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HomeMy WebLinkAbout07/30/97 AGENDABREMERTON CITY COUNCIL 239 4TH STREET BREMERTON, WA 98337 CITY COUNCIL AGENDA JULY 30, 1997 C~LL TO ORDER - 5:30 P.M. A. Pledge Of Allegiance B. Invocation CONSENT AGENDA Items listed below have been distributed to Council members in advance for study and will be enacted by one motion· If separate discussion is desired on an item, it may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Council member. A. Minutes - July 16, 1997 #AB97-169 CLAIMS/CHECK REGISTERS 4. COUNCIL MEMBER REPORTS 5. MAYOR~8 REPORT 6. PUBLIC RECOGNITION -- (Comments Limited to 3 Minutes) NEW BUSINESS A. Employment Contracts - BKAT Interim Executive - Bruce Stier; BKAT Production Coordinator - Bob Neal B. Section 108 Memorandum Of Understanding #AB97-170 ~ RESOLUTIONS A. Resolution #2618, Adopting A City Investment Policy Resolution #2619, Regarding Recovery Of fees For The Removal Of Vegetation On The Listed Properties (CONTINUED NEXT PAGE) #AB97-172 ~3 A. Ordinance (First Reading) Repealing Ordinance #4282 And Eliminating The Admiral Theater Fund Be Ordinance (First Reading) Repealing Ordinance #4180 And Eliminating The Athletic Sports Fund Ordinance (First Reading) Setting Legislative And Administrative Controls Of The city Budget Ordinance (First Reading) Adopting A Two-year Biennium Budget Beginning January 1, 1999 E. Ordinance (First Reading) Amending The 1997 Budget (Budget Adjustments 97-1 through 97-24) #AB97-178 AGENDA BILL -~BREMERTON CITY COUNCIL 1. SUBJECT':. MINUTES - JULY 16, 1997 FOR AGENDA OF: JULY 30, 1997 ,ORIGINATING DEPT: c.~ty c.n,,n~] ORIGINATOR: nav~ ~rr, ~~ DATE SUBMITTED: ' 7-23-97 2. ~_L~J~2~_~: (comment on back if necessary) ENDORSEMENT INFORMATION MAYOR APPROVED BY COUNCIL PRESIDEN~ ~OR SUBMITTAL: 4. SI/MMARY STATEMENT AND R~QUIREMENT FQR COUNCIL 8. RECOMMENDATION: 9. RESPONSIBLE OFFICIAL: ENFORC~4~IT~ OFFICIAL: .EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED .DATE: 11. AGENDA BII.Y. NO: q T-! &q 2. CLEARANCE COMMENTS :. ~5..'~.~%~_LOACT ON NON-PASSAGE: .STAFFING. BUDGETS, FACILITIES, EOUIPMENT OR OTHER RESOURCES: TAPE #1477 UNAPPROVED DRAFT CITY COUNCIL MEETING MINUTES JULY 16t 1997 #0060 The regular meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, 239 4th Street, Bremerton, Washington, Wednesday, July 16, 1997, at 5:30 P.M., with Council President David Farr presiding. Council members present were Bob Winters, Carlos Montgomery, Sherrll Huff-Menees, Richard Neville, Lon Overson, John Law, Cecil McConnell, and A1 Colvin. Also present were City Attorney Ian Sievers and Deputy City Clerk paula Johnston. The meeting opened with the Pledge of Allegiance led by Council President Farr and Invocation given by Reverend Jon Vail of Victory Chapel Church Of God. President Fart made the following announcements: (1) City Council Study Session - July 19, 1997, 10:00 A.M. - 12:00 P.M., in the Council Conference Room. Topic of discussion: Sinclair Landing Update and Pending Agreements. (2) city Council Study Session - July 21, 1997, 5:30 P.M., in the Council Conference Room. Topic of discussion: Telecommunications Ordinances; (3) City Council Study Session - July 23, 1997, immediately following the City Council meeting, in the Council Conference Room. Topic of discussion: Sinclair Landing Update and Pending Agreements; (4) City Council Study Session - July 30, 1997, immediately following the City Council meeting, in the Council Conference Room. Topic of discussion: 1997 - 2002 Capital Improvement Plan; and (5) City Council will hold an Executive Session immediately following this Council meeting to discuss "Litigation and Claims". CONSENT AGENDA A. Minutes of Meeting -- July 2, 1997 #AB97-157 B. Bid Award Recommendation - Purchase Of Ductile #AB97-158 Iron Pipe For 1997 - United States Pipe C. Resolution #2617 Setting Hearing Date Of #AB97-159 August 6, 1997, For Vacation Of 20 Foot Portion Of Right-Of-Way On Marine Drive M/S/C/U(McConnell/Montgomery) to approve the Consent Agenda as presented. TAPE #1477 city Council Reg. Mtg. Minutes July 16, 1997 Page 2 of 17 #0080 CLAIMS/CHECK REGISTERS Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that had been made available to the Council. M/S/C/U(Colvin/Montgomery) on July 16, 1997, the Council does approve for payment those vouchers included and further described as follows: 210704 through 210942 in the amount of $345,450.40. COUNCIL MEMBER REPORTS Mr. Winters reported today he attended a meeting regarding a hydroplanes exhibition in Sinclair Inlet as part of the Blackberry Festival. He asked Mayor Horton to comment during her report on two recent lawsuits against the City: (1) the Garcia 35 million dollar lawsuit; (2) the Municipal Court employees lawsuit for 7 million dollars. He attended the well organized "Fire Department On Parade" event, which was hosted by Council Districts #1, #2 and #3, and offered adults and children the opportunity to learn more about fire safety. Based on his knowledge of the excellent work Fire chief Mick McKinley has accomplished over the past several years, he suggested the proposed Regional Fire Training Facility be named after Chief McKinley. Mr. Montgomery announced Council Districts #6, #7 and #8 will hold a joint Neighborhood Meeting on July 31, 1997, 7:00 P.M., at the School District Administration Office, 134 N. Marion Avenue. Mayor Horton and city Engineer Randy Witt will be guest speakers at that meeting. Mr. Law reported on a very successful "Fire Department On Parade" event, which was held at Garguile's Red Apple on Perry Avenue. He thanked the Bremerton Fire Department for their time and effort put into the preparation and hands on display event, which was highlighted by the youngsters lining up and each getting a chance to extinguish a small fire with a fire extinguisher. He thanked Garguile's Red Apple for providing the free popcorn and soda pop and compliments to Mentor Construction for the donation of a popcorn machine. Lastly, Councilman McConnell served as an excellent "popcorn man", Councilman Colvin was the event advisor, Councilman Winters handled "crowd control", Council President Farr helped consume the popcorn, and Niva Law handled grounds clean up. He is looking forward to the next Fire Department On Parade in 1998. Mr. McConnell reported people have shared their concern over the striping of Sylvan Way and he wanted to assure them that the center line striping will be replaced and the left turn pocket at the TAPE #1477 City Council Reg. Mtg. Minutes July 16, 1997 Page 3 of 17 Kitsap Regional Library will be replaced. He enjoyed the Fire Department On Parade event, but he was too busy handing out popcorn to take part in the fire extinguishing exercise. He also thanked Garguile's Red Apple and the Bremerton Fire Department. Mr. Colvin stated Councilman Law was responsible for getting Districts #1 and #2 involved with the "Fire Department On Parade" event, and Wayne Olsen assisted in representing District #1, which freed Councilman Colvin of any official duties other than eating popcorn and enjoying the festivities. He commended Council members John Law, Cecil McConnell, and Bob Winters for their involvement in this event. Mr. Fart urged residents of Council Districts #6, #7 and #8 to attend the joint Neighborhood Meeting scheduled for July 31, which will include refreshments. M~YOR~S REPORT Mayor Lynn Horton stated in response to Mr. Winters' request regarding the recent lawsuits filed by City employees, on legal advice it was highly inadvisable and not good business management to discuss litigation and potential litigation in public. Council will be fully apprised of details regarding litigation issues in Executive Sessions immediately following the Council meeting. Mayor Horton announced the citizens Involvement Committee will host an Open House at the Bremerton Wastewater Treatment Plant on July 19, 10:00 AM to 2:00 PM, . The purpose of this event is to allow the public an opportunity to observe recent improvements at the plant and Committee members and staff will be available to answer questions and provide tours. She commented on a recent video program produced by Terrie O'Neill showing the Brem-Air Disposal recycling recovery facility and anticipates Mrs. O'Neill will be producing a video showing the operations of the treatment plant for future airing on Channel 12. PUBLIC RECOGNITION Bob Sauter, VFW Post 3694 and Ladies Auxiliary, presented an award to the U.S. Marine Corps Security Force Company at Bangor for their outstanding and invaluable service to the Bremerton community and Kitsap County. The award was accepted by Major Sgt. Paul Siverson, representing the US Marine Corps Security Force Company/Bangor. Reverend Cleveland Williams, representing the Martin Luther King Jr. Scholarship Fund, reviewed the process whereby recipients of the Bridge Builder Award are chosen and the criteria used when selecting someone to receive that honor. He announced the 1997 recipient of the Bridge Builders Award is Mayor Lynn Horton. A TAPE #1477 City Council Reg. Mtg. Minutes July 16, 1997 Page 4 of 17 special souvenir booklet will be assembled with congratulatory messages to Mayor Horton and anyone wishing to include such congratulations can do so by faxing their messages to A1 Colvin 4789-4271 or mail to P.O.Box 190, Bremerton, WA 98337. Presentation of that award will take place at the Constitutions Day Luncheon Meeting in September. Presi~n~ F~rr extended his congratulations to Mayor Horton. Roy McInnis stated being a former Marine he was pleased about the recognition given to the Marine Corps Security Force Company/Bangor. He related a moment of personal embarrassment over a comment he made to Mayor Horton at an event honoring Reverend Cleveland Williams. He and his grandchildren enjoyed the Fire Department On Parade event and reminded Councilman McConnell that microwave popcorn cannot be popped in a regular popper! Rob Rupe, Westsound Cable Access, stated he might lose his job over what he was going to say, however, he felt he had to raise some issues before the Council. He talked about the formation of Westsound as a non-profit organization that would be the hub for the community to pull in funds from the County and the City and made available to the community. Westsound conducted an extensive search for a director and hired Doyle Detroit, who then created access under the guidelines developed by the Board of Conveners. The agency was under limited funds because the County was the only funding source, i.e. the City of Bremerton was involved in negotiations with TCI, which left a gap in the needed funding. It was his opinion that the City of Bremerton made demands on their resources that stretched them to the max. Over the course of time, the Westsound Board did not have the best interest of Westsound at heart and allowed the demands to be pushed and didn't take a stand that certain things could not be done due to lack of funding. Resulting action brought about the dismissal of Ms. Detroit, who was not aware of the back door politic food chain of this community. Westsound was designed to be a membership organization and the membership tried to deal with internal problems; however the City of Bremerton intervened and threatened to pull their funding. It was suggested that mediation be tried, which they did, but it failed due to the Board not responding. Now, a letter from Mayor Horton has been issued stating that Bremerton Cable Access TV would be re-instituted as of August 1, 1997. He asked the City Council to allow Westsound, as a membership organization, to deal with their own internal politics and give them time to develop that organization. Patricia Mathis, Westsound Cable Access member, stated she was a volunteer and a member of Cable Access for five years prior to the formation of Westsound. She requested an answer in writing from TAPE #1477 City Council Reg. Mtg. Minutes July 16, 1997 Page 5 of 17 the City Council to the following question: "Why City employees were allowed to meddle into Westsound financial and personnel issues, which is a completely separate not-for-profit organization? She believes such action would be in violation of State law. Carol Atklnso~, Bremerton Main Street association, reported the first Concert on the boardwalk was a huge success and the next concert is scheduled for July 18, 8:00 - 10:00 P.M. Following further investigation and planning, it looks like there is a good possibility that there will be a hydroplane exhibition as part of the Blackberry festival. Jerry Powers, Bremerton Kiwanis, invited everyone to the Wings & Wheels Air Fair and Classic Car Show on July 20, at the Bremerton national Airport. Gates will open at 10:00 AM and the show begins at 1:00 PM. Following the Concert on the Boardwalk on July 18, at 10:00 P.M., there will be a Mig 17 flyover that includes a pyrotechnic display. Phil Hegge~, Bremerton resident, reported that an added warning label is now required by the FDA on all fluoride toothpastes shipped after April 7, 1997, becoming consistent with bulk containers of fluoride chemical provided to cities and toothpaste manufacturers. These containers must be labeled "poison" with the skull and crossbones symbol for poison. He then went on to talk about the adverse affects fluoridated water has on some people, that various regulating agencies have covered up data that would substantiate that fluoride is harmful to humans and that it is not a deterrent to tooth decay. He believes that on a National level there are clear signs of corruption, fraud and cover-ups emerging, along with intimidation and persecution of scientists and other professionals who dare to speak out against fluoridation. He further stated that at the City Council Retreat held April 19, 1997, one Council person (it sounds like Carlos Montgomery) told Dr. Willa Fisher "...but what's happening as I see the trend, is very possibly that if this issue will be put to a public ¥ote, I would suspect, the way it is going, if that is the case, it will not be voted in because your program, your presentation (i.e. the proponents) is not as convincing...". He emphasized if the City council ignores the warnings of the potential dangers, there will be legal action brought against the City. Bob Jaenicke, Bremerton resident, asked that he be provided a written response as to why the City closed llth and Kitsap Way? 7A - BUDGET ADJUSTMENT - REAL ESTATE EXCISE TAX FUND 109 - REMEDIATION WORK - EVERGREEN PARK, ~AB97-160 A Professional Services Agreement was entered into November 20, 1995, with Failure Analysis Associates, Inc., for the initial phase of the remediation of properties around Smith Cove included in the 7 TAPE #1477 city Council Reg. Mtg. Minutes July 16, 1997 Page 6 of 17 Evergreen Park expansion area. The fees under the agreement as amended March 26, 1996, are a maximum amount of $272,647. The 1996 budget of $150,000 was established in the Real Estate Excise Tax Fund for this project. Expenditures through 1996 total $129,515 including approximately $4,000 in legal expenses. A 1997 Budget to complete the initial phase of work has not been established. Approval by the Council of the attached Budget Adjustment in the amount of $150,000 is requested to complete the remaining scope of work included in the agreement. Gene Sample¥, Public Works and Utilities Director, stated in response to Council's request for additional information, a memorandum was prepared by Rich Hanna, City Treasurer, explaining the status of the fund, projected revenues and projected cash balance. Public comment - none. Mr. Overson questioned if the proposed use of Real Estate Excise Tax was an allowable expenditure? Mr. sampley stated he recalled that question was raised during preparation of the 1997 budget and it was determined, at that time, that it was an allowable use. #1585 M/S/C/U(Montgomery/Winters) to approve Budget Adjustment #97-19 to the Real Estate Excise Tax Fund 109 in the amount of $150,000 to complete the initial phase of the remediation work for Evergreen Park expansion. 7B - SYLVAN WAY STREET IMPROVEMENTS INTERLOCAL AGREEMENT WITH KITSAP COUNTY AND BUDGET ADJUSTMENT #97-23, #AB97-161 The County authorized the City of Bremerton to construct curb, gutter, sidewalk, pavement and storm drainage improvements to the County right-of-way on Sylvan Way from Petersville Road to Olympus Drive. This work is being performed in conjunction with the City Sylvan way Street Improvement Project currently under construction. Change Orders addressing this work were approved by City Council on June 25, 1997. To receive reimbursement for this work from the County, an Interlocal Agreement needs to be executed. The attached Interlocal Agreement with an estimated amount of $57,000 and a not-to-exceed amount of $60,000 will provide reimbursement for this work. A budget adjustment is necessary to reflect the revenue. Staff recommends approval of the Interlocal Agreement and Budget Adjustment. Lynn Price, Senior Engineer, briefly reviewed the information in the Summary Statement. TAPE #1477 City Council Reg. Mtg. Minutes July 16, 1997 Page 7 of 17 #1823 Roy McInnis, Bremerton resident, commented that the new resurfacing of Sylvan Way is beautiful. He questioned the necessity for a budget adjustment? Mr. Price stated when the project was originally set up it did not include the additional work requested by the County. The $60,000 identifies an adjustment to the original project budget, which will be reimbursed to the City by Kitsap County. Mr. McConnell questioned why some of the asphalt was being removed from the street between Petersville Road and Olympus Drive? Mr. Price noted the County has been doing some adjustments to the manholes to bring them up to grade. Mr. McConnell further clarified the importance for a budget adjustment in this instance since it allows increasing the appropriate budget with the infusion of funds. Mr. Winters commented that not only does Sylvan Way look good, but the paving project from Burwell to the Warren Avenue Bridge also looks great. M/S/C/U(McConnell/Montgomery) to approve the Budget Adjustment #97- 23, and the Interlocal Agreement with Kitsap County to be reimbursed for improvements made on Sylvan Way and authorize and direct the Mayor to execute the agreement. 7C - BID AWARD RECOMMENDATION FOR ASBESTOS REMOVAL PHASE 1, OYSTER #1956 BAY ACQUISITION PROPERTY STRUCTURES (19 BUILDINGS), ~AB97-162 To approve contract price of $24,998.13 to KCB for the removal of asbestos contamination within the structures in phase 1 ("H" Street to north end of "E" Street) of the Oyster Bay Acquisition Properties. Paul Lucas, Administrative Analyst, explained the City cannot destroy the houses or use them for fire training for the Fire Department without removing any asbestos. This recommended bid ($24,998.13) is lower than the estimated cost ($27,500). Public comment - none. Mr. Winters questioned why the Agenda Bill was published in the Agenda Packet without the price or company identified. Mr. Lucas explained the bids were opened late afternoon on Monday, July 15, 1997, and the Agenda Packet was distributed on July 11; however he was assured it would be acceptable to provide the specific information at the Council Committee meetings on July 15 and 16. M/S/C/U(Montgomery/Winters) to approve KCB as low bidder to TAPE %1477 City Council Reg. Mtg. Minutes July 16, 1997 Page 8 of 17 commence removal of asbestos, and authorize the Mayor to execute contract. 8A - RESOLUTION ~2614f AUTHORIZING MASTER URBkN TREE PLAN AS REQUIRED BY THE MUNICIPAL TREE ORDINANCE ~4553 OF THE B.M.C. 13.10.070, #AB97-163 In 1996, the city amended the Municipal Tree Ordinance (%4553) of the Bremerton Municipal Code 13.10. this ordinance calls for the development of a Master urban Tree Plan based upon an inventory of existing municipal trees in these areas and an evaluation of the site and space factors, which will aid in the determination of those trees best suited for Bremerton's urban environment and result in the development of a long-range plan for future planting and maintenance. The Parks and Recreation Department utilized the services of Kevin McFarland, Sound Urban Forestry, to accomplish the inventory in which he also identified location, species, size, condition, work needs, damage, trunk damage, utility line and site. Then, working with Jim Trainer, Parks Arborist, and Tom Cressman, Park Maintenance Supervisor, developed the long range plan for planting and maintenance. Jim Spencer, Parks and Recreation Director, stated the proposed plan was presented to the Council for their review in a Study Session on July 7, 1997. From his vantage point, this is very comprehensive and well thought out plan that allows the City to be pro-active in dealing with urban forests. He was pleased to report the City's urban forest is in fairly good health and the plan identifies those areas that need to be targeted for either removal or improvements. He commended Kevin McFarland for doing a outstanding job and the City's Urban Forester Jim Trainer for his assistance to Mr. McFarland during this process. The Plan is in a data base and can be used for many years into the future. He thanked the Department Of Natural Resources (DNR) for the grant funding for this project. Additionally, the DNR has been instrumental in providing grant funding to allow the City to make significant improvements to its urban forest in the form of hazardous tree removal and a number of plantings throughout the City. Public comment - none. President Fart commended those involved in the presentation made before the Council at the July 7th Study Session. Mrs. Huff-Menees stated she was very impressed with the Study Session presentation by Mr. McFarland and Mr. Trainer and the City lO TAPE #1477 City Council Reg. Mtg. Minutes July 16, 1997 Page 9 of 17 #2155 was fortunate to utilize grant funding to develop this plan and accomplish the urban forest work that has already been completed. M/S/C/U(Huff-Menees/McConnell) to adopt Resolution 32614 establishing the Master Urban Tree lan for the city of Bremerton's trees and shrubs planted in public areas. 9A - PUBIC H~ARING - RESOLUTION ~2615,,,,REGARDING RECOVERY 0P PE~8 FOR REMOVAL OF GARBAGE AND DEBRIS FROM THE PROPERTY LOCATED AT 1333 #2323 CARR BOULE~FARD, %~B97-164 On May 15, 1997, the city removed garbage and debris from the property located at 1333 Carr Boulevard, after the owner, Sheri L. Denham, failed to do so as ordered by the Building Official. The cost charged to the revolving abatement fund for this action totaled $2,072.15. Council must now decide if the fees are just and reasonable. Judy Johnson, Building Development Permit Manager, stated the City initiated action on this site starting in February 1997, which included an on site inspection in March and removal of the garbage and debris on May 15, 1997. Public comment - none. Mr. Winters noted the subject site is located in District #9 and this was not the first time there had been a problem with accumulation of garbage and debris at that site. Mr. Neville expressed concern over the fact 30 yards of garbage, 30 tires and two appliances had to be removed by the City. Ms. Johnson noted there were additional appliances removed. Mr. Law pointed out until the Administrative fee is added to the cost of abatement, the property owners are getting a "cut rate" for dumping over what residents would have to pay at the landfill. M/S/C/U(Winters/Montgomery) to approve Resolution 32615, ordering that the fees incurred for the removal of garbage and debris from the property located at 1333 Carr Boulevard be collected as reasonable abatements costs and become a personal judgement against the property owner, which if not collected within 30 days shall become a lien against the property. 9E - PUBLIC HEARING - RESOLUTION #2616t REGARDING RECOVERY OF FEES FOR REMOVAL OF GARBAGE AND DEBRIS FROM PROPERTY LOCATED AT 3811 9TH STREET, ~AB97-165 On June 11, 1997, the City removed garbage and debris from the property located at 3811 9th Street, after the owner, LaCruz TAPE #1477 city Council Reg. Mtg. Minutes July 16, 1997 Page 10 of 17 #2539 Foundation, failed to do so as ordered by the Building Official. the cost charged to the Revolving Abatement Fund for this action totaled $569.30. Council must now decide if the fees are just and reasonable. Judy Johnson, Building Development Permit Manager, stated action on this site started in March 1997, and in May the property was posted with a 72-hour removal notice, which resulted in the City removing the garbage and debris on June 11, 1997. Roy MoInnis, Bremerton resident, stated his support of this action and asked the City to inspect the property at 1108 Walnut Street for overgrown shrubs impeding pedestrian traffic on the sidewalk. Mr. McConnell asked if there was another disposal site for tires other than the landfill? Ms. Johnson stated she not aware of any other source; however, she would investigate it further. Mr. Colvin questioned if the fees imposed cover all the expenses incurred by the City, i.e., administrative etc.? Ms. Johnson stated the new $775.00 administrative fee that was recently adopted should cover those costs. M/S/C/U(Montgomery/Huff-Menees) to approve Resolution #2616, ordering that the fees incurred for the removal of garbage and debris from the property located at 3811 9th Street be collected as reasonable abatement costs and become a personal judgement against the property owner, which if not collected within 30 days shall become a lien against the property. 9C - PUBLIC HEARING - ORDINANCE (FIRST READING) REGARDING THE GRANT OF A NON-EXCLUSIVE FRANCHISE TO TCI CABLEVISION OF WASHINGTON, ~AB97-166 Culminating 18 months of negotiations, the city and TCI have agreed upon a Franchise Ordinance that grants TCI a non-exclusive franchise to operate a cable system within the City for the next 10 years. Highlights include: 1) a system upgrade to 75 activated channels within 36 months; 2) Public Access Channel support including studio, channel expansion, a monthly contribution of $1,734 and Council chambers equipment upgrade; 3) I-Net provisions to include development and future construction at cost. Kathleen McCluske¥, Director Of Administrative Services, stated the following changes were requested by the City Council during the Council Study Session on this issue: (1) The franchise agreement would be a 10-year contract and reverting to 8-year if TCI does not have 50% implementation of the upgrade within 24 months; (2) Section 3.5 UNDERGROUNDING - added the wording: "at the lowest TAPE #1477 City Council Reg. Mtg. Minutes July 16, 1997 Page ll of 17 possible cost. Additional changes are recommended: (1) Section 3.1 USE OF STREETS - added "TCI may make available to the City at no cost such pole, conduit, duct and other improvements for shared use. (2)Under Section 4.3E EMERGENCY ALERT CAPABILITY - the City has requested within six months an Emergency Alert system be provided at the City's Public Works Complex as well as from TCI's East Bremerton Headquarters. (3) Section 8.2A ANNUAL REPORT - the city had requested Audited Financial Reports for the city of Bremerton be provided; however, TCI does not have audited financial statements for specific areas; however, they do have them for broader areas, i.e. TCI West and other regional areas. Ms. McCluskey highlighted the following issues: (1) System Upgrade - the franchise requires an upgrade system capacity to 75 activated channels within 36 months. (If TCI achieves 50% of activation of that upgrade within the first two years, the franchise will stay at 10 years.) (2) Public Access Funding - the City felt TCI should continue to contribute ($1,734.00 per month) without passing the cost through to the public because it was part of the prior franchise and the City considered that an imbedded cost. In addition, there will be a 21 cent pass through, which is similar to what Kitsap County is passing through for Public Access and Institutional Network. (3) Financial Issues - TCI will pay $55,000.00 towards the refurbishing and upgrading of equipment in the City Council Chambers. Many of the recent broadcasting problems were directly related to 10-year old equipment. The $55,000 will also cover part of the consulting fee. TCI will also pay an additional $5,000 Application Fee, which is required by the City for all franchises. There will be recovery of the $55,000 through the 21 cent pass through. (Note: on July 15, Councilman Montgomery and City staff went on an informational tour of the City of Tacoma and Pierce County cable televising facilities.) (4) I-NET is the institutional network, which is designed to provide non-entertainment either through closed circuit for schools and government. Typical uses are computers, video conferencing, training, etc., and are not offered to residential customers. The city is still not sure what is wanted in the way of an I-Net; however, language has been negotiated that would allow the City to pay the incremental costs of any I-Net that is developed in the future. As TCI makes the upgrade, they will inform the City of their progress and if it makes sense financially, the City will tag onto that work to create the I-Net. TAPE #1477 city Council Reg. Mtg. Minutes July 16, 1997 Page 12 of 17 (5) Proqramminq - under FCC Rules, the City is not allowed to designate programming, but can designate broad categories of programming that they must provide programming within each of those categories. If TCI makes changes in programming, they must also give 30-days notice to the City and subscribers. Under the proposed franchise, TCI must also provide the City with data that formed the basis for their decision to make program changes. (6) Rates - the City does not regulate rates, the FCC sets "benchmarks", which the City does monitor, and will continue to do so. However, low-income senior and low-income disabled rates were negotiated. When the basic rate hits $12.00 per month, there is a 30% discount for those who meet the criteria, which is the same Federal criteria used for Utility rates. (7) Customer Service - the FCC provides for customer service requirements and standards, such as how quickly the phone is answered. The City does have the right to review their records, look at complaint logs, set hearings for non-compliance that could create revocation-of-compliance of a franchise, if they are not in compliance. When requested, TCI is required to refund for outages over 24-hours and they must have a Customer Service Manual available to subscribers and the City. Roy McInnls, Bremerton resident, stated over the past several years he has expressed his preference for a Black Entertainment Channel (BET) when TCI issues have been before Council. He will continue to make that request until the Bremerton community has the opportunity to view that programming. Althea Douqlas, Bremerton resident, stated there is a competitor to TCI that carries a Black Entertainment Channel. Four years ago when she asked TCI about a Black Entertain Channel, they gave her an explanation they needed a specific number of people interested in that programming; however, no one has been successful in getting that channel added. She believes there is a local demand for the Black Entertainment Channel and hoped the TCI officials in the audience will listen to their subscribers. Patrlcla Mathls, Westsound Cable Access member, asked if the contract included language whereby the City could ask for a second access channel, which would be provided within 60-days upon request. Kathleen McCluske¥ stated in response to Ms. Mathis's question, the issue of a second access channel is included and upon request must be provided within 60 days. Future channels will only be provided TAPE #1478 City Council Reg. Mtg. Minutes July 16, 1997 Page 14 of 17 Mrs. Huff-Menees clarified that the issue before Council is the ordinance, and that discussion needs to center on the contract. Mr. Overson referred to Section 4.3 regarding the System Channel Capacity Upgrade, and asked if fiber optics will be installed within 36 months? Mm. McDonal4 stated Section 4.3 specifies a minimum of 75 activated channels and fiber optics will be involved. In other past projects, the design they began with is not always the design they finish with as more economic means of generating more service and more channels at lower rates are discovered. For comparison, he discussed the capacity of the present "box" system being used in the County, its service level, and the customers desire to have the option to customize a cable package with basic and expanded options. When the upgrade is completed, a "Black Box" or a "digital compression box" will replace the addressable boxes that are currently being used throughout the area. The goal is to have similar packages at a similar price. Mm. McConnell asked the City Attorney if Section 2.2 regarding the Franchise Term, would stand up to any legal challenges. Mm. Slevers stated the formula used was clear, with no ambiguity, and would be enforceable. Mr. Colvin asked about the 21 cent pass-through, and what was the current charge accrued to the City? Ms. M¢Cluske¥ stated right now there is a 7% tax that comes back to the City, which the City will continue to receive, but the 21 cents will be additional, amounting to approximately $20,000 per year. Mm. Montgome~f stated in his opinion 36 months to get all the channels was too long, and the 10-year franchise reduced to 8 years if they don't get within 50% is too long of a time. He thinks TCI could do a better job if they would just "get to it". Mr. Neville stated this has been a long, drawn out process, but he believes language in the contract will hold TCI in check with the customers, such as requiring Quarterly Reports to monitor customer service relations. He further asked if a new Customer Service Agreement and Manual would be mailed to subscribers; and would surveys be conducted when programming changes are anticipated? Mr. McDonald stated the Manual is revised on a yearly basis, which is mailed to every affected subscriber; and they will continue to utilize customer survey information whenever a programming change is being considered. Mr. Neville stated he was concerned that in the past telephone surveys did not appear to reach a wide audience, since they were usually conducted during working hours when a majority of citizens were not available to participate. He suggested a mail survey would reach a far greater number of subscribers. Mr. M~Donald responded that mail surveys were TAPE #1478 City Council Reg. Mtg. Minutes July 16, 1997 Page 15 of 17 available, and they are planning to use them. The phone surveys are conducted by a third party and statistically designed to be accurate with a low +/- rate. Mr. Neville wanted it clarified that there would not be a repeat of what took place with C-Span and the Canadian channel. Mr. McDonald stated that was correct. Mr. Neville further questioned if the problems with channel 19 would be fixed with the new system? Mr. MuDonal~ stated the problem with channel 19 is that it is not a video signal, so current problems will be limited greatly, but not completely eliminated because of varying degrees of quality in the equipment owned by the customers. He clarified that FCC technical standards require that different locations be monitored for picture quality every six months and City staff is welcome to participate. He addressed the previous concern regarding two years being too long to complete the re- build, and explained how it is a difficult process to design, implement, and complete a re-build within a specific time frame. Mr. Neville stated he does not subscribe to expanded cable because of an incident that happened a couple of years ago when he used a Pay-For-View service and a dispute over that service occurred, which was not handled professionally. He asked if the basic tier would have 43 channels without the use of a "black box" when the upgrade is implemented? Mr. McDonald stated the subscribers will have the same 43 channels that Kitsap County has now or will have in the future. Mr. Neville asked if a subscriber does not feel TCI has dealt fairly with them over a issue, is there someone in the City they can contact to seek resolution? Ms. Mccluske¥ stated the initial contact should be made to TCI to work out any problem, but when something is not resolved after going through that process they can call the Administrative Services Office 478-5290 asking for Kathleen McCluskey or Paula Johnston. President Fart referenced Section 6.1F TECHNICAL QUALITY and asked if that was a new section in the contract and if it meant that if technical difficulties are experienced during broadcasting of City Council meetings the problem rests within the City owned equipment? Mr. McDonald stated yes, and recent problems were traced to the City's equipment and how it was set for transmission. The distribution path is clean and delivers a good picture. TCI worked closely with the City to correct the problems that were recently experienced. Mr. Winters asked Mr. McDonald how close was TCI to the 50% digital analog or digitally compressed system in Bremerton? Mr. McDonald stated there are some design proposals in place, but the funding to accomplish the work follows the securing of this agreement, which gives them the time frame to make that capital investment. Currently, TCI operates a 38 channel system and an investment of 10 million dollars is needed to upgrade that system; however, he estimated that currently there are approximately 5% completed #1230 TAPE #1478 City Council Reg. Mtg. Minutes July 16, 1997 Page 16 of 17 because of the design of the Kitsap County plant. Mr. Winters complimented Mr. McDonald on their corporate management decision to utilize and maximize fiber optics. Mr. MontqomezTstated he disagreed with Mr. McDonald's comment that it would take at least two years to upgrade the City's system. He accompanied staff on a tour of up-to-date studios at Pierce County and the City of Tacoma. He concurs that the City's equipment is old and needs to be replaced and the arrangement of the City Council Chambers is not the best for broadcasting Council meetings. He believes the $55,000 will be utilized to its highest potential. Mr. Overson stated he believes the subscribers will be well treated under this contract and provided high quality services. He would like to see those points put into Section 4.3 as part of the contract so that we, later on, fully understand the commitment and how it will be achieved. He was willing to support the contact as proposed, but at second reading of the ordinance he wanted to see some agreements included that better defines what Mr. McDonald quoted during this discussion. Mr. McDonald referenced Section 5.5 PARITY OF SERVICE AND RATES and pointed out TCI cannot say exactly what subscribers wish, the exact channel numbers and the delivery mechanism that they would like to have 1-3 years from now. He believes TCI has been specific in Section 5.5 to bring those concerns together and also have the looming consumer demand dictate what the channel numbers, packages and numbers will be. Kitsap county will be going through tremendous change over just a two-year time frame and Bremerton will be brought in over that time frame as well. Mr. Law stated he will support this proposal on first reading of the ordinance, but he would like Mr. McDonald to talk with his technical and production staff and see if the 36 month target date could be reduced. He was not sure how he would vote at second reading of the ordinance, if the same target dates remain as proposed at this time. Mr. Colvin commended Kathleen McCluskey and Patrick McDonald for their effort in developing this contract. He questioned if the City would make periodic review of the agreement? Mr. McDonald stated a review will be made every six months on the progress of the completion of the upgrade of service throughout the area. Mrs. ~uff-Menees commended staff for their involvement in the development of the agreement, and Mr. McDonald on the exemplary job he does answering Council's questions. M/S/C(Huff-Menees/Colvin) to approve Ordinance, on first reading, and summary granting TCI Cablevision of Washington a non-exclusive TAPE #1478 City Council Reg. Mtg. Minutes July 16, 1997 Page 17 of 17 franchise to operate a cable system within Bremerton. Vote on Motion: Motion carried. In Favor: Opposed: Abstain: Winters, Huff-Menees, Neville, Farr, Overson, Law, Colvin Montgomery McConnell President Fart thanked the TV camera crew for their services: Bob Neal Rupe, Patricia Mathes, and James Nobel, Jr. With no further business meeting adjourned at 7:50 P.M. PAULA JOHNSTON, Deputy City Clerk DAVID FARR, Council President City of Bremerton PJ/DDF/me cc: Normal Distribution File/Vault AGENDa% BILL BREMERTON CITY COUNCIL Employment Contracts - BKAT Interim Executive Director Production Coordinator ORIGINATING DEPT: rvices ORIGINATOR: K. McCluske_v DATE SUBMITTED: July 8~ 1997 2. ~J~: !co~:~,t on back 3. EXHIBITS: ~~ssary) Att orneyc-~//~f~ .... ~ 4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL ACTION: The attached contracts are for the full time positions of Interim Executive Director and Production Coordinator for Bremerton Kitsap Access Television. 8. RECOMMENDATION: 1. Motion to approve contract with Bruce Stier as Interim Executive Director of BKAT for the period 8/ 1/97 to 12/31/98 subject to 30 day without cause termination. 2. Motion to approve contract with Robert Neal as Production Coordinator of BKAT for the period 8/1/97 to 12/31/98 subject to 30 day without cause termination. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: 10. NOTICE OF ACTION APPROVED DISAPPROVED DATE: 11. AGENDA BILL NO: q7- CLEARANCE COMMENTS (¢ont,): 4. SUMMARY STATEMENT (cont.): e IMPACT ON NON-PASSAGE: No public access programming. IMPACT ON STAFFING~ BUDGETS~ FACILITIES~ EOUIPMENT OR OTHER RESOURCES None. Funded by County/City allocated Public Access files. $35,000 - Executive Director $27,500 - Production Coordinator 7. RESEARCH SOURCES: EMPLOYMENT CONTRACT INTERIM EXECUTIVE DIRECTOR This Employment Comract is emered into this day of ,1997, by and between the City ofBremerton, a ehart~ first class municipal corporation organized under the laws of the State of Washington, (hereinafter referred to as "City") and Bruce Stier, (hereinafter referred to as "Interim Executive Director"). In consideration of the mutual benefits and promises herein contained, the parties hereto agree as follows: 1. DESCRIPTION OF SERVICES: The Interim Executive Director agrees to furnish professional services as defined in the job description for same which is attached and hereby incorporated as a part of this Agreement as Exhibit "A". 2. SUPERVISION: The parties understand and agree that the Interim Executive Director is an individual skilled in management of public access facilities and programming and can perform independent functions and responsibilities in the exercise of his particular field of expertise. Within the performance of these duties, the Interim Executive Director shall work under the direction of the City of Bremerton Director of Administrative Services. 3. TERM: The Interim Executive Director shall serve at the pleasure of the City of Bremerton, commencing ., 1997 and ending December 31, 1998, unless terminated earlier under Section 7. 4. COMPENSATION: That gross compensation for services rendered under this Agreement shall be Thirty Five Thousand Dollars ($35,000.00) annually. Said salary shall be paid on the City's regular payroll system. It is expressly understood by and between the parties that the Interim Executive Director shall be expected to work at least forty (40) hours per week, inclusive of vacations, sick leave, and holidays. 5. BENEFITS: All benefits shall be afforded as provided in B.M.C. 2.50.040 and B.M.C. 2.50.060. The gross annual compensation includes One Hundred Thirty Dollars ($130.00) per month for medical coverage. 6. EXCLUSION FROM CIVIL SERVICE: The Interim Executive Director understands and agrees that the position he is accepting with the City is not included in the City's Civil Service EMPLOYMENT CONTRACT --1-- STIER.AGT - DISK 1 - 7/1/97 System. 7. TERMINATION OF SERVICES: The Interim Executive Director is an "at will" employee and the City may terminate him without cause, at any time, with thirty (30) days notice required. In the event that the Interim Executive Director shall terminate his employment with the City, he agrees that he shall provide the City not less than one (1) month's prior notice of the effective date of said termination in order to afford the City a reasonable opportunity to find a replacement. The parties further agree that in the event a replacement is found who is able to commence employment prior to the expiration of one (1) month's notice, that they may, in good faith, negotiate an earlier termination date. This Agreement may be terminated for cause without notice. $. GENERAL PROVISIONS: A. This Agreement constitutes the entire agreement between the parties and both parties acknowledge thru there are no other agreements, written or oral, that have not been fully set forth in the text of this Agreement. B. The parties hereby further agree that this Agreement cannot be amended or modified without the written concurrence of both parties. C. Any notices required to be given shall be in writing and delivered to the following parties at the following addresses: City Clerk 239 Fourth Street Bremertorg WA. 98337 CITY OF BREMERTON Brace Stier Interim Executive Director c/o BKAT 239 Fourth Street Bremerton, WA. 98337 LYNN S. HORTON, Mayor APPROVED AS TO FORM: BRUCE STIER IAN R. S[EVERS, City Attorney RECEIVED FOR FILING: K. ATI-II.FEN L. Me. CLUS~, CITY CLERK EMPLOYMENT CONTRACT - 2-- STIER.AGT - DISK 1 - 7/1/97 EXECUTIVE DIRECTOR Job Description Bremerton Kitsap Access Television Summary Description: The Executive Director serves as the chief executive officer and principal spokesperson for the corporation. Key responsibilities include oversight of all operations, programs, services, training, video production facilities and administrative activities. The position requires a person with the organizational ability to lead and inspire others and effectively manage a nonprofit cable access organization in the context of diverse community needs. The Executive Director must work effectively in a team environment. This person reports to the City of Bremerton, Director of Administrative Services. Essential Duties and Responsibilities: Give direction and leadership to the formulation and achievement of the organization's philosophy, mission, and its annual goals and objectives. Work with the City of Bremerton to develop and implement policies, procedures and long-range strategic plans. Oversee administrative, financial and program operations, including ail BKAT personnel matters. Prepare and administer the BKAT annual budget. Manage the operation and maintenance of BKAT's video production facilities and equipment. Establish and oversee training programs for PEG access development. Pursue and incorporate additional revenue sources through a variety of fund-raising mechanisms, consistent with the mission statement of the organization. Maintain a close working relationship with representatives of the City ofBremerton, Kitsap County and the community at large. Additional Duties and Responsibilities Keep informed of trends, issues, events and developments within the PEG access field through professional peer contacts, conference attendance, etc. Develop and coordinate an active volunteer program. Perform related duties as assigned. Minimum Employment Standards and Requirements: Education/Experience: BA or BS degree from an accredited college or university, or equivalent experience. A minimum of three years of supervisory, managerial or administrative experience in the fields of public, educational and government access, arts, public administration, or related fields. Knowledge/Skills Demonstrated experience in fiscal administration, planning, management and human resource development. Demonstrated personnel management experience, including responsibility for hiring and termination. Excellent verbal and written communications skills. Documented experience demonstrating knowledge of the field of non-commercial public, educational, or government access or closely related field. Understanding of local municipal budget processes, fundralsing, and financial development. Ability to outreach to and work with diverse groups, individuals, ideas and opinions. Vision, zeal, decisiveness and flexibility in dealing with changing conditions. Demonstrated self-confidence and sound judgment sufficient to handle challenges. Desirable Qualifications: Extensive knowledge of and experience in non-commercial public, educational, and government access including video production, federal and local regulations, operating rules and procedures, PEG access facilities, training, and the use and maintenance of video production equipment. Proven successful track record in fundraising including development planning, grant writing and ability to cultivate relationships within the funding community. Working experience with local government agencies and community groups. Executive level experience in leading a nonprofit organization, preferably in non-commercial access. Experience in working effectively with a voluntary Board of Directors and a variety of committees and individuals. Oral and written communication skills that exhibit an ability to negotiate with and make presentations to a wide variety of businesses and academic, community and government constituencies. Experience in working effectively with diverse populations. Demonstrated ability to develop and coordinate active outreach and volunteer programs. of the CiD· Council. A rate advancement that was denied may be granted following a minimum sixty' (60) day review period of the employee's performance. Nov,,,'ithstanding the above, when it is in the best interest of the City, the City Council upon the recommendation of the Mayor may authorize an in-range adjustment to provide additional sa/ap,.- in instances of promotion, to provide for internal equity corrections, or for another reason deemed appropriate by the City Council. (c) Rate at Upgrading or Downga'ading. Upon the City Council's approval of downgrading a person's classification to a lower salary, band, the person's initial salary rate ,,viii be set at the same rate in the new band that was in effect in the former salary, band. In the event a person's salary, rate exceeds the maximum rate of the salary.' band to which his or her position is assigned on the date of downgrading, his or her actual salary, rate shall be frozen until such time as the max/mum rate of the new band is equal to or greater than Iris or her actual salary and, at such time, the employee's salary, rate shall be set at the maximum rate of the salary, band to which his or her position is assigned. In the event an employee is moved from one classification to another classification which is at a higher salaO' band or, if an employee's classification is moved from one band to a higher band. the employee's salary.' rate at the higher band shall be set at the next step which is higher than the salaD' he or she was receiving at the former band. Time the employee had served at the former step shall be used in determining the time required to advance to the next step of the new band. (Ord. 4458 §l, 1994: Ord. 4401 §1 (in part). 1993). (Ord. 4551, Amended, 5/23/96) 2.50.034 INITLA. L BENEFITS FOR DEPARTMENT HEADS. When it is in the best interest of the City., the Civ.' Council may authorize increased or additional benefits in hiring a department head beyond those specified in th. is chapter. Any ex'rraordinao' benefits must be included in the department bead's employment contract approved by the City' Council. (Ord. 4551, Amended. 5/23/96) 2.50.040 WORK SCHEDULES AND LEAVE BENEFITS. (a) Work Schedules. Managers and professional staff shall arrange such work schedules as are needed for the effective accomplishment of work and which are at least forty (40) hours per week, including paid holiday, vacation and sick leave time. Managers and professional staff may be called back to their work place at any time to respond to emergencies. Managers and professional staff covered by th. is Program are non-covered or exempt from the Fair Labor Standards Act's overtime provisions. Co) Holiday Time. Managers and professional staff shall receive a full day of time off s, rithout loss of compensation for each holiday observed by the City on the day the City observes the holiday and one additional floating holiday. Holidays observed by the City are: New Year's Day Martin Luther KAng's Birthday President's Day Memorial Day Independence Da?' Labor Day Veteran's Day Thanksgiving Da,,' Day after Thanksgiving Christmas In addition, similar time off Mthout loss of compensation is granted for any other holiday which the City Council takes specific official action to observe. (c) Vacation Leave Time. Managers and professional staff shall be ~anted vacation time off without loss of compensation based upon years of employment in management or professional position as follows: through 2 full years 15 day's through 5 full years 20 day's after 5 full years and thereafter 25 days 2-34 o2¢ Managers and professional staff employed in a position covered by this plan on January l, 1991 shall be granted 20 days of vacation time off' during each calendar year without loss of compensation until they have completed five full years of employment and qualify for 25 days each calendar year. Upon hire and with the approval of the Mayor, the vacation leave time granted a new staff member may be set at 20 days or if a current Ci .t'y employee at 25 days. (1) Vacation Availabili .ty; Adjustment at Hire or Separation. Annual vacation leave is granted in full on January. I of each calendar year; however, a pro-rata increase shall accrue on the employee's anniversary date in the year the employee qualifies for a larger vacation benefit. Managers and professional staff who are hired or who separate from employment with the City within a budget year receive vacation days on a pro-rated basis wh/ch covers the time of employment. (2) Vacation Eligibilit?'. Vacation time is taken in segrnents of one whole day or more. Vacation leave available to a manager at the beginning of a vacation leave is to be sufficient to cover any vacation time to be taken. (3) Minimum Vacation Use and Scheduling. Sufficient vacation time is to be taken each year so as to have no more than five (5) days of the leave allocated in a calendar year added to the amount carried for~vard to the following year. Vacation leave is scheduled by mutual a~eement with immediate superiors. Unused vacation leave may be used for tmexpeoted emergency absences. (4) Maximum Unused Vacation: The max/mum vacation time that shall be allowed to can'y forward from one calendar year to the next is as follows: Years of Continuous Emtatovment Maximum Balance 0 th.rough Five (5) years 20 Days More than Fi'ye (5) years 30 Days [n the event a manager has not reduced his or her vacation balance to the maximum allowable carry, over at the end or' a calendar year. excessive days are forfeited unless the Mayor grants an extension of time I~eyond the end of the calendar year during which all vacation days which exceed the maximum allowable carryover are to be taken. (5) Vacation Pay-Out. Upon separation from Cie' employment, unused vacation time will be paid to the manager in a cash payment after the vacation balance has been adjusted as described in (c)(1) above. Vacation time paid out will not exceed maximums established in (c)(4) above. (d) Sick Leave Accrual. (1) Rate. Sick leave is accrued at the rate of t~velve (12) full days per year and is proportionately credited to sick leave balances each pay period. (2) Maximum Sick Leave Balance. Sick leave may be accrued to a ma.x/mum of 125 days. Upon reaching a ma.x/mum of 125 days, no further accrual is added until such time as sick leave time is taken. Accrued sick leave time is provided as a form of self-insured short term disabiliD' coverage and no cash payment for unused sick leave time is made under any circumstances not covered in (d)(2) below. (3) Banked Sick Leave for Certain Managers: An.,,' person covered by this Prog'ram who was employed by the Ci.ty on January 20, 1985 and who had accrued, unused sick leave time set aside in a sick leave bank at that time shall have the banked time remain on record and made available for his or her use. Upon service retirement from City service, the person shall receive pa.~waent of thirty-five percent (35%) of banked sick leave time to a maximum of 120 banked days (a maximum of 42 paid days). In the event the person dies while employed with the CID'. the person's estate shall be paid for all days of banked time. (4) Sick Leave Incentive. Anyone who takes two (2) days or less of sick leave in a full calendar yeas shall have one day added to his or her vacation leave balance at the be~nning of the following calendar year. (5) Sick Leave Use. Sick leave 2-35 .27 is charged in one day segments and must be accrued prior to use in order to qualify, for paid sick leave time off. Shorter periods of absence due to any of the reasons provided below are administered by the Mayor under Chapter 2.50.040 (a) and are not charged to sick leave balances for salaried employees. Sick leave is available up to the amount of accrued sick leave balance days and may be used for: i. Temporary. disability resulting from personal illness or injury.. ii. Providing care for children under the age of 18 when they have a health condition that requires parental supervision or treatment. iii. Attending medical, dental and/or oculist appointments as needed for preventive or rehabilitative health personal care or a child's care, when such care requires parental presence to supervise or authorize treatment. (6) Notification of Sick Leave Use. A person who is absent or expects to be absent from work due to causes specified in (5). above is to promptly notify the Ci.ty by telephone or othenvise by 9 a.m., if possible, of the clay of his or her scheduled work day. (7) Sick Leave During Authorized Paid Leave. A person who becomes ill or is injured during paid vacation, may request the conversion of the vacation leave to sick leave with pay by promptly notif2,.'ing the CiD' of the illness or injury and providing such information as is required by the City. to verify, the appropriateness of such a conversion. (8) Sick Leave Documentation and Approval. Within three clays after returning to work, a person who has been absent on sick leave is to submit such forms and provide such information as is required by the CiD' to approve the payment of sick leave. The Mayor may require a person to demonstrate that he or she has sought treatment or require other verification needed to assure that the person is fit for duty or as needed to approve paid sick leave for the absence. (9) Sick Leave Retirement Payment. An employee who retires from City sen-ice on a PERS or LEOFF service or disability retirement, shall be provided a Sick Leave Retirement Payment at ttdrD.'-five percent (35%) of the employee's accrued and unused sick leave hours to a maximum of 35% of 960 hours (a maximum total of 336 hours). The payment will be made to the employee at the employee's regular hourly wage rate in effect at the time of retirement. (10) Payment of Sick Leave Upon Death. In the event or' the death of an employee, the employee's estate shall be paid for the total accrued and unused sick leave hours at the employee's regular hourly wage rate in effect at the time of death. (e) Bereavement Leave. Three (3) days of bereavement leave are allowed for attending funerals in the State of Washin~on and five (5) days for attending out of state funerals upon the death of a member of the immediate family. Immediate family is defined as spouse, child, stepchild, mother, father, step-parents, mother/father in-law, brother, sister, brother/sister in-law. =,grandparents and grandchildren of both an employee and his or her spouse. Bereavement leave may be charged to unused sick leave, vacation time or may be taken as unpaid leave by the employee. (0 Jury Du.ty, Witness Leave. Leave of absence Mth pay for the purpose of reporting to Jury. Du.ty or if subpoenaed as a wimess for the City. is provided. Any juror or x~"itness fees received by a person for the performance of such duties shall be assigned to the CID'. (g) Military' Leave. A leave of absence with pay for a period not to exceed 15 working days is granted for the purpose of responding to training orders as a member of the organized military, resen'es of the Un/ted States or of the State of Washin~on. (h) Administrative Leave. The Mayor may place any manager or professional staff member on paid administrative leave for up to 30 working days under circumstances wh. ich make it appropriate that the person be absent from the work place during the investigation, resolution or pendenq' of procedures appropriate to the circumstances invoMng the manager or staff member. The Mayor may place other conditions upon the person on administrative leave as are deemed appropriate by the Mayor. (i) Leave of Absence. A leave of absence without compensation may be granted by 2-36 the Mayor for a period of 30 working days and may be subsequently extended with the approval of the City Council. (Ord. 4305 §l (in part), 199l). (Ord. 4551, Amended, 5/23/96) 2.50.050 DEFERRED C O M2P E NS ATI O N/laN S U R..MN CE OPTIONS. The City will contribute a total of four percent (4%) of gross salary to options selected by each person from City deferred compensation and'or tax exempt benefits made available through approved City policies. (Ord. 4305 §1 (in part), 1991). 2.50.060 RETIltEMENT BENEFITS. Each manager or staff member covered by this Program will be enrolled in the Federal OASDI and/or State of Washington LEOFF I or II, or PERS [ or 1[ retirement system for which he or she qualifies. Contributions to the respective retirement systems by the City and by each employee will be made in conformance with Federal FICA Laws and State Retirement Laws. (Ord. 4305 §1 (in part), 1991). 2.50.070 MEDIC,.kL A. ND DENTAL E'qSURANCE BENEFITS. A manager or staff member covered by this Program and who qualifies for and is a member of the LEOFF [ or II, and PERS I & II State Retirement Systems has the same medical and dental insurance plans, coverages and premium payments made available to him or her as are granted to the represented employees employed in his or her department who are included in that particular system. A manager or staff member who can provide documentation of alternative medical insurance coverage may elect to receive Eight>.' Dollars ($80.00) per month in lieu of enrolling in a medical plan offered by the City. (Ord. 4305 §1 (in part), 1991). 2.50.080 WORKERS' CObEPENSATION. Each manager and staff member shall receive such workers' compensation benefits as- are provided by the CiD· pursuant to State Laws. A manager or staff member who incurs a 2-37 work-related illness or injury and who qualifies to receive Workers' Compensation benefits shall be allowed to use accrued sick leave to supplement the Workers' Compensation benefits so as to provide the same salary he or she would have received for full time active service, taking into account that Workers' Compensation payments are not subject to federal or social security taxes. In no event shall the combination of Workers' Compensation and sick leave exceed the amount of an employee's regular salary, at any time of the disability period. (Ord. 4305 §1 (in part), 1991). 2.50.090 SEVER,MN'CE PAY. A manager or professional staff member may be separated from employment without cause from a position included in this Program upon receiving thirty (30) calendar days xwitten notice of separation or pay in lieu of all or part of said notice. A person so separated shall not have the right to displace any other person employed by the City by virtue of employment in a management or professional position. The person so separated shall receive severance pay upon separation based upon years of employment with the City as follows: th.rough 2 full years of employment, 2 months severance pay through 5 full .','ears of emptoyment, 2.5 months severance pay over 5 years of emplo;,~ent, 3 months severance pay (Ord. 4305 §I (in part), 1991). EMPLO~T CONTRACT PRODUCTION COORDINATOR This Employment Contract is entered into this day of ,1997, by and between the City ofBremertorg a chartered first class municipal corporation organized under the laws of the State of Washington, (hereinafter referred to as "City") and ROBERT C. NEAL, (hereinafter referred to as "Production Coordinator"). In consideration of the mutual benefits and promises herein contained, the parties hereto agree as follows: 1. DESCRIPTION OF SERVICES~ The Production Coordinator agrees to furnish professional services as defined in the job description for same which is attached and hereby incorporated as a part of this Agreement as Exhibit "A". 2. SLrPERVISION: The parties understand and agree that the Production Coordinator is an individual skilled in the coordination and production of video programming and can perform independent functions and responsibilities in the exercise of his particular field of expertise. Within the performance of these duties, the Production Coordinator shall work under the direction of the Interim Executive Director at Bremerton Kitsap Access Television (BKAT). 3. TERlVh The Production Coordinator shall serve at the pleasure of the City of Bremerton, commencing ,1997 and ending December 31, 1998, unless terminated earlier under Section 7. 4. COMPENSATION: That gross compensation for services rendered under this Agreement shall be Twenty Seven Thousand Five Hundred Dollars ($27,500.00) annually. Said salary shall be paid on the City's regular payroll system. It is expressly understood by and between the parties that the Production Coordinator shall be expected to work at least forty (40) hours per week, inclusive of vacations, sick leave, and holidays. 5. BENEFITS: All benefits shall be afforded as provided in B.M.C. 2.50.040 and B.M.C. 2.50.060. The gross annual compensation includes One Hundred Thirty Dollars ($130.00) per month for medical coverage. 6. EXCLUSION FROM CIVIL SERVICE: The Production Coordinator understands and agrees that the position he is accepting with the City is not included in the City's Civil Service System. EMPLOYMENT CONTRACT - 1-- NEAL.AGT - DISK I - 771797 7. TERMINATION OF SERVICES: The Production Coordinator is an "at will" employee and the City may terminate him without cause, at any time, with thirty (30) days notice required. In the event that the Production Coordinator shall terminate his employment with the City, he agrees that he shall provide the City not less than one (1) month' s prior notice of the effective date of said termination in order to afford the City a reasonable opportunity to find a replacement. The parties fiarther agree that in the event a replacement is found who is able to commence employment prior to the expiration of one (1) month's notice, that they may, in good faith, negotiate an earlier termination date. This Agreement may be terminated for cause without notice. 8. GENERAL PROVISIONS: A. This Agreement constitutes the entire agreement between the parties and both parties acknowledge that there are no other agreemems, written or oral, that have not been fully set forth in the text of this Agreement. B. The parties hereby further agree that this Agreement cannot be amended or modified without the written concurrence of both parties. C. Any notices required to be given shall be in writing and delivered to the following parties at the following addresses: City Clerk 239 Fourth Street Bremerton, WA. 98337 Robert C. Neal P. O. Box 2048 Bremerton, WA 98337 CITY OF BREMERTON LYNN S. HORTON, Mayor APPROVED AS TO FORM: ROBERT C. NEAL IAN R. SIEVERS, City Attorney RECEIVED FOR FIL1N'G: I(..ATI-II I~I~.N L M~CLro'SKE¥, CITY EMPLOYMENT CONTRACT -2- NEAL.AGT - DISK 1 - 7/1/97 3/ PRODUCTION COORDINATOR Job Description This is a management level position, reporting directly to the Executive Director. Designs and implements equipment use plans to ensure dependable production services to access volunteers and government agencies, including but not limited to troubleshooting technical problems, developing training methods and teaching tools, solving field production and studio production problems, working in a variety of locations and environments In the absence of the Executive Director, exercises direct supervision of volunteers and part time staff according to operational standards set by ED In absence of Executive Director, manages facilities and programs according to operational standards set by ED In cooperation with the ED, evaluates all personnel, services and equipment to ensure that operational standards are met Oversees character generator updates, playback scheduling and playback of video programming Maintains statistics according to Buske Group Community Programming Index standards, and other statistics as required by Executive Director Trains volunteers and staffin basic video production skills Assists volunteers in production when appropriate Produces video programming (PSAs, field production and studio production) for access channels Related tasks and responsibilities, as assigned by Executive Director REQUIRED SKILLS AND EXPERIENCE Strong video production skills, including computer graphics and audio productions. References should include at least one strong recommendation based on these basic production skills. Strong verbal and social interaction skills. References should include at least one strong recommendation based on these customer service and training skills. Extensive previous paid employment or unpaid volumeerism in community media centers is require. Please list dates and centers in resume, with phone numbers for verification. High school graduate. College level video production courses or any combination of experience and education, both paid and unpaid, which would result in the acquisition of the skills listed for this position. SUGGESTF. D SKILLS AND EXPERIENCE: These include but are not limited to 1) flexibility and adaptability to a rapidly changing organization, 2) ability to work with strong personalities under pressure, 3) a sense of humor, 4) experience in team projects and group activities, 5) use of the Interact and interest in future technologies, 6) emotional maturity and good judgement, 6) strong verbal and writing skills to communicate with staff and train volunteers, 7) participation in either the Alliance for Community Media or the National Association of Television Officials and Administrators activities, seminars, events, Special Interest Groups or computer bulletin board systems. of the Ci~' Council. A rate advancement that was denied may be granted following a minimum sixty (60) day review period of the employee's performance. Not~vithstanding the above, when it is in the best interest of the City, the City Council upon the recommendation of the Mayor may authorize an in-range adjustment to provide additional salaD- in instances of promotion, to provide for internal equity corrections, or for another reason deemed appropriate by the City Council. (c) Rate at Upgrading or Downgrading. Upon the City Council's approval of downgrading a person's classification to a lower salary band, the person's initial salary rate will be set at the same rate in the new band that was in effect in the former salary, band. In the event a person's salary, rate exceeds the maximum rate of the salav,.' band to which his or her position is assigned on the date of downgrading, his or her actual salary, rate shall be frozen until such time as the maximtun rate of the new band is equal to or greater than Iris or her actual salary and, at such time, the employee's salary rate shall be set at the maximum rate of the salary band to which his or her position is assigned. In the event an employee is moved from one classification to another classification which is at a higher salary band or, if an employee's classification is moved from one band to a higher band. the employee's salary, rate at the b_igher band shall be set at the next step which is higher than the salaD' he or she was receiving at the former band. Time the employee had served at the former step shall be used in determining the time required to advance to the next step of the new band. (Ord. 4458 §1, 1994; Ord. 4401 §1 (in part), 1993). (Ord. 4551, Amended, 5/23/96) 2.50.034 INITIAL BENEFITS FOR DEPA_RTMENT HEADS. When it is in the best interest of the City, the Ci~' Council may authorize increased or additional benefits in hiring a department head beyond those specified in this chapter. Any extraordinary benefits must be included in the department head's employment contract approved by the City Council. (Ord. 455 l, Amended, 5/23/96) 2.50.040 WORK SCHEDULES AND LEAVE BENEFITS. (a) Work Schedules. Managers and professional staff shall arrange such work schedules as are needed for the effective accomplishment o£ work and which are at least forty (40) hours per week, including paid holiday, vacation and sick leave time. Managers and professional staff may be called back to their work place at any time to respond to emergencies. Managers and professional staff covered by tiffs Program are non-covered or exempt from the Fair Labor Standards Act's overtime provisions. Co) Holiday Time. Managers and professional staff shall receive a full day of time off without loss of compensation for each holiday observed by the City on the day the Ci.ty observes the holiday and one additional floating holiday. Holidays observed by the City are: New Year's Day Martin Luther K/ng's Birthday President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Da.,,' Day after ThanksgMng Christmas In addition, similar time off u,-ithout loss of compensation is granted for any other holiday which the Ci.ty Council takes specific official action to ol~serve. (c) Vacation Leave Time. Managers and professional staff shall be granted vacation time off without loss of compensation based upon years of employment in management or professional position as follows: through 2 full years 15 days through 5 full years 20 days after 5 full years and thereafter 25 days 2-34 34 Managers and professional staff employed in a position covered by this plan on January. 1, 1991 shall be granted 20 days of vacation time off during each calendar year without loss of compensation until they have completed five full years of employment and qualify for 25 days each calendar year. Upon hire and with the approval or' the Mayor, the vacation leave time granted a new staff member may be set at 20 days or i.f a current City. employee at 25 days. (1) Vacation Availability; Adjustment at Hire or Separation. Annual vacation leave is granted in full on January 1 of each calendar year; however, a pro-rata increase shall accrue on the employee's anniversary date in the year the employee qualifies for a larger vacation benefit. Managers and professional staff who are hired or who separate from employment with the City within a budget year receive vacation days on a pro-rated basis which covers the time of employment. (2) Vacation Eligibili~'. Vacation time is taken in seg'ments of one whole day or more. Vacation leave available to a manager at the beginning of a vacation leave is to be sufficient to cover any vacation time to be taken. (3) Minimum Vacation Use and Scheduling. Sufficient vacation time is to be taken each year so as to have no more than five (5) days of the leave allocated in a calendar year added to the amount carried fonvard to the follov, ing year. Vacation leave is scheduled by mutual a~eement w/th immediate superiors. Unused vacation leave may be used for unex'pected emergency absences. (4) Max/mm Unused Vacation: The maximum vacation time that shall be allowed to carry, fonvard from one calendar year to the next is as follows: Years of Continuous Employment Maximum Balance 0 th. rough Five (5) years 20 Days More than Five (5) years 30 Days In the event a manager has not reduced his or her vacation balance to the maximum allowable carryover at the end of a calendar year, excessive days are forfeited unless the Mayor grants an extension of time beyond the end of the calendar year during which all vacation days which exceed the maximum allowable carryover are to be taken. (5) Vacation Pay-Out. Upon separation from City employment, unused vacation time will be paid to the manager in a cash payment after the vacation balance has been adjusted as described in (c)(1) above. Vacation time paid out will not exceed maximums established in (c)(4) above. (d) Sick Leave Accrual. (1) Rate. Sick leave is accrued at the rate of txvelve (12) full days per year and is proportionately credited to sick leave balances each pay period. (2) Maximum Sick Leave Balance. Sick leave may be accrued to a ma.x/mum of 125 days. Upon reaching a maximum of 125 days, no further accrual is added until such time as sick leave time is taken. Accrued sick leave time is provided as a form of self-insured short term disability coverage and no cash payment for unused sick leave time is made under any circumstances not covered in (d)(2) below. (3) Banked Sick Leave for Certain Managers: Any person covered by this Program who was employed by the City on January 20, 1985 and who had accrued, unused sick leave time set aside in a sick leave bank at that time shall have the banked time remain on record and made available for his or her use. Upon service retirement from City service, the person shall receive payment of thirty-five percent (35%) of banked sick leave time to a maximum of 120 banked days (a maximum of 42 paid days). In the event the person dies while employed with the Ci~'. the person's estate shall be paid for all days of banked time. (4) Sick Leave Incentive. Anyone who takes two (2) days or less of sick leave in a full calendar >'ear shall have one day added to his or her vacation leave balance at the be~nning of the following calendar year. (5) Sick Leave Use. Sick leave 2-35 .35 is charged in one day segments and must be accrued prior to use in order to qualify, for paid sick leave time off. Shorter periods of absence due to any of the reasons provided below are administered by the Mayor under Chapter 2.50.040 (a) and are not charged to sick leave balances for salaried employees. Sick leave is available up to the amount of accrued sick leave balance days and may be used for: i. Temporary disability resulting from personal illness or injury. ii. Providing care for children under the age of 18 when they have a health condition that requires parental supervision or treatment. iii. Attending medical, dental and/or oculist appointments as needed for preventive or rehabilitative health personal care or a child's care, when such care requires parental presence to supervise or authorize treatment. (6) Notification of Sick Leave Use. A person who is absent or expects to be absent from work due to causes specified in (5). above is to promptly notify the City by telephone or otherv,'ise by 9 a.m., if possible, of the day of his or her scheduled work day. (7) Sick Leave During Authorized Paid Leave. A person who becomes ill or is injured during paid vacation, may request the conversion of the vacation leave to sick leave with pay by promptly notif,.'ing the City.' of the illness or injury and pro,,-iding such in. formation as is required by the Ci.ty to verify the appropriateness of such a conversion. (8) Sick Leave Documentation and Approval. Within three days alter returning to work, a person who has been absent on sick leave is to submit such forms and provide such information as is required by the City to approve the payment of sick leave. The Mayor may require a person to demonstrate that he or she has sought treatment or require other verification needed to assure that the person is fit for duty or as needed to approve paid sick leave for the absence. (9) Sick Leave Retirement Payment. An employee who retires fi.om City sen'ice on a PEPS or LEOFF service or disability retirement, shall be provided a Sick Leave Retirement Payment at thirty-five percent (35%) of the employee's accrued and unused sick leave hours to a maximum of 35% of 960 hours (a maximum total of 336 hours). The payment will be made to the employee at the employee's regular hourly wage rate in effect at the time of retirement. (10) Payment of Sick Leave Upon Death. in the event of the death of an employee, the employee's estate shall be paid for the total accrued and unused sick leave hours at the employee's regular hourly wage rate in effect at the time of death. (e) Bereavement Leave. Three (3) days of bereavement leave are allowed for attending funerals in the State of Washington and five (5) days for attending out of state funerals upon the death of a member of the immediate family. immediate family is defined as spouse, child, stepcNld, mother, father, step-parents, mother/father in-law, brother, sister, brother/sister in-law, grandpm'ents and grandchildren of both an employee and his or her spouse. Bereavement leave may be charged to unused sick leave, vacation time or may be taken as unpaid leave by the employee. (f) Jury Duty, Witness Leave. Leave of absence with pay for the purpose of reporting to Jury. Duty or if subpoenaed as a witness for the Ci.ty is provided. Any juror or v, itness fees received by a person for the performance of such duties shall be assigned to the CID'. (g) Milita~' Leave. A leave of absence ~-ith pay for a period not to exceed 15 working days is granted for the purpose of responding to training orders as a member of the organized military reset'es of the United States or of the State of Washin~on. (h) Administrative Leave. The Mayor may place any manager or professional staff member on paid administrative leave for up to 30 working days under circumstances which make it appropriate that the person be absent from the work place during the investigation, resolution or pendency of procedures appropriate to the circumstances invob4ng the manager or staff member. The Mayor may place other la~fful conditions upon the person on administrative leave as are deemed appropriate by the Mayor. (i) Leave of Absence. A leave of absence without compensation may be granted by 2-36 the Mayor for a period of 30 working days and may be subsequently extended with thc approval of the City Council. (Ord. '4305 §l (in part), [991). (Ord. 4551, Amended, 5123196) 2.50.050 DEFERRED CO MI~ENSATIO N[IaNSU RAN CE OPTIONS. The City will contribute a total of four percent (4%) of gross salary to options selected by each person from City deferred compensation and/or tax exempt benefits made available through approved City policies. (Ord. 4305 §l (in part), 1991). 2.50.060 RETIREMENT BENEFITS, Each manager or staff member covered by this Program will be enrolled in the Federal OASDI and/or State of Washington LEOFF I or II, or PERS I or II retirement system for which he or she qualifies. Contributions to the respective retirement systems by the City and by each employee will be made in conformance with Federal FICA Laws and State Retirement Laws. (Ord. 4305 §! (in part), 1991). 2.50.070 MEDICAL PaND DENTAL fiNSURANCE BENEFITS. A manager or staff member covered by this Program and who qualifies for and is a member of the LEOFF I or II, and PERS I & II State Retirement Systems has the sa.me medical and dental insurance plans, coverages and premium payments made available to him or her as are granted to the represented employees employed in Iris or her department who are included in that particular ~'stem. A manager or staff member who can provide documentation of alternative medical insurance coverage may elect to receive Eighp,.' Dollars ($80.00) per month in lieu of enrolling in a medical plan offered by the CID'. (Ord. 4305 ~;l (in part), 1991). 2.50.080 WORKERS' COM2PENSATION. Each manager and staff member shall receive such workers' compensation benefits as. are provided by the City pursuant to State Laws. A manager or staff member who incurs a 2-37 work-related illness or injury and who qualifies to receive Workers' Compensation benefits shall be allowed to use accrued sick leave to supplement the Workers' Compensation benefits so as to provide the same salary he or she would have received for full time active service, talcing into account that Workers' Compensation payments are not subject to federal or social security taxes. In no event shall the combination of Workers' Compensation and sick leave exceed the amount of an employee's regular salary at any time of the clisability period. (Ord. 4305 §1 (in part), 1991). 2.50.090 SEVERANCE PAY. A manager or professional staff member may be separated from employment without cause from a position included in this Program upon receiving thirty (30) calendar days written notice of separation or pay in lieu of all or part of said notice. A person so separated shall not have the right to displace any other person employed by the City by virtue of employment in a management or professional position. The person so separated shall receive severance pay upon separation based upon years of employment with the City as follows: through 2 full years of employment, 2 months severance pay through 5 full years of employ'ment, 2.5 months severance pay over 5 years of employment, 3 months severance pay (Ord. 4305 ~t (in part), 1991). 37 AGENDA BILL I. SUBJECT: Section 108 MOA (Memorandum Of Understanding) BREMERTON CITY COUNCIL FOR AGENDA OF: July 30, 1997 ORIGINATING DEPT: Neighborhood Dev. ORIGINATOR: Debbie Peavler-Stewart DATE SUBMITTED: July 17, 1997 2. CLEARANCES: 3. EXHIBITS: Development D~ect~~~--~ Memorandum of Understanding City Attorney~_2.~,,,~ ~,~---- ~- Operations Co mmitte e~.~..e~_.~-" ENDORSEMENT SUBMITTAL: MAYOR .<~~ INFORMATION APPROVED BY COUNCIL PRESIDENT FOR 4.SUMMARY STATEMENT AND REQIJIREMENT FOR COUNCIL ACTION: Kitsap County applied, at the City of Bremerton's request, for a loan from HUD under the Community Development Block Grant Section 108 Program and an EDI Grant for construction of a parking facility in relation to the Sinclair Landing Association Project. The application was approved for a loan in the amount of $2,700,000 and a grant in the amount of $475,000. In order to execute the documents to "reserve" the funds with HUD the County requires execution of the attached Memorandum of Understanding. The parking facility will be a "turnkey" project in which the developer constructs the facility and the City will purchase it when it is completed. Loan documents for the Section 108 funds will not be executed until the City is ready to purchase the facility. Repayment of the loan will be required only after loan documents have been executed. The Memorandum of Understanding does not lock the City of Bremerton into this project. If the project does not "pencil" out, we will not proceed. 8. RECOMMENDATION: Authorize the Mayor to sign the Memorandum of Understanding. RESPONSIBLE OFFICIAL: Development M ENFORCEMENT OFFICIAL: Development EXPIRATION DATE: REVIEW DATE: PULLED TABLED COUNCIL DIRECTIVE: APPROVED 10. NOTICE OF ACTION - DISAPPROVED AMENDED DATE: 11. AGENDA BILL NO.: 2. CLEARANCE COMMENTS: 5. IMPACT OF NON-PASSAGE: Kitsap County will not sign the documents to reserve the Section 108 Loan Guarantee and EDI Grant. funds will not be available for the project. The 6. IMPACT ON STAFFING. BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES' None 7. RESEARCH SOURCES: MEMORANDUM OF UNDERSTANDING BETWEEN KITSAP COUNTY AND THE CITY OF BREMERTON REGARDING A FEDERALLY GUARANTEED § 108 LOAN FOR THE SINCLAIR LANDING PROJECT WHEREAS, Kitsap County has applied for a federally guaranteed loan, ("a § 108 loan") from the United States Department of Housing and Urban Development ("HUD"), and its application has been approved for in the amount of $2,700,000; and WHE~AS, HUD has authorized the award of an Economic Development Initiative Grant to be awarded in connection with the §108 Loan in.the amount of $475,000.00; and WHEREAS, the County will lend the proceeds of the §108 loan to the City of Bremerton ("the City loan"); and WHEREAS, the proceeds of the §108 loan and the EDI Grant will be for a parking facility for the City of Bremerton to serve the downtown area and the Sinclair Landing Association project; and WHEREAS, the {}108 loan is secured by the County's Community Development Block Grant ("CDBG") program funds; and WHEREAS, the City of Bremerton has agreed to pledge its full faith and credit to guarantee repayment of the loan in addition to any other security that might be required by HUD; NOW THEREFORE, the parties agree as follows: 1. Kitsap County will continue in its efforts to secure the §108 loan and the EDI grant from HUD. Kitsap County agrees to re-loan the proceeds of the § 108 loan to the City of Bremerton ("the City loan") and convey the EDI grant monies to the City of Bremerton according to the terms in this Memorandum of Understanding and otherwise agreeable to both parties. 2. The City of Bremerton agrees that it will pledge its full faith and credit to the County to secure the City loan. The County agrees that it will not require any other security from the City except that security that may be required by HUD. 3. The parties agree that the transaction expenses related to the processing of the loan, including the costs of counsel and consultants, will be paid out of the proceeds of the {} 108 loan. Should the {} 108 loan not close for any reason, and the funds not obtained, the City agrees to assume responsibility for any costs reasonably incurred. 4. The City agrees that it will use the loan funds to purchase a "turn-key" operation of the parking facility on the property described in Exhibit A, attached hereto and incorporated herein by this reference (hereafter "the Property"). 5. The Parties agree to negotiate the time frame for execution of the final loan documents, including both the County's § 108 loan and the loan between the City and County, based upon the City's final determination on the terms of purchasing the project. 6. The City agrees to provide the collateral that may be required by HUD, including a Deed of Trust on the property that is in primary position and not subordinate to any other liens, encumbrances, or assessments on the property. 7. The City agrees that it will abide by all federal, state and local requirements in its use of the Section 108 loan funds; including but not limited to, HUD requirements for job creation. 8. The parties agree that should the project not go forward; or if information becomes available that shows that the parking lot will not be constructed; or if information becomes available that shows that the revenues will not be available to repay the loan, the County will be under no obligation to proceed with closing the § 108 loan or obtaining the EDI grant on behalf of the City. 9. This Memorandum of Understanding shall remain in full force and effect until the obligations of the § 108 loan are fully satisfied and the notes are discharged, or until the parties agree not to close the loan as provided under this agreement. Dated this __ day of ,199.7. CITY OF BREMERTON KITSAP COUNTY BOARD OF COMMISSIONERS MAYOR LYNN HORTON PHIL BEST, CHAIR CHRIS ENDRESEN ATTEST: CHARLOTTE GARKID0 HOLLY ANDERSON Legal Description: Lots 9 to 14 Block 1; Lots 1 to 9 Block 2; Lots 1 to 19 Block 3; Lots l to 8 Block 4; Lots 1 to 29 Block 7; Lots 1 to 34 Block 8; Lots 1 to 26 Block 9; Lots 1 to 9 Block 10; Lots 1 to 50 Block 14, Town of Bremerton plat as recorded in volume 2, page 30 of the plat records of Kitsap County and the following waterfront tax lots: 242401-2-009-2006; 132401-3-01% 2009; 132401-3-033-2007; 242401-2-011-2004; 24201-2-010-2003; 242401-2-055-2000; 242401-2-006-2009; 132401-3-014-2000; 132401-3-199-2007; 242401-2-004-2001; 3718- 001-009-0006 AGENDA BILL BREMERTON CITY COUNCIL ~ RESOLUTION NO. c;1- ~,/~ ADOPTING A CITY INVESTMENT POLICY FOR AGENDA OF: July J,1997 ORIGINATING DEPT: Treasurer ORIGINATOR: R. Hanna'-- DATE SUBMITTED: July 9, 1997 2. CLEARANCES Comment of back if necessary) Dir Admin Ser.~ ~,2'~'~'--'' Fiscal and Budget Comm. ~7~v~ 3. EXHIBITS: Proposed Resolution Revised Investment Policy ENDORSEMENTS MAYOR ~ INFORMATION APPROVED BY COUNCIL PRESID. E~T FOR SUBMIT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The City's investment policy was last updated in 1990. The proposed revision adds the Washington State Local Governmnet Investment Pool (LGIP) to the list of authorized investments and updates the reporting and performance standards sections. 8. RECOMMENDATION: Motion to pass Resolution No.c~(~ J~) adopting the City of Bremerton Investment Policy. 9. RESPONSIBLE OFFICIAL: Treasurer ENFORCEMENT OFFICIAL: Mayor EXPIRATION DATE: N/A REVIEW DATE: Annual PULLED COUNCIL DIRECTIVE; TABLED 10. NOTICE OF ACTION APPROVED DISAPPROVED 11. AGENDA BILL NO: AMENDED 2. CLEARANCE COMMI~NTS: 5. IMPACT ON NON-PASSAGE: Continuation of the current policy. 6. IMPACT ON STAFFING. BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES: No impact on budget or other resources; will provide for better administration of the City's financial assets. RESEARCH SOURCES: Washington Municipal Treasurer's Association Lake Havasu City, Adzona 4'/ I~SOLUTION ,~ / ~ A RESOLUTION of the City Council of the City of Bremerton Adopting a Policy for the Investment of City Funds. WHEREAS, the present investment policy of the City was adopted in 1990; and WHEREAS, the City is desirous of updating this policy to meet changing local needs in order to provide for sound management of its financial assets; NOW, THEREFORE, BE IT RESOLVED: That the Bremerton City Council does hereby adopt the City of Bremerton Investment PoLicy providing for the management of its financial assets. ADOPTED by the City Council of the City of Bremerton this day of ,1997. DAVID FARR, Council President /-/5 POLICY It is the policy of the City of Bremerton to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands on the Treasury and conforming to all Washington statutes governing the investment of public funds. SCOPE This investment policy applies to all financial assets of the City. These funds are accounted for in the City's Annual Financial Report and include: Funds: PRUDENCE General Fund Special Revenue Funds Debt Service Fund Capital Project Funds Enterprise Funds Internal Service Funds Trust and Agency Funds Any new fund created by Council Investments shall be made with judgement and care - under circumstances then prevailing - which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the "prudent person" and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with this policy and written procedures and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations fi.om expectations are reported in a timely fashion and appropriate action is taken to control adverse developmems. 1 OBIECTIVE DELEGATION OF AUTHORITY ETHICS AND CONFLICTS OF INTEREST AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS 2 The primary objectives, in priority order, of the City's investment activities shall be: Safety of principal is the foremost objective of the City. Investments of the City of Bremerton shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. LIQUIDITY: The City's investmem portfolio will remain suffidently liquid to enable the City to meet all operating requirements which might be reasonably anticipated. RETURN ON INVESTMENT: The City's invesunent portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, consistent with the City's investment risk constraints and the cash flow characteristics of the portfolio. Management respona'bility for the investment program is hereby delegated to the City Treasurer, who shall establish written procedures for the operation of the investment program, consistent with this investment policy. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. Officers and employees involved in the investment process shall refrain fi'om personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the Mayor any material financial interests in financial institutions that conduct business within this jurisdiction, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City's portfolio. Employees and officers shall subordinate thek personal investment transactions to those of the City of Bremerton, particularly with regard to the time of purchases and sales. The City Treasurer will maintain a list of financial institutions as required by the Public Deposit Commission, authorized to provide investment services (RCW /-/7 AUTHORIZED INVESTMENTS SAFEKEEPING AND CUSTODY 39.58.080). In addition, a list will also be maintained of approved security broker/dealers, who maintain an office in the State of Washington. These may include "primary" dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C-31 (uniform net capital rule). No public deposit shall be made except in a qualified public depository in the State of Washington. All municipal corporations in Washington State, including the City of Bremerton, are empowered by statute to invest in the following types of securities: Investment deposits, including certificates of deposit, with qualified public depositories as defined in Chapter 39.58 KCW. Certiticates, notes, or bonds of the United States, or other obligations of the United States or its agencies, or of any corporation wholly owned by the government of the United States. Obligations of government-sponsored corporations which are eligible as collateral for advances to member banks as determined by the Board of Governors of the Federal Reserve System. Banker's acceptances purchased on the secondary market. Repurchase agreements for securities listed in 2, 3, and 4 above, provided that the transaction is structured so that the City of Bremerton obtains control over the underlying securities and a Master Repurchase Agreement has been signed with the bank or dealer. The State of Washington's Local Government Investment Pool. All security transactions, including collateral for repurchase agreements, entered into by the City of Bremerton shall be conducted on a delivery-versus-payment (DVP) basis. Securities will be held by a third party custodian designated by the City Treasurer. DIVERSIFICATION MATURITIES The City will diversify its investments by security type and institution. With the exception of U.S. Treasury securities and the State Investment Pool, no more than 30°,4 of the City's total investment portfolio will be invested in a single security type or with a single financial institution. To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five years from the date of purchase. However, the City may collateralize its repurchase agreements using longer-dated investments. 3 INTE~ CONTROL PERFORMANCE STANDARDS REPORTING The City Treasurer shall establish a process of independent review by an external auditor. This review will provide internal control by assuring that policies and procedures are being complied with. Such review may also result in recommendations to change operating procedures to improve internal control. The City of Bremerton investment portfolio will be designed with the objective of obtaining a market average rate of return throughout budgetary and economic cycles, commensurate with the City's investment risk constraints and cash flow needs. Market Yield (Benchmark): The City's investment strategy is passive. Given this strategy, the basis used by the City Treasurer to determine whether market yields are being achieved shall be the six-month U.S. Treasury Bill and the average Federal Funds rate. The City Treasurer shall provide to the Mayor and City Council monthly investment reports which provide a clear picture of the status of the current investment portfolio. The management report may include comments on the fixed income markets and economic conditions, discussions regarding restrictions on percentage of investment by categories, possible changes in the portfolio structure going forward and thoughts on investment strategies. Schedules in the monthly report should include the following: A listing of individual securities held at the end of the reporting period. Anticipated maturity and final maturity of all investment holdings. Coupon, discount or earnings rate. Par value, amortized book value and market value. INVESTMENT POLICY ADOPTION The City of Bremerton investment policy shall be adopted by resolution of the City Council. The policy shall be reviewed on an annual basis by the Fiscal and Budget Committee and any modifications made thereto must be approved by the City Council. 4 AGENDA BILL BREMERTON CITY COUNCIL 1. SUBJECT: Resolution #.~gd/~ , regarding recovery of fees for the removal of vegetation on the listed properties. FOR AGENDA OF: July 30, 1997 ORIGINATING DEPT.: Building Dept. ORIGINATOR: Judy Johnson DATE SUBMITTED: 2. CLEARANCES (Comment. on back if 3. necessary) ~~~~/~ City Clerk City Attorney'~ EXHIBITS: 1. Resolution # ~/7 2. Property Identification List 3. Photos ENDORSEMENT 9c INFOR/M~TION _ APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL: 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: Ordinance g4584 declares that it is unlawful and a nuisance to allow, continue or maintain grass and weeds exceeding twelve (12) inches in height, shrubs, brash, vines or trees which constitute a fire hazard or provide a harborage for rats, rodents or horticultural pests, or noxious and poisonous plants. The listed properties are currently in violation of the ordinance and pursuant to Section 9.14 of the Bremerton Municipal Code, Council is asked to approve the removal of the nuisance vegetation on the property and collection of the costs incurred by personal judgment against the owner and a lien a~ainst the proper~y. RECOMMENDATION: It is recommended that Council, by Resolution # ~h / ~, order that the nuisance vegetation on the properties identified by the attached listing be removed by the City with fees incurred collected as reasonable abatement costs, which shall become a personal judgment against the owner and a lien against the property. 9. RESPONSIBLE OFFICIAL: Judy Johnson ENFORCEMENT OFFICIAL: Judy Johnson EXPIRATION DATE: N/A REVIEW DATE: N/A PULLED TABLED COUNCIL DIRECTIVE: APPROVED 10. NOTICE OF ACTION DISAPPROVED AMENDED DATE: 11. AGENDA BILL NO.: 2. CLEARANCE COMMENTS: 5. IMPACT OF NON-PASSAGE: Ordinance #4584 would not be enforced and nuisance vegetation would continue to thrive in the City of Bremerton. 6. IMPACT ON STAFFING, BUDGETS, FACILITIES, EQUIPMENT OR OTHER RESOURCES' m RESEARCH SOURCES: N/A REso .uTioN # A RESOLUTION approving nuisance vegetation abatement on the listed properties and determining means of collection of costs incurred for its removal. WltEREAS, the City of Bremerton passed ordinance ~4584 in February of 1997, which declares certain vegetation a public nuisance, a fire hazard and a menace to public health, safety and welfare and requiting its abatement; and WltEREAS, Section 9.14 of the Bremerton Municipal Code, allows the City to remove nuisance vegetation and recoup the costs by personal judgment against the property owner and as a lien against the property; and WIIEREAS, the City Council is charged with determining whether the vegetation is a nuisance and whether it shall be removed and has considered the report filed by the Building Official and any protests or objection filed; now therefore, BE IT RESOLVED, by the City Council of the City of Bremerton: 1. That the vegetation shown to exist on the listed properties is a nuisance. 2. That the City of Bremerton will exercise its fight to remove said nuisance vegetation and recapture abatement fees by pursuing a personal judgment against the property owner and filing a lien against the property. 19 PASSED, by the City Council of the City of Bremerton this day of DAVID FARR Council President ADDRESS 1. 633 Adele 3. 128 S. WycoffAvenue 4. 1406 Ivy Road WEED ABATEMENT LISTING July 30, 1997 OWNER Devin and Straley c/o Joint Venture Properties 2280 Bethel Avenue #2 Port Orchard, WA 98366 Da~el Cole Po~alsb~bV'A ~9~83~)~? Patricia C. Smith 77 6469 Alii Dr. #326 Kailua Kona, HI 96740 Norman and Ellen Nelson 1406 Ivy Road Bremerton WA 98310 - AGENDA BILL -- BREMERTON CITY COUNCIL .1~ ORDINANCE NO. FOR AGENDA OF: July 3~', 1997 REPEALING ORDINANCE NO. 4282 AND ELIMINATING ORIGINATING DEPT.: TREASURER THE ADMIRAL THEATER FUND ORIGINATOR: R. HANIq'A-- DATE SUBMITTED: July 9, 1997 2. CLEARANCES Comment of back if necessary) DIR. ADMIN SERVICES "~--U-vv-'~ FISCAL AND BUDGET COMM./~ (./ 3. EXHIBITS: PROPOSED ORDINANCE ORDINANCE NO. 4282 ENDORSEMENTS ~' ~NFORMATION MAYOR %-~-~-~. ~.~ APPROVED BY Fc~)UNCIL P_R, ESIDBN.T FOR SUBMIT COUNCIL PRESIDENT ~ -~ ~.,. 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION; The Admiral Theater Fund was created by Ordinance No. 4282 in 1990 shortly after the City purchased the theater building. The intended purpose of the fund was to provide a budgeting and accounting for the rehabilitation and subsequent operation of the building. As we now know, these functions are being carried out by a non-profit corporation rather than the City and therefor, this fund of the City is not necessary. 8. RECOMMENDATION: Motion to approve on first reading Ordinance No. Motion to pass on second reading Ordinance No. eliminating the Admiral Theater Fund. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Treasurer Mayor N/A N/A PULLED COUNCIL DIRECTIVE: TABLED 10. NOTICE OF ACTION APPROVED DISAPPROVED 11. AMENDED 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE; Ordinance No. 4282 will remain in effect. 6. IMPACT ON STAFFING. BUDGETS. FACILITIES. EQUIPMENT OR OTHER RESOURCES: None, 7. RESEARCH SOURCES: BMC 3.21 ORDInAnCE AN ORDINANCE repealing Ordinance 4282 which created the Admiral Theater Fund. CITY OF BREMERTON DOES 9-EREBY ORDAIN: Section 1. Repeal. Ordinance 4282 creating the Admiral Theater Fund is hereby repealed in its entirety. Section 2. Effective Date. This ordinance shall become effective ten (10) days after passage and publication. APPROVED by the City Council of the City of Bremerton this 1997. day of PASSED by the City Council of the City of Bremerton this 1997. day of DAVID FAKK, Council President APPROVED this ~ day of ., 1997. LYNN HORTON, Mayor ATTEST: KATHLEEN McCLUSKEY, City Clerk AN ORDINANCE creating a special revenue fund of the City of Bremerton to be called The Admiral Theater Fund and designating the use thereof. WI-IF~S, a special revenue fund restricted to support for the City's Admiral Theater facility would encourage direct public contribution in support of this program, as well as serving as a cumulative reserve for City appropriations for the program, now, therefore, TIlE CITY OF BREMlV~RTON DOES I:I~REBY ORDAIN: Section 1. New Chapter. A new Chapter 3.21, ADMIRAL THEATER FUND, is hereby added to Title 3 of the Bremerton Municipal Code to read as follows: 3.21.100 ESTABLISHED. There is hereby established a special revenue fund to be called "The Admiral Theater Fund" for the purpose of receiving and disbursing funds for the support of the City's Admiral Theater performing and visual arts complex to include donations, bequests and city appropriations, including admission tax revenue from the Admiral Theater and any contracted revenue sources. 3.21.200ADMINISTRATION AND EXPENDITURES. The Admiral Theater Fund shall be operated as a special revenue fund administered by the City Treasurer and the Mayor. All monies received by the fund, together with investment earnings thereon, may be expended only for the following program purposes: (a) Capital expenditures for renovation, maintenance and improvements to the Admiral Theater facility; (b) Repayment of General Fund or Civic Improvement Fund appropriations to The Admiral Theater Fund: APPROVED by the City Council of the City of Bremerton PASSED by the City Council of the City of Brcmerton this APPROVED this ~ day of this LYNN ! ORTON, Council President ~Lc-.q~_~/ , 1990. LOCclIS MEI~0'I~, Mayor ATTEST: KATHLEEN MCcLUSKEY, City JClerk day of day of -' AGENDA BILL -- BREMERTON CITY COUNCIL ~ ORDINANCE NO. FOR AGENDA OF: July ~, 1997 REPEALING ORDINANCE NO. 4180 AND ELIMINATING ORIGINATING DEPT.: TREASURER THE ATHLETIC SPORTS FUND ORIGINATOR: R. HANR~ DATE SUBMITTED: July 9, 1997 2. CLEARANCES Comment of back if necessary) DIR. ADMIN SERVICES FISCAL AND BUDGET COMM. ~~ 3. EXHIBITS: PROPOSED ORDINANCE ORDINANCE NO. 4180 ENDORSEMENTS MAYOR ~-__ INFORMATION APPROVED BY COUNCIL PRESIDENT FOR SUBMIT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION; The Athletic Sports fund was created by Ordinance No. 4180 in 1988 to provide budget and accounting for several activities administered by the Parks Department. For the past several years, these activities have been included within the Parks Department of the General Fund. Since the fund is no longer used, it is recommended that it be eliminated. 8. RECOMMENDATION; Motion to approve on first reading Ordinance No. Motion to pass on second reading Ordinance No. eliminating the Athletic Sports Fund. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: EXPIRATION DATE: REVIEW DATE: Treasurer Mayor N/A N/A PULLED COUNCIL DIRECTIVE: TABLED 10. NOTICE OF ACTION APPROVED DISAPPROVED 11. AGEN[ fill NO: AMENDED 2. CLEARANCE COMMENTS: 5, IMPACT ON NON-PASSAGE: Ordinance No. 4180 will remain in effect. 6. IMPACT ON STAFFING. BUDGETS. FACILITIES. EQUIPMENT OR OTHER RESOURCES: None. 7. RESEARCH SOURCES: BMC 3.98 ORDINANCE AN ORDINANCE repealing Ordinance 4180 which created the Athletic Sports Fund. TIlE CITY OF BREMERTON DOES ~REBY ORDAIN: Section 1. in its entirety. Section 2. passage and publication. 1997. 1997. Repeal. Ordinance 4180 creating the Athletic Sports Fund is hereby repealed Effective Date. This ordinance shall become effective ten (10) days after APPROVED by the City Council of the City of Bremerton this PASSED by the City Council of the City of Bremerton this __ day of APPROVED this day of DAVID FARK Council President ,1997. ATTEST: LYNN HORTON, Mayor KATHLEEN McCLUSKEY, City Clerk AN ORDINANCE creating a fund of the City to be called the Athletic Sports Fund and designating the purpose of uses thereof. THE CITY OF BREMERTON DOES ORDAIN: SECTION 1: Athletic Sports Fund Created: There is hereby created a fund of the City to be called the Athletic Spor~s Fund. Said fund shall be operated as a special revenue fund administered by the Director of Parks and Recreation under the direction of the Mayor in a manner conforming to state statute and the city.charter. SECTION 2: Fund Purposes: The purpose of the fund shall be to operate a sports and athletic program within the City. Activities include, but are not limited to softball, basketball, volleyball, and soccer leagues. The purpose of the fund shall further include the accumulation of financial resources for construction and improvement of the City's athletic facilities. SECTION 3: Effective Date: This ordinance shall become effective ten (10) days after publication. APPROVEq.~b~-the ~City Council on the first reading this PASSED by the City Council of the City of Bremerton HANK WAIBEL, Council President APPROVED this , 1988. ATTEST: KATHLEEN L. McCLUSKEY, City Clerk AGENDA BILL BREMERTON CITY COUNCIL ~ ORDINANCE NO. SETTING LEGISLATIVE AND ADMINISTRATIVE CONTROLS OF THE CITY BUDGET FOR AGENDA OF:July 3'0, 1997 ORIGINATING DEPT: Treasurer_ ORIGINATOR: R.'l~anna DATE SUBMITTED: July 15, 1997 2. CLEARANCES Comment of back if necessary) Dir, Administrative Ser. Fiscal and Budget Com~~~/~{///~-/~ 3. EXHIBITS: Proposed Ordinance ENDORSEMENTS /~' INFORMATION MAYOR ~'~__ '.~---/'/~ APPROVED BY COUNCIL PP.~ESIDENT FOR SUBMIT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The ordinance controlling administration of the City's budget was last amended in 1991. The proposed modifications will increase the authority of the Mayor and the Fiscal and Budget Committee to offset the effects of inflation and will provide a simpler mechanism for dealing with technical errors. 8. RECOMMENDATION: Motion to approve the Ordinance administering the budget on first reading. Motion to pass Ordinance No. ~ on second reading. 9. RESPONSIBLE OFFICIAL: Treasurer ENFORCEMENT OFFICIAL: Mayor EXPIRATION DATE: N/A REVIEW DATE: N/A PULLED COUNCIL DIRECTIVE: TABLED 10. NOTICE OF ACTION APPROVED DISAPPROVED AMENDED 11. NO: C~7- I 7~-C9 2. CLEARANCE COMMENTS: 5. IMPACT ON NON-PASSAGE: The City will continue to administer the budget under the current ordinance with more stringent limitations on the authority of the Mayor and Fiscal and Budget Comm. to make amendments. 6. IMPACT ON STAFFING. BUDGETS. FACILITIES. EQUIPMENT OR OTHER RESOURCES: Nominal savings of staff and Council time as more amendments are authorized at lower levels of authority. 7. RESEARCH SOURCES: Ordinance No. 4332 ORDINANCE AN ORDINANCE amending Ordinance 4332 setting forth legislative and administrative controls on the budget of the City of Bremerton. The City of Bremerton does ordain: Section 1. Amendment. 0rdinanee No. 4332 is hereby amended as follows: SECTION 1' BUDGET STRUCTUI~ - The adopted aitiitial budget of the City of Bremerton shall consist of various Funds and Departments within those Funds as provided in the chart of accounts pursuant to statute. Each Department shall contain fora'-(4) ~i.~ distinct Category Groups, which shall be classified agiiiiii~.! Personnel, ~i Supplies, Services and Taxes, ~iil Debt Service~ a~ ~i Capital Expendituresiii~i.i~.i!.~~. SECTION 2: GENERAL BUDGET POLICY - Except as specifically authorized in subsequent sections of this Ordinance, no administrator or legislator shall expend or authorize expenditure of monies that would cause ~ the over expenditure of any budget Category Group. Further, no administrator or legislator shall employ or authorize the employment of a person into a permanent position not specifically authorized in the adopted budget. ~, .,~ ~,,~ ~u.,,~..-,~ ~ ~.u~, ~,,u,.c,~..,~.,~,, The Mayor s empowered to autho~e recruitment for ~d ~hg ora pe~ent position at a level lower th~ approved in the adopt~ budget. SECTION 4: ~~'~ ~ ~ ; , ~ ,~,o · ~ ,,~- GE~~ ~'~~ · POLICY CITY CO,Cra FISC~ ~ B~GET CO~~ ~~~~~ - The Ci, Counc~ Fi~ ~d Budget Com~ee is ~,,,w~, ~ ~ ~ autho~e the addition or deletion of capit~ ~ proje~s ~d items, prohded that ~dMdu~ deletions or additions do not exceed a cost of ~ ~i~. Fmher, the Comtt~ ~ ~'.~ autho~e the tr~sfer ~d ~of appropfimions be~een Catego~ ~oups to accomplish capit~ ~ additions ~or to r~ppropfime su~lus ~nds generated by capit~ ~ deletions. Such tr~sfer ~ ~ authomtions sh~ be ac~mp~shed in a m~er w~ch prohdes for audit rehew. ~ exercising t~s exception authofi~, the Co~ttee sh~l not de~ate ~om the policy outlined in the adopted budget, nor sh~l it autho~e ~y budget adjustment that exceeds the tot~ Dep~ment appropriation. De~s of requests for authod~tions ~lowed in t~s section may be appe~ed to the Ci~ Council, SECTION 5: ~I~ION~,.~ U~TP,~ BUDGET~u ,,,urn,' ' ~'~ ~", BY ~,,m CITY CO,Cra ~~~~$ - Except ~ specific~ly prohded in t~s Ordin~ce, ~1 adjustments to the adopted budget sh~ be authored oily by ~e Ci~ Council. Fu~her. no adjus~ents to ~e adopt~ budget sh~ be mnsidered by the Ci~ Council Mthout prior renew ~d re~endation or comment by the Mayor ~d the Fisc~ ~d Budget Comttee. SECTION 6: ORDINANCE IMPLEMENTATION - Policies and procedures to insure the implementation and maintenance of the policies set forth in this Ordinance shall be prepared by the Direc~o~ of Adnihals~afive 5erdces ~ii~~ and provided to the administrator responsible for each Department. Approved by the City Council of the City of Bremerton this day of ,1997. Passed by the City Council of the City of Bremerton this day of ,1997. Approved this day of DAVID FARR, Council President , 1997. ATTEST: LYNN HORTON, Mayor KATHLEEN L. McCLUSKEY, City Clerk 7t AGENDA BILL BREMERTON CITY COUNCIL ~ ORDINANCE NO. FOR AGENDA OF: July ~ 1997 ORIGINATING DEPT.: TREASURER ADOPTING A TWO-YEAR FISCAL BIENNIUM BUDGET ORIGINATOR: R. HA~ BEGINNING JANUARY 1, 1999 DATE SUBMITTED:July 9~ 1997 2, CLEARANCES Comment of back if necessary) CITY ATTORNEY ~'~~ FISCAL AND BUDGET COM OPERATIONS COMM. ENDORSEMENTS INFORMATION 3. EXHIBITS: PROPOSED ORDINANCE APPROVED BY C~NC.~~~R SUBMIT. COUNCIL PRESIDENT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION: The Legislature, through RCW 35.34.040 has authorized cities to budget on a two year biennium basis. The proposed ordinance will have the City begin budgeting in this manner beginning with the 1999 fiscal year. 8. RECOMMENDATION: Motion to approve on first reading Ordinance No. Motion to pass on second reading Ordinance No. adopting biennial budgeting beginning January 1, 1999. 9. RESPONSIBLE OFFICIAL: ENFORCEMENT OFFICIAL: Mayor EXPI RATION DATE: N/A REVIEW DATE: N/A Treasurer PULLED COUNCIL DIRECTIVE: TABLED 10. NOTICE OF ACTION APPROVED DISAPPROVED AMENDED 11. AGENDA BILL NO: ~7- /77 7,7_ 2. CLEARANCE COMMENTS; 5. IMPACT ON NON-PASSAGE: The City will continue with the annual budget process which is currently used. 6. IMPACT ON STAFFING. BUDGETS. FACILITIES. EQUIPMENT OR OTHER RESOURCES; It is anticipated that a significant savings of staff and Council time can be achieved through this process. The extent of these savings will depend on how complex the mid-biennium review process becomes. RESEARCH SOURCES: City of Vancouver RCW 35.34 ORDINANCE AN ORDINANCE adopted under RCW Chapter 35.34 and by which the City Council elects for the City to have a two-year fiscal biennium budget beginning January 1, 1999. THE CITY OF BREMERTON DOES HEREBY ORDAIN: Section 1. That pursuant to RCW 35.34.040 the City Council hereby establishes a two- year biennium budget for the City of Bremerton, beginning with the two-year biennium which begins January 1, 1999. The 1999-2001 Biennial Budget and all subsequent budgets shall be prepared, considered and adopted under the provisions of RCW Chapter 35.34 and of this ordinance. As permitted by RCW 35.34.070 the proposed preliminary budget shall be submitted to City Council no later than October 31 for the ensuing biennium. Section 2. Pursuant to RCW 35.34.130 the City Council hereby provides for a mid- biennial review and modification of the biennial budget. No later than the thirty-first of October of the first year or each biennial budget the Mayor shall prepare proposed budget modifications proposed to be effective as of the next January 1. Such proposal shall be sent to City Council members and shall be a public record and available to press and to any resident of the City. Council Fiscal and Budget Committee may consider such proposed modifications and refer them to City Council with any recommendations. A public heating shall be advertised at least once and shall be held at a City Council meeting in the month of November, and may be continued from time-to-time. At such hearing or thereaf[er Council may consider a proposed ordinance to carry out'such modifications, which such ordinance shall be subject to other provisions of RCW Chapter 35.34. A complete copy of any modification ordinance as adopted shall be transmitted to the Division of Municipal Corporations in the office of the State Auditor and to the Association of Washington Cities. Approved by the City Council of the City of Bremerton this day of ,1997. Passed by the City Council of the City of Bremerton this day of ,1997. Approved this day of DAVID FARK, Council President , 1997. ATTEST: LYNN HORTON, Mayor KATHLEEN McCLUSKEY, City Clerk 75 AGENDA BILL BREMERTON CITY COUNCIL ORDINANCE NO, AMENDING THE 1997 BUDGET FOR AGENDA OF: July ~1~ 1997 .,~ ORIGINATING DEPT: Treasurer ORIGINATOR: R. Hanna DATE SUBMITTED:July 8, 1997 ' 2. CLEARANCES Com. ment of back if necessary) ... ~ Dir. Administrative Se~ Fiscal and Budget Comm.~__~/~,~ J <2- 3. EXHIBITS: Proposed Ordinance Supporting Budget Adjustment Forms ENDORSEMENTS MAYOR ~.~/~ /!INFORMATION APPROVED BY/C~UNCIL PRESIDENT FOR SUBMIT 4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION; A number of actions have been taken by the City which need to be incorporated into the Budget in order for the document to remain an accurate projection of City financial activity. 8. RECOMMENDATION: Motion to approve the Ordinance amending the 1997 Budget on first reading. Motion to pass Ordinance No.~ on second reading. 9. RESPONSIBLE OFFICIAL: Treasurer ENFORCEMENT OFFICIAL: Mayor EXPIRATION DATE: 12/31/97 REVIEW DATE: N/A PULLED COUNCIL DIRECTIVE; TABLED 10. NOTICE OF ACTION APPROVED DISAPPROVED AMENDED 11. AGENDA BILL NO: ~ 7-- I ~'~ 2. CLEARANCE COMMENTS; 5. IMPACT ON NON-PASSAGE; The 1997 Budget will not accurately project anticipated financial activity of the City. actions will exceed current appropriations. Several previously authorized 6. IMPACT ON STAFFING. BUDGETS. FACILITIES. EQUIPMENT OR OTHER RESOURCES; As indicated in the attachments. 7. RESEARCH SOURCES: 1997 Budget Adjustment Requests. 77 ORDINANCE NO. AN ORDINANCE amending Ordinance No. 4579 relating to the budget of the City of Bremerton for Fiscal Year 1997 THE CITY OF BREMERTON DOES ORDAIN: SECTION 1: Section 1 of Ordinance No. 4579 is hereby mended as follows: That the financial budget for the City of Bremerton, to with: "Official Budget for the year 1997, City of Bremerton", now on file in the office of the City Clerk of the City of Bremerton, be and the same is hereby approved and adopted, and the respective amounts provided for in said budget for the several funds of the City of Bremerton, be and the same are hereby fixed and adopted as follows: FUND# 001 101 102 103 104 105 106 108 109 110 112 201 305 307 308 401 407 451 481 503 510 601 621 622 623 ESTIMATED REVENUES AND EXPENDITURES FOR THE YEAR 1997 DESCRIFrlON AMOUNT Arterial Street ....................................................................... Street .................................................................................... Capital Reserve ....................................................................... 739,000 Civic Improvement .................................................................. 158,000 Parking System Revenue ......................................................... 5~7,75~ C.D.B.G .................................................................................. Abatement Revolving Fund ..................................................... 415,000 Real Estate Transfer Tax ......................................................... 7~,~ Police Special Projects ............................................................... 42,400 Parks Facility Construction ....................................................... Bond Fund ............................................................................ 1,062,429 Waterfront Parks Construction .................................................. 31,500 Fire Department Capital .......................................................... 314,570 Pendergast Regional Park Const .............................................. 114,000 Water Operating ................................................................... 8,687,868 Gold Mountain Golf Course .................................................. 2,558,325 Wastewater Operatang ........................................................... Stormwater Operating ............................................................. 937,673 Risk Management ................................................................. 2,148,000 Equipment Rental Reserve .................................................... 2,794,500 Cemetery Perpetual Care ......................................................... 128,500 LID Guaranty .......................................................................... 135,000 Roosevelt Capital Asset ........................................................... 926,000 Donations Fund ......................................................................... 38,613 22,503,391 7,540,546 2,166,300 564,750 2,683,530 813,427 138,573 18,437,326 624 Employee Medical Insurance Reserve ...................................... 425,000 GRAND TOTAL ESTIMATED REVENUES AND EXPENDITURES:,..~,.~.,.e'~ o'~-~ '~'~,~ $76,504,221 Of the total revenue, the sum of $4,872,194 is the estimated amount to be received from a $3.8127 levy per $1,000 of assessed valuation of all property within the city limits of the City of Bremerton as set forth in Ordinance No. 4574. APPROVED by the City Council on the first reading this day of July, 1997. PASSED by the City Council of the City of Bremerton, signed by the Mayor and attested by the City Clerk in authentication of such passage this day of~'~, 1997. APPROVED this day ofJ~,,1997 DAVID FARR, Council President ATYEST: LYNN HORTON, Mayor PAULA JOHNSTON, City Clerk EFFECTIVE DATE: PUBLISHED: ORDINANCE NO: 7q 199 AMENDING ORDINANCE NO I SUMMARY OF BUDGET ADJUSTMENTS 001 GENERAL 101 ARTERIAL STREET 102 STREET 103 CAPITAL RESERVE 104 CIVIC IMPROVEMENT 105 PARKING SYSTEM REVENUE 106 C.D.B.G. 108 ABATEMENT REVOLVING FUND 109 REAL ESTATE TRANSFER TAX 110 POLICE SPECIAL PROJECTS 112 PARKS FACILITY CONSTRUCTION 201 GENERAL OBLIGATION BOND 305 WATERFRONT PARKS CONSTRUCTION 307 FIRE DEPARTMENT CAPITAL 308 PENDERGAST REGIONAL PARK CONST. 401 WATER OPERATING 407 GOLF COURSE 451 WASTEWATER OPERATING 481 STORMWATER OPERATING 503 RISK MANAGEMENT 510 EQUIPMENT RENTAL RESERVE 601 CEMETERY PERPETUAL CARE 621 LID GUARANTY 622 ROOSEVELT CAPITAL ASSET 623 DONATIONS FUND 624 EMPLOYEE MEDICAL INSURANCE RES. TOTAL CURRENT NET 1997 BUDGET ADJUSTMENTS 22,274,473 $228,918 7,480,546 60,000 1,936,300 230,000 739,000 158,000 537,750 27,000 553,000 2,130,530 415,000 784,000 29,427 42,400 88,000 50,573 1,062,429 31,500 314,570 114,000 8,687,868 2,558,325 16,627,326 1,810,000 937,673 2,148,000 2,794,500 128,500 135,000 926,000 38,613 425,000 AMENDED BUDGET 22,503,391 7,540,546 2,166,300 739,000 158,000 564,750 2,683,530 415,000 813,427 42,400 138,573 1,062,429 31,500 314,570 114,000 8,687,868 2,558,325 18,437,326 937,673 2,148,000 2,794,500 128,500 135,000 926,000 38,613 425,000 $71,937,773 $4,566,448 $76,504,221 -CITY OF BREMERTON- BUDGET ADJUSTMENT REQUEST Requesting Department: WASTE WATER No.97-I SOURCE OF FUNDS: Description Amount PWTF LOAN 1810000 USES OF FUNDS: Description CALLOW AVE. CSO PROJECT Amount 1810000 Total 1810000 Total 1810000 NARRATIVE: This adjustment will provide for the bids received for the construction on this project. Department Head Signature Date Treasurer Comments: [~ Reco~ended [~Not Recommended Treasurer's Signature Date Mayor Comments: Not Recommended Denied Fiscal & Budget Committee Comments: Recommended Approved Not Recommended Denied Budget Coml~ Sighature Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST GOLF COURSE FUND 407 No. 97-2 SOURCE OF FUNDS: Description DECREASE: ENDING CASH Amount 400,000 (.Remaining Ending Cash = $94,736) NARRATIVE: USE OF FUNDS: Description Amount INCREASE: PARKING LOT EXPANSION CART STORAGE BUILDING 310,000 90,000 400,000 This adjustment provides for the construction of the parking lot expansion and the cart storage building at Gold Mountain Golf Complex. The projects were inadvertently left out of the original 1997 Budget. These two improvements will complete the course expansion which was begun in 1994. Depa ad Signature Treasur~'r Comments: Date ~./uirector Signatur~ '~.. Recommended ~ Mayor Comments: Not Recommended Treasurer's Signatur~''''-~ ~ Recommended ~-~ Not Recommended ~ Approved ~ Denied Fiscal & Budget Committee Comments: Mayor's Signature Date Recommended ~ Not Recommended Approved ~ Denied Fiscal & Budget Committee Signature 2-25-97 Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST GENERAL FUND - TRANSPORTATION No. 97-3 SOURCE OF FUNDS: REDUCE: POLICE SUPPLIES & SE INCREASE: SALE OF VEHICLES Amount 4,400 3,500 7,900 USE OF FUNDS: Description Amount INCREASE: CAPITAL 7,900 NARRATIVE: This adjustment will provide additional expenditure authority necessary to purchase two new staff cars for the Police Department. The odginal appropriation was $25,000 which has proven to be inadequate. The vehicles to be replaced are 1988 models which are no longer economical to maintain. Department Head Signature Treasurer Comments: Date Director Signature Date .~ended Mayor Comments: Not R ecommende"'d~-"~ ~ Treasurer's Si~re ~ Date ~-~ Recommended ~ Approved Not Recommended Denied Fiscal & Budget Committee Comments: Mayor's Signature Date Recommended Approved Not Recommended Denied "Fiscal & Budge~__.emm~ee Signature Date Requesting Department: CITY OF BREMERTON No. 97-4 BUDGET ADJUSTMENT REQUEST GENERAL FUND 001-73 SOURCE OF FUNDS: Description INCREASE: BEGINNING CASH NARRATIVE: Amount 12,800 USE OF FUNDS: Descdption INCREASE: MEMBERSHIP KRCC This adjustment will provide for the City's membership in the Kitsap Regional Coordinating Council. Amount 12,800 Department Head Signature Treasurer Comments: Date Director Signature Date ~'-~' Recommended Mayor Comments: Not Recommended Treasurer's SignatUre "~ Recommended I---] Approved ~ Not Recommended Denied Fiscal & Budget Committee Comments: M~/or's Signature D~ate r-~ecommended Approved Not Recommended Denied s,al'~& Budget C~mittee Signature' Date CITY OF BREMERTON ..... No. 97-5 BUDGET ADJUSTMENT REQUEST Requesting Department: GENERAL FUND - POLICE DEPT. SOURCE OFFUNDS: Description Amount INCREASE: BHA CONTRACT 22,395 USE OF FUNDS: Description INCREASE: PATROL DIV. OVERTIME Amount 22,395 NARRATIVE: This adjustment will provide for the extention of the contract for law enforcement services at BHA through the end of the current fiscal year. The contract was initially budgeted only through March 31. Department Head Signature Treasurer Comments: Date Director Signature Date Recommended ~-~ Not Recommended Mayor Comments: Treasurer's Signature ~ Date ,~~ Recommended [-----I Not Recommended Approved ~ Denied Fiscal & Budget Committee Comments: ayo s b~gnature Date Recommended [---] Approved ~ Not Recommended Denied SEal & Bu'rdget~C?~itte¢ Signature Date Requesting Department:' CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST Co--unity Development No. SOURCE OF FUNDS: 001.16 558. 1016 53530 Computer related items $1857.19 USE OF FUNDS: 001.16 594.1816 $1857.19 56440 Planning Capital - Computer Hardware NARRATIVE: This amendment allows the purchase of a computer capable of utilizing the Sierra Permit system. The computer is assigned to Building, Land-use and Environment. This upgrade now allows all Building Development Specialists to access the Permit system at their work stations. epartment Head Signature Treasurer Comments: Date Director Signature Date Recommended Mayor Comments: Not Recommended Treasurer~ ~7-~ Recommended ~-'-] Approved Not Recommended Denied Fiscal & Budget Committee Comments: Date Recommended Approved Not Recommended Denied (~1 & Bud~ Com/-nittee Signature Date Requesting Department: CITY OF BREMERTON .... No. 97-7 BUDGET ADJUSTMENT REQUEST POLICE DEPARTMENT 001-20 SOURCE OF FUNDS: Description INCREASE: STATE REVENUES Amount 27,150 USE OF FUNDS: Description INCREASE: POLICE OVERTIME Amount 27,150 NARRATIVE: This adjustment will provide expenditure authority for the performance of traffic control for the State DOT on the oveday of SR 303. City expenditures to be reimbursed by the State. Department Head Signature Date Director Signature Date Treasurer Comments: ~mended [~1 Mayor Comments: Not Recommended TreasurS~-~- Recommended i----I Not Recommended Approved i----J Denied ~ 7-~- -/'//~ ~.//~7 Fiscal & Budget Committee Comments: [~Recommended r-~ [-~ Approved ~ Not Recommended Denied Mayor's Signature Date Fiscal8, B u'~get~i~ 37 Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST WATER UTILITY - FORESTRY No. 97-8 SOURCE OF FUNDS: Description REDUCE: One Service Specialist Position Amount USE OF FUNDS: Description Amount INCREASE: One Service Specialist Senior Position NARRATIVE: This adjustment will change the authorized staffing in the Forestry Division to provide for a recent position classification review. No additional expenditure authority is requested. Treasurer Comments: Director Signature Date Recommended ~ Not Recommend'~d '..'.~,._~ c/. ~ ~- Treasurer?, Signature ~-' Mayor Comments: Date Recommended ~ Not Recommended // Approved ~ Denied ~ Fiscal & Budget Committee Comments: Mayor's Signature Date Recommended ~ Approved r-~ Not Recommended Denied <~'~,al ~dget~ommittee ~ 'gnature D~t~ Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST No. ADIMINISTRATIVE SERVICES DEPT. GENERAL FUND 97-9 SOURCE OF FUNDS: DescdDtion INCREASE: UNSPENT BOND PROCEED BEGINNING CASH Amount 21,570 24,500 46,070 USE OF FUNDS: Description INCREASE: COMPUTER REPLACEMENT PROJ EQUIP TRAINING ROOM Amount 21,570 24,500 46,070 NARRATIVE: This adjustment provides for two changes to the Information Services budget: The first adjusts to actual the amount of bond proceeds carded forward from 1996 and re-authorizes their expenditure on the computer replacement project in 1997. The second change provides expenditure authority to equip a computer training room within City facilities funded from beginning cash in excess of the amount budgeted. Department Head S~ig ture Treasurer Comments: Dirtier Signature - 0~- Date ' r-~ Recommended ~-~ Not Recommended Treasurer's Date/ Mayor Comments: Recommended Not Recommended ~-~ Approved ~-~ Denied Mayor's Signature Fiscal & Budget Committee Comments: Recommended Approved Not Recommended Denied ~_Jsbal &"Budget Committee Signature Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST MISC. NON-DEPARTMENTAL 001-73 NO. 97-10 SOURCE OF FUNDS: INCREASE: VEHICLE REPAIR REV. Amount 5,000 USE OF FUNDS: INCREASE: PERSONNEL - EXTRA HELP Amount 5,000 NARRATIVE: This ad.tusu,-e~,t will provide expenditure authority to add a seasonal employee at Fleet Maintenance through the summer construction season. Necessary money will be generated t_hroJg~ greater than anticipated vehicle repair revenues. Department Head Signature Treasurer Comments: Date E/ate / ~;:;:~e~mmended ~ Mayor Comments: Not Recommended ~-' Treasurer's Date Recommended r-~ Approved r---] Not Recommended Denied Fiscal & Budget Committee Comments: M~l~'or's Signature Date [~Recommended Approved Not Recommended Denied Fiscal & Budget CorflcCittee Signature Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST No. 97-11 GENERAL FUND - PARK DEPT. & PARK FACILITY CONST. SOURCE OF FUNDS: Descri.Dtion Amount Revise Project Budgeting as Indicated on the Attached Page. USE OF FUNDS: Description Amount NARRATIVE: This adjustment will revise several Park Dept. capital projects to reflect actual costs as they are now known. Department Head Signature Treasurer Comments: Date Director Signature Date [-~ Recommended ~ Not Recommended Treasurer' Date Mayor Comments: Recommended ~ Not Recommended Approved [~ Denied Fiscal & Budget Committee Comments: Mayor's Signature Date Recommended ~ Approved ~-~ Not Recommended Denied Fiscal & Budget Cofnmittee Signature Date CITY OF BREMERTON - 1997 BUDGET CAPITAL FUNDING Al IENDED FUNDE£ DEPARTMENT MOUNT AMOUN3 DESCRIPTION ADMINISTRATIVE SERVICES 107,000 COMPUTER UPGRADE POLICE DEPARTMENT 10,400 COMPUTER HARDWARE TRANSPORTATION 5,000 SHOP MACHINERY& EQUIPMENT 15,000 PURCHASE VAN FOR PARKS DEPARTMENT 75.000 REPLACE 2 PATROL CAR, AND 2 STAFF CARS TOTAL TRANSPORTATION 95,005 GENERAL FACILITIES 5,600 ROOF-VARIOUS POLICE BUILDINGS 4,500 FIRE STATION #1 MECHANICAL 1,050 FIRE STATION ~r2 MECHANICAL 8,000 LIBRARY- PLUMBING, ELECT. PLUMBING 2,000 OYSTER BAY- PLUMBING 6.000 SIU MECHANICAL TOTAL GENERAL FACILITIES 27,105 PARKS 19.500 ~ SENIOR CENTER HVAC TOTAL PARKS 19,500 TOTAL GENERAL FUND 2S9,000 ARTERIAL STREET 6,764,088 SEE ATTACHED WORKSHEET STREET 24,834 TRAFFIC SAFETY DEV1CES COMMUNITY DEV. BLOCK GRANT 427,449 REAL ESTATE EXCISE TAX ,50,000 INFRASTRUCTURE DEVELOPMENT/INFILL 6,000 SLIDE AT JARSTAD POOL 15,000 PURCHASE VAN FOR PARKS DEPARTMENT ~.005 HADDON SCHOOLSITE DEVELOPMENT TOTAL REAL ESTATE EXCISE TAX 296,000 POLICE SPECIAL PROJECTS 5,000 UNIDENTIFIED CAPITAL PARKS CAPITAL FACILITY 15,000 PLAYGROUND IMPROVEMENTS 10,000 UNIDENTIFIED/EMERGENCY PROJECTS 10,000 INFIELD MACHINE FOR LIONS PARK 12.000i ~,~,~' ~'~ TENNIS COURT REHABILITATION 5,0(X) SKAG MOWER FOR PENDERGAST REGIONAL PARK 8.0OOl KITSAP LAKE BOAT/TRAILER 5.000 CHEMICAL DISINFECTION SYSTEM UPGRADE FOR JARSTAD POOL TOTAL PARKS CAPITAL FACILITY 65,000 WATERFRONT PARKS CONSTRUCTI :)N 20,0(X) MITIGATION FIRE DEPARTMENT CAPITAL 314,570 TRAINING TOWER PENDERGAST PARK CONSTRUCTIOI 30,000 UNIDENTIFIED CAPITAL WATER UTILITY 3,198,900 SEE ATTACHED WORKSHEET 105 Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST EQUIPMENT RENTAL RESERVE FUND NO. 97-12 SOURCE OF FUNDS: Description Amount DECREASE: ENDING CASH 30,000 USE OF FUNDS: Description INCREASE: CAPITAL - TRUCK PURCHASE Amount 30,000 NARRATIVE: This adjustment will allow the purchase of a used lOyd. dump truck for use by the Street Department. Source of funds will be reserves for other trucks which are performing better than anticipated and thus have excess funds in reserve. Department Head Signature Treasurer Comments: Date Director Signature Date Recommended Mayor Comments: ~--~"'--Treasurer's~ Not Recommended Date ,~ Recommended [-~ Approved Not Recommended Denied ~ ~-- Fiscal & Budget Committee Comments: Mayor's Signature E~ Recommended [---] [---] Approved E~ Not Recommended Denied Fiscal & Budget Committee Signature Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST Con~nunity Develo~ent NO, SOURCE OF FUNDS: 001.16-334. 0422 WA CTED PERF GRANT $10,000 USE OF FUNDS: 001.16-558. 2016 54110 PROFESSIONAL SERVICES Amours[ $1o,ooo NARRATIVE: The current Washington State CTED grant ($28,000) has been increased by $10,000. No local match is required. The funds are proposed to be used by the consultant currently under contract to · assist in the Charleston Neighborhood Plan Project. Department Head Signature Treasurer Comments: Date " Director Signature Date [7~ecommended Mayor Comments: r-~ Not Recommended Treasu~t-~ur~__ Date [-~ Recommended ~ Approved Not Recommended Denied Fiscal & Budget Committee Comments: Mayor's Signature [----] Recommended ~ Approved Not Recommended Denied Fiscal &Budget Committee Signature Date CITY OF BREMERTON Requesting Department: BUDGET ADJUSTMENT REQUEST PARKING SYSTEM REVENUE NO. 97-14 SOURCE OF FUNDS: INCREASE: BEGINNING CASH PARKING REVENUE Amount 25,000 2.000 27,000 USE OF FUNDS: Description INCREASE: IMPROVEMENTS TO PARKING GARAGE Amount 27,000 NARRATIVE: This adjustment will authorize expenditures for improvements to the elevator, lighting and other elements of the City's parking garage at Fourth and Washington. It is anticipated that these improvements will enhance the structure making it more marketable and thereby increasing parking revenue. Department Head Signature Treasurer Comments: Date DireCtSr Signature Date .~ Recommended ~] Not Recommended _ Treasurer's Signature Mayor Comments: t/ / ~ Recommended ~ Not Recommended / ['---] Approved r---] Denied Fiscal & Budget Committee Comments: Recommended [~ Approved Not Recommended Denied ~..~~.~/'/J.7,~. J/' {~,. -- (~ 5 ~is~l & Budget Commtttee~Signature Date CITY OF BREMERTON No. 97-15 BUDGET ADJUSTMENT REQUEST Requesting Department: GENERAL FUND - PARK DEPARTMENT SOURCE OF FUNDS: Description Amount INCREASE: CAPITAL LEASE 16,629 DECREASE: PARKS SUPPLIES & SER. NARRATIVE: 2,936 USE OF FUNDS: Description INCREASE: CAPITAL - COPY MACHINE Amount 16,629 INCREASE: DEBT SERVICE 2,936 This adjustment will allow the purchase of a copy machine by the Park Dept. on a capital lease and provide for the required payments in the current fiscal year. Department Head Signature Date Treasurer Comments: ~ Sign~atu~'~ date~ F---~~Recommended ~ Mayor Comments: Not Recommended Treasurer's Sig~ ~ Date Recommended E~] Not Recommended E~ Appr°ved E~ Denied M~yo¢ ~ s Signature Fiscal & Budget Committee Comments: Date E~Recommended Approved Not Recommended Denied ~is-'cal &~ud~~~--n~natu re Dat~ ~' Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST STREET FUND NO. 97-16 SOURCE OF FUNDS: Description INCREASE: STATE REVENUE Amount 230,000 USE OF FUNDS: Description INCREASE: TRAFFIC SIGNAL CONSTRUCTION Amount 230,000 NARRATIVE: This adjustment will provide for the construction of traffic signals in two intersections under contract with the State DOT. All costs will be reimbursed by the State. The budget adjustment amount is larger than the contract to allow for contingencies and change orders. Dep"'art~lent Head Signature Treasurer Comments: Date Director S Date-- ~mended Mayor Comments: Not Recon~mended Treasure~ Recommended ~ Approved [-~ Not Recommended Denied Fiscal & Budget Committee Comments: Mayor's Signature Date E~Recommended Approved Not Recommended Denied ¥ t Col~r~tte~'~ignature Date ~_~ Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST GENERAL FUND - HUMAN RESOURCES DEPT. No. 97-17 SOURCE OF FUNDS: Description DECREASE: GENERAL MISC. SUPPLIES & SERVICES Amount 8,000 USE OF FUNDS: Description INCREASE: HUMAN RESOURCES SUPPLIES & SERVICES Amount 8,000 NARRATIVE: This adjustment provides for the City's employee drug and alcohol testing program ($5,000) and for administration of the medical and child care reimbursement account ($3,000), epartment Head Signature Treasurer Comments: yrect6¢S~gnature ~~Recommended ~ Mayor Comments: Not Recommended Treasurer's Signature Date Recommended Approved Not Recommended / // , / /" Denied ' ::~" ~'-/-/- '~' / / Y ?' Fiscal & Budget Committee Comments: Mayor's Signature Date ~-~ Recommended Approved Not Recommended Denied sc_~ ~'B~dget"Ct6r~mittee Signature Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST ConmmD/ty Development SOURCE OF FUNDS: 001.16 524.2016 51010 $22,000 USE OF FUNDS: 001.16 524.2016 54110 $22,000 NARRATIVE: Funds are proposed to hire contractor who will fill the personnel vacancy of Senior Planner until the hiring process is completed. Department Head Signature Treasurer Comments: Date Director Signature Date Treasurer's Signature (~ D~ate Mayor Comments: Recommended Approved ~ Not Recommended r-~ Denied Fiscal & Budget Committee Comments: Mayor's Signature Date Recommended Approved Not Recommended Denied Fiscal &Budget Committee Signature Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST REAL ESTATE EXCISE TAX FUND 109 No. 97-19 SOURCE OF FUNDS: Description DECREASE: ENDING CASH Amount 150,000 USE OF FUNDS: Descdption INCREASE: CAPITAL-SMITH COVE PROJ. Amount 150,000 NARRATIVE: This adjustment provides for completion of the scope of work in the City's contract with Failure Analysis for environmental analysis in the Smith Cove area. Department Head Signature Date Director Signature Date Treasurer Comments: ~-~ Recommended ~ Not Recommended Mayor Comments: Treasurer's Signature Date ~ Recommended ~ Not Recommended r-~ Approved ~ Denied Fiscal & Budget Committee Comments: Mayor's Signature Date Recommended ~ Not Recommended Approved [-~ Denied Fiscal & Budget Committee Signature Date 100 Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST GENERAL FUND - LEGAL DEPARTMENT NO. 97-20 SOURCE OF FUNDS: Description INCREASE: BEGINNING CASH Amount 15,000 USE OF FUNDS: Descdption INCREASE: PERSONNEL - LEGAL DEPT. Amount 15,000 NARRATIVE: This adjustment provides for the addition of a one half FTE Assistant City Attorney II position effective August 1, 1997. Department H~ead Signature Treasurer Co~mments: Date Director Signature Date .~mended Mayor Comments: Recommended Approved Not Recommended Denied Fiscal & Budget Committee Comments: Mayor's Signature Date [~/ Recommended Approved Not Recommended Denied ~-I=i'~ ge Signature Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST COMM. DEVELOPMENT BLOCK GRANT NO. 97-21A SOURCE OF FUNDS: Description INCREASE: BEGINNING CASH FEDERAL DIRECT FEDERALINDIRECT Amount 81,744 1,570,886 477,901 2,130,531 USE OF FUNDS: Description INCREASE: ENDING CASH PERSONNEL SUPPLIES CAPITAL OPERATING TRANSF. Amount 161,096 4,521 1,768,562 3,000 193,351 2,130,530 NARRATIVE: This adjustment corrects the budget to the actual 1997 CDBG allocation and carry-over from the preliminary estimate. Department Head Signature Date Director Signature Date Treasurer Comments: ~'~Recommended ~ Not Recommended Treasurer's ~__ Mayor Comments: Recommended J----J Not Recommended ApprOved J---q Denied Fiscal & Budget Committee Comments: Mayor's Signature Date [~Recommended J----J Approved j----J Not Recommended Denied '--FiScal ~,udget/'C;-~mr~ittee Signature Date CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST No. 97-21 B Requesting Department: GENERAL FUND SOURCE OFFUNDS: Description INCREASE: CDBG- COMM. DEV. DE CDBG - PARKS DEPT. 13,851 4,500 18,351 Amount USE OF FUNDS: Description INCREASE: COMM. DEV. PARKS DEPT. Amount. 13,851 4,500 18,351 NARRATIVE: This adjustment corrects the CDBG allocations to the Community Development Department and the Parks Department. Department Head Signature Treasurer Comments: Date Director Signature Date ~ecommended [-----] Mayor Comments: Not Recommended Treasurer's Signature-~__ Date Recommended Approved Not Recommended .,, Denied -;~?- - /' ':5"", . , ../''',,' ;' Fiscal & Budget Committee Comments: Mayor's Signature Date ~-~ Recommended Approved ~-~ Not Recommended ~ Denied 'Fiscal & I~u~get ~bmmittee Signature Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST PARK FACILITY CONSTRUCTION FUND NO. 97-21C SOURCE OF FUNDS: Description INCREASE: CDBG ALLOCATION Amount 50,573 USE OF FUNDS: Description INCREASE: PARKS FACILITIES CAPITAL Amount 50,573 NARRATIVE: This adjustment provides for the CDBG allocations to development of the City's park system. Department Head Signature Treasurer Comments: Date _'. ,Director Signature' ~~~Recommended Not Recommended Treasurer's Sign~ Mayor Comments: Recommended Approved Not Recommended Denied Fiscal & Budget Committee Comments: Mayor's Signature Date ~Recommended j-'--J Approved Not Recommended Denied cfi~ 8;/~51get C. dommittee Signature Date Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST REAL ESTATE EXCISE TAX FUND NO. 97-21 D SOURCE OF FUNDS: Description CDBG ALLOCATION Amount 29,427 USE OF FUNDS: Description CAPITAL - HADDON SCHOOL SITE Amount 29,427 NARRATIVE: This adjustment provides for the CDBG allocation for development of the Haddon site into a City park. Department Head Signature Treasurer Comments: Date Signature / i~'ate -~ ~"~Re~mmended ~-~ Not Recommended Mayor Comments: Treasurer's Si D'atd ' Recommended [~ Approved [-~ Not Recommended Denied Fiscal & Budget Committee Comments: Mayor's Signature Date ~/Recommended ~-~ Approved ~ Not Recommended Denied ~r-~cal & ~,dget ~(~mmittee Signature Da{e Requesting Department: CITY OF BREMERTON BUDGET ADJUSTMENT REQUEST GENERAL FUND - PARKS DEPARTMENT No, 97-22 SOURCE OF FUNDS: Description INCREASE: BEGINNING CASH KITSAP COMM. DONAT. SENIOR CENTER REV. Amount 23,255 5,000 8.000 36,255 USE OF FUNDS: Description INCREASE: STREET TREE PROGRAM PLAYGROUND EXPRESS SENIOR CENTER CLASSES Amount 23,255 5,000 8.000 36,255 NARRATIVE: This adjustment will provide for several programs within the Park Department which were not anticipated in the odginal budget. The Street Tree Program in the completion of a DNR funded project. The addition to Playground Express is funded by a donation from the Kitsap Community Network. The additional programs at the Senior Center are funded from participant fees. Department Head Signature Date Treasurer Comments: ~/Director Signature-" [~"~ecommended ~ ~_...._--- Not Recommended Treasurer's Signature'S-------- Mayor Comments: Recommended [---J Not Recommended Approved Denied Fiscal & Budget Committee Comments: M~yor's Signature Date J~Recommended J----J Approved [-~ Not Recommended Denied (---l~s~al~J~.dget C6~mittee Signature Date Requesting Department: CITY OF BREMERTON No. 97-23 BUDGET ADJUSTMENT REQUEST ARTERIAL STREET FUND SOURCE OF FUNDS: Description INCREASE: COUNTY FUNDING Amount 60,000 USE OF FUNDS: Description Amount INCREASE: CAPITAL - SYLVAN WAY 60,000 NARRATIVE: This adjustment will provide for the County's participation in the Sylvan Way improvements as detailed in the intedocal agreement. Department Head Signature Date Director Signature Date Treasurer Comments: Recommended j----J Mayor Comments: Not Recommended Treasurer's Signature Date ~ Recommended J'---J Not Recommended [----J Approved ~ Denied "'~?-:"-~.----"" '~" ),/~-? Fiscal & Budget Committee Comments: Mayor's Signature Date [~ Recommended ~ Approved J---J Not Recommended Denied '---Pl'sd. al~u dg et~C o m m ittee Signature Date Requesting Department: CITY OF BREMERTON - No. BUDGET ADJUSTMENT REQUEST GENERAL FUND - GENERAL FACILITIES 97-24 SOURCE OF FUNDS: Description INCREASE: BEGINNING CASH NARRATIVE: Amount 15,768 USE OF FUNDS: Description INCREASE: CAPITAL - PARKS PHONE SYS This project was budgeted in 1996 however the equipment was not invoiced until first quarter of 1997. Amount 15,768 Department Head Signature Treasurer Comments: Date Director Signatur'F¢-~'' Date ,~ended Mayor Comments: Not Recommended Treasurer's Signature Recommended r-~ Approved ~ Not Recommended Mayor's Signature Date Fiscal & Budget Committee Comments: ~/Recommended r--] Approved Not Recommended Denied isc~..Budgat Committee Signature Date