing and
resources. Monitors and documents division expenditures. Assists
in the preparation of the department's annual budget.
Directs the resolution of problems or emergencies affecting
availability or quality of customer services. Personally responds
to the most sensitive or complex public inquiries or service
complaints.
Prepares necessary correspondence, notices, reports, records
other necessary documents.
Perform related duties as required.
Poet-it' Fsx Note 7671
and
Phone #
WORKING CONDITIONS
Work is generally conducted in an office setting. Occasional
field inspections and/or meetings are required with exposure to
traffic, weather conditions, irregular terrain and obstacles
common found at construction sites.
REQUIRED QUALIFICATIONS
SKILLS, KNOWLEDGES ~ND ABILITIES
Good skills in the use of computers and related equipment.
Good skills in making presentations to various audiences.
Skill in working in a political environment.
Good knowledge of all aspects of the permit process, with
emphasis on codes related to building construction, materials,
methods and the stages of construction.
Good knowledge of communication DTinciples, methods, strategies
and techniques.
Good knowledge of computer operation as it applies to the permit
process.
Knowledge of applicable federal, state, local laws, the
functioning of local goverl%~ent and the political process.
Knowledge of management principles, including team, coaching,
training and motivational techniques.
Ability to work in an understanding manner with diverse
individuals and/or groups advocating various points of view and
agendas.
Ability to resolve conflict, make decisions, solve problems,
collaborate and negotiate, both within and outside the City's
organization.
Ability to analyze and evaluate operations and develop and
implement corrective action to resolve problems.
Ability to set objectives, influence and motivate staff and
others.
Ability to listen effectively.
Ability to utilize computer technology to improve the city's
permit process.
05.,"28/1998 13:38 360478~' 61 BRE~,IEP, TON LEe" DEPT F,~GE ~7;
QUALIFYING EXPERIENCE AND EDUCATION
Any combination equivalent to: College level course work in a
pubic administration related field, IoC.B.O. certification in
Building Inspector and Plans Examiner, plus three years
experience in the construction or development field and three
years of supervisory experience.
LEGAL AND REGULATORY EMPLOYMENT CONDITIONS
Non Civil Service
Non represented
FLSA exempt
pe*orming as an administrative head and is being appointed :o
a similar pcsirion pursuant to a city's :~rg~ization. Uqis
section shall not apply to any civil se,mice positions. (Crd. ~79
§t (in pan), 199,~; Ord. 4005 §2, 1985).
.~.49.0.~0 QUALI;='ICATIONS AND FUNCTIONS.
(a) Position descriptions shall be ~tablished by the
Personnel 2, epa,.'-uuent for ~'a:h ncn,:.".ic_l ..........
employee. These position descriptions shall include:
(1) An outline of the employee's job showing his or h=
designated responsibilities and limits of anthor:u.
(2) The special skills, knowledge, education and/or
experience the manager shall possess as a prerequisite to being
considered for the position.
(b) Prior to the hiring of any nonunion managemem
employee, the position description set forth in subsection (a) of
this section shall have been reviewed by the Human Resourcm
Manager and the City. Council, and approval acknowledged ~
the signature of the Council President. However, this sm
shall b ~ecome null and void and have no effect if and 'when ~
organizational ordinance for the City. is approved by the
and City Council. (Ord. 4479 §1 (in part), 1994; Ord. 4005
1985).
2.49.040 TIME LIMIT ON PRO
APPOIaNTMENTS. No provisional appointment to a
requiring council confirmation shall extend beyond one
twenty days from the date of appointment without the
of the City Council. This does not apply to positions
civil service roles. A copy of the provisional appointrn~
be sent by the Mayor to the City. Council at the time.
appointment. (Ord. 4005 §4, 1985).
2.°-9.050 MANAGER CONTRACTS. Ali
opposed to provisional civil service exempt
management, personnel employed by the City
the passage of the ordinance codified in this
shall sign a management contract. The standard
management contract shall have been approved
Council and shall contain, at a minimum, a
termination of the employee without cause.
115
SUBJECT: Budget adjustment
Street Fund #102
AGENDA BILL
BREMERTON CITY COUNCIL
FOR AGENDA OF: 1996
ORIGINATING DEPT: PWO Street Div.
ORIGINATOR: Robert E. Tulp
DATE SUBMITTED: May 21, 1996
2. CLEARANCES: (comment on back if
PW DIRECTOR
PW OPERATIONS MGR. ~'~
FISCAL & BUDGET ~
ary)
\3
3. EXHIBITS:
ENDORSEMENT/~INFO/RMATION____/ APPROVED BY COUNCIL PRESIDEA~f'-~RR
MAYOR ~ ~-~__ COUNCIL PRESIDENT.~~//~
4. SUMP~%RY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
In 1995, two capital projects were not completed: the perimeter fence
and the site drainage at the Public Works Complex on Oyster Bay.
The Perimeter Fence was budgeted for $25,000; we spent $13,545 in 1995.
The Site Drainage was budgeted for $7,500; we spent $200 in 1995.
To complete these capital improvements, we need $2,500 for the perimeter
fence and $7,300 for the site drainage.
/ 8. RECOMMENDATION:
\
Approve a budget adjustment to Street Fund #102 in the amount of $9,800
to complete the capital improvements at the Public Works Complex on Oyster
Bay Avenue as follows:
Perimeter Fence $ 2,500
Site Drainage $ 7,300 /
Total Adj. $ 9,800
9.RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OF ACTION
PULLED TABLED APPROVED DISAPPROVED AMENDED
COUNCIL DIRECTIVE:
DATE:
11. AGENDA BILL NO: ~ - //7
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
Neither of the above projects can be completed.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES:
7. RESEARCH SOURCES:
Requesting Department:
CITY OF BREMERTON
BUDGET ADJUSTMENT REQUEST
STREET FUND NO. 102
No. 96-15
SOURCE OF FUNDS:
Description
Amount
Increase:
Beginning Cash 9,800
USE OF FUNDS:
Description
Amount
Increase:
Capital Projects 9,800
NARRATIVE:
This adjustment will provide expenditure authority necessary to complete two improvements to the Public
Works Complex site. The improvements include the pedmiter fence and drainage improvements.
Departmen~ H'ea~d S i~-r~'d're
Director Signature
Date
Treasurer Comments:
r~:ommended
Not Recommended
Treasurer's Signatbre
Date
Mayor Comments:
,~Recommended
j~ Approved
Not Recommended
Denied
Fiscal & Budget Committee Comments:
M,~yor's Signature
Recommended
Approved
Not Recommended
Denied
Fiscal & Budget Committee Signature
Date
AGENDA BILL
BREMERTON CITY COUNCIL
SUBJECT:
Renewal of Interlocal Drug
Task Force Agreement
FOR AGENDA OF: June 5. 1996
ORIGINATING DEPT: Police
ORIGINATOR: Chief Du Fresne
DATE SUBMITTED: May 29, 1996
2 o
~J~: ! comment/o~back 3. EXHIBITS:
Director of Administrative Services ~ ~
4. SUFRKARY STATEMENT AND REOUIREMENT FOR COUNCIL/~ION:
The purpose of this Agreement is to provide for and regulate the joint
efforts of the Counties of Jefferson, Kitsap and Mason and the cities of
Bainbridge Island, Bremerton, Port Orchard, Port Townsend, Poulsbo and
Shelton and the Washington State Patrol law enforcement agencies to
combat violation of controlled substance laws within the contracting
jurisdictions for their mutual advantage.
City Council authorize
Force Agreement.
approval
signature of
the Interlocal Drug Task
9 o
RESPONSIBLE OFFICIAL: Chief DU Fresne
ENFORCEMENT OFFICIAL: ' s e
EXPIRATION DATE: 06-30-97
REVIEW DATE:
PULLED __ TABLED __
COUNCIL DIRECTIVE:
10. ~
APPROVED -- DISAPPROVED --
DATE:
11. AGENDA BILL NO:
2. CLEARANCE COMMENTS (cont. ~:
4. ~UMMARY STATEMENT ¢cont.~:
5. IMPACT ON NON-PASSAGE:
IMPACT ON STAFFING. BUDGETS. FACILITIES. EOUIPMENT OR OTHER RESOURCES
One full-time officer will be assigned to the Task Force.
7. RESEARCH SOURCES:
//
INTERLOCAL DRUG TASK FORCE AGREEMENT
This Inteflocal agreement is made and entered into pursuant to the provisions of Chapter 39.3~ RCW, this
day of , 1996, by and between the Counties of Jefferson, Kitsap, and Mason and the Cities of
Bainbridge Island, Bremerton, Port Orchard, Port Townsend, Poulsbo, and Shelton and the Washington State Patrol.
RECITALS:
1. The high level of illegal sale and use of controlled substances in the Counties of Jefferson, Kitsap, and
Mason and the Cities of Bainbridge Island, Bremerton, Port Orchard, Port Townsend, Poulsbo, and Shelton has had
increasingly serious and adverse effects on the quality of life in these Counties and Cities.
2. These counties and cities have, in recent years, found it necessary to spend even greater resources
in fighting the problems caused by the illegal sale and use of controlled substances.
3. The parties desire to enter into an agreement which provides a formal organization in order to
centralize supervision and enhance the efforts of the law enforcement agencies to combat controlled substance
trafficking.
4.
Chapter 39.34 RCW provides that local jurisdictions may enter into cooperative agreements for their
mutual advantage.
Now, therefore, the parties hereto, through their respective legislative bodies, do hereby agree as follows:
SECTION 1. DEFINITIONS.
For purposes of this agreement:
a. "Agency" and "agencies" means the member agencies of the Drug Task Force, those being the Sheriff
Departments of the Jefferson, Kitsap, and Mason and the Cities of Bainbridge Island, Bremerton, Port Orchard, Port
Townsend, l~oulsbo, and Shelton and the Washington State Patrol.
Interlocal Drug Task Force Agreement -- 1
b. "Governing Board" means the policy making body for the Drag Task Force and shall consist of the Chiefs
of Police of the Cities of Bainbridge Island, Bremerton, Port Orchard, Port Townsend, Poulsbo, and Shelton, the
Sheriffs and Prosecutors of the Counties of Jefferson, Kitsap, and Mason, and the Chief of the Washington State
Patrol, or their respective designees.
Townsend, Poulsbo,
c. Junsd~cttons means the Cities of Bainbridge Island, Bremerton, Port Orchard, Port
and Shelton, the Counties of Jefferson, Kitsap, and Mason, and the State of Washington.
d. "Drug Task Force" means a drug enforcement agency created by this agreement as that term is used in
RCW 69.50.505.
e. The "WESTNET Fund" means the account within the Kitsap County Treasurer's Office which is
administered by the Kitsap County Sheriff for the purpose of receipt and disbursement of drug forfeiture funds and
court ordered contributions in accordance with section 7 of this agreement.
f. "Drug Task Force Operations Fund" or "Operations Fund" means the fund administered by one of the
member agencies for the purpose of receipt and disbursement of monies from the "WESTNET Fund" for day to day
operational purposes of the Task Force.
g. "TaskForce Operation" means any drug law enfomement activity in which an officer assigned to the Task
Force takes an active part. Task Force operations may also include controlled substance law enforcement activity
in which the Task Force member's sole participation was to supply intelligence information to the arresting agency,
or in which the Task Force provided follow-up support such as evidence processing, case preparation, warrant
request, or follow-up investigation, if such intelligence or ancillary support is deemed substantial by the Governing
Board. In its reviewing capacity as described in Section 6.1, the Board shall determine whether such intelligence or
ancillary support in any given case has been substantial so as to make the activity a Task Force operation.
Interlocal Drug Task Force Agreement -- 2
SECTION 2. PURPOSE.
The purpose of this agreement is to provide for and regulate the joint efforts of the Cities and Counties law
enforcement to combat violation of controlled substance laws within the contracting jurisdictions fov their mutual
advantage.
SECTION 3. GENERAL DUTI]gS OF THE PARTIES.
a. The County of Jefferson, through its Sheriffs Office, the County of Kitsap, through its Sheriffs Office,
the County of Mason, through its Sheriffs Office, the City of Bainbridge Island, through its Police Department, the
City of Bremerton, through its Police Department, and the City of Shelton, through its Police Department, and the
Washington State Patrol shall assign such full time investigators to work in the task force as the drug enforcement
needs require and the respective departmental stafflevels permit. The Cities of Poulsbo and Port Orchard each agree
to assign an officer in eachjurisdiction as a liaison officer with the TaskForce. The City of Port Townsend agrees
to jointly fund the full time investigator provided by the County of Jefferson, as more fully set forth below.
b. Each jurisdiction shall pay all costs associated with its officers and equipment when assigned to the Task
Force. The Cities of Poulsbo and Port Orchard, through their police Departments, shall each allocate $3,000 towards
the operation of the Task Force, which moneys will be deposited with the WESTNET Fund. The City of Port
Townsend, through its Police Department, and the County of Jefferson, through its Sheriffs Department, shall each
allocate $1,500.00 towards the operation of the Task Force, which moneys will be deposited with the WESTNET
Fund. The City of Port Townsend, through its Police Department, and the County of Jefferson, through its Sheriffs
Department, shall share equally in the non-reimbursed salary and benefit cost of an officer assigned to the Task Force.
The Washington State Patrol will contribute a supervisor and pay all related costs associated with its officer and
equipment.
c. Each Task Force party shall act as independent contractors and not as employees of the Task Force or
imterlocal Drug Task Force Agreement -- 3
' ?
of another party to this agreement. As such, they have no authority to bind other parties nor control employees of
other parties, contractors or other entities.
d. Pursuant to RCW 10.93.040, personnel assigned to the Task Force shall be considered employees of the
contributing agency which shall be solely and exclusively responsible for that employee. All rights, duties and
obligations of the employer shall remain with the contributing agency. The personnel assigned by the contributing
agencies shall continue under the employment of that agency for purposes of any losses, claims, damages, or liabilities
arising out of or related to the services provided to the Task force or the activities of the Task Force. Each agency
agrees to hold harmless, defend, and indemnify the Task Force in any action arising from the negligence of the
employees of that agency including all costs of defense including attorney's fees.
e. The Office of the Kitsap County Prosecutor shall, in addition to its normal duties in the prosecution of
Kitsap County felony drug violations, represent the Cities, the Counties, except Mason County, and the Task Force
in real and personal property forfeitures and drug nuisance abatement proceedings initiated by Task Force personnel.
The parties agree that the Office of the Kitsap County Prosecutor shall receive as reimbursement for such
representation a sum equal to ten pement (10%) of the drug forfeiture cash and cash proceeds from sales of property
forfeited as a resuk of such representation, provided, however, that such reimbursement shall not exceed the annual
salary and benefits of a Grade Q02, Step 3 Deputy Prosecuting Attorney. Such reimbursement shall be disbursed
to the Office of the Kitsap County Prosecuting Attorney upon the final conclusion, including any appeal, of each
forfeiture proceeding referenced above. We understand that the Deputy Prosecuting Attorney assigned to represent
the Task Force may also, upon agreement by the respective elected Prosecuting Attorney in Jefferson County andqor
Mason County, represent the Task Force in forfeiture proceedings in those counties as a special Deputy Prosecuting
Attorney.
£ Pursuant to RCW 10.93.070(1), laxv enforcement personnel assigned on a full or part-time basis to the task
Interlocal Drug Task Force Agreement -- 4
force shall have full police powers within the geographical area of Jefferson, Kitsap and Mason Counties. Personnel
assigned to the Task Force shall conform to their agency's rules and regulations, as well as Task Force policy. All
disciplinary matters will be the responsibility of the individual agencies.
SECTION 4. DURATION.
a. This agreement shall take effect on July 1, 1996 and terminate on
June 30, 1997, provided, however, this agreement may be renewed annually by mutual agreement of the parties.
SECTION 5. GENERAL ADMINISTRATION.
a. The Kitsap County Sheriffshall administer the WESTNET Fund in accordance with applicable laws, this
Agreement and any other mutually agreed policies and procedures. The Task Force Operations Fund shall be
administered by the Task Fome Coordinator in accordance with the State Auditor's accounting standards for imprest
investigative funds and such other standards as the Goveming Board may prescribe.
b. The Governing Board shall promptly elect a chairman, meet at least quarterly, provide policy and
procedural guidance to the Task Force coordinator and supervisors, and supervise the use of the WESTNET Fund
and Operations Fund. Each member of the Governing Board shall have an equal voice and vote in all Board matters.
c. The Governing Board shall appoint a Task Force Coordinator to supervise the daily operations of the Task
Force according to this Agreement and the Operating Rules of the Task Force.
d. The Governing Board shall have the authority to apply on behalf of the Task Force for such grant funds
as may be available from federal, state, or private sources, for the furtherance of Task Force objectives.
SECTION 6. PROPERTY AND EQUIPMENT.
a. The Governing Board shall determine whether property seized and forfeited in a Task Force operation
is to be retained for use by the Task Force or sold to generate cash for Task Force purposes. All cash proceeds from
such sales of forfeited property shall be promptly deposited in the WESTNET Fund, as shall all cash seized and
Interlocal Drug Task Force Agreement -- 5
forfeited in a Task Force operation.
b. All cash, property and proceeds from property forfeited pursuant to P, CW 69.50.505 by Task Force
Operations shall be managed and disbursed only as provided in said RCW 69.50.505. In the event that any
equipment is otherMse acquired by the Task Force, the parties agree to use the equipment only for such law
enforcement purposes as are established by the Governing Board.
c. Upon dissolution of the Task Force, all property provided to the Task Force by the participating agencies
and all forfeited property, other than money, remaining in the Task Force's possession shall be returned to the
respective contributing agencies. Any TaskForce-owned property and other cash or cash proceeds remaining in the
possession of the Task Force (including monies in the WESTNET Fund) shall be divided as follows: ten percent shall
go to the Kitsap County Prosecutor as attorney for the Task Force; ten percent to the Washington State Patrol;
eighty percent shall be allocated pro-rata between the Cities and the Counties according to the number of officer
months spent in Task Force service by operational and command personnel of their respective police agencies, during
the term of this agreement.
d. Notwithstanding the termination of this Agreement and distribution of Task Force properties as herein
described, such property and monies shall remain subject to the use restrictions of RCW 69.50.505(0 in the hands
of each party until fully expended for the law enforcement purposes permitted in said RCW 69.50.505(f).
SECTION 7. ItANDLING OF FUNDS.
a. The WESTNET Fund shall be held by the Kitsap County Treasurer who will disburse the fund according
to such standards and direction as the Governing Board shall provide. All interest earned on monies in the Fund shall
be credited to the Fund and remain therein until disbursed according to this Agreement.
b. The Task Force Coordinator shall maintain a fund of ready cash so that day-to-day needs of the Task
Force can be met. This shall be called the Task Force Operations Fund and shall be limited in amount to $10,000.00,
Interlocal Drug Task Force Agreement -- 6
or such other limit as the Governing Board shall permit. The Operations Fund may be kept and maintained at such
location and in such manner as the Task Force Coordinator shall determine, subject to the Washington State
Auditor's standards on imprest investigation funds and such other requirements as the Governing Board may
establish.
C. In accordance with IKCW 69.50.505, cash proceeds from the sale of drug forfeiture property seized by
WESTNET shall be delivered to the Kitsap County Treasurer together with transmittal instructions indicating the
respective state and local shares thereof according to RCW 69.50.505(h). The local share shall then be deposited
in the WESTNET Fund of the Kitsap County Treasurer and accounted for separately as the WESTNET Fund. The
State's share shall be remitted by the Treasurer to the State PSE account, as required by the statute, according to the
figures supplied by the Task Force on the Treasurer's general transmittal form. A copy of the Kitsap County
Treasurer's receipt and transmittal form for each such deposit, identifying the forfeiture case by name and/or number,
shall be promptly provided to the Task Force Coordinator. For each forfeiture of $5,000 or more in cash and/or
proceeds, a record of all expenses of each participating agency shall be transmitted to the Governing Board and the
Kitsap County Prosecutor. Each expense record shall include all costs associated with the Task Force action giving
rise to the case, including work by non-Task Force personnel.
d. In order to insure compliance with this agreement, the parties agree that all forfeitures made pursuant to
KCW 69.50.505 by each party shall be made available upon a reasonable request for disclosure by the governing
Board.
SECTION 8. AMENDMENT.
This agreement may be amended from time to time as deemed appropriate by the parties, PROVIDED, any
such amendment shall become effective only after it has been adopted in writing by each of the parties.
SECTION 9. INTEGRATION.
Interlocal Drag Task Force Agreement -- 7
This agreement contains all the terms and conditions agreed upon by the parties, except necessary operational
agreements between the law enforcement agencies of the respective jurisdictions in furtherance hereof. No other
understanding, oral or otherwise, regarding the subject matter of this agreement, shall be deemed to exist or to bind
either of the parties.
SECTION 10. TERMINATION.
This agreement, as to any party, may be terminated upon thirty (30) days notice in writing given to each of
the other parties.
Interlocal Drug Task Force Agreement -- 8
_~~~S TO FOP~I'.
CITY OF BREMERTON
LYNN HORTON, Mayor
Dated:_ -- ~
ATTEST:
~-~l~Elq McCLUSKEY, City ~lerk
Interlocal Drug Task Force Agreement -- 9
CITY OF POULSBO
J. R. DORA-N, Chief of Police
Dated:
RICHARD MITCHUSSON, Mayor
Dated:.
APPROVED AS TO FORM:
ATTEST:
SCOTT SNYDER, City Attorney
KAROL JONES, City Clerk
Interlocal Drug Task Force Agreement -- 10
CITY OF BAINBRIDGE ISLAND
JOHN R. SUTTON, Chief of Police
Dated:
JANET WEST, Mayor
Dated:
APPROVED AS TO FORM:
ATTEST:
ROD KASAGUMA, City Attorney
SUSAN KASPER, City Clerk
Interlocal Drug Task Force Agreement -- 11
-)
CITY OF PORT TOWNSEND
JIM NEWTON, Chief of Police
Dated:_
JULIE McCULLOCH, Mayor
Dated:
APPROVED AS TO FORM:
ATTEST:
TIM McMAHAN, City Attorney
MICHAEL FffLDT, City Administrator
Interlocal Drug Task Force Agreement -- 12
CITY OF PORT ORCHARD
JOSEPH MATHEWS, Ckief of Police
Dated:
APPROVED AS TO FORM:
LESLIE J. WEATH~ERILL, Mayor
Dated:
ATTEST:
TERRY McCLUSKEY, City Attorney
PATRICIA PARKS, City Clerk
Interlocal Drug Task Force Agreement -- 13
WASHINGTON STATE PATROL
ANNETTE SANDBERG, Chief
Dated:
Interlocal Drag Task Force Agreement -- 14
CITY OF S~IELTON
S.R. JOHNSTON, Chief of Police
Dated:
APPROVED AS TO FORM:
SCOTT L. HILBURN, Mayor
Dated:
ATTEST:
BEN SETTLE, City Attorney
DENNIS COLVIN, City Clerk
Interlocal Drug Task Force Agreement -- 15
COUNTY OF MASON
STEVE WHYBARK, Mason County Sheriff
Dated:
APPROVED AS TO FORM:
MARY JO CADY, Chairman
Board of County Commissioners
Dated:
ATTEST:
GARY P. BURLESON, Prosecutor
BECKY ROGERS, Clerk of the Board
Interlocal Drag Task Force Agreement -- 16
COUNTY OF JEFFERSON
ETE PICCINI, Sheriff
) ated:
RICHARD WOJT, Chairman
Board of County Commissioners
Dated:
kPPROVED AS TO FORM:
ATTEST:
DAVID SKEEN, Prosecutor
LORNA DELANEY, Clerk to the Board
Interlocal Drug Task Force Agreement -- 17
COUNTY OF KITSAP
PAT JONES, Kitsap County Sheriff
Dated:
MATT RYAN, Chairman
Board of County Commissioners
Dated:
APPROVED AS TO FORM:
ATTEST:
RUSSELL D. HAUGE, Prosecutor
HOLLY ANDERSON, Clerk of the Board
Interlocal Drug Task Force Agreement -- 18
AGENDA BILL
BREMERTON CITY COUNCIL
0rdinanceLRepealing Chapter
SUBJECT:~3.10 Of The B.M.C. And
Adopting A New Chapter
Providing For Planting,
Removal, Maintenance Of
Municipal Trees And Shrubs
FOR AGENDA OF:May 15, 1996
ORIGINATING DEPT: Parks Dept.
ORIGINATORS:B.Lorber/J.Trainer
DATE SUBMI%~fED:May 7, 1996
City Cle?~
ORSE :_ I=O TION
CLEARANCES: (Comment on ba~ 3. EXHIBITS:
if necessa_rX I] , Revised Ordinance
Public Work/0ps ~,~ City Tree Policy
Community Dev. .~
City Engineer ~_~
Director PW/Utility
City Attorney ._~~_~,
Parks Y-~-~ ~_~ Fiscal and Budget ~,
~ ,~,m..__.~' Operations -,
Ai~PRO¥~u3 BY COUNCIL PRESIDE1TT FOR SUBMI/~fAL:
COUNCIL PRESIDENT
4. SUF~L~RY STATEME/FF AND REOUIREMENT FOR COUNCIL ACTION:
The existing Tree Ordinance was last updated in 1989. The current changes
more clearly define individual, city, and city department responsibilities,
and eliminate the need for citizen Street Tree Permits. Pruning practices
are clearly identified and should help preserve tree health and appearance.
The final major changes is in simplifying the ordinance by removing
repetitive abatement verbage that is already in place in Chapter 11.16. This
Ordinance Revision incorporates the views and inputs of Engineering, Public
Work, Operations, the City Attorney, Parks and Recreation, and the Tree
Co,m~ttee. The revised Ordinance received additional review at the April
Traffic Safety Committee meeting.
8. RECOMMENDATION:
Approve revision to the
Bremerton Municipal Code.)
Municipal Tree Ordinance (Chapter 13.10 of the
%{0T ............................ ~ocm P~ADING~.
TO PASS
ORDINANCE
ON SECOND READING.
9. R~SPONSIBLE OFFICIAL: Parks & R~C.
ENFORCtD~I~fOFFICIAL: Jim Spencer
EXPIRATION DA~: O~going
REVIEW DATE:
N/A --
PLVLLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
AinPRO~u3 DISAPPROVe3
DATE:
11. AGENDA BILL
2. CLEARANCE COMMENTS:
IMPACT OF NON-PASSAGE:
The current ordinance is cumbersome and would remain in affect. The
Street Tree permit process is not bein9 followed, and confusion
abounds as to who is responsible for which municipal trees and who
makes determination on tree health and hazards. Failure to approve
the Ordinance revisions will perpetuate the "~ray area" of tree
responsibility and care.
IMPACT ON STAFFING. BUDGETS, FACILITIES, EOUIPMENT OR OTHER RESOURCRc
City Departments are followin9 the responsibility matrix shown in the
attached City Tree Policy. This policy is consistent with the
requirements of the revised Municipal Tree Ordinance.
RE EAR ES:
City Attorney, Parks Urban
Recreation
Forester,
and City of Bremerton Parks &
ORDINANCE
AN ORDINANCE repealing Chapter 13.10 of the Bremerton Municipal Code and
adopting a new Chapter regulating the planting, removal, maintenance, and
protection of municipal trees and shrubs directly affecting public areas in the City of
Bremerton, Kitsap County, Washington.
THE CITY OF BREMERTON DOES HEREBY ORDAIN:
Section 1. Repeal/New Chapter. Chapter 13.10MUNICIPAL TREES, is hereby
repealed and a new Chapter 13.10, MUNICIPAL TREES, ia adopted to read as follows:
13.10.010 PURPOSE. It is the policy of the City of Bremerton, to regulate and
control planting, removal, maintenance and protection of trees and shrubs on public areas
of the City to eliminate and guard against dangerous conditions which may result in injury
to persons using public areas of the City; to promote and enhance the beauty of the City;
to prevent damage to any overhead or underground utilities, street, sidewalk or other public
property; to protect trees and shrubs located in public areas from undesirable and unsafe
planting, removal and maintenance practices; to guard all trees and shrubs on public areas
against the spread of disease and pests; and to increase public awareness of tree benefits
and proper planting and maintenance practices through education.
The provisions of this ordinance shall apply to: 1) all trees and shrubs presently or
hereafter planted in or upon any public area; and 2) all trees and shrubs planted in or upon
any private premises which directly affect overhead and underground utilities, sidewalks,
streets, public property, or cause unsafe viewing distances.
13.10.020 DEFINITIONS.
(a) "Public area" shall include all public streets, roads, boulevards, sidewalks, planter
strips, city-owned rights of way, parks, and the lands owned or leased by the city which are
accessible to the public but not including municipal utility watershed or forest lands.
TREE.JRC- Ordinance Disk 2 - 5/10/96
1
(b) "Municipal trees and/or shrubs" shall include all woody vegetation presently or
hereafter planted on any public areas.
(c) "Maintenance" and "Protection" shall include but not be limited to all operations
of watering, pruning, spraying, bracing, inspection and other actions necessary to the health
and aesthetics of the tree or shrub.
(d) "Hazardous tree or shrub" shall be defined as any tree or shrub or part thereof
growing on private or public property which: obstructs or impairs the free and full use of
a public area, interferes with overhead or underground utilities, is afflicted with or weakened
by a contagious or fatal disease, causes unsafe viewing distances, blocks or impedes usage
of street or sidewalk, or presents an imminent and foreseeable danger to persons or
property.
13.10.030 RESPONSIBILITY FOR MUNICIPAL TREES.
(a) Private property owners will be responsible for the maintenance and liability of
municipal trees adjacent to their property that have been planted by the owner~or prior
owner, or for which responsibility has been assumed by the owner through agreement with
(b) Private property owners may prune municipal trees adjacent to their property after
approval is received from the city urban forester.
(c) Property owners and/or occupants are responsible for notifying Engineering in the
case that a municipal tree or shrub adjacent to their property space is creating a hazard, so that
remedial actions can be taken.
(d) Private groups may arrange for the planting or maintenance of areas of municipal
trees under the authorization of the Parks and Recreation Department.
13.10.040 DAMAGE TO TREES AND SHRUBS. No person shall in any public area
TREE.JRC- Ordinance Disk 2 - 5110196 2
of the City, break, injure, mutilate, kill or destroy any tree or shrub; permit any animal under
his or her control to do so; prune without Parks and Recreation Department approval; permit
any fire to injure any portion of any tree or shrub; permit any toxic chemical to seep, drain, or
be emptied on or about any tree or shrub. During building operations the builder shall erect
suitable protective barriers around municipal trees and shrubs which may be injured. Persons
responsible for damage to trees on public areas shall be penalized pursuant to the Bremerton
Municipal Code Section 13.04. 180 regarding damage to park property, and Section 13.04.040.
13.10.050 FASTENING MATERIALS TO TREES OR SHRUBS. No person shall
fasten any sign, rope, wire, or other materials to, around, or through any municipal tree or
shrub without obtaining permission from the Parks and Recreation Department, except in
emergencies such as storms or accidents, pursuant to Section 13.04.030 of the Bremerton
Municipal Code.
13.10.060 PUBLIC UTILITIES. Public utility work affecting trees or shrubs on public
areas shall be limited to the actual necessities of the services of the company and such work shall
be done in a neat and professional manner. The utility shall notify the Parks and Recreation
Department of any plans for maintenance on public areas and consult with the Parks and
Recreation Department should any trees need to be topped or removed so that they may suggest
ways to preserve the beauty or symmetry of the tree and keep removals to a minimum.
13.10.070 MASTER STREET TREE PLAN. A Master Street Tree Plan shall be
developed by the Parks and Recreation Department for park ~rm-al~aai~rict
It will be based upon an inventory of existing municipal trees in these areas and an evaluation
of the site and space factors which will aid in the determination of those trees best suited for
Bremerton's urban environment and result in the development of a long-range plan for future
TREE.JRC- Ordinance Disk 2 - 5/10/96 3
planting and maintenance.
13.10.080 PLANTING, PRUNING, REMOVAL, AND MAINTENANCE
STANDARDS. The following standards are hereby established for the planting, pruning,
removal, and maintenance of municipal trees and shrubs in the public areas of the City:
(a) Planting:
(1) All trees will be not less than one and one half inch caliper and be No. 1 grade,
as described by the American Association of Nurserymen (AAN).
(2) No tree or shrub shall be planted closer than two feet from the curb line or 10
feet from a driveway or alley. Trees shall be spaced at intervals of at least 20
feet depending upon species and the expected height of the tree at maturity.
Plantings at or near intersections shall be spaced in accordance with sight distance
specification set by the City Zoning Ordinance.
(3) Sidewalk cuts, where necessary, shall be approved by the Engineering Division
and will be a minimum of 4 feet in diameter so as to allow the natural percolation
of water. Paver blocks, cobblestones or tree grates or other permeable surfaces
will be used to fill sidewalk cuts around trees.
(4) All young trees, for a minimum of one year, shall be securely staked and guyed
until the roots become established.
(5) Municipal trees and shrubs planted prior to the passage of this ordinance are
exempt from these planting standards.
(6) A list of recommended species of municipal trees is available from the Parks and
Recreation Department for those desiring to plant municipal trees in city areas
adjacent to their properties. Approval of the tree species is required by the city
urban forester prior to planting, if it is not on the recommended species list.
TREE.JRC - Ordinance Disk 2 - 5110196 4 f
(7) Public Education programs regarding tree planting, care and maintenance will be
provided by the Parks and Recreation Department in conjunction with Arbor Day
festivities each year in April to encourage public involvement in tree planting.
Additionally, the Parks and Recreation Department will maintain a tree library
available for use by the public.
(b) Pruning: Pruning of any municipal tree on any public area must be authorized by the
Parks and Recreation Department's city urban forester or performed by City employees at the
discretion of the Department. Trees are pruned to preserve their health and appearance, and to
eliminate safety and utility concerns, which will increase their longevity in an urban area.
(1) Pruning Defined:
i. Fine Pruning: removal of dead, diseased, objectionable and/or weak
branches on the main trunks and limbs which are larger than 1/2 inch
diameter.
ii. Medium Pruning: removal of dead, diseased, objectionable and/or weak
branches which are larger than one inch in diameter.
iii. Safety Pruning: removal of the dead, diseased and/or weak branches to
a size that in falling would injure a person and/or property.
iv. Cut Back to Topping: cutting back, drop crotching or topping consists of
the reduction of tops, sides, underbranches or individual limbs with
attention given to symmetrical appearance.
(2) All trees and shrubs which have branches overhanging a public street or
boulevard shall have said branches pruned to a clearance height of fourteen (14)
feet. Those overhanging a public sidewalk shall be pruned to a clearance height
of eight feet. The provisions of this section may be waived by the Parks and
TREE.JRC - Ordin~lee Disk 2 - 5/10/96 5
Recreation Department in the case of newly planted trees so long as they do not
interfere with public parking, travel or safe viewing distances at intersections, or
endanger public safety as determined by the Engineering Division. Any tree or
shrub on private property which hangs over a city right of way which is not
pruned as herein provided shall be subject to the provisions of Section 13.10.090
of this chapter.
(3) All dead wood, stubs, broken branches, badly formed branches, diseased
branches, and branches interfering with public travel, lighting, existing buildings
and traffic signs shall be removed during the pruning operation, with
consideration given to the symmetry and beauty of the municipal tree or shrub.
(c) Removal:
(1) All municipal trees and shrubs which have fallen or been authorized for removal
shall be completely removed from the growing site and disposed of in an
authorized manner. The stump shall be ground out to a depth suitable for future
planting of trees or turf.
(2) When municipal trees or shrubs are removed because of inappropriate location,
a more appropriate site for replacement will be selected, when possible, in as
close a proximity as spacing permits. Trees removed due to health, age, size for
its location, or undesirable species type shall be replaced, when
appropriate/available, with a suitable tree or shrub which will not produce the
same problem in accordance with this ordinance.
(3) No municipal tree or shrub shall be removed from any public area for the sole
purpose of providing a view for any private property or individual.
(d) Maintenance:
TREE.JRC - Ordinance Disk 2 - 5/10/96
6
(1) All municipal trees in the .~entcd business district will receive routine
maintenance on a 4 year cycle.
(2) Special consideration will be given to the watering, weeding and protection of
young trees during the first three years.
(3) The use of biological controls and sprays will be encouraged and used by city
employees whenever possible in the treatment of insect infestations in trees on
city lands and rights of way.
13.10.090 ABATEMENT OF HAZARD TREES OR SHRUBS. On Private Properties -
Property owners with trees or shrubs determined to be hazardous or public nuisance to public
areas, such as streets and sidewalks, will be handled in accordance with the procedures set forth
in Chapter 11.16 of the Bremerton Municipal Code.
13.10.100 APPEAL OF ABATEMENT NOTICE. Appeals of abatement notices shall
be handled in accordance with the procedures set forth in Chapter 11.16 of the Bremerton
Municipal Code.
13.10.1 I0 COST OF PLANTING, REMOVING, MAINTAINING AND PROTECTING
TREES AND SHRUBS. The costs of planting, removing, maintaining and protecting trees and
shrubs on all public areas of the city, when done by Parks and Recreation Department and
Public Works Department shall be borne by the city out of the Parks and Recreation Department
and Public Works Department budgets as assets allow, and from funds donated or grant monies
received specifically for that purpose. When a private party plants, removes, maintains or
protects trees pursuant to Section 13.10.080, that party shall be responsible for all incurred
costs.
Section 2. Effective Date. This ordinance shall become effective ten (10) days from
passage and publication.
TREE.JRC- Ordinance Disk 2 - 5/10/96
APPROVED by the City Council of the City of Bremerton this __ day of
1996.
1996.
PASSED by the City Council of the City of Bremerton this__
day of
JOHN E. LAW, Council President
APPROVED this day of
, 1996.
LYNN HORTON, Mayor
ATTEST:
KATHLEEN McCLUSKEY, City Clerk
TREE.JRC- Ordinance Disk 2 - 5/10/96
8
CITY OF BREMERTON
Index
2-24
Effe~ive Date
May22,1996
Approved
REFERENCE:
City of Bremerton
PURPOSE:
To identify the tasks and delineate responsibilities for the planting, care,
removal, and ongoing maintenance of municipal tree and shrub forestation
in the City of Bremerton.
INFORMATION:
The Urban Forestry Program aims to provide the following benefits to the
residents and community of Bremerton:
* Beautification
* Noise abatement
* Air cooling and purification
* Property value enhancement
* Information to the public on the value and need for healthy community
trees and shrubs.
POLICY:
The matrix below identifies the tasks that are required to support the
urban tree and shrub program. For clarification the program has been
broken down into the following three areas: 1) Park property 2) Street
trees (as defined by the attached map of areas within the Central Business
District) and 3) Trees and shrubs within right of ways. The letters on the
matrix refer to the following City Departments: P=Parks and Recreation,
PWO=Public Works Operations, E=Engineering, CBD=Central Business
District.
CBD RIGHTS
TASKS KESPONSIBILITIES: PARKS
TREES OF WAYS
Identification of Hazardous Trees:
Tree Health p p p
Vision Restrictions P/E P/E E/PWO
Pedestrian Hazards P/E P/E E/PWO
Obstruction or impairment of free use of public areas P/E P/E E/PWO
Interferes with underground utilities P/E E E/PWO
Tree Removal incl. repair of sidewalks & roads P PWO PWO
Tree Replacement (based on availability) p p p
Tree and Shrub Pruning P P PWO
Median Strip Planter Maintenance P PWO PWO
Public Education p p p
PROCEDURES:
PUBLIC CALLS ON TREE/SHRUB ISSUES:
1. Determine from the matrix above, which department should be responding to the call, based
on the location of the tree/shrub.
2. Write all information down on the "Tree Calls" sheet, and if necessary, route to the
appropriate department.
3. If consultation is needed on determining plant health, call the Parks Department and request
the urban forester's assistance.
4. Ifa tree/shrub requires pruning, contact the urban forester for consultation on minimizing
plant damage and maintaining tree symmetry.
DIVISION PROJECTS INVOLVING TREES/SHRUBS:
1. Keep communications open. If assistance is needed to determine the health, pruning, or
placement of trees and shrubs, call the urban forester.
2. Consult the attached "Recommended Street Tree List" when purchasing and/or replacing
trees.
Caller Name
Address
SAMPLE "TREE CALLS" SHEET
Phone Number
Zip
Type of tree problem:
Location of tree:
Action requested:
Response given:
Date:
Action taken:
Time:
Your name:
AGENDA BILL
BREMERTON CITY COUNCIL
1. SUBJECT:
Ordinance # to establish the LID for portions of
Jenner Avenue (LID #329)
2. ~: (comment on back i///~/~(
Budget & Finance Committee ~
Operations Committee
FOR AGENDA OF: June 5. 1996
ORIGINATING DEPT: Public Works/Utilitief--~e[.~;
ORIGINATOR: R. Witt. City_ Engineer
DATE SUBMITTED: May 28, 1996
EXHIBITS
a) L.I.D. Boundary Map
b) Ordinance forming the LID
c) Affidavit of mailing
d) Notification letter
e) Petition validation
f) Value of land & improvements
ENDORSEMENT ~ INFORMATION APPROVED BY COUNCIL PRESIDENT FO~S~AL: ___~-'/
MAYOR ~-~ ~ ./:17. ?/~,~ -- COUNCIL PRESIDENT.~_~' _~/~'.~'-~'~-
4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION:
The City has received a petition requesting formation of a Local Improvement District (LID) to fund construction
of curb and gutter, sidewalk and storm drainage improvements along portions of Jenner Avenue. Attached is a
LID boundary map.
On May 15, 1996, the City Council passed Resolution #2545 establishing June 5, I996 as the heahng date on
formulation of the LID. All property owners have been notified of the hearing as required by Resolution 2545.
The estimated total project costs are $11,40oti)f which the City will contribute $2,000from the Stormwater Utility
Fund. The estimated assessment will be $30.00 per linear foot of frontage improvement.
The action before the City Council is an ordinance to establish the LID.
8. RECOMMENDATION:
That the City Council pass the attached Ordinance #
District (LID #329) Jenner Avenue sidewalk improvements.
, on first reading, establishing the Local Improvement
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL: N/A
EXPIRATION DATE: N/A
REVIEW DATE: N/A
City Engineer
PULLED TABLED
COUNCIL DIRECTIVE
10. NOTICE OF ACTION
APPROVED DISAPPROVED
11.
DATE:AMENDED 8 B
AGENDA BILL NO: ~,, --//~
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSAGE:
The Jenner Avenue Sidewalk Improvement Project will not be funded through a Local Improvement District.
Thus it will either be totally City funded or not constructed due to lack of funding.
6. IMPACT ON STAFFING. BUDGETS. FACILITIES. EOUIPMENT OR OTHER RESOURCES:
The City has committed $2,000 to this project in Stormwater funds for construction of stormwater facilities and an
estimated $1,000 from the Engineering Division budget for design and administration of the project.. The
remaining funding to construct the project will come from the Local Improvement District.
B)
RESEARCH SOURCES
Outline of Local Improvement District Procedure in Washington Cities July, 1988, Foster Pepper &
Shefelman.
RCW 35.43.130-150; 35.43.125
96393
2423/25 3968-004-009-0403
(~) 2427/29 3968-004-009-0504
(~) 2433/35 3968-004-009-0205
(~) 2437/39 3968-004-009-0007 J
~) 244-1/43 3968-004-009-0106
SCALE CIT~ OF BREMERTON JENNER AVENUE
HORIZ. DEPARTMENT OF PUBUC WORKS
& UlqUTIES LID BOUNDRY AREA
PLOT EN(~INEERIN ~1 DIVISION
DRAWING NO. DRAWN BY: S. JANKOWSKI DESIGN BY: CHECKED BY: SHEET
DATE__ DATE DATE 1 OF 1
LID JENNER AVENUE TAX LOT NUMBER
2419/21 3915-000-010-0006
2423/25 3968-004-009-0403
(~ 2427/29 3968-004-009-0504
(~) 2433/35 3968-004-009-0205
(~) 2437/39 3968-004-009-0007
~) 2441/43 3968-004-009-0106
ORDINANCE NO.
AN ORDINANCE ordering the Jenner Ave Sidewalk Improvement Project all in
accordance with Resoluti.9.ja No. 2545 of the City Council,~establishin~-~o~a'~'
Im~ov-~h~eht D~i~tn'~'ct No.--' 329; ordering the carrying ou't of the pr0'~i~d impr~ov~'~ne--~ti
and providing that payment for the improvement be made by City funds and special
assessments upon the property in the District.
WHEREAS, by Resolution No. 2545 adopted May 15, 1996, the City Council declared
its intention to order the improvement of Jenner Avenue, and fixed June 5, 1996 at 6:00 p.m. or
later, in the Council Chambers of the City Hall as the time and place for hearing all matters
relating to the proposed improvement and all objections thereto and for determining the method
of payment for the improvement; and
WHEREAS, the City Engineer caused an estimate to be made of the cost and expense of
the proposed improvement and certified that estimate to the City Council, together with all
papers and information in his possession touching the proposed improvement, a description of
the boundaries of the proposed local improvement district and a statement of the cost and
expense of the improvement to be borne by the property within the proposed district and which
are on file in the Office of the City Engineer; and
WHEREAS, that estimate is accompanied by a plan of the proposed improvement
showing thereon the lots, tracts, parcels of land, and other property which will be specifically
benefitted by the proposed improvement and the estimated cost and expense thereof to be borne
by each lot, tract and parcel of land or other property and which is on file in the office of the City
Engineer; and
WHEREAS, due notice of the above hearing was given in a timely manner provided by
law, and the hearing was held by the City Council on the date and at the time above mentioned,
Page I
and ali objections to the proposed improvement were duly considered by the City Council, and
all persons appearing at such hearing and wishing to be heard were heard; and
WHEREAS, the City Council has determined it to be in the best interests of the City that
the improvement as hereinafter described be carried out and that a Local Improvement District be
created in connection therewith; NOW, THEREFORE,
THE CITY OF BREMERTON DOES HEREBY ORDAIN:
Section 1. That the area described as:
Beginning at the northwest comer of Lot 9, block 4, Fourth Addition to Sheridan Park;
Thence south along the west line of said Block 4, and continuing south along the west
line of Dewey Addition to the southwest comer of Lot 10 of said Plat; thence
northeasterly along the south line of said Lot I 0 to the West margin of Jenner Ave; thence
northerly along said west margin to the northeast comer of Lot 9, Block 4, Fourth
Addition to Sheridan Park; thence northwesterly along the north line of said Lot 9 to the
Point of Beginning.
be improved by the construction of necessary curb and gutter and sidewalk, together with the
doing of any and all other work in connection therewith as may be necessary to make such
improvement a complete job.
All of the foregoing shall be in accordance with the plans and specifications therefor
prepared by the City Engineer, and may be modified by the City Council as long as such
modification does not affect the purpose of the improvement.
Section 2. That the maps, plans and specifications prepared by the City Engineer, now
on file in the office of said City Engineer, for the aforesaid improvement be and the same are
hereby adopted.
Page 2
Section 3. That there is hereby established and created a local improvement district,
Local Improvement District No. 329. Payment of the costs and expense of the improvement
herein ordered to be assessed shall be paid from available city funds. The collections of special
assessments, interest and penalties thereon shall be deposited in the City fund incurring the
expense of constructing the improvements.
Section 4. The total estimated cost and expense of the improvement is declared to be
$10,400 of which $2,000 of that cost shall be paid from the City's stormwater utility funds, and
the remainder thereof shall be borne by and assessed against the property specially benefitted by
such improvement included in the District which embraces as nearly as practicable all property
specially benefitted by such improvement.
Section 5. In accordance with the provisions of RCW 35.44.047, the City finds that a per
linear foot of improvement method of computing assessments may be deemed to fairly reflect the
special benefits to the properties being assessed.
Section 6. The preliminary assessment roll on file in the City Engineer's office is hereby
confirmed and adopted.
Section 7. Within fifteen (15) days of the passage of this ordinance there shall be filed
with the City Treasurer the title of the improvement and District number, a copy of the diagram
or print showing the boundaries of the District and the preliminary assessment roll or abstract of
such roll showing thereon the lots, tracts and parcels of land that will be specifically benefitted
thereby and the estimated cost and expense of such improvement to be borne by each lot, tract or
parcel of land. The City Treasurer immediately shall post the proposed assessment roll upon his
Page 3
Section 8. Engineering and surveying costs as provided under the supervision of the City
Engineer, and other necessary costs such as legal, financing, accounting, clerical and advertising
described in RCW 35.44.015(2)-(5) and (7) and City Policy #1-17, shall be included in the costs
to be assessed against the properties in the local improvement district.
Section 9. This ordinance shall become effective ten (10) days from passage and
publication.
APPROVED by the City Council of the City of Bremerton this __ day of , 1996.
PASSED by the City Council of the City of Bremerton this day of _, 1996.
Approved this day of
JOHN LAW, Council President
,1996.
ATTEST:
KATHLEEN L. MCCLUSKEY, City Clerk
LYNN S. HORTON, Mayor
96395
Page 4
STATE OF WASHINGTON
COUNTY OF KITSAP
The undersigned, being first duly sworn on oath, deposes and states:
I am a resident of the State of Washington, am of legal age, and am competent to be a
witness.
On ~x.~ \-~ 1996, I mailed a copy of a Notice of the hearing on
the formation of a Local Improvement District for the curb, gutter and sidewalk improvements of
Jenner Avenue from 2419-2443 to all the property owners in the LID District as listed on the
attached mailing list for first class mail, postage prepaid.
SIGNED AND SWOP, aN TO before me this /~725~'.-day of
by Kathleen McCluskey.
, I996,
Notary Ptl~lic n and for the State'of Washington,
residing at Bremerton. My appointment expires: ,.q:-/0'-gJ~
TO:
NOTICE OF LID FORMATION
Jenner Avenue Sidewalk Improvements
<<FirstName>>
<<Sent to>>
<<M 2nd line address>>
<<City>>
May 16, 1996
YOU ARE HEREBY NOTIFIED of the proposed formation of a Local Improvement District for the
curb, gutter and sidewalk improvements on Jenner Avenue, from 2419 Jenner Ave to 2443 Jenner
Avenue, west side only.
The City of Bremerton proposes to improve the above-mentioned street by constructing curb, gutter
and sidewalk, together with the doing of any and all other work in connection therewith as may be
necessary to make such improvements a complete job. Actual assessments may vary from the
estimated assessments, so long as they do not exceed the increased true and fair value the improvement
adds to the assessed parcel. The preliminary cost estimate for all improvements is $10,200.
According to Kitsap County Assessor's records, you are the owner or have an interest in the following
benefitted property:
TAX LOT NUMBER
<<Tax Lot Number>>
<<Regarding>>
The estimated benefit assessment for this parcel is $<<Cost>>.
You are further notified that the hearing on such proposed improvement is fixed for 6:00 p.m. local
time or later. Wednesday the 5th of June. 1996 in the Council Chamber, City Hall, at which time you
may appear and object thereto in writing.
Prior to the hearing you are invited to contact the City Engineering Division in reference to any
questions you may have regarding the project or assessments. They may be reached at (360) 478-5270.
BY ORDER OF CITY COUNCIL
KATHLEEN L. McCLUSKEY
City Clerk
96366
PUBLIC WORKS AND UTILITIES
ENGINEERING DIVISION
MEMORANDUM
TO:
FROM:
DATE:
SUB J:
Mayor Horton
City Council Members
Randy Witt, City EngineerTO"'~
May 28, 1996
Jenner Avenue Sidewalk Improvements
Local Improvement District Formation
Petition Validation
The attached petition, for the formation of a Local Improvement District on portions of Jenner
Avenue, was referred to the Engineering Division for checking.
The following is a report of the validity of signatures thereon, by front footage of improvements.
Signed Not Signed
Front Footage (1 f)
200(1t) 68% 93(113 32%
The petitions are on file in the Engineering Division.
Front footage of improvements only.
96394
PUBLIC WORKS AND UTILITIES
ENGINEERING DIVISION
MEMORANDUM
TO:
FROM:
DATE:
SUBJ:
Mayor Horton
City Council Members
Randy Witt, City EngineerC~obA~ ~\
May 28, 1996
Jenner Avenue Sidewalk Improvements
Local Improvement District Formation
Formation - Value of Land and Improvements
The preliminary assessment roll for the subject project is hereby submitted. Following is a
summary of project costs, land and improvement values and back taxes.
B.
C.
D.
E.
F.
Estimated Project Cost ............................................................................................ $11,400
City Contribution to Project Cost ............................................................................... 3,000
Estimated Share of Project Cost Funded by LID ........................................................ 8,400
True Value of Land ................................................................................................. 116,760
25% True Value of Improvements .......................................................................... 120,360
Back Taxes ...................................................................................................................... -0-
The true value of the land has been obtained from the Kitsap County Treasurers Office.
Since the portion of cost of the project borne by the LID is less than the value of land and
improvements, the Local Improvement District can be formed.
96394