HomeMy WebLinkAbout08/13/97 AGENDABREMERTON CITY COUNCIL
239 4TH STREET
BREMERTON, WA 98337
CITY COUNCIL AGENDA
AUGUST 13t 1997
CITY COUNCIL STUDY SESSION: 5:00 - 5:30 P.M.
A. General Council Business
CALL TO ORDER: 5:30 P.M.
A. Pledge Of Allegiance
B. Invocation
CONSENT AGENDA
Items listed below have been distributed to Council members
in advance for study and will be enacted by one motion. If
separate discussion is desired on an item, it may be removed
from the Consent Agenda and placed on the Regular Agenda at
the request of a Council member. ~
A. Minutes -- July 30, 1997 #AB97-184
4. CLAIMS/CHECK REGISTERS
5. COUNCIL MEMBER REPORTS
6. MAYOR'S REPORT
7. PUBLIC RECOGNITION -- (Comments Limited to 3 Minutes)
NEW BUSINESS
A. Bid Award to Sound Excavation, Inc. for
Evergreen Park Seawall; And Budget Adjustment
97-26
Be
Position Upgrade -- Parks And Recreation
Department; And Budget Adjustment 97-25
Ce
Agreement with Interagency Committee for
Outdoor Recreation (IAC) for the Grant for
Evergreen Park Phase I Construction
ORDINANCES
A. Ordinance #4604 (Second Reading) Approving a
Right-Of-Way Dedication at Marine Drive and
Dora Avenue; Applicant: Loren & Karen Olsen
#AB97-183 35
AGENDA BILL
- BREMERTON CITY COUNCIL
1. SUBJECT':-
MINUTES - JULY 30, 1997
FOR AGENDA OF: August 13, 1997
ORIGINATING DEPT: City Council
ORIGINATOR: David Farr~ President
DATE SUBMITTED: '7-6-97
2. ~u~J~!i~: (connnent on back
if necessary)
ENDORSEMENT__ INFORMATION
MAYOR
APPROVED BY COUNCIL
COUNCIL PRESIDENT
p~~. ~,, _~ SUBMITTAL:~.
4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ActION:
8. RECOMMENDATION:
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
.EXPIRATION DATE:
REVIEW DATE:
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
.DATE:
AMENDEI
11. AGENDA BIT.L NO:
2. CLEARANCE COMMENTS:.
~ ..'~.~qw_/aA~ ON NON-PASSAGE:
~,.-?~C~tO~STAFFING, BUDGETS, FACILITIES, EOUIPMENT OR OTHER RESOURCES:
TAPE #1480
UNAPPROVED DRAFT
CITY COUNCIL MEETING MINUTES
JULY 30t 1997
#0036
#0059
The regular meeting of the City Council of the City of Bremerton
was called to order in the City Council Chambers, 239 4th Street,
Bremerton, Washington, Wednesday, July 30, 1997, at 5:30 P.M., with
Council President David Farr presiding. Council members present
were Carlos Montgomery, Sherril Huff-Menees, Richard Neville, Lon
Overson, John Law, Cecil McConnell, and A1 Colvin. Councilman Bob
Winters was absent. Also, present were City Attorney Ian Sievers
and Deputy City Clerk Paula Johnston.
The meeting opened with the Pledge of Allegiance led by Council
President Farr and Invocation given by Pastor Rick Long of
Neighborhood Christian Center.
President Fart made the following announcements:
(1) Council held an Executive Session prior to the Council meeting
to discuss "Labor Negotiations";
(2) Council will hold a Study Session immediately following the
Council meeting to discuss the "1997 - 2002 Capital Improvement
Program; and
(3) Council will hold their monthly Study Session on Monday, August
4, 1997, 5:30 - 7:30 P.M. Topics of discussion: "Puget Sound Water
Quality Action Team," and "Sinclair Landing Update and Review of
Agreements.
CONSENT AGENDA
A. Minutes of Meeting -- July 16, 1997
#AB97-169
M/S/C/U(Neville/Montgomery)
presented.
to approve the Consent Agenda as
CLAIMS/CHECK REGISTERS
Vouchers audited and certified by the auditing officer as required
by RCW 42.24.080, and those expense reimbursement claims certified
as required by RCW 42.24.090, have been recorded on a listing that
had been made available to the Council.
M/S/C/U(Colvin/Montgomery) on July 30, 1997, the Council does
approve for payment those vouchers included and further described
as follows: EFT 4343, 210943 through 21095, and 211018 through
211389 in the amount of $973,359.78; and Retirees' Payroll for the
period ending July 31, 1997, in the amount of $99,001.09.
COUNCIL MEMBER REPORTS
Mr. Colvln congratulated the citizens of Bremerton for adhering to
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the City's desire to clean up weeds and debris.
Mr. McConne11 congratulated Mayor Horton on being selected to
receive the Bridge Builder Award.
Mr. Law announced District #3 will not hold a Neighborhood meeting
in August; however, he welcomes calls from constituents, who may
have concerns or questions. He cautioned senior citizens against
signing up with credit card companies to order merchandise with the
enticement that they will win a super prize. They should not give
out their credit card numbers freely. Recently, he was asked to
help an older gentleman, who had become involved with such a
promotion and become indebted. Mr. Law was able to help this
person through a local group whereby the merchandise was returned
and the debt reduced. As an alert to the public, if they notice a
neighbor receiving delivery of a lot of packages they might check
to see if that person is involved in such a scam. Local help is
available through the Senior Information and Assistance Office 895-
5700. Lastly, Mr. Law congratulated Council's Legislative
Assistant Merilynn Erhart on receiving First Place in the City
Employee Pie Baking Contest, which took place at the City Employee
Annual Picnic on July 25.
Mr. Overson announced Council Districts #1, #3, #5, #7 and #9 are
up for election at the next General Election and the deadline to
sign up to run for those positions is August 1 at the Elections
Division at the Kitsap County Courthouse.
Mr. Neville reminded everyone of the next Concert in the Park at
Evergreen Park is scheduled for August 5. He offered his
congratulations to Mayor Horton on winning the Bridge Builder Award
which is richly deserved. He extended condolences to Council
President Fart on having another birthday this year.
Mr. Fart encouraged anyone having an interest in City government to
take advantage this week to sign up for open elected offices. He
announced Council Districts #6, #7 and #8 will hold a joint
Neighborhood Meeting on July 31, 1997, 7:00 P.M., at the Bremerton
School District Office located at 134 N. Marion Avenue. Mayor
Horton and City Engineer Randy Witt will be guest speakers at that
meeting, which will also include the following topics: Gateway
Project, Sinclair Landing Project Update, and traffic calming
devices.
MAYOR,S REPORT
Mayor Lynn Horton reported on the afternoon of July 25, City
employees, who chose to participate, were released two hours early
in order to participate in community service projects throughout
the City. This effort resulted from a suggestion by Marylyn
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Waibel, Department of Community Development. Following that
activity, the City employees held their annual picnic that included
a softball game and Pie Baking Contest. Once again, the Parks
Department was the recipient of the trophy for the softball
tournament and her team (Fire Department) came in last. Since the
Parks Department has won two consecutive years, she will be joining
their team next year as their handicap.
Mayor Horton introduced Bob Battin, Bremerton Central Lions Club
and Chair of the Sister City Exchange Program. Bob Battln stated
he has chaired the sister City Committee for the Bremerton Central
Lions club for the past five years and served on the committee
several years prior to being named Chair. Over the years he has
been impressed with the quality of students applying for the
exchange program, which gives him great hope for the future under
the leadership of such outstanding young people. And, the exchange
students coming from Kure, Japan, have also been outstanding young
men and women. He thanked Mayor Horton and her Secretary Elaine
Valencia, who has helped coordinate this program for 15 years, for
their support and tremendous help they have provided. He appealed
to members of the public to consider being a host family next year
and information on the exchange program can be obtained by calling
the Mayor's Office. He called up the students, who then introduced
themselves: Ms. Kanae Yamane, Mr. Yousuke Oka and Ms. Naoko
Miyagi. M&¥or Horton extended a special "thank you" to Mr. Battin
and all the Lions Club members, who spend a large part of their
time as hosts in conjunction with the City to carry out this
program. Without their assistance, this program would not be
possible.
PUBLIC RECOGNITION
Reverend Cleveland Williams, Ebenezer A.M.E. Church, congratulated
Mayor Horton on being named the recipient of the Bridge Builder
Award. He extended an invitation to the City Council to attend a
reception for Bishop Vernon R. Byrd, who is the presiding Prelate
of the 50 Episcopal District of the A.M.E. Church, at the Ebenezer
A.M.E. Church on August 8, at 3:00 P.M.
Latz7 Dickerson, Bremerton resident, reported about six months ago
a campaign was started to fight drug dealing, crime, prostitution,
etc., in the City's core area. At that time, he contacted the
Bremerton Area Chamber of Commerce for assistance, however, their
response was they did not become involved in that kind of activity.
That response did not deter him and every business he contacted,
with the exception of one, was more than gracious in applying
pressure and influence to help clean up the area. He publicly
thanked the following businesses for their support: Kitsap Bank,
Seafirst Bank, Kitsap Federal Credit Union, Coffee Oasis, Bremerton
Dance Center, Doyle Chiropractic Center, Dillan Insurance Agency
5
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and Clarke Whitney CPA. A short time ago, he had the opportunity
to join Bremerton Police officers in a drug house raid and at that
time he learned from the officers that the numbers being reported
in regards to percentages of crimes in Bremerton are not accurately
reflected and are much greater. He believes Acacia Crips have
regained a major stronghold in the city and are becoming more
organized. Three years ago the City had a major Drug and Gang
Unit, which apparently was disbanded and left only four officers
working 9:00 A.M. - 5:00 P.M., unless they were on special
assignment. He was also told several Police Officers attempted to
bring the gang problem forward, but were "called on the carpet" for
doing so. He was also told there is an attempt to put the Police
officers into a 12-hour shift, which would increase their stress
factor and they felt it might be an attempt to reduce funds within
the Police Department. Mr. Dickerson believes the City Council
should investigate this matter with no reprisals on any Police
Officer that comes forward with information. Lastly, he was
concerned that a lot of the misdemeanor charges, such as
prostitution, small amounts of marijuana, etc., are not written up
as a ticket because the Municipal Court cannot handle it due to the
right to a speedy trial. He believes the Court system should be
expanded so that those kinds of illegal actions can be prosecuted.
He also wonders why THE SUN has not done investigative reporting on
the drug and crime problems in Kitsap County?
P&tr~i& Mathes, Westsound Cable Access Television member, thanked
the Council for providing her with a response to the question she
raised at the July 16 City Council meeting. Despite the City's and
County's action Westsound Community Access Television, as a
nonprofit organization, is alive and well. Westsound consists of
approximately 300 individuals, who are members or appointed by
memberships through groups and are still active. Anyone wanting
information about Westsound membership can contact her at 373-2250
or P.O. Box 41, Bremerton WA 98337.
Gordy Byrd stated he intends to locate his shelter for the homeless
in the Seattle area because someone has offered him a building at
no cost.
7A - EMPLOYMENT CONTRACTS: BKAT INTERIM EXECUTIVE, BRUCE STIER; AND
BKAT PRODUCTION COORDINATOR, ROBERT NELL, ~AB97-170
The attached contracts are for the full time positions of Interim
Executive Director and Production Coordinator for Bremerton Kitsap
Access Television (BKAT).
Kathy M¢Cluske¥, Director of Administrative Services, stated the
proposal to fill the subject positions will enable the City to
resume management of public access services for Bremerton. Today,
Kitsap County accepted the termination of the Westsound contract,
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and are currently reviewing a funding proposal with the City to
pass their funding onto the City to manage the newly formed BKAT.
The access program will continue, but will be evaluated during the
year. Ms. McCluskey stressed there is much work ahead, such as
obtaining new equipment, recruiting, and training.
She addressed concerns discussed at the County Commissioner meeting
on Monday, and the comments on "a government takeover" and
censorship. To those who may not understand or recall, the City
ran public access with TCI as a partnership for more than 10 years,
and during that time only a handful of tapes were not shown, and
that was due only to the technical quality of the tapes, not based
on content. The purpose of what is being done under this
structured organization has to do with management, not controlling
programming. This program is not fully funded and will operate on
a "shoestring" budget, as it has for the last 10 years. Also,
there is no intent to hire more new staff and new equipment
purchases will be limited; however, with the County assisting in
the funding, they will be further ahead than in the past.
In addition, a Citizen Advisory Committee is being proposed, which
will promote community outreach, deal with programming issues,
recommend policy, and acting as a "bridge" between the public,
public access, and elected officials.
In conclusion, six goals were stated: 1) to continue public access,
and improve it; 2) to make the equipment and facilities available
to anyone in Kitsap County; 3) training and retention of qualified
volunteers; 4) to develop clear policy and direction; 5) establish
Citizen Advisory Committee; and 6) to reevaluate in one year
(midyear 1998).
Bruce stie~, Interim Director, stated he believes access
television is a very important part of the community, and thanked
Council for their continuing efforts.
Charlene Burnett, Westsound Board member, stated her support of the
hiring of Bruce Stier and Bob Neal. She was saddened to see the
end of Westsound Community Access Television, but glad to see the
City take over proper management.
Gar Fre~mann, Bremerton resident, stated his concern that City
Council meetings and other programs of interest, such as Bremerton
High School Graduation Ceremony, were not being televised by
Falcon, who service a portion of Bremerton residents. He asked what
was Falcon Cable's role in the new public access television?
Hertz7 W. Siekes, who is also known as Hank Mann, stated he has been
in the broadcasting business for 35 years and managed a Cable
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Access facility as part of a regular television system in Tacoma,
WA for Tribute Publishing Company (90,000 customer based system
that was later purchased by Viacom and now owned by TCI). He has
known Bruce Stier for 25 years in the broadcast business, primarily
the Seattle market, and could vouch for Mr. Stier's credentials.
He also served with him for approximately two years as a member of
the Westsound Board of Directors. He emphasized Bruce is a man of
even temperament and fairness, a producer who works well with the
public and the board members, and also has public relations skills
and video technical expertise. As a member of the Westsound Board
of Directors, Mr. Siekes had become discouraged, humiliated, and
ashamed over the past 18 months because of the actions of the
Westsound members, who did not have a business background and did
not understand a Board of Directors was appointed by the conveners
to run the business of a corporation. Before there was a basic
foundation of a business, they had to establish a business with all
of the infrastructure in place before it could become a profitable
business representing public access within the community. One of
his biggest frustrations is that the producers believe that the
City of Bremerton and Kitsap County control program content, which
is not the case. As a Board member, he never heard anyone from the
City or County make any request to censor or prevent a taped
program from running on Channels #3 (Falcon) or Channel #12 (TCI).
He thanked the City Council for continuing Bremerton Access
Television and incorporating Kitsap County into that plan. He
believes without the City's lead the cable access organization
might have just collapsed. He has strongly supported cable access
television for all the years he has been in the broadcast business,
especially those associated with cable television. He also thanked
the City for recognizing the need for the public to have access to
the airwaves that they truly own.
Mr. McConnell questioned the source of funds for the subject
positions, and if it was included in the 1997 budget? Ms.
McCluske¥ explained "Public Access" is already budgeted under
General Miscellaneous 0173 and identified under the Administrative
Services in terms of direction and management.
Mr. Neville questioned if he understood correctly that the cable
access office would be located at the TCI facility? Mr. Stier
stated no, their primary location is at 7266 Tibardis Road and they
will also be using the TCI studio located on Sylvan Way. BKAT will
interface with the producers at both of those locations. Mr.
Neville asked if Mr. Stier had a plan to bring back and involve
more volunteers? Mr. Stier stated yes, and training sessions are
being held on Thursday evenings. Mr. Neville stated in response to
the concern about the tie-in with Falcon Cable Television with TCI
to broadcast City Council meetings, he hoped that would be one of
the main priorities. He agreed that Mr. Stier is known for the
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quality of his work and that he is a gentleman.
Mr. Colvin asked if Westsound Cable Television was a nonprofit
organization? Ian Sievers, City Attorney, stated yes. Mr. Colvin
asked if the Westsound organization was dissolved? Ms. McCluske¥
stated the future of Westsound is up to that organization since the
City has no authority or ownership; however, they will not receive
any funding or equipment from the City or County. BKAT is not a
new organization, but rather the reactivation of Bremert0n
Community Access as a budget unit of the City and small division of
the City with that title over the next 16-17 months. Mr. Colvin
asked if BKAT will have a Charter and be an independent entity?
Ms. McCluske¥ stated no, and it will not be independent from the
City. Mr. Slevers emphasized BKAT is a City program that will
involve a service contract with Kitsap County.
Ms. McCluske¥ noted the Westsound Board of Directors did a very
good job and the fact the organization failed as a nonprofit at
this point in time should not be viewed as a reflection on them.
She expressed a special "thank you" to the Board members for their
efforts and for moving ahead to support this new program within the
City. It was her understanding that the majority of the Westsound
Board supports the BKAT program.
M/S/C/U(Neville/Colvin) to approve contract with Bruce Stier as
Interim Executive Director of BKAT for the period 8/1/97 to
12/31/98, subject to 30-day without cause termination.
M/S/C/U(Montgomery/Huff-Menees) approve contract with Robert Neal
as Production Coordinator of BKAT for the period 8/1/97 to
12/31/98, subject to 30-day without cause termination.
7B - SECTION 108 MEMORANDUM OF UNDERSTANDING, #AB97-171
Kitsap County applied, at the City of Bremerton's request, for a
loan from HUD under the Community Development Block Grant Section
108 Program and an EDI Grant for construction of a parking facility
in relation to the Sinclair Landing Association Project. The
application was approved for a loan in the amount of $2,700,000 and
a grant in the amount of $475,000. In order to execute the
documents to "reserve" the funds with HUD the County requires
execution of the attached Memorandum of Understanding. The parking
facility will be a "turnkey" project in which the developer
constructs the facility and the City will purchase it when it is
completed. Loan documents for the Section 108 funds will not be
executed until the city is ready to purchase the facility.
Repayment of the loan will be required only after loan documents
have been executed.
The Memorandum of Understanding does not lock the city of Bremerton
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into this project.
not proceed.
If the project does not "pencil" out, we will
Mayor Lynn Eorton noted this is the second HUD Loan that the City
has embarked upon, the first was a pass-through to the Admiral
Theater. She emphasized the City was not committing to do anything
other than reserving the HUD money for a loan. As progress is made
through the Framework Agreement and the Business Agreement with the
Commercial Group and other participating agencies in the
public/private partnership, and City will look toward Bond Counsel
for a recommendation whether or not to proceed with the project.
If this project is not a sound financially, the City's Bond Counsel
will be the first to recognize that situation.
Public comment - none.
Mr. McConnell referenced Item 6 in the Memorandum of Understanding
that talked about the City agreeing to provide collateral that may
be required by HUD, including a Deed of trust on the property, and
asked if that would create any kind of interference with actually
getting the parking garage built. Mayor Horton stated no, and the
city may elect to pay back the HUD loan when financing for the
whole structure is secured since interest on the HUD loan was not
discounted. Mr. McConnell stated he assumed the cost of the loan
would be subtracted from the eventual purchase price of the garage.
Mayor Horton stated that needs to be factored into the purchase
price and that point had not been discussed previously.
M/S/C/U(Montgomery/Colvin) to authorize the Mayor to sign the
Memorandum of Understanding.
8A - RESOLUTION NO. 2618, ADOPTING A CITY INVESTN~NT POLICY, #AB97-
172
The City's investment policy was last updated in 1990. The
proposed revision adds the Washington State Local Government
Investment Pool (LGIP) to the list of authorized investments and
updates the reporting and performance standards sections.
Rich Hanna, City Treasurer, stated the proposed policy looks very
similar to the policy that has been in place since 1990, which was
drafted off a model provided by the Municipal Treasurers'
Association of the United States and Canada. He believes the
policy has served the City well and guides Council, Fiscal and
Budget Committee and the Treasurer's function.
Public comment - none.
M/S/C/U(Colvin/Montgomery) to adopt Resolution No. 2618, adopting
a Policy for the Investment of City Funds.
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8B - RESOLUTION NO. 2619, REGARDING RECOVERY OF FEES FOR THE
REMOVAL OF VEGETATION ON THE LISTED PROPERTIES, ~AB97-175
Ordinance No. 4584 declares that it is unlawful and a nuisance to
allow, continue, or maintain grass and weeds exceeding twelve (12)
inches in height, shrubs, brush, vines, or trees which constitute
a fire hazard or provide a harborage for rats, rodents, or
horticultural pests, or noxious and poisonous plants. The listed
properties are currently in violation of the ordinance and pursuant
to Section 9.14 of the Bremerton Municipal Code, Council is asked
to approve the removal of the nuisance vegetation on the property
and collection of the costs incurred by personal judgment against
the owner and a lien against the property.
Janet Lunceford, Building Department, handed out the original
pictures taken showing the subject area that involved abatement
action. And, she asked that Item #2 be deleted from the list (1519
N. Callow Avenue).
Public comment - none.
Mr. Colvin stated he believes some people believe this action is a
way to get a "cheap" clean up for their property. Ms. Luncefor4
assured Mr. Colvin not all of the properties can be abated within
a few hours, some can take as much as 14 hours.
M/S/C/U(Montgomery/Colvin) to adopt Resolution No. 2619, approving
nuisance vegetation abatement on the listed properties and
determining means of collection of costs incurred for its removal.
9A - ORDINANCE (FIRST READING) REPEALING ORDINANCE NO. 4282 AND
ELIMINATING THE ADMIRAL THEATER FUND, ~AB97-174
The Admiral Theater Fund was created by Ordinance No. 4282 in 1990
shortly after the city purchased the theater building. The
intended purpose of the funds was to provide a budgeting and
accounting for the rehabilitation and subsequent operation of the
building. As we now know, these functions are being carried out
being a nonprofit corporation rather than the City and therefor,
this fund of the City is not necessary.
Rich Hanna, City Treasurer, stated the initial portion of the
Admiral theater renovation is completed and now in operation. One
of the provisions for the ordinance as it presently exists requires
this fund be the recipient of any Admission Taxes collected as a
result of events at the theater. He did not believe that was the
intention of the Administration or City Council; therefore, he
recommended that an unnecessary ordinance be repealed.
Public comment - none.
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Mr. Colvin asked if any money remained in the fund?
stated no.
Mr. Hanna
M/S/C/U(Overson/Montgomery) to approve ordinance on first reading,
repealing Ordinance No. 4282 which created the Admiral Theater
Fund.
9B - ORDINANCE (FIRST READING) REPEALING ORDINANCE NO. 4180 AND
ELIMINATING THE ATHLETIC SPORTS FUND, #AB97-175
The Athletic Sports fund was created by Ordinance No. 4180 in 1988
to provide budget and accounting for several activities
administered by the Parks Department. For the past several years,
these activities have been included within the Parks Department of
the General Fund. Since the fund is no longer used, it is
recommended that it be eliminated.
Rich Hanna, City Treasurer, stated this fund was used primarily for
league sports (basketball and softball). General Accepted
Accounting Principles state the City should operate the City using
as few funds as possible; therefore, that was reason these kinds of
activities were included in the Parks Department's Athletic
Division. This fund has not been used for a number of years and he
did not anticipate any future need.
Public comment - none.
Mr. Overson questioned if he recalled correctly that this fund was
once used to collect funds to help promote the Pendergast Regional
Park construction? Mr. Hanna stated yes, the money that had
accumulated in this fund was transferred to the Capital Projects
Fund.
M/S/C/U(Montgomery/Colvin) to approve ordinance on first reading,
repealing Ordinance No. 4180 which created the Athletic Sports
Fund.
9C - ORDINANCE (FIRST READING) SETTING LEGISLATIVE AND
ADMINISTRATIVE CONTROLS OF THE CITY BUDGET, ~B97-176
The ordinance controlling administration of the City's budget was
last amended in 1991. The proposed modifications will increase the
authority of the Mayor and the Fiscal and Budget Committee to
offset the effects of inflation and will provide a simpler
mechanism for dealing with technical errors.
Rich Hanna, City Treasurer, stated the recommended action would
increase from $5,000 to $10,000 the authority of both the Mayor and
Fiscal and Budget Committee to approve adjustments to the budget.
In the case of both the Mayor and Committee, their authority is
limited to changes that result in a "0" net change within any given
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Department within the fund of the City. As always, only the full
City Council has the authority to increase the bottom line
expenditure authority of any Department or fund within the City.
The Mayor's authority would be expanded from the current $5,000 up
to $10,000 to move previously authorized appropriations among
category groups. The net effect within a Department has to be net
to "0." The Fiscal and Budget Committee would have that same
authority, but in addition could add and delete capital projects
from the authorized appropriations.
Har Freymann, Bremerton resident, asked if this action takes away
anything from the City Council's power of authority? Mr. Hanna
stated both the current ordinance and with the proposed amendment
Council is delegating either down to the Mayor or Fiscal and Budget
Committee a certain amount of authority to make modifications to
the budget. In the absence of this kind of delegation, any
modification to the City's budget, because it was approved by an
ordinance passed by the full city Council, would require an
amendment to make any change. What is desired is a balance between
the Council maintaining their control over the budget and burdening
the council with bureaucratic red tape. He believes it is a
reasonable amount and $10,000 is the threshold for contracts being
brought before Council for approval.
Mr. Fre~mann restated his main concern was that the entire Council be
accountable.
Mr. Overson asked the Treasurer to define the difference between
Ordinance Nos. 4332 and 3896, the Budget Control Ordinance, and
which one takes precedence? Mr. Hanna stated the earlier ordinance
was amended by No. 4332. Mr. Overson asked how the accountability
of the Council is still maintained even though Ordinance No. 4332
changes the amount of the fund level, and does reconciliation still
have to come before Council on all budgetary changes? Mr. Hanna
stated regardless of what "level of authority" is appropriate to
approve a given budget adjustment, the budget will be amended by
ordinance. He reiterated the authority he is asking Council to
delegate to the Mayor and Fiscal & Budget Committee is to move
appropriations within a Department. Only the full Council would
have the authority to increase the expenditure authorizations for
any Department.
Mr. Law referred to Mr. Overson's comments, and asked if a memo
could be addressed to each Council member listing the items
approved by the Fiscal and Budget Committee in order to avoid any
surprises? Mr. Hanna stated that could be done.
TAPE #1481
#0021
TAPE #1481
City Council Reg. Mtg. Minutes
July 30, 1997
Page 12 of 15
Mr. Montqomez7 asked how many times a year has the transferring of
funds taken place? Mr. Hanna stated maybe two times.
Mr. Colvin asked that additional training on this subject be
provided to Council members.
Mr. Overson commented that even though there have not been many
changes lately, in other administrations this has not always been
the case.
M/S/C/U(Huff-Menees/Colvin) to approve ordinance on first reading,
amending Ordinance No. 4332, setting forth legislative and
administrative controls on the budget of the City of Bremerton; and
amended to include notification to all Council members of any
agenda items that would require a budget adjustment action by the
Fiscal & Budget Committee.
9D - ORDIN]tNCE (FIRST READING) ADOPTING A TWO-YEAR BIENNIUM BUDGET
BEGINNING J]tNUARY it 1999t ~AB97-177
The Legislature, through RCW 35.34.040 has authorized cities to
budget on a two-year biennium basis. The proposed ordinance will
have the City begin budgeting in this manner beginning with the
1999 fiscal year.
Rich Hanna, City Treasurer, stated the time for this idea has come,
and during the "off-year" the City would experience a significant
savings in the amount of staff and Council time. Other reasons in
favor of this change include: the tax base for the City has
stabilized, there is relatively low inflation, and an experienced
city financial staff is in place with better computer hardware and
software tools.
Charles Brown, Bremerton resident, stated the 106% lid is no longer
automatic, it is now 103%. He asked will the Council now be
required to vote on the other 3% and how would this issue be
addressed?
John Thomas, Bremerton resident, asked if going to a two-year
budget will reduce the number of bridge loans between tax receipts
and expenditures?
Mr. Hanna stated in regard to property taxes, under the biannual
budget format the City would still levy a Property Tax Ordinance.
In regard to bridge loans, assuming Mr. Thomas was referencing the
Tax Anticipation Note that is implemented every year to finance the
General Fund cash flow, there would be no change to current
practices. He pointed out a biannual budget would not be
identified as one "lump sum" to Departments for operation over 24
months. The appropriation would be segregated into the first and
#0539
TAPE #1481
City Council Reg. Mtg. Minutes
July 30, 1997
Page 13 of 15
second years of the biennium.
Mrs. muff-Menees stated it was her understanding that going to the
biannual budget would not preclude the budget review process in
some form taking place annually. Mr. manna stated Mrs. Huff-Menees
was correct. The statutes that authorize biannual budgeting
specifically require a mid-biannual review. As discussed in
Council Committee, at its very worst that mid-biannual review could
begin to look and feel like a full-blown annual budget presentation
by the administration. At its very best, it would be a very brief
presentation informing the Council mid-biennium figures are
charting as planned. Mrs. muff-Menees stressed the importance of
the budget review process so that the Council can get a full
picture of the financial status of the City. She also felt the
review process provided Council with one of the best educational
tools.
President Fart asked if other First Class cities similar in size to
Bremerton had adopted a biannual budget or was Bremerton breaking
new ground? And, had there been any computation of savings to
staff time as a result of the two-year budget? Mr. manna stated 14
cities in the State of Washington are using biannual budgets, which
are skewed to the larger populated cities (Seattle, Tacoma,
Spokane, Bellevue, Redmond, Vancouver, Kennewick, etc.). The city
of Port Angeles had previously used a biannual budget for a number
of years, but have returned to an annual budget
due to their unstable tax base, i.e., plant closure, etc. He also
understood the change to an annual budget coincided with the change
in City Managers, which may have been a personal preference of a
new Manager. He could not quantify dollar cost savings in staff
time, but from his research he learned that other cities
experienced significant savings in staff time. He was hopeful that
he and his staff will have more time to do other things, such as
providing Council with some educational opportunities.
Mr. M¢Connell referenced Section 2, line 6: "Council fiscal and
Budqet committees may consider such Droposed modifications and
refer them to City Council with any recommendations,,, and asked if
the word "may" should be changed to "will?" Mr. manna stated he
would review that point prior to second reading of the Ordinance.
Mr. McConnell pointed out State government uses a biannual budget
and he believes it will also be beneficial to the City because it
will require the Mayor and staff to look into the future and make
determinations to address those needs.
M/S/C/U(Montgomery/Colvin) to approve ordinance on first reading,
adopting a two-year fiscal biennium budget beginning January 1,
1999.
#0660
TAPE #1481
City Council Reg. Mtg. Minutes
July 30, 1997
Page 14 of 15
9E - ORDINANCE (FIRST READING) AMENDING THE 1997 BUDGET (BUDGET
ADJUSTMENTS 97-1 THROUGH 97-24), ~%B97-178
A number of actions have been taken by the Cities which need to be
incorporated into the Budget in order for the document to remain an
accurate projection of City financial activity.
Rich Hanna, City Treasurer, stated the proposed ordinance
summarizes and incorporates into the budget 24 Budget Adjustment
requests that have been processed through Fiscal and Budget
Committee to date. Most of the significant adjustments to the
budget have been approved by Council under separate Agenda Bills.
He identified the following Budget Adjustment requests that had not
been seen by the full Council: (1) 97-3 - increasing the capital
authorization for two Police cars by $7,900. (2) 97-8 - upgrading
one position in the Forestry Division of the Water Utility. (3)
97-17 - increase the Human Resource Department Supplies and
Services line item by $8,000, providing for the City's employee
drug and alcohol testing program ($5,000) and for administration of
the medical and child care reimbursement account. (4) 97-21 -
allocates the Community Development Block Grant revenues. The
original budget was based on an estimated amount and this Budget
Adjustment reflects the actual allocations and incorporates the re-
authorization of HUD loan repayments that have come into the
Department, including the HOME Program and reappropriates prior
years' letters of credit, which were not included in the original
adjustment. (5) 97-22 - increases the appropriation of revenues
by $36,255.00 for three different programs within the department
and none of them affect
General Fund tax revenues. (6) 97-24 - appropriates $15,168 for
the upgrade replacement of the telephone system in the Parks
Department, which was authorized in the 1996 budget; however
delivery of materials was delayed so the expenditure did not occur
until 1997.
Public comment - none.
M/S/C/U(McConnell/Montgomery) to approve ordinance on first
reading, amending Ordinance No. 4579 relating to the budget of the
City of Bremerton for Fiscal Year 1997.
President Fart thanked the TV camera crew for their services: Bob
Neal, Patricia Mathes, and James Nobel, Jr.
With no further business meeting adjourned at 7:21 P.M.
TAPE #1481
City Council Reg. Mtg. Minutes
July 30, 1997
Page 15 of 15
PAULA JOHNSTON, Deputy City Clerk
DAVID FARR, Council President
City of Bremerton
PJ/DDF/me
cc: Normal Distribution
File/Vault
AGENDA BILL -
BREMERTON CITY COUNCIL
1. SUBJECT:
Bid Award
Evergreen Park Seawall; and
Approval o£ Budget: Adjust;merit: 97-26
2. CLEARANCES: (Comment on b~.. 'f~ ss~y~,
Director PW&U
Director Parks & Rec.
City Attorney
City Treasurer
Purchasing Supervisor
Operations Committee
Fiscal & Budget Comm.
ENDORSEMENT ~ INFORMATION
FOR AGENDA OF:
ORIGINATING DEPT:
ORIGINATOR:
DATE SUBMITTED:
3. EXHIBITS:
August 13, ! 997
Public Works & Utilities.
Daniel J. Miller, Project IVlffn~~
August 5, 1997
{~.~
Bid Opening List
Budget Adjustment Request No. 97-26
Sources & Uses of Funds
APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL:
COUNCIL PRESIDENT .~.~. //~~ ~. ~.
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
Bids were opened on Monday, August 4, 1997 for the Evergreen Park Seawall Project. Four (4) bids were
received for this project (see attached Bid Opening List). The low bidder is Sound Excavation, Inc. from
Bremerton, WA for the base bid lump sum amount of $92,958.81.
The total contract amount, including Washington State Sales Tax, is $100,488.47.
8. RECOMMENDATION: There are two (2) motions before City Council:
Motion No. 1: Approval to award this contract to Sound Excavation, Inc. in the amount of $92,958.81, and that, if
approved, the City Council authorize the Mayor to execute the same, subject to City administrative policies and
procedures; and
Motion No, 2: The approval of the attached Budget Adjustment Request that authorizes the expenditure of an
additional $50,000.00 from ending cash, from Roosevelt Capital Assets 622 (for a total amount of $150,000.00) in
support of the Evergreen Park Seawall. (See attached Sources and Uses of Funds.)
9. RESPONSIBLE OFFICIAL: Director Parks & Recreation
ENFORCEMENT OFFICIAL: Project Manager
EXPIRATION DATE: N/A
REVIEW DATE: N/A
PULLED TABLED
10. NOTICE OF ACTION
APPROVED DISAPPROVED
COUNCIL DIRECTIVE:
DATE:
11. AGENDA BILL NO: q '7- 1 ~ 5
2. CLEARANCE COMMENT~: '-~
5. IMPACT ON NON-PASSAGE:
The protection of the eroded sea frontage of the park shall not be stabilized and otherwise remain a liability
concem to the City and impact upcoming renovation phases scheduled for this park if delayed to a furore time.
6. IMPACT ON STAFFING, BUDGETS. FACILITIES, EQUIPMENT OR OTHER RESOURCES:
Necessary staffing is available to oversee the construction. The 1997 Budget, Fund: Roosevelt Capital Assets 622,
shall be utilized for this expenditure in the amount of $100,000 as supplemented by the additional $50,000.00
specified on the attached Budget Adjustment.
7. RESEARCH SOURCES:
Construction Cost Estimate for the Evergreen Park Seawall was based on the initial budgeted $100,000.00; less the
design fees and ancillary costs associated with this project.
3/97 sk {~970813_1.ab}
PUBLIC WORKS AND UTILITIES
3027 Olympus Drive · Bremerton. ~VA 98310-4799 · (360) 478-5318 · FAX (360) 478-5018
Evergreen Park Seawall
Bid Opening List
as submitted at 2:00 PM, Monday, August 4, 1997
Business Base Bid I ¢ w/W.S.S.T.*
1. Sound Excavation, Inc. APPARENT $92,958.81 $100,488.47
PO Box 1129 LOW BIDDER
Port Orchard, WA 98366
360-373-1613/fax-373-1958
2. Harlow Construction Co., Inc. $125,900.00 $136,097.90
7702 Cirque Drive West
Tacoma, WA 98467
253-564-2358/fax-564-8687
3. Morrison Gravel, Inc $126,920.00 $137,200.52_
1004 SE Spencer Rd.
Port Orchard, WA 98367-7502
360-876-4701/fax-876-4704
4. Olympic Construction Co. $134,930.00 $145,859.33
3233 Chico Way, NW
Bremerton, WA 98312
360-479-5680/fax-479-9148
Washington State SaGes Tax, in Kitsap County = 8.1%
Equal Opportunity Employer
0bid_lst.eps}
Requesting Department:
CITY OF BREMERTON
BUDGET ADJUSTMENT REQUEST
ROOSEVELT REPLACEMENT FUND
No. 97-26
SOURCE OF FUNDS:
Description
Amount
DECREASE:
ENDING CASH 50,000
USE OF FUNDS:
Description
Amount
INCREASE:
CAPITAL EVERGREEN SEAWALL
50,000
.. (Remaining Endin9 Cash = $87,859)
NARRATIVE:
This adjustment will provide the additional funds necessary to proceed with the sea wall reconstruction at
Evergreen Park.
Department Head Signature
Treasurer Comments:
Date
~mmended
Not Recommen'~d
Mayor Comments:
Treasurer's Signature'"~._.
Recommended ~ Not Recommended
Approved ~ Denied
Fiscal & Budget Committee Comments:
Mayor's Signature
Date
~ Recommended
r-~ Approved
Not Recommended
Denied
get ~ommittee Signature
Date
EVERGREEN PARK ,SEAWALL
Sources and Uses of Funds
Sources of Funds
Item/Description
Fund: Roosevelt Capital Assets 622 $100,000.00
Budget Adjustment Request # 97-26 $50,000.00
$150,000.00
Total Sources: .............................................................
$150,000.00
I Uses of Funds I
Item/Descri_otion
Design:
Hough Beck & Baird
Construction:
Lump Sum Contract
W.S.S.T. @ 8.1%
Total Construction Contract:
Ancillary ExDense:
Printing, Plans & Specs
Sales, Plans
Advertising
Material Test
Surveyor
Utility Connect
Project Mgt
Total Ancillary Expenses:
Contingency Expense;
Budgeted Contingency Expenses:
$13,011.53
$92,958.81
$7,529.66
$100,488.47
$500.00
($500.00)
$500.00
$2,000.00
$6,500.00
$500.00
$7,000.00
$16,500.00
$20,000.00
Total Sources & Uses: $150,000.00
AGENDA BILL --
BREMERTON CITY COUNCIL
SUBJECT: POSITION UPGRADE
PARKS & RECREATION;
Budget Adjustment 97-25
FOR AGENDA OF: 13 August 1997
ORIGINATING DEPT: Parks & Recreation
ORIGINATOR: Jim Spencer, Interim Director
DATE SUBMITTED: 4 August 1997
2. CLEARANCES: / 3.
Parks & Recreation Director: ,~-~ ~ ~
City Treasurer~-
Human Resources Director:
Fiscal & Budget Committee:/~. :/~/~-~;~
O r tion
MAYOR~-,- ~' ~~ COnCUPiSCENT:
4. S~M~Y STATEME~ ~ REQUI~ME~ FOR COUNCIL ACTION:
EXHIBITS:
A. Letter, Schneider to Spencer, dated 7/18/97.
subject: Classification Study
B. Budget Adjustment 97 - 25
A Classification Study was performed on one of the three Recreation Program
Coordinator I positions authorized in the 1997 Staffing Levels. The review concluded that
one of the positions should be classified as a Recreation Program Coordinator II position. It
is impossible to delegate responsibilities to other staff members without impacting programs.
8. RECOMMENDATION:
Motion to approve the upgrading of one Recreation Program Coordinator I position to a
Recreation Program Coordinator II position~ and the approval of Budget Adjustment 97-25.
RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
Jim Spencer
Jim Spencer
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAP~PROVED__
DATE:
11. AGENDA BILL#: qV-- [ ~49
2. CLEARANCE CO1WIVIENTS: -
5. IMPACT OF NON-PASSAGE:
We would remain in non-compliance with the determination reached by the Civil Service
Officer regarding this position.
6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES:
Assuming the promotion would begin 16 August 1997, a projected increase of $2,540
(including benefits) to "personnel costs" is estimated through year end 1997. The Department
will be able to absorb this amount within original budget allocations due to other personnel
actions.
7. RESEARCH SOURCES:
Ill/Ill\
HUSL4.N RESOURCES DEPARTSLENT
Charlotte Belmore
Barbara Forbes
Jim Meith
Virginia Schneider
239 4th Street · Bremerton. WA 98337 · (360) 478-5846 · E4. X f360) 478-5161 · JOB LINE (360) -!.78-5241
July 18, 1997
From: Virginia A. Schneider, Civil Service Officer ~
To: Jim Spencer, Director, Parks and Recreation Department
Subj:
Classification Study - Recreation Program Coordinator
I (RPCI)/Recreation Program Coordinator II (RPCII)
I have completed my review of the Recreation Program
Coordinator I position in the Parks and Recreation Department. As
discussed during my conversation with Jim Spencer on July 18, 1997,
I have determined that the position in question should be
classified as a Recreation Program Coordinator II position.
Attached is my report and recommendation.
If you have any questions please don't hesitate to contact me
at (360) 478-5926.
Equal Opportunity Employer .*
Requesting Department:
CITY OF BREMERTON
BUDGET ADJUSTMENT REQUEST
PARK DEPT.
No. 97-25
SOURCE OF FUNDS:
Amount
REDUCE:
ONE REC. PROGRAM CO-ORD. I POSITION
USE OF FUNDS:
Descdpti0n
Amount
INCREASE:
ONE REC. PROGRAM CO-ORD. II POSITION
NARRATIVE:
This adjustment will change the authorized staffing of the Parks Dept. by upgrading one position. The
change is proposed after a position review by the Civil Service Officer. No additional expenditure authority
is requested.
,Department Head Signature
Treasurer Comments:
Date
.~~Recommended
Mayor Comments:
r-~ Not Recommended
Treasure .
Recommended ~ Not Recommended
Mayor's Signature
Fiscal & Budget Committee Comments:
[-~ Recommended ~ Not Recommended
Approved ~ Denied .~. '-' ' ' ' 'nature (:~"-
Date
AGENDA BILL
BREMERTON CITY COUNCIL
SUBJECT: Agreement With the Interagency
Committee for Outdoor Recreation (IAC)
for the Grant for Evergreen Park Phase 1
Construction
FOR AGENDA OF: I 3 /Z[~,..~s4 la~7
ORIGINATING DEPT: Parks & l~eereation
ORIGINATOR: Jim Spencer. Interim Director
DATE SUBMITTED: t~ ~4~,~ h p.~. I ~ ~t '7
2. CLEARANCES:
3.
EXHIBITS:
(Comment on b~ck if necessary)
Parks & Recreation Director~~ A. Agreement
City Treasure 'r~.~ ~/'/ ~ B. Grant
City Anomey:
Fiscal & Budget Committee:
Operations Committee:
'(/
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
In August, 1996, the Parks & Recreation Department submitted a Washington Wildlife & Recreation
Program (WWRP) Grant to the Interagency Committee for Outdoor Recreation (IAC) for Evergreen Park
Phase 1 development. The renovation project includes picnic shelters, basketball courts, sand volleyball court,
expanded trail system, new playground equipment, and additional parking including a handicapped
turnaround. Total cost for the project was $596,300. The IAC grant request was $298,150; the City's match
is $298,150 (50% minimum match requirement).
The Evergreen Park Phase 1 project was ranked the #1 Local Parks project submitted to the Washington
State Legislature in the 1997 session. The State has allocated the WWRP funds for 1997-1998.
Consequently, the IAC can now enter into an agreement with the City of Bremerton to provide funding to
support this project.
8. RECOMMENDATION:
Authorize the Mayor to sign the agreement with the Interagency Committee for Outdoor Recreation
(IAC) for the Evergreen Park Phase 1 Grant.
9. RESPONSIBLE OFFICIAL: Jim Spencer
ENFORCEMENT OFFICIAL: Jim Spencer
EXPIRATION DATE:
REVIEW DATE:
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
DATE:
AMENDED
11. AGENDA BILL #: q 7- ! 7
2. CLEARANCE COMMENTS:
5. IMPACT OF NON-PASSAGE:
Evergreen Park - Phase 1 Project process would be halted.
IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EQUIPMENT OR OTHER RESOURCES:
Mr. Dan Miller will provide project management support. Due to nature of the improvements,
there should be minimal impact on maintenance and operations.
7. RESEARCH SOURCES:
Interag.eney
Comraiu~e for
OU11)OOR
RECRERTION
Project Sponsor
Project Title
- WWRP Project Agreemem--
Outdoor Recreation Account
Bremerton Parks & Rec Dept Project Number
Evergreen Park Renovation - Phase 1 lAC Approval Date
96-1170D
7/18/1997
Purpose of Agreement
The purpose of this Project Agreement is to set out the terms and conditions under
which a grant is being made from the Outdoor Recreation Account of the General Fund
of the State of Washington by the Interagency Committee for Outdoor Recreation (lAC)
to the Project Sponsor, for the project identified above.
Description of Project
The Project which is the subject of this Agreement is summarized on the attached Project
Summary.
Terms of Agreement
The project reimbursement period shall be effective upon July 28, 1997 and
terminate on March 1, 2000. Unless otherwise provided for, no expenditure
made prior to the effective date or after the termination date will be
eligible for reimbursement unless incorporated by written amendment into this
Agreement. The Sponsor's ongoing obligation for the above project shall
be perpetual unless otherwise identified in this Agreement.
Project Funding
lAC- WWRP-LP
Project Sponsor
Total Project Cost
Percentage Dollar Amount
50 298,150.O0
50 298,150.00
100 596,300.00
Additional Provisions or Modifications of the General Provisions (Special Conditions)
(none)
WWRP Project Agreement
Outdoor Recreation Account Chapter 43.98A RCW
PROJAGR1 .RPT Page 1 of 2
Compliance with Applicable Statutes, Rules, and lAC Policies
This Project Agreement shall be governed by, and the Project Sponsor shall comply
with, all the applicable provisions of Chapter 43.98A RCW, chapter 286 WAC and
published lAC policies and guidelines, which are incorporated herein by this reference as
if fully set forth.
Entire Agreement
This Agreement, and all Attachments [Project Summary, Eligible Reimbursement Activities
Report, and the General Provisions] comprise the entire agreement between the parties.
Commitments, warranties, representations and understandings or agreements not contained,
or referred to, in this Agreement or written amendment hereto shall not be binding on either
party. Except as may be expressly provided herein, no alteration of any of the terms or
conditions of this Agreement will be effective unless in writing and signed by both parties.
Notices
All written communications sent to the Project Sponsor under this Agreement will be
addressed and delivered to:
Name: Jim Spencer
Title: Director
Address: 680 Lebo Blvd
Bremerton, WA
98310
All written communications sent to the lAC under this Agreement will be addressed
and delivered to:
Interagency Committee for Outdoor Recreation
Natural Resources Building
- P.O. Box 40917
Olympia, Washington 98504-0917
These addresses shall be effective until receipt by one party from the other of a
written notice of any change.
State of Washington
Interagency Committee for Outdoor Recreation
Laura Ecl~ert Johnson, Director
DATE: July 22, 1997
Project Sponsor
BY:
Title:
DATE:
Pm-approved as to form
by Assistant Attorney General
WWRP Project Agreement
Outdoor Recreation Account
PROJAGR2.RPT
Chapter 43.98A RCW
Page 2 of 2
I iRECR£RT]OR
Washing[on Wildlife and Recreation Program
Local Parks Category
Post-Evaluation Project Summary
TITLE: Evergreen Park Renovation- Phase 1
SPONSOR: Bremerton Parks & Rec Dept
COSTS:
lAC - VVWRP - LP $298,150.00 50%
Local $298,150.00 50%
Total $596,300.00 100%
NUMBER: 96-1170D
STATUS: Committee Funded
EVALUATION SCORE:
COMMITTEE RANKING:
72.5556
1 of 61
SPONSOR MATCH:
Appropriation \ Cash
Donated Labor
Force Acct - Labor
Force Acct - Materials
(Development)
DESCRIPTION:
Evergreen Park shall receive its first major renovation in 85 years. It currently has old, tired equipment and structures
with limited recreational opportunities.
The major improved/new features in Phase 1 include: picnic shelters, basketball courts, sand volleyball court, expanded
trail system, new playground equipment, and additional parking including a handicapped turnaround.
These improvements will increase park usage improve safety, and provide recreational features and sites for today's
users as identified in surveys and public meetings with the community.
LOCATION INFORMATION:
From the Bremerton Ferry Dock (located at 1st and Washington) proceed north on Washington Street past the Manette
Bddge. Washington Street turns into 11th Ave. Proceed due west on 11th to Park Avenue. Turn north (right) on Park
Avenue and proceed 3 blocks to Evergreen Park.
COUNTY: Kitsap
SCOPE (ELEMENTS):
Architectural & Engineering Parking Site Preparation
Hard Courts Playfield Trails
Landscaping Shelters Utilities
Park Furniture Signing Viewpoints
ANTICIPATED ACREAGE:
ACREAGE TYPE
Uplands
WATERFRONT TYPE
Salt
Acres To Acres To Acres To
Be Acquired Be Developed Be Renovated
.66 4.66
Waterfront To Waterfront To Waterfront To
Be Acquired Be Developed Be Renovated
FISCAL YEAR: 1998 [ DATE PRINTED: July 22, 1997
1PAPSUM1.RPT
Evergreen Park Renovation - Phase 1
OUll)OOR
RECRERTIDN
Project Sponsor
Project Title
Eligible Reimbursement Activities Report
Bremerton Parks & Rec Dept
Evergreen Park Renovation - Phase 1
Project Number
lAC Approval Date
96-1170D
7/18/1997
Development Project:
Element
Item Unit
Quantity Description
Architectural & Engineering
Hard Courts
Landscaping
Landscaping
Landscaping
Landscaping
Park Furniture
Park Furniture
Park Furniture
Park Furniture
Park Furniture
Parking
Parking
Playfield
Playfield
Shelters
Signing
Site Preparation
Site Preparation
Site Preparation
Site Preparation
Site Preparation
Trails
Utilities
Utilities
Utilities
Utilities
Viewpoints
A & E development Lump sum
Basketball Each
Grass - seed Acres
Irrigation - automatic for turf/playfield Acres
Landscaping - other Lump sum
Transplanting & revegetation Sq Ft
Bike racks Each
Drinking fountain Each
1.00
3.00
1.00
1.00
1.00
20,712.00
1.00
1,00
Park furniture - other Lump sum 1.00
Tables Each 12.00
Trash receptacles Each 3.00
Parking - asphaltic concrete Spaces 1.00
Parking - other Lump sum 1.00
Playground (include equipment & surface materia Each 1.00
Volleyball Each 1.00
Picnic Each 3.00
General park signs Lump sum 1.00
Clearing Acres 1.00
Demolition Lump sum 1.00
Grading Acres 1.00
Mobilization Lump sum 1,00
Site preparation - other Lump sum 1.00
Trails - asphaltic concrete Miles 1.00
Power Linear Ft 223.00
Storm sewer Linear Ft 1.00
Utilities - other Lump sum 1,00
Water system(s)ANells Lump sum 223.00
Viewpoints Lump sum 1.00
1/2 courts includes posts
Includes planting
10,000 sq. ff @ .70/sq ft
soil fertilizer
Barrier free, pedestal
mounted
bollards
Wood
Decorative
22 spaces - 2 Accessible
Barrier free with
turnaround
surfacing & wedging
Sand
30'x60' wooden structure
79,200 sq. ft.
6.6 sq. yard
308,000 sq. ft.
Erosion control fence -
932.8
.41Miles x 8' x 2"
1,500 I.f.
Catch Basins
Utility Service
Asphalt bumpout from
trail 400
ELIGREIM.RPT July 22, 1997 Page: 1
QUTDI]QR
RECRERTION
Milestone Report by Project-
Project Number:
Project Name:
Sponsor:
Project Manager:
Milestone
96-1170 D
Evergreen Park Renovation - Phase 1
Bremerton Parks & Rec Dept
Don
Target Date
% Completed
Date Reported
Consultant Hired
RFP Complete
Design and Engineering Complet
Plans Review by lAC Project St
Bid Awarded
Permits Complete
Construction Started
50% Construction Complete
100% Construction Complete
Final Billing to lAC
07/18/97
07/18/97
12/30/97
03/01/98
05/01/98
05/01/98
07/01/98
11/01/98
11/01/99
03/01/00
1 MILESTO.RPT
July 22, 1997
Page:
AGENDA BILL
SUBJ~.~T: Public Hearing -ORDINANCE ~/~ D'~
Applicant: Loren & Karen Olsen
Locmtion: Marine Drive & Dora Avenue
BREMERTON CITY COUNCIL
FOR AGENDA OF: 1997
ORIGINATING DEPT: Comm. Dev.
ORIGINATOR: M.Mathes
DATE SUBMITTED: 6/25/97
2. CLEARANCE__S: (Comment on b~if ~ecessary) 3.EXHIBITS:
Director of Comm. Dev.: ~i~'~
City Attorney: ~S~ ~. ~. ~-~4~
City Engineer: ~-~'~ ~I ~ ~O~
Fiscal/Budget Comm:
Operations Comm:
N/A - QUASI JUDICIAL
N/A - QUASI JUDICIAL
1 - Staff Report
2 - Exhibit A & B
3-Planning
Comm.Minutes - 6/3/97
ENDORSEMENT INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL:
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
The City Council has been requested to approve a right-of-way vacation and
dedication under BMC Chapter 11.040, first making a resolution, then adopting
an ordinance following a public hearing, under BMC Chapter 11.060. The
vacation action would allow a uniform width 60' right-of-way along Marine
Drive. The dedication action would mrovide for large radius vehicle turning
movements at the intersection of Marmne Drive and Dora Avenue, a sharp angle
intersection.
The City Engineer has reviewed the proposed action. The Planning Commission
has recommended approval on June 3, 1997. Payment amount to City for value of
vacation, less dedication lands : $5,766.11
5. RECOMMENDATION:
V
On ~ rea~l~l~ ~
Motion to e 0rd±nance//~.~/~ approving a right-of-way vacation and
dedication at Marine Drive and Dora Avenue, as described on Exhibit A & B.
RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE: N/A
Donald L. Pratt,AICP
Judy Johnson, CBO
7. NOTICE OF ACTION
PULLED TABLED
COUNCIL DIRECTIVE:
APPROVED
D I SAP PROVE D
DATE
8. AGENDA BILL NO.:
BREMERTON CITY COUNCIL ~GENDA BILL (CONT.) -
9. CLEARANCE COMMENTS:
10. IMPACT OF NON-PASSAGE: The right-of-way width along Marine Drive will
remain larger than current roadway standards require. The sharp angle
intersection will remain at Dora Avenue and Marine Drive.
11. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES:
Approval will make recognition of the Marine Drive right-of-way limit
(60' wide) in the field more readily identifiable for enforcement and
maintenance issues on a daily basis. School buses which access Dora
Avenue will have better sight visibility and turning movement at
intersection.
Staff and budget impacts are expected to be minimally improved, except
for time to make map change. Tax base is increased by net addition of
private lands to adjacent property.
12. RESEARCH SOURCES: Bremerton Comprehensive Land Use Plan
Om)INANCE NO. 4/Coq'
AN ORDINANCE vacating 20' portion of row on Marine Drive.
WHEREAS, Loren and Karen Olsen, the owners of property abutting Dora Street and
Marine Drive at 1327 Dora Ave., BREMERTON, WA, have petitioned for vacation of 4,486.25
square feet of Marine Drive as described and depicted in Exhibit "A" attached hereto;
WHEREAS, notice has been pOsted and published according to the law and a public
hearing held on August 6, 1997; and
WHEREAS, the Council finds that the portion of the right-of-way set forth herein is not
needed for present or future traffic circulation and should be vacated to the adjoining property
owners; now therefore
TIlE CITY OF BREMERTON DOES HEREBY ORDAIN:
Section 1. Vacation. The following fight-of-way is hereby vacated:
See Exhibit "A"attached hereto and incorporated by reference herein.
Section 2. Conditions. This right-of-way vacation shall be subject to the following
conditions and deed restriction:
1. Applicant shall dedicate as additional right of way to the City the parcel described and
depicted in Exhibit "B" attached hereto and incorporated by reference herein, in a form approved
by the City Attorney.
2. Applicant shall deposit the sum of$5,766.11 with the City Clerk prior to second
reading of this ordinance as compensation for the net right of way vacated after crediting the
above dedication.
Section 3. Effective Date. This vacation shall become effective ten (10) days from
passage and publication.
APPROVED by the City Council of the City of Bremerton this
day of , 1997.
PASSED by the City Council of the City of Bremerton this
day of ., 1997.
APPROVED this __ day of ., 1997.
ATTEST:
KATHLEEN McCLUSKEY, City Clerk
DAVID FAR& Council President
LYNN S. HORTON, Mayor
EXI:IIBIT "A"
Lb?GAL DESCRIPTION R/W:
A PORTION OF TIlE NORTHWEST QUARTER OF SECTION 1fi, TOWNSHIP 24
NORTH, RANGE 1 EAST, W.M., IN K1TSAP COUNTY, WASHINGTON, D£SCRLBED .AS
FOLLOWS:
COMMENCI~NG AT A POhNT WHICH IS NORTH 89'52'15" WEST ~00 FEET, .~'qD
SOUTH 0°16'54'' WEST 412.63 FEET FROM THE NORTH EAST CORNER OF TIdE
SOUTHEAST QUARTER OF TIlE NORTHWEST QUARTER OF SAJ.D SECTION 15;
TI-1ENCE SOUTH 0°16'54'' WEST 189.77 FEET; THENCE NORTH 42023'00'' WEST 47.60 FEET
TO TILE PO/.NT OF BEGINN/NG;
THENCE NORTH 47~37'00'' EAST 20.00 FEET; THENCE NORTH 42°2Y00'' WEST 200.00
FEET; TI:LENCE SOUTH 47~37'00'' WEST 5.00 FEET; THENCE NORT~t 42023'00.' WEST 97.41
FEET TO T~E WESTERLY MOST CORNER OF RESULTING LOT A, CITY OF
BREMERTON BOUNDARY LINE ADJUSTMENT RECORDEB UNDER FILE NUMBER
960208014~, RECORDS OF KI'rSAP C0[INTY, WASI~qGTON; THENCE SOUT~ SOUTH
47°37'00'' WEST 15.~) FEET; THENCE SOUTH 42023'00'' EAST 297.41 FEET TO TI:[E POINT
OF BEGINNING.
EXHIBIT "B"
LEGAL DESCRIrl~TIOt(~W: '
A PORTION OF THE NORTHWEST QUARTER OF SECTION 15, TOWNSHIP 2-$
NORTH, RANGE I EAST, W.M., IN KITSAP COUNTY, WASHINGTON, DESCI~I~ED
FOLLOWS:
COMMENCING AT A POINT WHICH IS NORTH ~9%~2'15" WEST 9CIO FEET, AND
SOUTH 0°16'~4'' Wt'.ST 41!.63 FEET FROM THE NORTHEAST COI~'¢ER OF T~E
SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION
TltENCE SOUTH 00016'5.$'' WEST 1.~1.$6 FEET TO Tit POINT OF BEGINNING; TttENCE
CONTINUING $OUTI-I 0~6'$4°' WEST 38.41 FFET; NORTH'42'~.~'O0' WEST ALONG THE
BACK TANGENT OF A COUNTER-CLOCK-WISE CURVE TO RIGHT I?.AVING A RADI'US OF
If,riel FEET AND AN INCLUDED ANGLE Off 11.~20'06", 38.41 FEET;THENCE ALONG SAID
CURVE 35.9.~ FEET TO TH~ POINT OF BEGINNING;
RIGHTS-OF-WAY VACATION / DEDICATION
Request:
Applicants:
Adjacent Property ID #:
DCD File #:
Vacate / Dedicate City of Bremerton Right-of-Way
under BMC 11.20
Loren & Karen Olsen
Tax Parcel No. 152401-2-114-2009
SV97-0001
Report By:
Matt Mathes, Land Use Specialist
Description of Action
The applicant and consultants requested a pre-application conference to discuss all
necessary approval action needed to permit a site plan for 12 units on a site
(42,658.5 square feet) which is located north of the intersection of Dora Avenue and
Marine Drive. Given the triangular shape of the parcel at the south and west
property boundaries and the applicant preferred housing unit, the site plan would
create the need for a right of way vacation, to allow the mix of unit types desired.
The existing right-of-way width along Marine Drive is variable, ranging between 60'-
100' widths within two blocks of the subject property. The variable width is believed
to be the result of two factors-slope and state requirements applicable at time of
road dedication. Vacation of the requested portion of lands would allow a 60' wide
right-of-way to exist after approval of the subject application. The vacation would
add 4,486.85 square feet to the current site size 42,658.50 square feet, an increase
of 10.5 %. The dedication would subtract about 385 square feet for a larger radius
at the corner. The result of approval of both vacation / dedication would add about
4,101.85 Square feet, an increase of 9.6%. The applicant has filed for site plan
approval.
Site Conditions
There is a cut bank within the portion of right-of-way to be vacated currently, with a
change in grade of about 6-10' from pavement surface on Marine Drive to existing
grades on subject property. Vegetation cover (about 85% of the slope) is mostly
exotic noxious plants (blackberry, Scotch broom). Regrading of the applicant
property is likely, given the current zoning, the stated intent of the applicant to
develop a medium density residential complex within the current zoning and
requirements for frontage improvements upon development approval.
Modifications Required by Vacation
No modifications to Marine Drive or the applicant property are required directly as a
result of the right-of-way vacation. The applicant would be required to meet frontage
improvement standards upon request for development approval. Currently the
condition along the frontage is unimproved (no sidewalk, curb &gutter, drainage
system or street lights). There are no known utilities in the portion of right-of-way to
be vacated. Puget Sound Energy has requested a set of plans to review utility
impacts of vacation action (no comments have been received on gas or electric).
Impacts of the Vacation / Dedication Approval on Traffic & Density
The changes in the right-of-way pattern will not change the auto or pedestrian
circulation pattern. The applicant is seeking a right-of-way vacation along Marine
Drive to allow a favorable lot layout, to avoid a setback variance request, on a site
which is constrained by a triangular shape, which affects setback measurement for
the particular type of unit selected by the owner. A site plan for 12 units (duplex,
fourplex and sixplex) was reviewed at a preapplication conference, which represents
a density of 12 du/acre, after vacation. The right-of-way vacation would not affect the
density calculation, because the applicant has not proposed a site plan which
approaches or exceeds the 18 du/acre maximum density, due to market factors.
There is no guarantee that the current owner or future owners will build above the
11 du/acre density, nor is there any reason to prevent development at the maximum
density.
Using lot size after vacation (47,145.35 square feet) as basis for the existing
multifamily residential (MF zone) zoning which allows 8-18 du/acre, the applicant
could qualify for two additional units, after the right-of-way vacation, at the maximum
zoned density of 18 du/acre.
Using lot size after dedication and vacation (46,760.35 square feet) as basis for
the existing multifamily residential (MF zone) zoning which allows 8-18 du/acre, the
applicant could qualify for two additional units, after the right-of-way vacation, at the
maximum zoned density of 18 alu/acre.
Staff Comments: None
Community Comments & Notification
The notice of application and comment period of thirty days resulted in several drop-
by file reviews by adjacent property owners and a few phone Calls to DCD offices.
There were no objections stated or received on the action. The BMC 11.20. 030
allows the Planning Commission the option to hold a public hearing prior to
recommendation on the final action by City Council.
The following portions of rights-of-way will be vacated:
General physical description of property to be vacated: A strip of land 5' X
97.37' and 200'X 20' along the southwest boundary of Parcel # 226.
General physical description of property to be dedicated: A triangle of land
approximately 38' X 38' X 22' at the southwest corner of Parcel # 226.
Legal descriptions of property to be vacated / dedicated are attached. (See Exhibit
"A" & "B")
Request Basis to Dedicate Right-of way
The above requested dedication is sought in order to develop the property.
Dedication of the comer portion of the public street will serve the following public
purposes:
- Facilitate turning movements of school buses and other large turn radius
vehicles from southbound Marine Drive to Dora Avenue.
- Allow safe visibilty at corner for southbound traffic on Dora Avenue, at stop
sign.
Request Basis to Vacate Surplus Right-of way
The above requested vacation is sought in order to develop the property. Vacation
of the slope portion of the public street will serve the following public purposes:
· place erosion control and soil embankment in perpetual responsibility of
private ownership
· allows private property owner to better control surface and subsurface
drainage and soil moisture conditions affecting sublateral structural support
of private property development
· creates additional setback dimension to permit preferred residential unit and
preferred site plan layout by owner, due to setback distances and lot
configuration (triangle parcel) adjacent to the vacated portion of right-of-way
for Marine Drive
· creates a uniformly dedicated standard right-of-way width (60' wide) along
Marine Drive, for purposes of maintenance, enforcement and liability
demarcation for city public works
Consistency with the Comprehensive Plan and other state and local law:
Comprehensive Plan
Comprehensive Plan Residential Goals, Policies and Strategies establish the
following directions applicable to the proposed right-of-way vacation:
There is one goal and several policies:
(3) Affordable Housing
(7. b.) Consider allowing Infill development housing of vacant or undeveloped
parcels at somewhat higher densities than surrounding properties, with
assurances...of fit...;
(12. b.) Promote increased housing density to provide a broader customer base.
Discussion: Currently the site is undeveloped and unimproved, located and
surrounded by properties which are single family in type (4-6 du/acre) although
located in a multifamily zone. The highest densities in Bremerton are the Central
area at 8.1 du/acre. If buildout at maximum density takes place, a density of 11.4
du/acre would result. The applicant site plan is near the build out average density
anticipated in the comprehensive plan and zoning for Bremerton overall. The
vacation action is consistent with the goal and policies to fully use vacant property.
Additionally, there is one strategy which applies:
1. Revise Development Standards: Modify site planing/building design
requirements (setbacks, street widths, etc.) to allow performance based
standards to increase flexibility in housing development.
Discussion: Revising original right-of-way width dedications which enabled natural
grading of slopes to meet grades for Marine Drive road access can now provide
efficiencies in land use and housing development. Today an owner has several
options for grade changes and wall on site which are economical and useful to
resolve grade changes at right-of-way limits. The strategy of the city to increase
flexibility is met by approval of the vacation. The site areas in the right of way
vacation areas would be subject to the perimeter landscape requirements for
maintenance, street trees, etc. upon site plan approval.
The above goals, policies and strategies can be best achieved by creating
residential developments within lands currently zoned for densities which meet state
and local comprehensive plans. The proposed vacation will create a parcel that will
optimize the development potential of private land while also optimizing public
benefits such as reduced ongoing maintenance of slopes, realigned right-of-way
limit lines, which benefits the entire city.
Public interest for right-of-way vacation / dedication
Vacation / dedication of the requested streets within the subject property will serve
the following public interests:
· A new development which meets the necessary requirements given the
triangular lot configuration constraint formed by the intersection of Dora
Avenue and Marine Drive.
· Public tax revenues from property tax base will be increased slightly by
creating a site plan layout that optimizes residential use which will be
desirable to the general public.
4
Easements · None required for utilities for the proposed vacation / dedication
Planning Commission Recommendation to City Council
Approve right-of-way vacation / dedication as shown on Exhibit A & B.
PUGET
SOUND
ENERGY
July 9, 1997
Matt Mathes
Department of Community Development
City of Bremerton
286 4th Street
Bremerton, WA 98337
RE: Street Vacation/Marine Drive
Dear Mr. Mathes:
Puget Sound Energy has review the above reference street vacation. We have no facilities that
would be affected by the granting of a vacation in this area and therefore, we have no objection
to the proposal.
Thank you for the opportunity to review this matter.
S~in~rely>. /"- :'/e- ~
Linda E. StreissgUth t
Municipal Land Planner
r. :!.: ,,. 5~97
BUt[DING DEPARI'~N1
Chapter 11.20
STREET AN'I) ALI ,Ey VACATION'
PROCEDURE
11.20.010
11.20.020
11.20.030
11.20.040
11.2o.050
11.20.060
11.2o.070
PETITION - DESIGNATED.
PETITION -
EXAMINATION, FEE ASD
REYERRAL
CO--SION
KEC OM2~I~NDATIONS.
H'F~RING BY COUNCIl, -
RF_~O LUTION AND
NOTIC~
PROCESSING COSTS AND
AUT~OR/ZATION BY
ORDINANC~
D~NIAL - R~TITRN OF
11.20.010 PETITION - DESIGNATED.
Any. owners having an interest in a~
real eW, ate abutting upon any str~ or alley who
may de~Lr~ to vacate the sta-~ or alley, or a~
part thcrmf, sh~U petition the city counc/l to
m~ke vacation i~ thc manner pro~ided in this
chapter. (Ord. 2334 ill, 1959).
11.20.020 PETITION -
EXA2Vfl~ATION, FEE A~-D
REFERRAL
The petition _~h~ll ~ p~nt~ to ~ dV
enter for e~mi~o~ prior to ~ ~nt of
· e filing f~. ~c ~fifione~ s~ ~ p~nt
· e ~fifion to ~c ~ ~q ~d ~ ~_
~r a fi~g f~ ~ p~ for ~ ~l~on
of ~e ~ ~. ~ ~ ~r, ~
~ipt of ~ch filing f~, ~h~ll e~o~ ~n ~
~, ~igh tO ~ ~o~r a ~
for ex~mi~on ~ ~~fio~ (~ 3~
~9, 1982; ~& 3597 ~7, 1980; ~ 2334 ~2,
1959).
11.20,030 H'EAKING BY PI.,ANN~G
COMMISSION
RE COM2M~NDATIONS.
The planning commissio, may, Lf it sees
fit, hold a preliminnry public hearing thereon at
such t~e, place, and upon such nofi~ as the
commission may determine. The petitioners and
all other persons interested ha the vacation shall
have an oppommity to be heard at thc hearing.
The planning c~mmi~,don after such h~a.rixlg
,u~,l! return the pedtion to the city-council with its
written recommendations. (Ord. 2334. ~;3, 1959).
11.20.040 lq'E, ARING BY COUNCIL -
KESOLIHXON A_ND
NOTICE.
Upon receitx of the pet/don and
recommendation, thc council will then set a date
when the petition sha~ be heard and sh~ll ~
thc. city attonacy to ~ a resolution, in which
t.~ time the petition sh~ll be heard sh~B be
determined, which ~nall be nc~ more than ~
days nor less than twenty days after the date of
adoption of the resolution, and the city clerk ~h~II
give twenty days' noti~ of the pendency of the
t~tion by written no6~ posted ha three of the
most public places in the city and a like noti~ in
a conspicuous pla~ on the street or alley sought
to be vacated. The noti~ shall contain a
statement that a petition has been fried to vacate
the street or alley descn'bed in the n~ce, together
with a statement of the time and place fixed for
the hearing thereof. (Ord. 2334 §4, 1959).
11.20.050 PROCKSSI2qG COSTS AN'D
YILI2~G FEE.
If. the costs of processing the petition for
vacation is greater than the fee, then the city shall
dgm~nd and receive from the petitioners, before
vacating the street, the dLfference between the
costs krvo1¥ed and the filing fee. (Ord. 2334 §5,
1959).
I1.20.060 AUTHO RIT~kTION BY
ORDINANCE.
At the t/me appointed for the hearing of
tM petition, thc petition shall tX: heard and ff th~
council determines to grant the petition or aw/
11-12
c~n.s~on, rmp~Lr ~ rn~int,~'~"~__ of public
~l~t~ ,r~ s~"r~ic~s. (C)rd. 2334 ~, 19~9).
11.20.0'70 DENIAL - RETUI~N OF
lz~.ING
In th~ c-v~X ,h~,_ tl~ city council
l~aring on th~ p~ition ~1~ ~ th~ vac~on
tl~ ~ or alI~/, th~ cky may if it ~
tl~ p~tiem:m (Ord. 2~34 §?, ~9).
11-13
¥?
UNAPPROVED DRAFT
PLANNING COi'VD~IISSION MEETING MINUTES
June 3, 1997
Note:
III.
Taperecorder malfunctioned. No audio tape is available for this meeting.
Chairman Stone announced and called the meeting to order.
The Secretary called the roll: Those present were Adams, Dingfield, Robinson, Boyd,
Olson, Stone. Absent was: Hancock.
The agenda was approved as written, except that item X-1 (ROW Vacation) would be
taken fn'st. That item was scheduled for the May 20 meeting but wasn't considered due
to lackof time.
New Business:
1. Right-of-way Vacation/Dedication:
PUBLIC HEARING:
Item XI Right of Way Vacation - Type III
Matt Mathes presented the staff report for the Dept. of Community Development.
Commissioner Ding-field questioned the zoning (iV[F) in the neighborhood.
Mr. Mathes confirmed that the existing zoning is "MF" on the site adjacent to the
proposed fight-of-way action.
Commissioner Robinson stated the right of way to be vacated has varied widths along
the area proposed to be vacated.
Mr. Mathes confirmed the fight of way widths to be vacated vary (5 ft. wide, 20 fi.
wide), so that the right-of-way after vacation will be a uniform width set at 60 fr. wide.
Chairman Stone and Commissioner Robinson commented that any erosion control
plans would be approved administratively.
Commissioner Robinson moved that the Planning Commission recommend that the City
Council approve the fight-of-way vacation and fight-of-way dedication as shown on
Exl'fibits A & B. Commissioner Gray seconded the motion and it passed 5 to 1
(Dingfield).
P.C. Minutes: Page 1