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HomeMy WebLinkAbout10/29/97 AGENDABREMERTON CITY COUNCIL 239 4TH STREET BREMERTON, WA 98337 CITY COUNCIL AGENDA OCTOBER 29, 1997 CITY COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. A. General Council Business B. Executive Session (20 Minutes) 5:05 -5:25 P.M., Topic Of Discussion "Labor Negotiations" CALL TO ORDER: 5:30 P.M. A. Pledge Of Allegiance B. Invocation CONSENT AGENDA Items listed below have been distributed to Council members in advance for study and will be enacted by one motion. If separate discussion is desired on an item, it may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Council member. A. Minutes - October 22, 1997 #AB97-233 CLAIMS/CHECK REGISTERS 5. COUNCIL MEMBER REPORTS 6. MAYOR ' S RE PORT 7. PUBLIC RECOGNITION -- (Comments Limited to 3 Minutes) NEW BUSINESS A. Interlocal Purchasing Agreement/City of Tacoma #AB97-234 q AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT':- MINUTES - OCTOBER 22, 1997 FOR AGENDA OF:10-29-97 ORIGINATING DEPT: City Council ORIGINATOR: David Farr, President DATE SUBMITTED: 10-23-97 2. ~: (comment on back if necessary) ENDORSEMENT INFORMAT I ON MAYOR coUNc . 4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION: 8. RECOM]4ENDATION: 9. RESPONSIBLE OFFICIAL: ENFOR~ OFFICIAL: EXPIRATION DATE: REVIEW DATE: PUT.LED TABLED COUNCIL DIRECTIVE: 10. NOTIC~ OF ACTION APPROVED .DISAPPROVED ...DATE: AMENDED 2. CLEARANCE COMMENTS:. ~..'~ACTON NON-PASSAGE: BUDGETS, FACILITIES. EOUIPMENT OR OTHER RESOURCES: TAPE//1499 UNAPPROVED DRAFT CITY COUCIL MEETING MINUTES OCTOBER 22, 1997 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4~ Street, Bremerton, Washington, Wednesday, October 22, 1997, at 5:30 P.M., with Council President David Farr presiding. Council members present were Cados Montgomery, Bob Winters, Sherril Huff-Menees, Lon Overson, John Law, Cecil McConnell, and Al Colvin. Councilman Richard Neville. Also present were City Attorney lan Sievers and Deputy City Clerk Paula Johnston. The meting opened with the Pledge of Allegiance led by Council President Farr and invocation given by Reverend Sam Rachal of Mt. Zion Missionary Baptist Church. President Fart made the following announcements: (1) City Council Study Sessions will be held on November 13, 17, 18, 20, and 24, starting at 5:30 P.M., in the Council Conference Room. Topic of discussion will be the "1998 Budgeff (2) Bremerton Kitsap Access Television will broadcast the Candidate Forum, which was recorded on October 14, this evening at 8:00 P.M. and again on October 25, 1997, at 5:00 P.M., The candidates included are: District #1 Port Commissioner position, Bremerton Municipal Court Judge and City Council Districts #3, #5 and #9. CONSENT AGENDA A. Minutes of Meeting - October 15, 1997 #AB97-231 #0038 MISlClU(Montgomery/Colvin) Motion to approve Consent Agenda as presented. CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that had been made available to the Council. #0060 MISIClU(ColvinlMontgomery)On October 22, 1997, the Council does approve for payment those vouchers included and further described as follows: 213678 through 213869 in the amount of $234,380.84; and Regular Payroll for the period ending October 15, 1997, in the amount of $739,813.48. 3 TAPE #1499 City cotmcfl Reg. Mtg. Minutes October 22, 1997 Page 2 of 6 COUNCIL MEMBER REPORTS Mr. Colvin reported progress is being made on the beautification project at the north end of the Warren Avenue Bridge. Last week he reported the City received a $500 pledge towards this project and thanked the City Council members and Council staff for their prior pledge of support. Members of the public wishing to make a financial contribution can do so by contacting the City council Office and obtaining a Financial Donation form. He was pleased to report Councilman Richard Neville and Council District #9 candidate Gar Freymann made the first two public contributions. Mr. McConnell noted Bremerton resident Roy Mclnnis was the subject of a newspaper article in today's "SUN", recognizing his regular attendance at City Council meetings over the past 13 years. Mr. McConnell believes involved citizens are the most important part of any City and operation of their government. He emphasized the need for more citizens like Mr. Mclnnis to voice their opinions. He appreciates and respects Mr. Mclnnis's efforts in being watchful over the City. Mr. Law reported the District #3 Neighborhood meeting held on October 21 was well attended and the information provided on the design of the new Manette Bridge was very educational. The Design Engineer has offered to attend any and all Council District meetings to answer questions about the new bridge and to give updates on the progress of that project. Mr. Montgomery reported on October 21 he had the unique opportunity to watch a fire being set (a controlled burn) by Fire District #7 in a building at Oyster Bay, which was used as a training opportunity for their newer flrefighters. He videotaped that event, which was shown to the Council members prior to the Council meeting. On October 21 he also attended the Bremerton School District Facilities meeting. At that meeting, he met John Rose of Pope Resources, who complimented the City's Department of Community Development for their excellence assistance. He also highly recommends that other developers develop projects in the City. Mr. Rose also complimented staff at the Wastewater Treatment Plant for their assistance on helping them hook up a sewer line. Mr. Winters reported it was good to be back in Bremerton after visiting Bolder City, Nevada, which has a population of 14,000, no fluoridated water, a City Manager and a seven member City Council, who receive a salary of $1,000.00 per month each. Upon his return, he was disappointed to read in the newspaper that four members of this City Council have given their support to a Council candidate running against a fellow Council member. He viewed this as pathetic and spineless form of treatment towards another Council member, whom Mr. Winters has worked with for the past four years. He toned his comments down TAPE #1499 City council Reg. Mtg. Minutes October 22, 1997 Pag¢3 of 6 due to the fact there were scouts in the audience. He emphasized the golden rule is to treat other people the same way you wish to be treated yourself. MAYOR'S REPORT Mayor Lynn Horton announced the All City Halloween Party will be held on October 31, 1997, at the Sheridan Park Recreation Center. This event will include a carnival, costume contest, and the magic of Kevin Wolf. Mayor Horton announced the Commercial Group involved in the Sinclair Landing project reported they have received 19 signed letters of interest from retail outlet businesses. Some of those include: Coach, Guess, Carter's, Naturalizer Shoes, Nike and Reebok, 9-West, Dress Barn, Eddy Bauer, and Makassa. She is encouraged by the support and interest of businesses looking to locate in a retail outlet facility in Sinclair Landing. Mayor Horton introduced members of Weblo Pack 9, who met with her prior to the Council meeting to learn about City government, were attending the Council meeting to meet requirements for their Citizenship Badge. PUBLIC RECOGNITION Ed Pietras, Knights of Columbus of Kitsap County, extended an invitation to the 15th Annual Olympic Peninsula Kidney Center Spaghetti Festa on October 26, 1997, I - 8:00 P.M., at the Knights of Columbus Hall located at the corner of Burwell and Montgomery Avenue. Wayne Olsen, Master of Ceremony for District #1 Neighborhood meetings, extended an invitation to the City Council, Mayor Horton and citizens of Bremerton to the December 4, 1997, District #1 Neighborhood Meeting, 7:00 - 9:00 P.M., at the Sheridan Park Recreation Center (lounge). The special program for that meeting will be to honor Councilman Al Colvin and his wife Hazel for their years of service to this community. Linda Kroum, YWCA A.L.I.V.E. Program, announced October 19-25 is being observed as "WEEK WITHOUT VIOLENCE'. As part of that observance, a Roundtable Discussion will be held on issues of confronting violence among men on October 23, 1997, 3:00 P.M., at 920 Park Avenue. She thanked Councilman Law and his wife Niva and Councilman Colvin and his wife hazel for attending the YWCA sponsored Unity Luncheon on October 21, which was well attended. Mike Shepherd, Bremerton resident, reminded the Evergreen Neighborhood citizens that the next Evergreen Neighborhood Meeting will be held on October 23, 1997, 6:30 P.M., at the Smith Building. Don Larson, President of Kitsap Diving Association, reported he recently met with Councilman Montgomery to discuss underwater parks and the possible TAPE #1499 City council Reg. Mtg Minutes October 22, 1997 Page 4 of 6 development of an underwater park as part of the Sinclair Landing Project. He will be providing Mr. Montgomery with two-videotapes - Edmonds Offshore and Reefs of Steel (British Columbia). The Department of Fish and Wildlife recognizes that marine species are in decline in Puget Sound and have scheduled a meeting with community groups and representatives from British Columbia to address that issue on November 12, 1997, 7:00 - 9:00 P.M., at the Port of Seattle Pier 69 in the Commissioners' Chambers. David Noone¥, Artistic Director of the Kitsap Repertory Theater, their production of "The Shadow Box' will be performed at the Roxy Theater October 23 through 25th. He noted this is the first live theater production to ever be performed at the Roxy Theater. Tickets for those performances can be obtain by calling 478-7007 or Ticket Master 292-ARTS. Also, auditions for the Kitsap Kids Production Company will be held October 25, 11:00 - 4:00 P.M., at the Roxy Theater. The first Kids Variety Show will take place on November 6. Bob Sauter., President Kitsap County Veterans Coalition, announced due to the generosity of Bremerton citizens and three Council members, a signed print of the Peace Of Dawn was purchased and will be presented to the City next Wednesday. Several months ago he came before the Council requesting an additional appropriation within the Parks Department for the erection of a flagpole at Bataan Park. As of this date, he has not received a response as to Council's decision addressing his request. He is hopeful that a flagpole and Philippine Flag can be erected before Bataan Day on April 9, 1998. He reminded everyone that Bremerton is one of very few communities within the entire United States that celebrate Bataan Day in commemoration of the men and women, both Filipino and Americans, who died along that death march. He was informed today that the maximum cost would be approximately $1,200 to complete that project. Elizabeth Buell, Bremerton resident, stated she was shocked to read in Monday's "SUN" newspaper a letter to the editor, involving four City council members, that was very political. She felt that action did not do anyone any good except John Law since it prompted her to wear his campaign button even though she cannot cast a vote for him. Roy Mclnnis, Bremerton resident, thanked Mr. McConnell for his comments regarding his activities and involvement with City government. Others have asked him why he participates in City government activities and if he considers himself a politician. He emphasized he is not a politician, but he is interested in government based on the fact you cannot separate church and state. He has a strong religious belief that whether or not there are government officials, they are not in charge because God is in charge. People do what they can to be watchful that the correct action is being taken, but he tries to be actively involved with a positive attitude. He believes those who approach everything with a negative attitude are remiss in not bringing some kind of solution as well. TAPE #1499 City council Reg. Mtg. Minutes October 22, 1997 Page 5 of 6 Susan Brown, Bremerton resident, stated she believes government officials on the City Council have interfered in the process of government. She read the letter to the editor about the Council Salary Commission being interfered with that process and verified that fact after speaking with two members of that Commission. It concerns her that there is not a process in place to hold the Council members to task or a moral standard of behavior. She suggested forming a Commission to address such issues and volunteered her services to serve in such a capacity. 8A - BUDGET ADJUSTMENT - GOLD MOUNTAIN GOLF COMPLEX (FUND 407), #AB97-232 1997 was the first full year of operation of the two courses at the Gold Mountain golf complex. Associated operating budgets were understated and a budget adjustment is required to cover projected costs. Revenue from green fees, also in excess of projected amounts, is available to cover the additional expenses. Jim Spencer, Parks and Recreation Director, reviewed the summary statement and emphasized they did not understand some of the costs, particularly those associated with the new Olympic Course. Public comment - none. Mr. McConnell asked Mr. Spencer to give an explanation of the reasons for the increased costs in maintenance and golf administration. Mr. Spencer explained golf maintenance falls under the Golf Course Greenskeeper and his contract covering those functions, supplies, and services that are necessary to maintain the course. The professional component is the Professional Contract associated with Scott Alexander and his operation associated with the professional aspects of the complex. The Administration element is actually the Parks Department's role supporting the golf course complex operation. Mr. Winters referenced pro formas that were developed by the City Treasurer on the new golf course prior to its being built, and questioned if anything within the Parks Department budget would suffer because of this action? Mr. Spencer stated no. He further explained the whole budget was predicated on the referenced pro formas that specified a specific number of rounds on both the Olympic and Cascade Course. What resulted was the exceeding of number of rounds played, which increased the revenue and covered the increased expenses. President Farr asked if the portion addressing the Golf Professional involved salary costs. Mr. Spencer explained it involved:(1) 10% of a bigger number as written in the Golf Professional's contract; (2) the cost of the 1-800-000 number, TAPE # 1499 City cotmci] Reg. Mtg. Minutes October 22, 1997 Page 6 of 6 which has seen excessive number and duration of calls associated with getting tee time reservations. President Farr asked if the 1-800-000 overage was addressed in the upgrade to the Golf Complex telephone system. Mr. Spencer stated yes, and they are in the process of reviewing an automated tee time reservation system. #1316 M/S/C/U(Montgomery/VVinters) Motion to approve Budget Adjustment No. 97-30 to cover projected expenses at the Gold Mountain Golf Complex. President Farr thanked the TV camera crew for their services: Bob Neal, Traci Tiegan, and Scoff Kulinski. With no further business meeting adjourned at 6:18 P.M. PAULA JOHNSTON, Deputy City Clerk DAVID FARR, City Council President City of Bremerton P J/DF/me Cc: Normal Distribution FileNault BREMERTON CITY COUNCIL 1. SUBJECT: InteHocal Purchasing Agreement: City of Tacoma AGENDA BILL ORIGINATING DEPARTMENT:Purchasino FOR AGENDA OF: IO/~i/f17 T~ ORIGINATOR: Gil JohnsonJ.,~ DATE SUBMITTED: 2. CLEARANCES: (comment on back if 3. EXHIBITS: necess.ary) Administrative Services ~ . . [nterlocal Agreement City Attorne y ~~.%~.. ~/~--~/' ./~//'.~///~,~.~. Council Fiscal & Budge ~,,/c~.4~ -/f '~""- - Council Operations d~~'~,~ ~-/ ENDORSEMENT ~/ INFORMATION APPROVED BY COUNCIL PRESIDENT FOR  SUBMITTAL: MAYOR~--'h,- '/~, COUNCIL PRESIDENT ,~_~.,.~'. --~ 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: R.C.W. 39.34. the Interlocal Cooperation Act provides for Interlocal cooperation between govemmental agencies to jointly bid for the acquisition of goods and services to serve the mutual interests of the agencies. Entering into an Interlocal Agreement does not preclude either agency from independently contracting for goods or services. The effect of the agreement however, does allow access to pdcing advantages that one agency might have over another due to quantity volume procurement. Although there is no limit to categories of purchases, the initial intent of this agreement is for the purchase of office supplies. Joint purchases in other categories of goods and services, including equipment may be desirable in the future if funding is available and bidding by either agency is to the advantage of the other. 8. RECOMMENDATION: That City Council authorize the Mayor to sign the Interlocal Joint Purchasing Agreement with the City of Tacoma. 9. RESPONSIBLE OFFICIAL: G. Johnson ENFORCEMENT OFFICIAL: G, Johnson EXPIRATION DATE: N/A REVIEW DATE: 10. NOTICE OF ACTION PULLED TABLED COUNCIL DIRECTIVE: APPROVED DISAPPROVED DATE: AMENDED 11. AGENDA BII ~ '7 '~, 3 ~ 2. CLEARANCE COMMENTS: 5. IMPACT OF NON-PASSAGE: City will continue to purchase at current pdcing. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER Possible reduction in cost of items purchased. RESOURCES: 7. RESEARCH SOURCES: R.C.W. 39.34. INTERLOCAL JOINT PURCHASING AGREEMENT THIS AGREEMENT is between the CITY OF TACOMA, a political subdivision of the State of Washington, and City of Bremerton, WA, a political subdivision of the State of Washington under the laws of the State of Washington. WlTNESSETH: WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter 39.34 of the Revised Code of Washington provided for interlocal cooperation between governmental agencies; and WHEREAS, Chapter 39.33 of the Revised Code of Washington provides for intergovernmental disposition of property; and WHEREAS, the parties desire to utilize each other's procurement agreements when it is in their mutual interest;- NOW, THEREFORE, the parties agree as follows: 1. PURPOSE: The purpose of this agreement is to acknowledge the parties' mutual interest to jointly bid the acquisition of goods and services where such mutual effort can be planned in advance and to authorize the acquisition of goods and services and the purchase or acquisition of goods and services under contracts where a price is extended by either party's bidder to other governmental agencies. 2. ADMINISTRATION: No new or separate legal or administrative entity is created to administer the provisions of this agreement. 3. SCOPE: This agreement shall allow the following activities: Purchase or acquisition of goods and services by each party acting as agent for either or both parties when agreed to in advance, in writing; Purchase or acquisition of goods and services by each party where provision has been provided in contracts for other governmental agencies to avail themselves of goods and services offered under the contract and/or where either party's bidder is willing to extend prices to other governmental agencies. 4. DURATION AGREEMENT - TERMINATION: This agreement shall remain in force until canceled by either party in writing. 5. RIGHT TO CONTRACT INDEPENDENT ACTION PRESERVED: Each party reserves the right to contract independently for the acquisition of goods or services without notice to the other party and shall not bind or otherwise obligate the other party to participate in the activity. 6. COMPLIANCE WITH LEGAL REQUIREMENT: Each party accepts responsibility for compliance with federal, state or local laws and regulations including, in particular, bidding requirements applicable to its acquisition of goods and services. 7. FINANCING: The method of financing of payment shall be through budgeted funds or other available funds of the party for whose use the property is actually acquired or disposed. Each party accepts no responsibility for the payment of the acquisition pdce of any goods or services intended for use by the other party. 8. FILING: Executed copies of this agreement shall be filed as required by Section 39.34.040 of the Revised Code of Washington prior to this agreement becoming effective. 9. INTERLOCAL COOPERATION DISCLOSURE: Each party may insert in its solicitations for goods a provision disclosing that other authorized governmental agencies may also wish to procure the goods being offered to the party and allowing the bidder the option of extending its bid to other agencies at the same bid price, terms and conditions. 10. NON-DELEGATION/NON-ASSIGNMENT: Neither party may delegate the performance of any contractual obligation, to a third party, unless mutually agreed in writing. Neither party may assign this agreement without the wdtten consent of the other party. 11. HOLD-HARMLESS: Each party shall be liable and responsible for the consequence of any negligent or.wrongful act or failure to act on the part of itself and its employees. Neither party assumes responsibility to the other party for the consequences of any act or omisSion of any person, firm or corporation not a party to this agreement. 12. SEVERABILITY: Any provision of this agreement, which is prohibited or unenforceable, shall be ineffective to the extent of such prohibition or unenforceability, without invalidating the remaining provisions or affecting the validity or enforcement of such provisions. APPROVED: APPROVED, CiTY OF TACOMA: Agency Name City Manager Date Signature Date APPROVED AS TO FORM: Title Assistant City Attorney Date Signature (if needed) Date Director of Finance Date ATTEST: Title City Clerk Date Tacoma City Council Resolution No.