HomeMy WebLinkAbout07/09/97 AGENDABREMERTON CITY COUNCIL
239 4TH STREET
BREMERTON, WA 98337
CITY COUNCIL AGENDA
JULY 9, 1997
CALL TO ORDER - 5:30 P.M.
A. Pledge Of Allegiance
B. Invocation
e
CONSENT AGENDA
Items listed below have been distributed to Council members in
advance for study and will be enacted by one motion. If
separate discussion is desired on an item, it may be removed
from the Consent Agenda and placed on the Regular Agenda at the
request of a Council member.
A. Minutes - June 25, 1997 #AB97-153
3. CLaIMS/CHECK REGISTERS
4. COUNCIL MEMBER REPORTS
5. MAYOR'S REPORT
6. PUBLIC RECOGNITION -- (Comments Limited to 3 Minutes)
NEW BUSINESS
A. Professional Services Agreement with Waldron
Interim Services for Permit Reviewer Contract;
and Approving Budget Adjustment No. 97-18
Be
Acceptance of Washington Traffic Safety
Commission Grant
#AB97-154 / 7
#AB97-155 ~
PUBLIC HEARING - 6:00 P.M. OR LATER
A. 1998 CDBG/HOME Policy Plan
#AB97-156 ~
1. SUBJECT:
AGENDA BILL
-'BREMERTON CITY COUNCIL
MINUTES - JULY 25, 1997
FOR AGENDA OF:
ORIGINATING DEPT:
ORIGINATOR:
DATE SUBMITTED:
7-09-97
CITY COUNCIL
DAVID FARR~ PRESIDENT
7-02-97
2. ~: (comment on back
if necessary)
ENDORS F24E~T INFORMATION
MAYOR
4. SUMMARY STATEMENT AND REOUIREMENT FOR COUNCIL AcTION:
8. RECOMMENDATION:
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
PUT,LED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
AMENDED
11. AGENDA BIT,T, NO:
TAPE #1473
CITY COUNCIL MEETING MINUTES
JUNE 25, 1997
UNAPPROVED DRAFT
#0041
#0071
The regular meeting of the City Council of the City of Bremerton
was called to order in the City Council Chambers, 239 4th Street,
Bremerton, Washington, Wednesday, June 25, 1997, at 5:30 P.M., with
Council President David Farr presiding. Council members present
were Bob Winters, Carlos Montgomery, Sherril Huff-Menees, Richard
Neville, Lon Overson, John Law, Cecil McConnell, and A1 Colvin.
Also present were City Attorney Ian Sievers and Deputy City Clerk
Paula Johnston.
The meeting opened with the Pledge of Allegiance led by Council
President Farr and Invocation given by Chaplain Bob Miles of
Belmont Terrace.
President Fart made the following announcements:
(1) City Council Study Session - July 2, 1997, 5:00 - 5:20 P.M.,
in the Council Conference Room. Topic of discussion: "Sinclair
Landing Update".
(2) City Council Study Session - July 2, 1997, immediately
following the Council meeting, in the Council Conference Room.
topics of discussion: "Washington Survey And Rating Bureau
Report", "Fire Levy", and "Inspection Fees".
(3) City Council Study Session - July 16, 1997, 4:45 - 5:20 P.M.,
in the Council Conference Room. Topic of discussion: "Sinclair
Landing Update.
CONSENT AGENDA
A. Minutes of Meeting -- June 11, 1997
#AB97-136
M/S/C(Neville/Montgomery)
presented.
to approve the Consent Agenda as
Vote on Motion:
Motion carried.
In Favor: Winters, Montgomery, Neville, Farr,
Overson, Law, McConnell, Colvin
Abstain: Huff-Menees
CLAIMS/CHECK REGISTERS
Vouchers audited and certified by the auditing officer as required
by RCW 42.24.080, and those expense reimbursement claims certified
as required by RCW 42.24.090, have been recorded on a listing that
had been made available to the Council.
M/S/C/U(Colvin/Montgomery) on June 25, 1997, the Council does
approve for payment those vouchers included and further described
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City Council Reg. Mtg. Minutes
June 25, 1997
Page 2 of 15
as follows: EFT4299, 210068, and 210096 through 210318 in the
amount of $615,853.97; Regular Payroll for the period ending 6-15-
97, in the amount of $709,553.21; and Retirees' Payroll for the
period ending 6-30-97 in the amount of $79,611.61.
COUNCIL MEMBER REPORTS
Mr. Colvin, who will be celebrating his 75th birthday on June 29,
was asked what he felt was his greatest accomplishment. He
answered his attitude toward his fellow man, instilled in him by
his parents, to treat everyone fair and equal.
Mr. Law thanked all those who attended his District #3 meeting, and
specifically Randy Witt for his presentation, and Sgt. Kevin Long
for his update on the Bremerton Police Department.
Mr. Neville wished Mr. Colvin a happy birthday, and thanked the
citizens for their patience during the road construction going on
now and throughout the summer.
Mrs. Huff-Menees wished Mr. Colvin a happy birthday. She thanked
and complimented the Parks Department for all the flower baskets.
Mr. Winters stated Monday was the last Ad-Hoc Telecommunications
meeting, and was proud of the Ordinance drafted by the group made
up of all volunteers. He requested a Study Session on this issue.
One of the committee members will be at the Telecommunications
Conference to be held at the Admiral Theater on July 2.
Mr. Fart also wished Mr. Colvin a happy birthday, and stated Mr.
Colvin has an attitude that is appreciated by all who come in
contact with him. He told a story of being in the Mayor's office
at the time of the earthquake, and how they quickly took cover
under the desks. It was quite an experience for both!
MAYORtS REPORT
Mayor Lynn Horton stated she was pleased at how well staff had
performed in the drop, cover, and hold drills at the emergency
training in Maryland. One thing she discovered was that very few
businesses in our community have an earthquake preparedness plan,
which concerns her. She reminded everyone that most damage is
caused by equipment and items within a building not being secured.
Computers can be secured with velcro, and other items that can be,
should be bolted to the wall.
PUBLIC RECOGNITION
Karen Williams, sang Councilman Colvin a happy birthday tune!
Additionally, she provided an update on the Smooth Jazz Father's
Day Brunch, and thanked the Mayor for her proclamation for Mayor
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#0837
Norm Rice. Another Jazz festival is being planned for August...
more information will be provided at a later date.
Elizabeth Buell, had problems when she tried to watch the Westsound
Community Cable TV announcements, stating they went by too fast.
Shannon Bell, Volunteer at Harrison Memorial Hospital, announced a
Blood Drive on Monday, June 30, 11:00-1:00; and 1:45-5:00 P.M.
Jack Lefcoski, resident, was concerned over recent reports on the
Gorst Sewer study, and suggested Gorst have its own disposal plant.
Reverend Cleveland Williams, Ebenezer A.M.E. Church, discussed the
Martin Luther King Bridge Builder Award which will be announced at
the Constitution Day Luncheon to be held Sunday, September 7, 1:30
P.M. at the Kitsap Golf & Country Club. Cost of the event is
$18.00 pre-paid, and $20.00 at the door. Call 377-0166 for more
information. He encouraged citizens to participate in voting for
this year's nominee for the Bridge Builder Award.
7A - SYLVAN WAY STREET IMPROVEMENTS - CH~/NGE ORDER,#3, #AB97-137
Change Order #3 for the Sylvan Way Street Improvements project
incorporates a request from the County to construct similar street
improvements in the County portion of the project as authorized in
the letter of June 11, 1997. The cost of the additional work is to
be reimbursed from the County. The additional work includes
increases in bid item quantities from the original contract and
Change Orders #1 and #2. the County has agreed to pay for half of
the extra storm work which would include the storm work from Change
Order 41. An Interlocal Agreement and Budget Adjustment for this
Change Order are forthcoming under separate action. This change
order exceeds the Mayor's authorization and requires Council
approval. Staff recommends approval of the Change Order.
Randy Witt, City Engineer, stated the Change Order is to provide
curb, gutter, and sidewalk improvements to the County portion of
Sylvan Way. The revised Change Order is for $31,293.53.
Public comment - none.
Mr. McConnell asked for clarification on Bid Item #3, "Remove C&G"
which listed an amount of $3,000 on the first bid sheet, but was
zero on the revised sheet. Mr. Witt explained that there are no
curbs and gutters (C&G) currently, so the zero amount is correct.
M/S/C/U(McConnell/Montgomery) City Council approves Change Order #3
for Sylvan Way Street Improvements in the amount of $31,293.53, and
authorizes the Mayor to execute the same.
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City Council Reg. Mtg. Minutes
June 25, 1997
Page 4 of 15
7B - AGREEMENT WITH WASHINGTON STATE DEPARTMENT OF TRANSPORTATION
REGARDING CONSTRUCTION OF SIGNALS ON SR3 RAMPS AT KITSAP WAY AND
#0949
NEWBERRY HILL ROAD, ~AB97-138
City of Bremerton and Washington State Department of Transportation
(WSDOT) staff have coordinated projects on Kitsap Way, including
construction of a State traffic signal on Kitsap Way at the SR3
northbound ramps in the City Kitsap Way road improvements project.
WSDOT designed the signal, and will reimburse the City for its
construction, including inspection. City staff have also agreed to
construct and inspect a State signal at SR3 and Newberry Hill Road.
The attached State participating Agreement reimburses the City for
construction and inspection of the signals for the estimated amount
of $210,152.02. The attached budget adjustment revises the City
Budget to account for these funds. Staff recommends passage of the
agreement and budget adjustment.
Randy Witt, City Engineer, stated this step needs to be done before
they can advertise the project. In addition, he clarified these
steps are also needed for a signal at Newberry Hill Road.
Public comment - none.
Mr. Montqomer~ asked how soon before they start the work? Mr. Witt
stated the work will be advertised June 30 for three weeks, and
then awarded. Work will probably start around August 1.
M/S/C/U(Montgomery/Colvin) To approve the budget adjustment and
State Participating Agreement No. GCA-0914, and authorize and
direct the Mayor to execute the same.
7C - AMENDMENT %1 TO PROFESSIONAL SERVICES AGREEMENT WITH
MONTGOMERY WATSON FOR FLUORIDATION FACILITY DESIGN, ~AB97-139
On April 23, 1997, the city Council directed the Public Works &
Utilities Department to begin fluoridation of the Water system as
soon as practical. The design consultant for the Corrosion Control
Facility (CCF) addressed water system fluoridation in their
recently completed predesign memorandum. Their recommendation was
to incorporate fluoridation into the CCF, and also fluoridate
several wells. Amendment #1 to the Professional Services Agreement
with Montgomery Watson for the CC would include final design,
construction services, and operation and maintenance manuals for a
fluoridation facility with the CCF. The amount of these services
is $37,925, increasing the total Professional Services Agreement to
$323,162. Design of the facility would be completed in 1997, and
construction would be completed in 1998.
Randy Witt, City Engineer, stated an amount of funding was set
aside for this item. It is important that these two be designed
5
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#1238
together where they are adjacent because the "ph" from one, affects
the other. Fluoridation of the wells will be done separately, and
in-house by City staff.
Public comment - none.
Mr. Winters asked that since an amount was budgeted during 1996 for
corrosion control in the Water Utility Capital Funds, did that mean
staff already knew they were going to be fluoridating the water?
Mr. Witt stated not to his knowledge. In setting up any contract,
an amount is always set aside for unforeseen circumstances. In
this case, the money that was previously set aside will be used for
the fluoridation design. Mr. Winters asked Mr. Witt's opinion on
whether fluoride is a corrosive material? Mr. Witt stated he is
not an expert on this, but he knows that fluoridation does change
the "ph" level, and the CCF will neutralize that. In rough
numbers, the capital costs of setting up the fluoridation system
was $300,000, and the OM costs $80,000-$90,000, which together, is
what will account for the rate increase. Mr. Winters asked where
the taxpayer can expect to pay the additional fee? Mr. Witt stated
this issue will be discussed during the budget process. Mr. Colvln
asked if water bills will increase? Mr. Witt stated the cost to
run and operate the City water system will go up as a result of
fluoridation, with rates set by Council.
M/S/C(Montgomery/Huff-Menees) To approve Amendment #1 to the
Professional Services Agreement with Montgomery Watson for
fluoridation design and authorize the Mayor to execute the same.
Vote on motion:
Motion carried.
In Favor:
Opposed-.
Montgomery, Huff-Menees, Neville, Farr,
Overson, Law, McConnell, Colvin
Winters
7D - PURCHASE ORDER WITH OLYMPIC VIEW SANITARY LANDFILL INC.,
#AB97-140
A portion of the outfall and storm drainage pipe for the Callow
Avenue Basin CSO Priority 1, Phase 2 Project is being constructed
through Puget Sound Naval Shipyard. Contaminated soils were known
to exist within this area. Extensive soil testing was conducted
along the pipe route to determine contamination levels. As a
result of this testing, the soils were pre-characterized as problem
waste. Clearance for disposal at Olympic View Sanitary Landfill
Inc., was granted by the Bremerton-Kitsap County Health District.
Olympic View Sanitary Landfill, Inc. has agreed to accept this
waste at a disposal rate of $24.25 per ton. It is estimated that
4500 tons of material will require disposal. The amount of the
purchase order for disposal costs is $109,125.
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#1420
Randy Witt, City Engineer, stated during the design of the Callow
Avenue Improvements, this "problem material" was encountered during
testing. Because this area is a "Super Fund Site" the City is
obligated to dispose of it in a manner acceptable to the government
and to the Health District. A lower rate was offered by Olympic
View Landfill since they will probably be able to use this material
for land cover. This purchase order is being done separate from
the contract to avoid a contractor's mark-up.
Roy McInnis, resident, asked if the contaminants in the soil were
caused by PSNS, why are they not contributing to the costs to clean
it up? Mr. Witt stated the City is going through PSNS to construct
the Outfall Facility, and part of the easement provided that the
City will dispose of any material. Mr. Owerson complimented Mr.
Witt and his staff for negotiating a good rate.
M/S/C/U(Overson/Colvin) To approve a Purchase Order for $109,125.00
with Olympic View Sanitary Landfill Inc., for disposal of solid
waste from the Callow Avenue Basin CSO Project and authorize the
Mayor to execute the same.
7E -PARKS & RECREATION DEPARTMENT PURCHASE OF COPY MACHINEt AND
APPROVING BUDGET ADJUSTMENT ~97-15t ~AB97-141
The Parks Department has been testing several brands of copy
machines over the past three months and determined that the Konica
7050 Copier with finisher and stapler was the best unit for Parks
needs. We currently run over 20,000 copies per month. Our
existing 1991 copier is not designed to handle this volume. We
have experienced excessive down time and increased maintenance
costs as this older machine continues to age. Due to budgetary
constraints, it was determined that the best method for acquisition
of this new copier was through a lease with an option to purchase.
The terms of this capital lease are monthly payments of $452.18 for
18 months and a final payment of $8,888.00 in the 19th month. This
balloon payment of $8,888.00 is contained in the Parks Department
Capital Improvement Project budget for 1999. Due to mis-
communication with the Purchasing Department, this lease was
prematurely executed before being authorized by City Council.
Jim Spencer, Parks & Recreation Director, stated 5 machines were
tested by his department, and after rating them, the Konica 7050
was chosen as the machine to best fit their needs, rather than only
looking at comparing costs. The format of their brochure has been
changed, and by copying them in-house, they will be able to save
$3,400 annually.
Public comment - none.
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#1705
Mr. Winters asked who was responsible for the miscommunication?
Mr. Spencer stated himself and the Purchasing Manager. Mr. Winters
asked if they are already committed to a contract, why didn't the
Department Head go to the City Attorney and ask him to void that
contract? Mr. Sievers stated there could have been problems with
the vendor's rights.
M/S/C(Huff-Menees/Montgomery) Two approve capital lease to purchase
a Konica 7050 Copier and accompanying Budget Adjustment No. 97-15.
Vote on motion:
Motion carried.
In Favor:
Opposed:
Montgomery, Huff-Menees, Neville, Farr,
Overson, Law, McConnell, Colvin
Winters
8~ - RESOLUTION ~2608, AUTHORIZING AN INTERAGENCY COMMITTEE FOR
OUTDOOR RECRE~TION (I~C) ~PPLIC~TION FOR SMITH COVE DEVELOPMENT~ND
PENDERG~ST FIELD LIGHTSt ~B97-142
Smith Cove Development (Phase II of the Evergreen Park Project) and
Pendergast Field Lighting Projects are being submitted to IAC for
funding in 1998.
The Smith Cove Project provides for the renovation of the southeast
portion of Evergreen park (2.5 acres) and the development of 4.5
acres of property being acquired around Smith Cove on the Port
Washington Narrows. Development includes two open play areas, an
amphitheater, picnic shelter, restrooms, walking path, reconfigured
boat launch parking and additional general use parking. This
existing project expands Bremerton's oldest park (evergreen) by 4.5
acres by converting an old industrial brown field into a beautiful
new waterfront park.
Pendergast Field Lighting Project will provide athletic lighting to
the three softball fields, two soccer fields and the parking lot.
A total of 20 light standards around the three softball fields, 12
light standards serving the two soccer fields and 22 standards in
the parking lot will be installed. The softball fields will be lit
to tournament level and the soccer fields to recreation level. This
will provide the ability to program the complex to its maximum
potential by lengthening the programmable hours as well as
providing year around use of the soccer fields to take advantage of
the all-weather surface.
The total cost to the Pendergast Field Lighting Project was
increased by $102,003 from the time it was presented to the Fiscal
& Budget Committee to accommodate the necessary illumination for
the parking lot.
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#2197
Jim Spencer, Parks & Recreation Director, stated that adding lights
will greatly enhance the Park, which will increase the capability
of attracting some big-time tournaments. This Resolution will
provide the "ammunition" needed to go to the IAC to request
matching funds.
Mark Fojtik, Jack Lefcoski, and H. Emily Moshay were residents who
spoke in favor of Resolution No. 2608 to light the fields.
Mr. Neville was pleased to see these projects moving forward, and
also at the prospect of getting matching funds. He announced an
Evergreen-Smith Cove Expansion meeting Thursday, June 26 at the
KCAP office located at the old Smith School Building, 6:30 P.M.
Mr. Winters supported this Resolution, but asked for clarification
on Item 4 regarding "non-commitments". Mr. Spencer stated that a
very important part of this process is going out and finding people
to financially support the project. If funding is offered, but
does not materialize, the city would then be responsible for that
portion.
M/S/C/U(Law/Neville) To adopt Resolution No. 2608, authorizing the
Mayor to submit grant applications for Smith Cove Development and
Pendergast Field Lighting to the IAC for funding assistance.
8B - RESOLUTION NO. 2605, CALLOW AVENUE BASIN CSO PRIORITY 2
CONSTRUCTION - ACCEPT]%NCE OF PUBLIC WORKS TRUST FUND LOAN (NO. PW-
#2328
97-791-003), #AB97-143
The City applied for and received a Public Works Trust Fund (PWTF)
loan in the amount up to $662,000 for construction of the Callow
Avenue Basin CSO Reduction Project, Priority 2 improvements. The
loan is to be paid back over 20 years at 1% interest. The attached
Resolution accepts the loan and authorizes the Mayor to sign all
documents relative to the loan.
Ran4¥ W~tt, city Engineer, referred to page 74 of the Council
packet which showed the savings of using the PWTF Loan versus using
Revenue Bonds, which over the 20-year life of the loan will save
the tax payers $373,836.00.
Public comment - none.
M/S/C/U(Montgomery/Huff-Menees) To adopt Resolution No. 2605
accepting the loan and authorize the Mayor to sign all documents
relative to the loan.
8C - RESOLUTION NO- 2609, REGARDING THE CITY 1997 TRAFFIC CALMING
PROGRAM, #AB97-144
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The City received two Community Development Block Grants for the
construction and evaluation of Traffic Calming Devices in four
neighborhood areas: Park Avenue, anderson Cove, Lebo Boulevard and
West Park. Engineering Division staff met with citizens from each
area to review the traffic calming devices available and develop
recommendations for each area. The Park Avenue Anderson Cove and
West Park neighborhood areas selected the use of speed humps. Lebo
Boulevard selected to have no traffic calming devices in their
area. Staff will evaluate the effectiveness of these traffic
calming devices. The attached 1997 City Traffic Calming Program
paper provides detail on the development and direction of the
program. Staff recommends approval of the attached resolution
regarding the traffic calming program.
Randy Witt, City Engineer, neighborhood meetings were held to share
options of traffic circles, humps, traffic diverters, etc. He was
surprised at some results of these meetings, such as humps being
chosen as a preferred alternative, especially where he expected
other choices to be made. Another surprise was that Lebo Blvd.
area residents did not desire any traffic calming devices at all,
rather a desire for the City to evaluate a four-way stop.
s. Howerton wanted to know where the grant money was coming from,
and what were the priorities? H. Emily Moshay asked if there will
be additional calming devices on Park Avenue in addition to what is
already there? Elizabeth Buell does not like speed bumps, and is
afraid of causing an accident because she slows way down when she
approaches one. Mr. Witt clarified the funding source is from two
CDBG grants received specifically for traffic calming devices;
specific areas were identified, and there is the ability to amend
the grant if additional funding is received; He stated the problems
on Cherry Avenue will be addressed; Testing and research was done
on speed bumps placed on Highland Avenue, and it was found that two
bumps close together are not desirable, so it is proposed to go
with only one hump where humps are required; and it is proposed to
add two humps, one on each side of the traffic circle on Park
Avenue.
Mr. Montgomery recommended Cambrian Avenue near 6th Street for a
calming device if there was any money left over. Mr. MoConne11
asked for the reasons given by citizens opposing traffic calming
devices on Lebo? Mr. Colvin stated citizens said ~here was too
much traffic and traffic calming devices are normally not preferred
on heavy used streets. Mr. Neville asked who a citizen could
contact if they had a recommendation for a traffic calming device?
And how will systems in place be evaluated? Mr. Witt stated
citizens can call Steve Misuriak at 478-5270. A priority system
will need to be devised. To evaluate chosen devices, speed & count
/0
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surveys will be used. Mr. Colvin commended both Mr. Misuriak and
Mr. Witt for their work on these issues. He also clarified that
left-over money can not be used for pot holes. Mr. Overson
complimented the City and Mr. Witt for also addressing these needs.
#3175
M/S/C/U(Huff-Menees/Montgomery) To adopt Resolution No.
regarding the 1997 City Traffic Calming Program.
2609,
TAPE #1474
8D - RESOLUTION #2610r MANETTE BRIDGE REPLACEMENT RECOMMENDATIONr
#~B97-145
The Manette Bridge is in an advanced state of deterioration and has
an expected life of ten years or less. The bridge is owned and
maintained by the State, and Washington State Department Of
Transportation (WSDOT) is the lead agency in the bridge replacement
project. WSDOT and City staff have held four public meetings and
three Council Study Sessions to receive input on the replacement
bridge location, elevation and aesthetics. Based upon this input,
staff have formulated a recommended bridge replacement, alternative.
WSDOT staff will present the recommended alternate to the Council
at this meeting. Council is requested to concur or modify the
preferred alternative by passage of the attached resolution.
Randy Witt, City Engineer, stated when the State notified the City
that it was eligible for highway bridge replacement funding, we
coordinated with them on ways of gathering input from citizens. A
number of options were looked at and then eliminated based on
environmental reasons or lack of citizen support.
Gary Farnsworth, WSDOT, stated this has been an enjoyable project,
with much support received from the public. The biggest concern
throughout this process has been what will happen when the old
bridge is demolished, knowing the closure time will be about two
years. Some calculations have been done, and it was determined
that the cost would be around $17 million in delayed costs alone.
The costs would be even higher if there is a repeat of the Warren
Avenue Bridge also closing due to weather conditions such as
occurred last winter. A design has been chosen that will allow the
building of most of the new span, parallel to the existing bridge,
requiring a closure of only 3 months, versus 24 months. This will
cost more, but the delay impacts are dramatically smaller. There
are plans to work with the Coast Guard during the design of the
bridge profile to allow a variance on the existing clearance to be
more accommodating to bikes and pedestrians, as well as to
vehicles. After a traffic analysis was done, it was determined to
use 12 foot lanes instead of the 9 foot lanes currently in use,
with 5 foot shoulders on each side for bike traffic, in addition to
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a 6 foot sidewalk on one side. The State's share of payment for
this replacement is 20%, with the Federal Highway Administration
will provide 80%. It is recommended that the City continue to show
priority to the traffic flow off the bridge on both ends, with
possibly a signal light on one end. It is anticipated the Bridge
Design will be completed in the year 2000/2001, with construction
to begin 2001, and completed 2002 or 2003.
Hlethia Douqlass, resident, recommended a covered bridge for
pedestrian traffic. She was glad that they looked at traffic
problems that occurred during the bridge closure, and hope they
keep a close eye on it.
Elizabeth Buell, resident, hopes they make higher railings, and
recommended they make the lights easier to replace.
Mr. Winters, brought up the issue of the level of service rating,
and options in the event of a bridge closure. Mr. Witt stated that
many alternatives were evaluated during development of the City
Comprehensive Plan. It was found that the Manette Bridge, as is,
serves an important function for the transportation system in the
City, and widening the bridge would not provide any additional
benefit. He elaborated on level of service ratings and standards.
Mr. Winters questioned 1) How much the taxpayers would save by the
bridge being lower? 2) What is the State's position on the issue
of a third bridge; and 3) Who took the aerial photograph and can a
copy be ordered? Mr. Farnsworth admitted he did not have a good
answer, but savings would be marginal, maybe 3%-5% of the total
cost. As far as a third bridge, the State has identified funding
to go into partnership with Kitsap County and the City of Bremerton
to study the entire SR3/304 corridor, including the full range of
alternatives to address the traffic needs and support GMAplanning.
Any citizen who would like a photograph can contact him.
Mr. Colvin referencing an earlier statement about the bridge rails,
asked how high the new rails would be? Mr, Farnsworth stated he
was unsure, but they would probably be the same as they are now,
and there are no plans for a covered walkway, however, public
feedback will be solicited on both issues during the design phase.
President Farr questioned the life-expectancy of the new span?
Mr. Farnsworth stated typically, a minimum of 50 years, but he
anticipates they will be building it into 75 years, plus.
President Fart stated in that case, he felt it would be prudent
that the bridge be designed to support a possible expansion of 4
lanes for the future. Mr. Law asked why the old bridge can not
stay up and be used for bicycles? Mr. Farnsworth explained the
problem with the existing bridge are the piers below the water
line, which are deteriorating, and represents a hazard.
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#1051
#1166
M/S/C/U(Neville/Montgomery) to adopt Resolution No. 2610 regarding
replacement of the Manette Bridge.
9A - ORDINANCE #4596 (SECOND READING) ADOPTING ~ND CONFIRMING THE
ASSESSMENT ROLL FOR L.I.D. ~329 JENNER AVENUE SIDEWALK
IMPROVEMENTSt #AB97-134
Public comment - none.
Mr. Winters asked where the funding was coming from? Mr. Witt
stated it was a Local Improvement District, and referenced the
Assessment Roll of property owners on page 111 of the Council
packet, city money is being used for the design, with property
owners paying the construction and inspection costs. He estimated
the L.I.D. cost a little under $10,000 to build, and probably
$1,000 to design it. Mr. Montqomez7 pointed out a correction to a
Tax Lot number on page 111, even though it did not change the
assessment to the correct property owner.
M/S/C/U(Huff-Menees/Montgomery) To pass Ordinance No. 4596, on
second reading, adopting and confirming the assessment roll for
L.I.D. #329 Jenner Avenue Sidewalk Improvements.
9B - ORDINANCE (FIRST READING) TO ADOPT THE CHARLESTON COMMUNITY
PLaN AND RELATED ~-~ENDMENTS TO THE ZONING CODE ~ND ZONING MAPt
~AB97-127
The Charleston Community Plan is one of the first plans to combine
the provisions of GMA and SEPA, and will be a model for other
jurisdictions. The Plan addresses the problems and concerns of the
City's oldest business district. Public involvement was encouraged
at a series of neighborhood meetings held within the district, as
well as study sessions and public hearings before the Planning
Commission. Following its public hearing on June 11, 1997, the
City Council tentatively approved the Plan, pending review of any
comments that may be received from State agencies following their
60-day review.
An ordinance has been prepared to adopt the Charleston Plan and to
amend the Zoning Code per Plan recommendations, including the
addition of a new CD (Charleston District) zone. That ordinance is
ready for Council approval on first reading.
Kay Wilson, Department of Community Development, stated they have
worked for the last 10 months with the people in the Charleston
District, and the Plan is ready to be implemented. The final EIS
was issued last week, in the form of an addendum, which includes
all the changes discussed at the June 11, 1997 public hearing, and
are identified with "shading" and "double underlines". The State's
60-day review period ended June 16, which was a requirement of the
TAPE #1474
City Council Reg. Mtg. Minutes
June 25, 1997
Page 13 of 15
GMA. The comments from the State are included in the Council
Packet on page 145, and are generally favorable, with a few
concerns also included, particularly notifying land owners of
planned actions.
She pointed out a letter on page 143 from Kitsap Transit, dated May
27, but not received until June 10, that was omitted from
information presented at the June 11 public hearing because it was
overlooked. A few changes are now being proposed to incorporate
some of the concerns listed in the letter (showed with "double
underlines").
Other recommended changes are shown on P13, P16, and P37.
President Fart asked if Council should choose to approve this
ordinance on first reading, does the motion have to include the
proposed changes presented for the first time tonight? Mr.
Siewers, City Attorney, stated the copy of the Plan, which is
adopted in section 1 of the ordinance, has these changes in it, so
adopting the ordinance would include all proposed changes.
Ron Houqh, Planning Manager, introduced one other change, that
pertains to the zoning along the new alignment of the highway,
removing the GB (General Business). Parcels anticipated for the
Right-of-Way Acquisition Plan will have zoning until such time they
are actually acquired. A copy of the proposed zoning being
discussed was handed out. Regarding parking, it is proposed to
exempt non-residential development from the parking requirements
within the Charleston Business District.
Public comment - none.
Mr. M~Connell referring to "Special Use Permits" on page 13 of the
Appendix, he recently found out they are attached to the land and
not the applicant, and questioned if that makes it a rezone? Mr.
Hough stated no, that uses within the zones are allowed outright
with a Special Use Permit. Mr. Slevers stated that maybe the
conditions that were approved through the process would be a slight
modification. Mr. M~Connell stated parking requirements for non-
residential should be done on a case-by-case basis.
Mr. Winters pointed out examples of concerns he had for several
existing businesses on Callow Avenue, and the chart showing "Uses
Allowed" categories, by zone: Page 135
Mr. Winters and Mr. Colvin both asked specifically why a "detox"
center wouldn't be allowed (page 132)? Mr. Hough stated they were
trying to create an area of compatible retail businesses.
TAPE #1474
City Council Reg. Mtg. Minutes
June 25, 1997
Page 14 of 15
#2534
#2569
Mrs. Huff-Menees complimented the Planning Department for all the
work gone into this process.
M/S/C(Huff-Menees/Montgomery) to approve ordinance, on first
reading, adopting the Charleston Community Plan as an Amendment to
the Bremerton Comprehensive Plan and adopting related Amendments to
the Text and Maps of the Bremerton Zoning Code, BMC 21.02
M/S/F(Winters/Law) to amend main motion by adding "S" with an
asterisk(*) under CD to Paints & Allied Prod. Mfg. or Processing
(on page 140); Wholesaling Products Permitted in Zone (page 139);
Pipes, Tobacco and related products (page 135); Funeral Services
(page 136); and Detoxification Center (page 132).
Vote on amended motion:
Motion failed.
In Favor:
Opposed:
Winters
Montgomery, Huff-Menees,
Neville, Farr, Overson, Law
McConnell, Colvin
Vote on MAIN motion:
Motion carried.
In Favor:
Opposed:
Montgomery, Huff-Menees,
Neville, Fart, Overson, Law,
McConnell, Colvin
Winters
10A - PUBLIC HEARING ON RESOLUTION NO. 2606, REGARDING RECOVERY OF
FEES FOR THE REMOVAL OF GARBAGE kNDDEBRIS FROM PROPERTY LOCATED AT
#2877
1316 WARREN AVENUE~ ~AB97-146
On May 8, 1997, the City removed garbage and debris from the
property located at 1316 Warren Avenue, after the owners Lany and
Lyvell Hall, failed to do so as ordered by the Building Official.
The cost charged to the Revolving Abatement Fund for this action
totaled $1,997.50. Council must now decide if the fees are just and
reasonable.
M/S/C(Overson/Colvin) to table this item for one week, due to the
Building Official not being able to be at hearing tonight.
Vote on motion:
Motion carried
In Favor: Winters, Huff-Menees, Farr, Overson,
Law, McConnell, Colvin
Opposed: Neville, Montgomery
10B - PUBLIC HEARING ON RESOLUTION NO. 2607, REGARDING RECOVERY OF
FEES FOR REMOVAL OF GARBAGE AND DEBRIS FROM PROPERTY LOCATED AT
2100 19TH STREET, #AB97-147
On May 1, 1997, the City removed garbage and debris from the
TAPE #1474
City Council Reg. Mtg. Minutes
June 25, 1997
Page 15 of 15
#2942
property located at 2100 19th street, after the owner, Jack
Champion, failed to do so as ordered by the Building Official. The
cost charged to the Revolving Abatement Fund for this action
totaled $671.40. Council must now decide if the fees are just and
reasonable.
M/S/C(Mcconnell/Colvin) to table this item for one week, due to the
Building Official not being able to be at hearing tonight, and poor
visibility of pictures of property.
Vote on Motion:
Motion carried.
In Favor: Winters, Huff-Menees, Fart, Overson,
Law, McConnell, Colvin
Opposed: Montgomery, Neville
President Fart thanked the TV camera crew for their services: Rob
Rupe, Patricia Mathes, and James Nobel, Jr.
With no further business meeting adjourned at 8:35 P.M.
PAULA JOHNSTON, Deputy City Clerk
DAVID FARR, Council President
city of Bremerton
PJ/DDF/me/ls
cc: Normal Distribution
File/Vault
AGENDA BILL
BREMERTON CITY COUNCIL
SUBJECT:
Interim Permit Reviewer Contract:
Waldron Interim Services with related
Budget Adjustmem
FORAGENDA OF: July 9, 1997
ORIGINATING DEPT: DCD
ORIGINATOR: DA~It~d.~L.L.~I
DATE SUBMTUFED: July 1, 1997
ENDORSEMENT
C LEARAN C~a~t on Imck ffnee~aary) 3. EXHmITS;
City Atto~ A. Proposed Contract
?, /
~ INFORMATION APPROVED BY COUNCIL P~NT FOR SUBMITTAL:
4. SUMMARY STATEMENT AND REQUIREMENTS FOR COUNCIL ACTION:
Jack Allingham resigned his position in February. He gave two weeks notice prior to his resignation. We are m the process of hiring his
replacement We expect the hiring process to take four months. (Some of this delay is caused by DCD's workload and management
priorities). Waldron Interim Services can provide us with an interim contractor for $28.00 per hour. Mr. Allingham's cost to the City was
$26.59 per hour. We plan to average only 32 hours per week ofthe interim person in order to keep the cost within budget. The Budget
Adjustment request moves the funds from personnel to services.
RECOMMENDATION:
Motion to authorize the Mayor to sign the proposed contract with Waldron Interim Services and to approve the
related Budget Adjustment request No. 97-18.
RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
Donald L. Pratt
Donald L. Pratt
N/A
N/A
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED AMENDED
DATE:
11. AGENDA BILL NO.:
2. CLEARANCE COMMENTS:
5. IMPACT OF NON-PASSAGE:
A. City will operate with a vacancy in land-use/enviromental permits. The permit process will slow
significantly.
B. The temporary employee would not require Council action. DCD may hire a temporary employee
rather than a temporary contractor.
6. IMPACT ON STAFFING. BUDGETS. FACILITIES. EOUIPMENT OR OTHER RESOURCES:
With the interim contractor working fewer than 40 hours per week, the cost should have no impact on
the budget and minimal impact on staffing.
7. RESEARCH SOURCES:
AGBILL. 411
BREMERTON O.C.D. 368 47852S~
PROFESSIONAL SERVICES AGREEMENT
BUILDING DEPARTMENl
INTERIM P~RMIT REVIEWER
THIS AGREEMENT is between the City of Bremerton, a municipal
corporation (hereinafter referred to as "City") and Waldron Interim
Services (hereinafter referred to as "Contractor").
W I T N E S S E T H:
1. SCOPE: Duties required as described under Senior Planner
Classification as attached hereto as Exhibit "A".
2. TERM; Contract shall commence on February 28, 1997 and
will terminate on August 31, 1997.
3. COMPENSATION: city shall pay Contractor compensation a~
follows:
Total fees under this Agreement shall not exceed Twenty-two
Thousand Dollars ($22,000.00). Charges for services shall conform
to the following fee schedule:
Fees. The Development & Review Planner hourly rate is
$28.00. Invoices are due within twenty (20) days of
receipt. Delinquent payments will be subject to a late
payment charge of 12% (annual) and which will be applied
to any unpaid balance owed commencing seven (7) days
after the payment due date.
Finders Fee. Should the City wish to hire the
Development & Review Planner as a regular City employee,
the City agrees to pay IMS the percentage of the starting
annual salary based upon the length of the assignment
with the city as represented below:
0 to 12 months 10%
After 13 months 5%
Contractor shall submit a monthly statement describing the
services rendered with a breakdown for work completed as authorized
under this Agreement. The City, upon receipt of the completed
statement, shall promptly process said claim for payment.
If the description of services on the Proposal designates
additional services which may be requested by the City, said
additional services will be paid for by the City at the rate set
forth in the Proposal, which sum may exceed the "not to exceed"
amount set forth above; however, said services will only be
performed, and compensated by the City after the city has directed
~uch performance in writing.
PROFESSIONAL SERVICES AGREEMENT --1--
~bUKUN.PSA - Aq,.!.. Di~k 1 - 9/22/97
M~¥ Z7
Ot:4Z PM BREMERTON D.C.O. 3E0 4785262 Poge 3
4. RELATIONSHIP OF PARTIES: The parties understand and agree
that Contractor is a firm skilled in matters pertaining to interim
permit review services and will perform independent functions and
responsibilities in the area of its particular field of expertise.
Contractor and its personnel shall act as independent contractors
and not employees of the City. As such they have no authority to
bind the City nor control employees of the City, contractors, or
other entities. Within the performance of these duties, Contractor
shall work under the direction of the Director of Community
Development.
5. INDUSTRIAL INSURANCE: Contractor agrees to provide for
State industrial insurance coverage for its personnel as required
by State law.
6. LICENSE AND TAXES: Contractor shall possess a current
Bremerton Business License and any regulatory license required to
fulfill Contractor obligations under this Agreement. B & O tames
shall be paid when due and Contractor, by this Agreement, assigns
any payments due under this Agreement to the City Clerk for payment
of such taxes which have been declared delinquent.
7. GENERAL CONDITIONS:
a. Reports and Information - Contractor, at such times and in
such forms as the city may require, shall furnish the City such
reasonable periodic reports and documents as it may request
pertaining to the work or services undertaken pursuant to this
Agreement, the costs and obligations incurred or to be incurred in
connection therewith, and any other matters covered by this
Agreement. Contractor will maintain accounting records in
accordance with generally accepted accounting principles and
practices to substantiate all invoiced amounts.
b. Entire Agreement - This Agreement constitutes the entire
agreement between the parties and both parties acknowledge that
there are no other agreements, written or oral, that have not been
fully set forth in the text of this Agreement. There are attached
hereto and i~corporated by reference as part of this Agreement
Exhibit vA". ~'~
c. Amendments - THe parties hereby further agree that this
Agreement cannot be amended or modified without the written
concurrence of both parties.
d. Notices - Any notices required to be given by the City to
Contractor or by Contractor to the City shall be in writing and
delivered to the parties at the follo~,,ing addresses:
City Clerk
239 Fourth St.
Waldron Interim Services
101 Stewart, Suite 1200
PROFESSIONAL SERVICES AGREEMENT
HAY 27 'g7 01:43 PH Page
BREHERTON O.C.O. 3E0 4785262
Bremerton, WA 98337
Seattle, WA 98101
e. Waiver - Failure to insist upon strict compliance with an]
terms, covenants or conditions of this Agreement shall not be!i
deemed a waiver of such, nor shall any waiver or relinquishment of
such right or power at any time be taken to be a waiver of any
other breach.
f. Compliance with State, Local and Federal Laws - Contractor
agrees to comply with all applicable local, state and federal laws
in performance of all services under this Agreement. .!i
g. Applicable Law; Venue - This Agreement shall be construed~!
and interpreted in accordance with the laws of the State of
Washington and, in the event of dispute, the venue of any action
brought hereunder shall be in Kitsap County Superior Court.
h. Attorney Fees - The substantially prevailing party in any
litigation arising hereunder shall be entitled to its reasonable
attorney's fees and court costs, including appeals, if any.
8. NONDISCRIMINATION: Contractor shall not discriminate in
employment or services to the public on the basis of race, c010r,
national origin, sex, religion, age, marital status or disability,
except employment actions based on a bona fide occupational
qualification.
9. TERMINATION= This Agreement may be terminated by either
party for convenience upon thirty (30) days' written notice to the
other party, or for cause if either party fails substantially to
perform through no fault of the other and does not commence
correction within five (5) days of written notice and diligently
completes the correction thereafter. Upon such termination, city
will be entitled to reports showing the status of all matters upon
which Contractor is advising the City as of the effective date of
termination.
IN WITNESS WMEREOF the parties
Agreement the date and year indicated.
Date:
hereto have executed this
WADDj~N INTE~SERV~CES
GR~OTHMAN, Vi~-President
CIT~OF BREMERTON
Date: BY:
LYNN HORTON, Mayor
PROFESSIONAL SERVICES AGREEMENT -3-
MAY ~7 ' 97
~:43 PM
~REM~RTON O.C.O.
DEPARTMENTAL APPROVAL:
DONALD L. PRATT, Director of
Community Development
APPROVED AS TO FORM:
IAN R. SIEVERS, City Attorney
360 4785~62
PROFESSIONAL SERVICES AGREEMENT -4-
MAY ~7 '$7 01:44 PM BREMERTON O.C.O. 3E0 4785262 Poge 6
JOB TITL~:
DEPARTMENT:
EXHIBIT NO. ', - .,.,"
CITY OF __BP-X~ON
CLASSIFICATION DESCRIFTION
Cl~ Code:
Grade:
2203
15
Planner, Senior
REPORTS TO: Various
Plannin~ DATE: June, 1986
Az]~dr~tstez~ ~ ~uade~t~ ccxnple~ work progTams plans, ~
pl~ pr~~ ~lat~ to ~, ~i~1 ~ ~~ d~l~nt. ~
1. ~1o~ ~ ~lntste~ ~1~ 1~ ~e or ~r~t 1~
2. ~t~t~ ~ap~c pl~; p~~ ~1 ~atlon ~tmte,
~intai~ ~ta ~e ~ ~tlstl~, ~ pmj~ti~, ~.p~
~~C ~t for dls~i~tion.
~ts for ~llc ~li~ l~, pl~i~, ~ ~~ ~lo~t;
~l~t~ ~ d~l~t of ~ific r~ti~ for
r~i~l pi~.
de~~t to ~1~, ~l~te, ~ ~1~ ~bllc ~1~ 1~. ~,:.
~e~ ~ p~ts Oral ~ vl~l r~rts tO ~1~ ~t~,
mltt~, c~ty ~, ~ prt~te o~l~tio~ to ~laln
~11~, t~ ~ct of pl~ ~ ~l~t ~ pm~ p~j~ on
~ c~W.
6. ~t~ ~~ l~e~ ~ el~t~ officials ~ ~11¢ ~li~ i~,
pl~ p~~, s~i~ ~ ~pr~i~ pl~, ~ ~11 ~ .
~ato~ o~i~c~. '~
7. ~td~ t~t~l ~ ~lnlstratt~ ~sis~ ~ staff pl~r for
~ ~ c~tt~.
8. Performs other related duties as assigned.
0205:1T.1
HAY Z7 '~
01:44 PH BREHERTON O.C,D. 3E0 47~5252 Poge
P~anner, ~enlor City of Brem~rton
Page 2
Po~ttloms in the Senior Planner classification are disti~s~ f~
Pl~r cl~lfl~tlon ~ t~ ~ter ~ of ~iblll~ for t~~l~]
~st~ti~, ~ ~llC ~1i~ el~nts O~ ~ de~~t's ~rk p~
W~rk is performed primarily in an office environment but requires frequent
travel to m~etir~js, conferences, and site visits. Atte~mnce of meetings
often requires workir~ evenln~ hours.
Comprehensiv~ knowledg~ of planning principle~, practices,
tr~rtation, ~vi~nt~ i~ct, or o~r ~lat~ ~.
~ ~l~e o~ a ~ti~l ar~ of pl~i~ ~ its relati~hip
to ~ pl~
~ta, citizen ~tici~ti~, ~ a~ ~tation.
~i]i~ to o~ze ~ ~~ ~rk p~r~, lncl~f~
~gets, ~rk s~~, ~t ~i~nts, ~ p~s ~i~.
Ability to cc~municate effectively with individuals and groups re~in~
ccmplex or controversial public policy issues or regulations.
Ability to establish and maintain effective working relations with a~_ncy
members, plannincj staff, and the co~m~lnlty.
0205:1T.2
~[:44 PM BREMERTOH O.C.D. 360 4785ZB2 Poge
Planner,
Pag~ 3
City of Bremerton
B~chelor of Arts degree in plannlr~ or a closely related field ~nd
o~ ~rl~ in a plag Pm ~lat~ to ur~n or ~to~1
c~l~ d~l~t or p~ject ~1~, ~ i~l~ p~ject ~~t or~
~~tlon of a ~nctlo~l ~ of d~lo~nt; or a ~ter's ~ ~n',
~1~ ~21s, ~1~ ~ abillW r~ir~ to ~rfo~ t~ job.
Valtd i4ashir~/ton State driver's license.
0205:1T.3
MAY 27
W..',LL) RON INTIERLLI
..'<A~.;EmJENT SF..R",qCE$ J,~C.
~1:4~ PM
B~EMERTON O.C,O. 368 47~5252 ~:
Poge ~
February26,1997
Mr. Don Pratt
Community Development Director
City of Bremerton
239 Fourth Street
Bremerton, WA 98337
FEB 2 7 i997
BRE~gER)'orl
BUILDIN~ DEPARI'~EN(
~o( S~w~urr, Sucru
S(~rrcs, WA ~8~o(
1200) 727-0797
Dear Mr. Pratt;
Thank you for your confidence in Waldron Interim Management
Services (IMS). Below is our standard agreement for providir~g
interim services. Would you please sign and return a copy to our
offices. Please call me if you have any questions.
Term. The term of this Agreement is on going, provided the City
may terminate this agreement at any time.
Development & Review Planner. IMS shall select a qualified
candidate to be submitted to the City for review and approval. The
Development & Review Flanner serves at the pleasure of the City
and shall perform such duties as assigned by the City. The City shall
have the right to direct IMS to replace the Development & Review
Planner at any time.
Employer Duties of IMS. IMS shall (1) pay all wages and other
remuneration to its employee who is provided under this
Agreement, (2) prepare and file all payroll tax returns and reports,
(3) pay all amounts due and owing pursuant to the payroll tax
returns and reports, (4) prepare, file, and furnish to the employee
applicable employee tax forms, and (5) prepare and file, with a copy
to the City, applicable employer tax forms.
Duties of the City. When applicable, the City shall provide a work
place for the Development & Review Plarmer and maintain the
work pl. ace in accordance with applicable health and working
standards, notify I'MS immediately of all employee injuries and
provide reimbursement to the Development & Review Planner for
costs incurred as a result of performing City business such as
mileage, travel expenses and other similar costs at the normal City
rates.
MAY 27 '$7 91:45 PM BREHERTOH D,C.D, 3~B 478525~ Poge 19
City of E~remerton
Page 2
l" Fees. The Development & Review Planner hourly rate is 528.00. Invoices are
due within twenty (20) days of receipt. Delinquent payments will be subject to
a late payment charge of 12% (annual) and which will be applied to any
unpaid balance owed commencing seven (7) days after the payment due date.
1
Finders Fee. Should the City wish to hire the Development & Review
Planner as a regular City employee the City, agrees to pay IMS the percentage
of the starting annual salary based upon the length of the assignment with
the City as represented below:
0 tol,2 months 10%
after 13 months 5%
Indemnification~--I-iv~S"%l'pait--'indemnify, defend, and hold harmless the City
for the purposes of all required payroll deductions and withholdings, legally
required workers' compensation insurance, and other employee benefits. The
City releases and agrees to indemnify, defend, and hold harmless IMS, the
employees of IMS, and the agents, personnel, directors, and officers of IMS
from any and all actions, claims, damages, or injuries to persons or property,
penalties, obligations or liabilities arising out of or related to the services
performed under tills Agreement.
CITY OF BREMERTON WALDRON INTERIM
MANAGEMENT SERVICES
/ ,,.'
G r:~rc~hman Date
Vice President
Don Pratt Date
Community Development Director
Requesting Department:
CITY OF BREMERTON
BUDGET ADJUSTMENT REQUEST
C~u,L~unity Development
SOURCE OF FUNDS:
001.16 524.2016
51010
$22,000
USE OF FUNDS:
001.16 524.2016
54110
$22,000
NARRATIVE:
Funds are proposed to hire contractor who will fill the personnel vacancy of Senior Planner until
the hiring process is completed.
Department Head Signature Date
Treasurer Comments:
Director Signature
Date
Recommended
Not Recommended
Treasurer's Signature~~
Mayor Comments:
D'ate ' - '
Recommended
Approved
Not Recommended
Denied
Fiscal & Budget Committee Comments:
Mayor's Signature Date
Recommended
Approved
~ Not Recommended
[---'] Denied
Fiscal & Budget Committee Signature
Date
AGENDA BILL
BREMERTON CITY COUNCIL
Acceptance of Washington
Traffic Safety Commission
Grant
2.~ (Comment on back
CITY TREASURER
(Will be heard at F&B 7/8/9?)
FISCAL & BUDGET COMMITTEE
FOR AGENDA OF: July 9, 1997
ORIGINATING DEPT: Police\Crime Prevention
ORIGINATOR: Lynn Drake,
Traffic Safety
Coordinator
DATE SUBMITTED: July 2, 1997
if necessary)
-WTSC Grant Request Letter
ENDORSEMENT ~ INFOR~TION []
APPROVED BY COUNCIL PRESIDENT FOR SUBMITTAL:
COUNCIL PRESIDENT
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
Request the approval and acceptance of the Washington Traffic Safety Commission
Grant funding for the Bremerton/Kitsap County DUI Task Force. The grant is in the
amount of $28,462.00. The Task Force attempts to reduce the incidence of impaired
driving through education and enforcement. It is a joint cooperative effort with
the Washington State Patrol, Kitsap County Sheriff's Office and all County
municipal jurisdictions.
8. RECOMMENDATION:
Motion to Authorize the Mayor to sign the grant contract.
9. RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
10. NOTICE OF ACTION
PULLED [] TABLED [] APPROVED [] DISAPPROVED [] AMENDED [] DATE:
COUNCIL DIRECTIVE:
11. AGENDA BILL NO.: qT--
(OVER)
2. CLEARANCES COMMENTS:
5. IMPACT OF NON-PASSAGe:
Discontinuance of project.
6. IMPACT ON STAFFING, BUDGETS. FACILITIES, EQUIPMENT OR OTHER RESOURCEW:
'97 matching funds are budgeted in Police Department personnel. Acceptance
commits '98 matching funds.
?. RESEARCH SOURCES:
T-SAFETY.AB - Agenda 0isk - 7/2/97
' ' Vashlngton Traffic Safety. Commlsslo
State of Washington
Washington Traffic Safety Commission
PO Box 40944, 1000 South Cherry St.
Olympia, Washington 98504-0944
Telephone: (360) 753-6197
FAX: (360) 586-6489
Section 1
Project Agreement'
1. ProjectTrtle: RY=pmprfnn / Kit~ap County DUI Task Force
Type ol Application: Initial: X Revision:
2. Ownership of facilities or equipment, acquired through this funding, shall be vested with the applicant
agency, not the State of Washington. However, facilities or equipment acquired lhrough this agreement
shall be utilized and retained in highway sai'ety operations during the useful existence of such equipment or
facilities: Costs incurred for maintenance, repairs or support oi' such equipment or facililies shall be borne
by the applicant agency. Further, it is understood and agreed that 1he aclivity covered by this project, as
more particularly descn'bed in sections 2 and 3 attached hereto and made a part hereof, is undertaken
under authority of State of Washinglon ("l-~tle 3.62.090, 35, 2.08, 43.08.250 RCW) 'and ~s subJec~ to the ad-
ministrative regulations established by slate guidelines and the Washington Traffic Safety Commission.
3. Applicant Agency:
Bremerton Police Department
Project direc[or:
Name: Henry R Mi ncey
-Fr[le: Manager~t,,Cj3mmunit.y Resource Div.
Telephone: 360-478-5843
Address: 247 4th Street
B'remerton, WA 98337
5. Governrr~ental Unit:City n f RrPmertnn
6. Authorizing Official, Governmental Unit:
Name: Mayor Lynn Horton
q-hie: Mayor
Address: 239 4th Street
Bremerton, WA 09337
Telephone:
7. Planned Project Duration: From ·
8. Approved by:
Name:
'l-die: Director, WTSC
Signature:
Date:
1 ,July 1997
To: 30 June 1998
Project Number:
State Funds Obligated;
Stale: Local:
· Addendum(s) if applicable:
Section 2
Description of Activity
Mission Statement, Problem Identification, Project Goal(s), Proposed Objective(s) and
Activities, Evaluation:
The present status of the Bremerton / Kitsap County DUI / Traffic
Safety Task Force is the community employs a full time, 40 hours
per week, coordinator to assist the Bremerton Police Community.
Resource Division in directing volunteers and manage all programs
related to traffic safety.
Currently these efforts are directed-toward impaired driving,
countermeasures, occupant protection and education, assisting and
coordinating law enforcement efforts, targeting high risk and your
drivers ( including a high number of military personnel) and other
traffic related areas as needed.
It is our intent to ~ontinue the above activities with an even
greater focus towards young drivers and young pedestrians. These
i~creased focus areas are .based on high risk factors and a high
incidence of child pedestrian collisions.
Specific activities and evaluations are included in the attached
goals and'objectives.
The MISSION of the Bremerton / Kitsap County DUI Task Force is to
lead our community in a collaborative effort to reduce the
incidence of drunk and drugged driving.
The VISION of the Bremerton / Kitsap County DUI Task Force is to
provide a long term, on going reduction of traffic crashes, drugged
and drunk driving incidence and provide a safer traffic environment
for the entire community.
The DUI Task Force has identified four (4) priority problem areas
in traffic safety.
1/ High incidence of traffic collisions. Kitsap County has been
targeted as a high risk area by the WTSC for traffic collisions.
We are currently ranked 7th in Washington State with a collision
rate of 324.7 per 100 million miles traveled. In addition, during
1995, 21 deaths occurred as a direct result of crashes and
restraint usage was a critical factor. 47.1% of the fatal victims
were not properly restrained compared to 95.1% restrain usage in
non injury crashes.
Goal:
Maintain and enhance county wide public education
towards traffic safety issues with a strong focus
towards restraint usage.
Objective:
Continued marketing and development of Speakers
Bureau- On going.
objective:
Produce and distribute promotional and educational
items to DUI/Traffic safety awareness.
objective:
Plan and coordinate at least one educational
awareness event per quarter -- On going
Objective:
Provide information on program activities to local
officials, legislators, and local media sources --
On going.
Objective:
Reduce the economic loss to the community by
decreasing the number of collisions through pro-
active education, targeting the military personnel,
youthful drivers and high risk driver behavior.
Bench Mark: Sustain the current 13% reduction per year in
traffic collisions and reach an over all reduction percentage of 35
% by 1999. In addition, increase the restraint usage in fatal and
serious injury collisions from 47.1% to 50% by 1999.
Activities:
Provide traffic safety education presentation to all
high schools, reaching over 1200 students through
out the school year.
Provide traffic safety education and information to
two (2) major military bases for GMT( general
mandatory training), reaching over 20,000 personnel.
Participate in the Kitsap County Fair and the SAPA
Fair, distributing over 5,000 pieces of education
materials promoting safe and sober driving behavior.
2/ DUI fatal crashes. 52.3% of the fatal crashes in 1995 were a
direct result from the impaired driver. From 1991-1994 Kitsap
County experienced a continued decline of 13% crashes per year. In
1995 the DUI percentage increased by 4% and over 45% of the
crashes involved the high risk age group of 21-34 years. Kitsap
county has a increased population factor, directly related to this
age group, we are supported by three major military installations
with the average age of 23 , to assigned personnel.
2/ Goal: Continue efforts to increase the DUI deterrent through
law enforcement interagency coordination and cooperation, reducing
the number of alcohol related traffic collisions and economic loss.
Objective:
In cooperation with the Washington State Patrol,
Criminal Justice Training Commission, Washington
Traffic Safety Commission, provide DUI arrest and
investigation training for county and municipal
agencies.
Objective:
Continue the development of a county wide DUI
emphasis strategy, identifying problem areas, times
for emphasis patrols, arrests and funding for
special enforcement programs -- On going.
objective:
Provide information and statistics for dissemination
regarding the frequency of DUI arrests, alcohol
related traffic crashes and DUI emphasis patrols.
Objective:
Establish an education program targeting alcohol
and drugged driving -- on going.
objective:
Continue assistance to the DUI Victim's panel,
establish an Youth Victim Panel; assist in
completing a tracking program for offenders and
evaluation/ success criteria. Provide on going
assistance and support.
Bench Mark: Reduce the percentage of alcohol / drug involvement
in traffic collision from 52.3% in 1995 to 47% by 1999, and lower
the county collision rate based on per miles traveled from 35.3% in
1~95 to 31.0% in 1999.
Activities:
Coordinate multiple jurisdiction monthly emphasis
patrols with the emphasis on enforcing the impaired
driving laws. Support this action coordinating
monthly multi-agency law enforcement meetings
planning the designated patrols.
Provide impaired driving educational presentations
to the local community and military populations.
Assist Emergency Medical Services monthly with
Youth DUI Victim Panel presentations and coordinate
with local high school to host these presentations.
Co sponsor with our local MADD chapter two (2)
holiday campaigns that promote safe driver behavior,
utilizing emphasis patrols, media releases and
community support.
Coordinate with the local detachment of the
Washington State Liquor Control Board and local law
enforcement in cross training to reduce the number
of administrative violations and over service to
patrons.
3/ Youthful Drivers. 38% of the fatal crashes in 1995 involved the
youthful driver age group (24 and under). Statistics indicate of
the 20,575 licenses youthful drivers in our county, 1826 were
involved in traffic collisions during 1995. Eight were fatal
crashes and 1382 were serious injury. This high risk age group also
contributes to the impaired statistics and lack of restraint usage.
Goal:
Reduce the high incidence of youth driver fatal and
serious injury collisions.
Objective:
Assist with interagency coordination between the
judicial system, law enforcement and community
education, focusing on the accountability of driver
behavior.
objective:
Provide on going educational training, targeting the
youthful driver.
Bench Mark: Reduce the death rate per youthful drivers from 4.4%
in 1995 to 2% in 1999 and reduce the current collision rate of
887.5 by 3% by 1999. Rates based on 10,000 license youthful
drivers.
Activities:
Establish an on going education and driving class
for juvenile repeat offenders through the juvenile
detention center.
Coordinate multi-agency Mock Crash assemblies at
the local high school, addressing over 10,000
students with a visual traffic safety message.
Provide the Grim Reaper program to each high school
in the county, reaching over 10,000 students and
coordinating over eight law enforcement agencies
participation.
Provide on going education and materials to the
military, presenting lectures on Washington state
laws and driver accountability to newly assigned
personnel, reaching over 8,000 drivers.
4/ Pedestrian and Bicycle safety.
The city of Bremerton is the largest municipality in our
county and in 1995 experienced the highest rate of injury , 10.49%
(per 10,000 population) in the state. 58% of the pedestrian
collisions occurred with in the city limits and Kitsap County is
ranked 8th with a rate of 3.04. In addition, 36% of the bicycle
collisions occurred in Bremerton, and comparing size and
population, Kitsap County is rated 3rd and Bremerton is rated 4th
respectively.
Goal:
Reduce the number of injury and fatal pedestrian and
bicycle collisions with in the county.
Objective:
Coordinate with EMS to provide bicycle safety
programs to head-start and pre-schools -- on going.
Objective:
Provide a pedestrian safety program to youth and
citizens through out the county -- on going
Objective:
Coordinate with Kitsap County Health District to
provide information and educational materials
focusing on prevention issues and traffic safety.
Bench Mark: Reduce the percentage of pedestrian collisions, in
Bremerton, from 10.43 in 1995 to 7.0 in 1999 and reduce the number
of bicycle collisions by 5% by 1999.
Activities:
Support Kids Day on the Boardwalk and Kids Day at
District 15, providing educational awareness to
local youth and citizens.
Coordinate efforts with Kitsap County Health
Department for a helmet distribution in the Spring,
targeting needy children.
Coordinate with the five (5) county wide bicycle
coalitions, providing bicycle rodeos and prevention
events.
Continue with the Beary Safely program, focusing on
youth ages 3-10 on pedestrian safety issues.
Evaluation: Through on-going and regular evaluation, ensure
continued success and improvement in DUI and traffic related issues
and continue the development of the DUI Task Force.
This program will be evaluated by documenting on a
quarterly basis, timely progress towards the goals and objectives.
In addition, the following areas will be evaluated to measure the
ability of the program to accomplish it's mission and reach our
bench mark goal~.
1/ Reduction in the number of alcohol related
traffic collision, injuries and fatalities in
Kitsap County.
2/ Increase in community awareness of the traffic
and DUI issues measured by number of participants
and attending public presentations.
3/ Increase in Community awareness and information
based on traffic safety and DUI issues measured by
the use if perceptual evaluation tool administered
at public presentations.
4/ Increase in community support of the program
documented by volunteer hours, donations, and a
perception survey completed by the County Substance
Abuse Advisory Council.
Section 3
Budget and Cost Sharing
Budget:
Direct Costs:
1 .Salaries and Wages:
$ 25,616
Employee Benefits:
$ 2,846
3, Travel and Subsistence:
4. Contractual Services:
5. Equipment:
6. Goods and Services:
Total Direct Costs:
Indirect Costs:
$
TO~AL:
$ 28.462
Cost Sharing:
(Washington Traffic Safety Commission use only)
Share Amount Percent
State: $ $2R=4~2 25,%
Political Subdivision: $. 96,734 50% (Minimum)
Total Estimated Cost: $12 5,196 100%
Revision:
Local Matching
Task Force: Bremerton / Kitsap Date:
Prepared By/Contact L'ynn Drake
Contribution Type Quantity Rate/Fee
Contribution DUllllllaI'y l' otll,
6-5 1997 ReDorting Period: From07~/01 / 97 To06 /30 / 98
Telephone360-478-5239 mo/day/yr mo/day/yr
TotalSValue Source/Other Information
Cash (See Reverse) * 'b,000 See Reverse
Meeting Rooms (Including Tax) *. 20 50 1,000 WSP and Rrem~rton Police ORB
Telephone Monthly/Toll Charges * 12 50 600 Arq. monthl.¥ bill i. nq BPD/ CRD.
Transportation-Travel/Subsistence* 12 250 3,000. Avg. monthly mileage B. PD/CRD
Printing-Graphics/Duplication *
.....
Postage * 12 60' 600 Avg. monthl7 mailings BPD/CRD
Word Processing *
Equipment *
Furniture, Office *
Supplies, Office * 250 Generl business Suppl les
Utilities * 12 50 600 Avg. mp.nthly billin9 BPD/CRD
Advertising *
Office Space 200 sq ft 10 cost per sq ft 2,000 8remerton Police0ept/
Motor Pool
Volunteer Time hrs cost per hr~
hrs cost per hr
Supervisn/SupportSalary/Benefits n,?~a Coordinator & Sunervisor wages & honofitq
DUI Police Support 1,728 hrs $4.0. costperhr 69,120 LE wag.es & benefits for DUI Patrols,
Acct. / Treas. 4l hfs $30. +30% costperhr 1,800 City acct. support services
' hrs cost per hr
TOTAL*j 15 ,.550 ..
TOTAL I . 96,734.
* Note: "Cash Contributions" should include those items/services dollar value for which cash would be nece. ssary to purchase those items/services if they had not been furnished. This fan
is a summary of local "match" act/viw. Supporting ctocumentadon must be kept at the local level to substant/ate "match" claimed above. (Rev. 12/11/90)
Please list the source and mnount of cash (dollars) contributed.
Type Source Amount
County/City: Kitsap Co.unty Sheriff's Office $ 4.000
Bainbridge I~l~nd Pnlino
"
Poul.~hn Pnlir~
"
"
" Subtotal: $ 9,000
Grits (e.g. CMASA, $
DASA, etc.)
"
"
"
,, Subtotal: $
Co~o~te/Community $
Org~i~fion
"
" I$
"
,, Subtotal: $
Other $
"
"
"
" Subto~: $ 9.000
Cash Grand Toml: $ 9,000.
* These Dept.'s are billed January 1, 1998
Washington Traffic Safety Commission
Addendum A
Bllllng and Reporting Requirements
B,~J~,~ngs
Invoice vouchers for payment must be prepared monthly and must be received by the Washington Traffic
Safety Commission by the 10th of the month following the billing pedod.
Reporting Frequency and Format
The Washington Traffic Safety Commission requires three types of reports in conjunction with Traffic
Safety proiects.
1. Quarterly reports during the life of a project.
2. A final report at the conclusion of a project. This is to include training and consultant reports, if ap-
plicable; and
3. Special reports as required.
Project reports of every kind provide the Washington Traffic Safety Commission with information which
can be used to strengthen the state's total traffic safety program. These repods keep the commissfon in-
formed of a project's progress, explain any difficulties encountered, provide a background of information
that can be passed on to others, suggest ways in which the commission can assist with the project and
aid in distribution of state funds. Therefore, comprehensive repods are a must for continued improvement
in the state's traffic safety operations.
Quarterly Rel~orts ..
These are to be submitted quarterly and are due in the Traffic Safety commission's office within fifteen
(15) calendar days after the end of the reporting calendar quarter as follows:
First Quarter (January-March) Report due April 15
Second Quarter (April-June) Report due July 15
Third Quarter (July-September) Report due October 15
Fourth Quarter (October-December) Report due January 15
The Traffic Safety Project Report Forms are to be used when compiling these reports. All sections are to
be filled in as completely as possible. (Use additional sheets, as necessary.) If no action has been taken,
please so indicate. Any original or innovative ideas or methods employed in your project should be incor-
porated into your reports.
Final Report
Final repods, in duplicate, are to be more informative and must describe whether the project objectives
were accomplished, if technical and fiscal problems were encountered, and what improvements in traffic
safety have resulted or probably will result. Included in final reports will be copies of publications, training
reports and any statistical data generated in project exeCUtion. These final reports should discuss the fol-
lowing:
1. Accomplishments compared to the original project objectives;
2. Were all activities of the project completed as scheduled? Include dates and milestones when
studies were completed; equipment acquired, installed and operated;
3. Any unanticipated proceedings that affected the project;
4. Funding and costs for completion of the project in relationship to original estimates;
5. Third party pedormance if consultant was employed. Two copies of consultant reports are to be in-
cluded with the project director's repods.
Special reporting
Special reporting procedures may be required for special interest projects. If so, repod format and fre-
quency will be outlined on the reverse side of this form.
,~ ig n,~ (Projec['Director)
WASHINGTON TRAFFIC SAFETY COMMISSION '
Addendum B
ASSURANCES - -
Federal and state
which regulate contracting and subcontracting of traffic safety projects. Please read
and sign if you will comply with these provisions, then return this form to us as soon
as possible. Thank you.
PROJECT AGREEMENT #
regulations require compliance with applicable provisions
DRUG-FREE WORKPLACE
In accordance with the Anti-Drug Act of 1988 (41 USC 702-707) (Drug-Free Workplace; ~ 42 USC
12644), the Washington Traffic Safety Commission, through its Contractor, has the responsibility to ensure
that unlawful manufacture, distribution, dispensing, possession or use of a controlled ,ubstance by any
e~nployees, grante~, and/or sub-grantees of the Agency and/or any such activity is prohibited in the
worl~olace, see 49 CFR 29.600 et ~ 48 CFR 9.4, 23.5, 52'.2.
MINORITY-OWNED and WOMEN-OWNED BUSINESS ENTERPRISES
The Contractor will utilize mlnorffy-owned and women-owned business enterprises, if available, which are
certified by the Office of Minority and Women's Business Enterprises under the state of Washington
Certification program. The Washington Traffic Safety Commission has e.~tablished the goals that, of the
dollar value of all contracts awarded by the Agency, 10.1% be awarded to rr~nority-owned businesses and
4.0% be awarded to women-owned businesses. The authority for this requirement is RCW 39.19 et.se~3.
and rules promulgated thereunder.
AMERICANS with DISABILITIES ACT
In the performance of this agreement, the Contractor shall comply with the provisions of 'i-rile VI of Civil
Rights Act of 1964 (42 USC 20Od), Section 504 of the Rehabilitation Act of 1973 (29 USC 794) Chapter
49.60 RCW, and Title I of the Americans ~r~h Dtsabllitles Act (42 USC 12111-12117 as now or he~e.3fter
amended. The Contractor shall not discriminate on the grounds of race, color, national origin, sex, religion,
marital status, age, creed, Vietnam-Era and Disabled Veterans status, o~ the presence of any sensory,
mental, or physical handicap in:
. a)
Any terms or conditions of employment to include taking affirmative action necessary to
accomplish the obJective~ of this I~art; end
b)
Denying an individual the opportunity to participate in any program provided by this
agreement through the provisions of's~vices, or otherwise afforded others.
! certify compliance with these sections,
. Si'gnat~,/ J Date
1. SUBJECT:
1998 CDBG/HOME Policy Plan
AGENDA BII,L
BREMERTON CITY COUNCIL
FOR AGENDA OF: July 9, 1997
ORIGINATING DEPT.: Neighborhood Development
ORIGINATOR: Deborah Peavler-Stewart
DATE SUBMITTED: July 1, 1997
2. CLEARANCES:
Development Direja'l:~-~_~.~ ~
City Attome~_,4,~~ '
Fiscal and Budget Committee (Heard ac
3. EXI:HBITS:
1998 Plan
Study Session 5/05/97)
Opera, ohs (Heard at Study Session 5/05/97)
ENDORSEMENT X INFORMATION
APPROVED BY COUNCIL PRESIDENT FOR SLI~MITTAL:
4. SUMMARY STATEMENT AND REQUIREMENT FOR COUNCIL ACTION:
Attached is the drai~ 1998 CDBG/HOME Policy Plan which was initially presented to the Council during a study
session on May 5, 1997.
The Plan identifies the CDBG rules and regulations, as well as the City's allocation process.
Availability of the plan for review was advertised in the SUN on June 11, 1997. A letter announcing availability
of the plan was sent to all persons and organizations who have indicaled an interest in the CDBG and HOME
programs. A copy of the Plan was sent to those requesting it. A public meeting to discuss the Plan was held June
26, 1997.
8. RECOMMENDATION:
Move for approval of the draft 1998 CDBG/HOME Policy Plan as presented.
RESPONSIBLE OFFICIAL:
ENFORCEMENT OFFICIAL:
EXPIRATION DATE:
REVIEW DATE:
PULLED TABLED
COUNCIL DIRECTIVE:
10. NOTICE OF ACTION
APPROVED DISAPPROVED
AGENDA BILL NO
2. CLEARANCE COMMENTS:
5. IMPACT ON NON-PASSe,GE:
Unable to begin the 1998 CDBG/HOME allocation process.
6. IMPACT 01~ ST~, BUDGETS, FACH~I~S, EQ~NT OR OTHER RESOURCES:
None. already budgeted
7. RESEARCH S(~.~ES:
0F
NEIGHBORHOOD DEVELOPM~EN~F TEAM
COMMUNITY DEVELOPMENT BLOCK GRANT
1998 POHCY PLAN A_ND APPHCATION
I)
R
A
F
T
OF 6/11/97
Table of Contents
Part I 1998 CDBG/HOME General Information
What is the CDBG Program7 Page 1
How much money is available? Page 1
Who is an eligible applicanffrecipient7 Page 1
What are eligible activities? Page 2
What are the Three National Objectives? Page 2
What are Rules and Regulations to Consider? Page 2
How do I get help with the applicati6n? " Page 3
How will applications be reviewed and projee, ts selected7 Page 3
When will funds be available? Page 3
What is the HOME Program? Page 4
How much money is available7 Page 4
What are eligible activities7 Page 4
How do I apply7 Page 4
Part H Ci)BG Allocation Policy
How will CDBG funds be distributed between activities? Page 1
What is the proposed distribution of 1998 CDBG funds? Page 2
How will projects be selected for funding? Page 2
What is the Criteria each of the applications will be rated on7 Page 3
Public/Human Service Criteria Page 4
Planning Criteria Page 5
Housing Activities Criteria Page 6
Capital Projects Criteria Page 7
What specifically are other policies and regulations7 Page g
Table of Contents Continued
Part m CDBG Application
1998 CDBG Application Form
'Narrative Questions and Instructions
Required Attachments
Attachment A-1 Agency Staff and Bbard Profile'
Attachment B-1 Organizational Information.Form
Attachment B-4 Public Service Project Salary Summary
Attachment C-1 Total Budget Form 1
Attachment C-2 1998 Agency Budget, Form 2
Page 1
Pages 2 - 3
Pages 4 - 5
Page 6
Page 7
Page 8
Page 9
Pages 10- 10a
Attachment C-4, E4, and F-7 National Objective and Eligibility Page 11
Optional Attachment C-5 Outcome Evaluation Form and Inst. Pages 12 - 13
Attachmem D-l, E-1 and F-1 -Sources of Financing Page 14
Attachment D-l, E-1 and F-1 - Uses of Financing Page 15
Optional Attachment C-6 Project Budget Form 3 Page 16
Pnrt IV Rating Criteria
Public Service Applications
Housing Applications
Capital Project Applications
Planning Applications
Pages I - 3
Pages 4 - 6
Pages 7 - 9
Pages 10-11
Part IV Rating Criteria.
What are the National Objectives? (Benefit Criteria)
What are Eligible Activities?
Pages 1 -'6
Pages 6 - 10
1998 CDBG ALLOCATION SCHI D
June 11, ~997 Advertise Availability 'of Policy Plan-Send C'opy of
Policy Plan to Those on Updated Mailin$ List
Thursday--June 26, Public meeting on draft Policy Plan
1997--3:30 p.m. 3027 Olympus
Wednesday -July 9, Bremerton City Council Public Hearing on Policy Plan
1997
Monday --July 14, Final Policy Plan Available from'City of Bremerton
1997 286 4th Street
Thursday -July 24, Technical Assist,an'ce Meeting
1997 -- 3:00 p.m. 3027 Olympus
Wednesday --August Applications Due in City of Bremerton Neighborhood
27, 1997--5:00 p.m. Development Office (Po .stmark is NOT acceptabl.e)
August 28-September Staff Technical Review
4, 1997
September 5--October CDBG Citizen Advisory Board Applicant R'eview and
3, 1997 Interviews
Monday --October ~, Publish Draft Action Plan and PubLic Hearing Notice
1997
Wednesday--October City Council Heating on Committee Funding
15, 1997 Recommendations
November 15, 1997 Annual Action Plan to HUD
January 1, 1998 Program Year Beans .. _ .
BE~ISIONS IN ~ 1998 CDBG/IIOMI~,
APPI,ICATION A~NII POLICY
Fo~o~g is ~ ou~e of~ ~at have ch~ged ~ ~e 1998 CDBG PoScy PI~ ~d
App~cation ~ comp~son to the 1997 PoScy PI~:
1998 ~BG All~a~on ~hed~e
· Reused to refle~ cu~ent dates ~d ~es
P~ I
· Reused to reflect ~ent dates ~d t~es
Part I!
· Page 2-Proposed distribution schedule revised to include a $90,000 set aside for City
Housing Programs.
· Page 2--How projects will be selected for funding revised to include City staff rating
of Criteria 1 and 5 (public service, housing, and capital/economic development).
· Page 3 process after projects have been rated and ranked has been added.
® Page 4 rating criteria #2 has been divided into three factors.
· Page 4 rating criteria #8 has been added.
· Page 6 rating criteria #2 has bee~ divided into three factors.
· Page 7 rating criteria #2 has been divided into three factors.
· Page 10 Federal Audit Requizements have been revised.
· Page 10 Architectural Barriers Act (ABA) and the Americans with Disabilities Act
(ADA) has been added.
· Page 10 and 11 the Family Policy Principals have been included.
PART m
Funding Application Form -- request for the following information has b~n added:
project description, number of people directly benefiting from the project, and
questions concerning CHDO, CBDO status.
· Narrative Questions
Question 1--Request for same information in a different format.
Question concerning National Objective and Eligibility in the 1997 narrative are
included in the Attachment C-4, E4 and F-7.
· Required Attachments
Attachment
Attachment
Attachment
Attachment
A-1 is included in the packet (page 6).
A-3 is a new requirement.
A-4 is a new requirement.
A-5 was included in attachmem B-1 in 1997.
Attachment
and HOME
Attachment
Attachment
Attachment
Attachment
Attachment
B-1 (page 7) revised to include history of management of the CDBG
projects.
B4 is new - a form is provided on page 8.
B-5 is a new requirement.
B-6 is a new requirement.
B-7 is a new requirement.
B-8 is a new requirement.
Attachment C is for Public Service applicants. In 1997 Attachment C also
included Planning and Housing Rehabilitation Projects. Housing Projects should
submit under the appropriate capital project category.
Attachment C-1 is new - a form is provided on page 9.
Attachment C-2 is
Attachment C-4 is
Attachment C-5 is
Attachment C-6 is
new - a form is provided on pages 10 and 10a.
new - a form is provided on page 11.
an optional new form - a form is provided on pages 12 and 13.
an optional new form - a form is provided on page 16.
Attachment D was included in Attachment C in the 1997 application.
Attachment E was included as Attachment D in the 1997 application.
Attachment E-4 is new - a form is provided on page 11.
Attachment F was included as Attachment E in the 1997 application.
Attachment F-7 is new - a form is provided on page 11.
P,-~'I'I' Il/
· Page 1 rating criteria #2 has been divided into three factors.
· Page 2 rating criteria #8 has been added.
· Page 3 Advisory Commirtee compilation sheet revised to reflect changes.
· Page 4 rating criteria #2 has been divided into three factors.
· Page 6 Advisory Committee compilation sheet revised to reflect changes.
· Page 7 rating criteria #2 has been divided into three factors.
· Page 9 Advisory Committee compilation sheet revised to reflect changes.
PART V
· Page 2 Income limits have been revised
Part i
1998 CDBG/HOME ALLOCATION--GENERAL INFORMATION
What is the Community Development Bloek Grant (CDBG)
Program
· The program is authorized by Title I of the Community Development Act of 1974.
· Federal funds are provided to local governments to assist in the development of decent
housing, a suitable living environment, and expanded economic opportunities primarily for
persons of Iow and moderate income.
· CDBG funds must be used for activities determined by the federal government to be eli~ble,
however the local government determines which eligible use is appropriate in the
community.
· The City of Bremerton is an "entidement city" and receives an annual CDBG allocation from
the federal government.
· The City accepts applications from various organizations to implement CDBG activities.
Each application, at a minimum must meet the three threshold requirements, It must: be
implemented by an elig/ble applicant/recipient; be eligible under the CDBG program
requirements; and, meet one of the three national objectives.
How mueh money is available?
In 1997 the City of Bremerton received $608,000. The amount for 1998 is dependent on the
federal HUD budget and will not be known until it is appropriated. We are estimating the
mount to be available in 1998 to be $550~000.
'~Wh.o is n. el.~le appHeantlreeipient?
Eligible applicant/recipients include:
· City departments
· Other local public agencies
· Public and private nonprofit organizations (501 C 3)
· Section 301 (d) small business investment companies
· Local development corporations
· Private profit organizations may implement certain economic development and
microenterprise activities.
Additionally applicants must:
,, Demonstrate an actNe governing body or board of directors with skills and experience to
provide leadership and direction to the agency
* Demonstrate the legal, financial, and programmatic ability to administer the proposed
project; and
· Meet the City's requirements for contracting agencies such as insurance requirements, audit
and financial requkements.
1998 CDBGfHOM]g ALLOC.tTION--GF-?~_20~L Ia~/FOR,MATIO~ PART I PAGE 1
are eligible activities?
Elig/ble activities are defined in the CDBG pro~m.m regulations at 24 CFR 570.201- 570.207.
More information concerning eli~ble activities, and spec/al circumstances relating to the
activities, can be found in Part V pages 6 through 10 of this package. A list of some of the
activities follows:
Acquisition of real property by purchase, lease or donation
Acquisition, construction, reconstruction, rehabilitation or installation of public facilities
and improvements
Code enforcement in deteriorated or deteriorating areas
Clearance, demolition and removal and rehabilitation of buildings and improvements
Removal of material and architectural barriers
Public services (including labor, supplies and materials) including but not limited to those
concerned with employment, crime prevention, child care, health, drug abuse, education,
energy conservation, welfare or recreation needs
Planning activities
Assistance to Commun/ty Based Development Organizations (CBDO) to carry out
projects
Assistance to carry out economic development projects
Housing services such as housing counseling and energy auditing
Assistance to facilitate and expand homeownership opportunities for low and very Iow
income people.
Lead based paint hazard evaluation and reduction
The following activities generally are not eligible for CDBG funding:
New residential housing construction, except in special circumstances
Regular government operations
Buildings such as city halls, police stations, or other buildings primarily for the general
conduct of government (except for the removal of architectural barriers)
Income payments such as payments to individuals or families for food, clothing, or rent
except in certain circumstances
Political activities
What are the three National Objectives?
An eligible CDBG activity must either:
· Principally benefit low and very low income households;
· Reduce or prevent slum and blight; or,
· Meet an urgent need
The National Objectives are included in the CDBG regulations at 24 CFR 570.208 and described
in detail in Part V pages 1 through 6 of this package.
1998 CI)BGfHOME A.LLOC.iTIO,.N'---GE~¥ER.iL LNtORaSL4.TION PART I P,~GE 2
Are there rules or regulations that I should eonsider when
thinking al,out submitting and application?
All projects are subject to environmental review, civil rig. hts compliance, and procurement
requirements. Some of the other things that may effect the mount you request, and your
project, are labor standards, relocation, local hire, American Disability, Act, and audit
requirements.
How do I apply?
Complete an application and submit it by 5:00 P~YI on August 27, 1997 to the:
City of Bremerton,
Neighborhood Development Team
286 4th Street
Bremerton, WA 98310
Eligible applicants will be required to take part in an interview with the Citizen Advisory
Committee between September 5 and October 2, 1997.
How do I get help with the appHeation?
Call Deborah Peavler-Stewart at 478-7996 or Marylyn Waibel at 478-5375.
· Attend the pre-application workshop scheduled July 9, 1997 at 3:00 at the Public
Works Utility Building Conference Room, 3027 Olympus Drive, Bremerton.
How will appHeations be reviewed and projeets seleeted?
· City staff'will review the application to assure it is complete, the applicant and project meet
the three threshold requirements, and the project is consistent with the Consolidated Plan.
Additionally, City staffwill rate the project on the need for the project as defined in a plan
(Criteria #1) and the number of persons to benefit (Criteria #6).
· A Citizens Advisory Committee, appointed by the Mayor, will review the applications,
interview applicants, rate and rank the projects utilizing the process outlined in Part 12, and
present their recommendation to the Bremerton City Council.
· A public hearing will be held and the Bremerton City Council will make the final decision
concerning activities to be included in the 1998 Action Plan.
· The 1998 Action Plan will be sent the to U.S. Department of Housing and Urban
Development by November 15, 1997 for approval.
'ltrlhen will fntnds !~ available?
Funding is dependent on the federal HUD budget being ratified. In "normal" years this is by
March. We will not be able to sign contracts with subrecipients until we receive a contract from
I-~D. Remember the $550,000 is an estimation, we wilt not know the actual amount until after
HU-D's budget is approved.
1998 CDBGfItOME ALLOC~T~ON--G]~,',mRxL LXlFOR,~,L~TION PART I P,~ov_ 3
W~nt is She HOYlE Program?
The HO~ Pr _ogram v~ax created. ~v the Nazionai Afforrtab!e Housing Act of 1990
(NAHA). The Housing and Community. Development Act of 1992 and the Multifamilv
Property. Disposition Act of 1994 made important changes to the Pro,am.
The intent of the HOME Pro,am is to:
* expand the supply of decent, safe, sanitary., and affordable housing;.
* to stren~hen the abilities of state and local governments to provide housing;
* to expand the capacity, of nonprofit community., based housing development
organizations; and,
* to leverage private sector participation in financing, affordable housing.
How mueh money is available?
Approrimatel7 ~?0.000J~l-q'OM]z_ fhnds Mll. b~e thro ~ugh. the City_in 1998. 15% or
approximately $55,500 will be available to Community Development Housing. Organizations
(CI--IDOs). and_5-V,,-or approximately $18,.614 wilLgo..to_ Kitsap County for administration.
Wh~t are eligible aefivi$ies?
Housing2~. _-haMlitation
Homebuyer Assistance
Tenant Based Rental Assistance
How_ do-Lapply?
~ns-adll-be-a~ttgo _ughoutthe_year. CalLDebomh Peavlcr--Stewart at-.478-7.996
or Mary. tyn Waibel at 478-5375 if you are interested in applying for funds under the HOME
Pro,_am.
t998 CDBGfHOM2E- A.LLOCA. TIO,'~-'--G~ L'~FOI~'~TIO~P',~tiR"i' I' PAgE -t '
PART 11
998 CITY OF BREMERTON
CDBG ALLOCATION POLICY
How will CDBG funds be disSribu~ed I~t'ween various eligible
activities?
Funds available for various eli~ble CDBG act. iv/des are determined by Federal regulations
and local priorities.
Federal regulations limit the mount of funds wkich can be allocated to public service
projects to 15% of the annual CDBG entitlement, plus 15% of the program income
received during the City's immediately preceding program year. The City receives
program income from the revolving housing loan program. These funds do not impact
the annual CDBG allocation. The amount available for public services will be 15% of
the federal allocation.
The amount of funds that can be allocated to planning and administration projects,
including the overall administration of the City of Bremerton's CDBG Program, is
limited to 20% of the annual grant.
· Federal regulations require that a minimum of 70% of the annual grant funds go to
projects that directly benefit low and moderate income persons.
Funds allocated under the CDBG program must meet one of the priorities identified in
the Consolidated Plan. The City of Bremerton is included in the Kitsap County
Consolidated Plan for 1995 through 2000 since the City and Kitsap Urban County
joined together as a consortium for purposes of receiv/ng HOME funds for the period
of 1997-1999.
The Consolidated Plan identifies 5 general priorities related to housing, homeless, and
non-housing community needs to be addressed w/th CDBG funds. The priorities are listed
below:
· Increase the availability and affordability of safe and decent rental housing for
households earning 80 percent of median income or less.
· Increase the supply of housing units available to homeowners through rehabilitation of
substandard units and construction of new units. Assist first time homebuyers to
become owners.
· Support a continuum of housing and related services for homeless people, and forestall
further homelessness through prevention activities.
· Promote a continuum of housing and related services for people with special needs
such as frail elderly and persons disabled by sickness or injury.
1998 CrrY OF BREMERTOI~--CDBG 2~LLOCATION POLICY PART H PAGE 1
Provide support for non-housing activities, to communities and non-profit
organizations for economic development, public facilities, public services, and planning
activities which primarily benefit Iow income persons.
Each CDBG project funded is required to address at least one of the identified priorities.
Four of the priorities address housing. Thirty percent (30%)of the 1998 allocation will be
set aside for housing activities ofwkich $75,000 will be set aside for the City's Housing
Programs.
Vifhat is the proposed distribution of 1998 CDBG funk?
Public/Human Services
15% maximum
Planning & Administration
20% maximum
CDB G Administration
Planning Activities
Housing Activities
City Housing Program
Other Housing Activities
Capital and Economic
Development Projects
5 S2.,500
90,000
20,000
75,000
90,000
5192,500
ESTIMATED TOTAL 5550,000
Remember, the
amount the City
will receive in
1998 is an
estimate. We
will not know the
actual amount
until Congress
approves the
federal HUD
budget.
How will Projeets be selected for fitu~
· City staff'will review applications to assure they are complete and meet threshold
requirements. City staffwill also rate Criteria 1 and 5 (public service, housing, and
capital/economic development).
· Applications that are complete and meet threshold requirements will be provided to
members of the Citizen Advisory Committee for review.
· Each applicant will have the opportunity'to orally present their project and answer
questions concerning the application during a brief interview with the Advisory
Committee.
· Based on the application and the interview, each member of the Committee will rate
the application according to criteria described in this section. Activities in each
category (pubLic service, housing, capital/economic development, and planning,) will
be rated in comparison with other activities in the same category.
· The scores of the three Committee members, on each activity, plus the scores on
Criteria 1 and 5 on each activity will be added together and divided by three to
determine the final actMty score.
1998 CITY OF BKE~LERTOt~--CDBG ALLOCATION POUCY PART H PAGE
Once projects have been rated and ranked, funds will be awarded to projects as
follows:
Capital and housine oroiects will be ranked in numerical order according to
their rating. Funds will be awarded according to the (eligible and reasonable)
amount requested by the applicant until the amount available in the category is
allocated. This will probably result in fewer awards that are larger- and will
reduce the number of projects that have to wait until the following year to be
completed.
Public Service Activities will be ranked in numerical order according to their
rating. The Advisory Committee will recommend the amount to be awarded
with the following guidelines: The minimum award is $7,500. A numerically
higher ranked project will not receive less funds allocated than a lower ranked
project unless they requested a lower amount. Example: Amount Available
$62,000
Rank Proiect A~,t Requested bant Recommended
i D $34.000 $19.000
2 E $ 9.000 $ 9.000
3 B $17.000 $15.500
4 A $30.000 $11.O00
5 C [ $20.000 $ 7.500
6 G[ $10.000
7 F t $29.0O0
TotalI. $62.000
· The recommendation to be forwarded to the City Council will consist of the projects
in each category that receive the highest ranking score based on the funding
distribution described above.
· Applicants will be notified of the status of their appLications.
· A public hearing will be held and the Bremerton City Council will make the final
decision concerning activities to be included in the 1998 Action Plan.
What is the Criteria eaeh of the applieations will be rated on?
The City anticipates receMng more eligible proposals that address priorities identified in
the Consolidated Plan than can be funded. The following criteria will be utilized to select
activities to be funded. The actual rating form that will be used to evaluate applications is
included in part IV. You axe strongly encouraged to review it and make sure you
respond to the criteria when completing the questions required in the application. It is
unlikely that any application will address all of the criteria.
1998 CITY oF BRE,~mRTOr~--CDBG ALLOCATION POLICY PART II PAGE 3
PUBLIC/HUMAN SERVICE CRITER/A
Public service activities include, but are not limited to: child care; health care; job training;
recreation programs; education programs; public safety services; fair housing activities;
services for senior citizens; services for homeless persons; and drug abuse counseling and
treatment. The minimum grant award will be $7,500 and the maximum award will be
$30,000.
The criteria to be used to evaluate public service activities is based on issues identified by
service organizations, the Continuum of Care Coalition, Navigating Change meetings and
the Family Policy Principals developed by the State of Washington. Projects that address
the following criteria will receive priority:
i'] Activities that address priorities identified in community planning
efforts (0-30 pts).
~ Projects that are effective in addressing the identified need
Appropriateness and impact (0-1 Opts)
Project Desi~ma (0-10pts)
Cost (0-1 Opts)
M Projects that
client group (0-10 pts).
M Projects that
M Projects
are a collaboration between 2 or more agencies to best serve a
address a basic need (food, shelter, or clothing) (0-10 pts).
that benefit a larger number of people with the CDBG fimds (0-10 pts)
[~1 Projects that address a defined problem through prevention and thus reduce
crises and the need for future services (0-10 pts).
['~ Projects that include a fair and realistic system for measuring both short-range
and long range progress (0-10 pts)
M Projects that directly address child care issues, prepare people to get a job, and
or employ people who are currently on welfare will receive priority. (0-1 Opts)
~'[ Projects that address a problem creating health or safety hazard for low and
very low income persons (0-10 pts).
Ii'0--] Quality points--Citizen Advisory Members have the option of providing up to
+10 or -10 points for projects that are either exceptional or projects they feel w/il have a
negative impact on the community. (-10-+10 pts).
1998 CrrY OF BRF_2,mRTON--CDBG ALLOCATION i:N3LICY PART H PAGE 4
CDBG funds may be used for studies, analyses, data gathering, preparation of plans; and
identification of actions that wiIt implement plans. Examples inctude comprehensive plans,
individual project plans, neighborhood plans and capita/improvement plans.
Projects that address the following criteria will receive priority:
a Plans that result in the development of specific community priorities (0-30 pts).
[~ Plans that upon implementation will benefit low and moderate income persons
(0-20 pts).
[~1 Projects that are a collaboration between 2 or more agencies (0-10 pts).
[~ Projects that promote neighborhood and local improvements (0-10 pts).
[~ Quality points-Citizen Advisory Members have the option of providing up to
+10 or -10 points for projects that are either exceptional or projects they feel will have a
negative impact on the community. (- 10-+ 10 pts).
1998 CITY OF BREMERTOt'~--CDBG AI.,LOCATION POLICY PART Il PAGE 5
HOUS~-NG ACTIVITIES CRITERIA
Housing projects include but are not limited to housing rehabilitation projects,
weatherization, increasing opportunities for homeownerskip and increasing housing
opportunities for the homeless.
Projects that address the following criteria will receive priority:
'i'] Activities that address priorities identified in community planning efforts
(0-30 pts).
[~ Projects that are effective in addressing the identified need
Appropriateness and impact (0-1 Opts)
Project Design (0-10pts)
Cost (0-10pts)
[~ Projects that promote homeownership either through rehabilitation or
homebuyer assistance programs (0-10 pts).
standards
~ Quality points--Citizen Advisory Members have the option of providing up to
+10 or -10 points for projects that are either exceptional or projects they feel will have a
negative impact on the community. (-10-+10 pts).
Projects that leverage private funds or other public funds (0-10 pts).
Projects that benefit a larger number of people with CDBG funds (0-10 pts).
Loans will receive priority over grants (0-10 pts).
Projects that will bring units to a condition to meet federal housing quality
(0-10 pts).
Projects that include post-assistance maintenance requirements (0-10 pts)
1998 CrrY OF BREMERTON--CDBG ALLOCATION POLICY PART II PAGE 6
CAPITAL PROJECTS CHITERIA
Capital proposals include a variety projects such as community, centers, senior centers,
health and day care centers, water and sewer facility improvements, parking, street
improvements, parks and play,m'ounds.
Projects that address the following criteria will receive priority:
[~] Activities that address priorities identified in community planning efforts
(0-30 pts).
[~] Projects that are effective in addressing the identified need
Appropriateness and impact (0-1 Opts)
Project Design (0-1 Opts)
Cost (0-10pts)
~'1 Projects that address slum and blighting conditions in areas meeting the
definition of a slum and blight area under state or local law (0-10 pts).
['~ Projects that include post assistance maintenance and operation requirements
(0-10 pts).
~] Projects that benefit a larger number of people with CDBG funds (0-10 pts).
[~] Projects that address a problem creating health and safety hazards for low and
very low income persons (0-10 pts).
~ Projects that leverage private funds or other public funds (0-10 pts)
~1 Quality points--Citizen Advisory/V£embers have the option of providing up to
+10 or -10 points for projects that are either exceptional or projects they feel will have a
negative impact on the community. (-10-+10 pts).
1998 CITY OF BRE.'~LERTON--CDBG ALLOCATION POLICY PART II PAGE 7
What are the other policies and reg~l~$ions you briefly
mentioned?
· Consistency with applicabte City_, County_, and/or State Codes and Policies
To be considered for funding, projects must be consistent with adopted
codes and other applicable policies, plans and standards. Applicants for
capital projects must indicate the appropriate jurisdiction's major
requirements for building permit/occupancy permit, and must show how
they can meet those requirements within the proposed schedule and budget.
· Approval of the Implementing At, encv:
Proposals submitted by applicants other than the Agency, City or County
Department that will implement them must be reviewed and approved by
the appropriate implementing Agency, City, or County Department prior to
submittal. All CDBG projects located on publicly owned property will be
implemented by the public agency responsible for the property.
· Legally Binding Public Interest in CDBG Assisted Property_:
HUD requires that facilities acquired, constructed or improved with CDBG
funds be "publicly owned" and that the CDBG public interest be protected.
The public (CDBG) interest w/il be secured through a lien on the property
recorded as a deed of trust, and a promissory note explaining the sale and
change of use provisions that accompany CDBG assisted real property.
The specific terms and conditions of the public interest security agreements
will vary depending on the type of project assisted.
· Restrictions on the Change-of-Use of CDBG Assisted Property_:
All CDBG recipients must agree to restrict the use of the property to the
intended pu~ose for which the funds were awarded for a mirdmum of 5
years aRer close out of the project. This is to ensure compliance with
HUD requirements restricting the change in use of property acquired,
constructed or improved with C_DBG assistance, and to ensure continued
public benefit.
· Restriction on Assessments:
CDBG funds may not be used for public improvement projects where a
portion of the projects is to be financed by assessments to area property
owners, unless the project is structured such that CDBG funds are used to
pay the assessments of all low and very low income properly owners. The
1998 CrrY oF BR~xaER'ro~--CDBG .'~LLOCATIO~ POLICY PART ri PAGE 8
analysis of incomes of affected persons must be done ahead of time and
submitted as pan of the application for CDBG funds.
· Guidelines for Evaluation and Selecting Economic Development Projects:
The City of Bremerton will utilize the guidelines provided at 24 CFR
570.209 relative to project costs and financial requirements and standards
for evaluating public benefit.
Equal Opportunity:
All CDBG proposals must comply with federal, state, local laws, and
executive orders which prohibit discrimination on the grounds of race,
creed, color, national origin, sex, age, marital status, or the presence of any
disability. Discrimination is prohibited in the provision of a service or
facility funded with CDBG funds, and in all other aspects of administering
a CDBG proposal including contracting, procurement, and employment.
[] Minimizing; the Loss of Low and Very Low Income Dwelling Units:
Any CDBG proposal that would directly result in any occupied or vacant
occupiable low and very low income dwelling units being (1) demolished,
or (2) convened to a use other than as low and very low income housing
must include a realistic plan to provide replacement housing within three
years of the commencement of the demolition or rehabilitation relating to
conversion.
[] Minimizing Displacement and Providinq Relocation Assistance:
It is the policy of the City of Bremerton CDBG Program to discourage
CDBG proposals that would cause displacement of people or businesses.
Any proposal fo.r CDBG funds that is likely to cause displacement must
include relocation assistance payments in the budget. Relocation assistance
must be provided consistent with the federal Uniform Relocation Act.
F~deral Wage Rates (Davis-Bacon):
Pursuant to the Davis-Bacon Act, federal wage rates apply to almost all
construction project over $2,000. Applications that involve construction
must consider Davis-Bacon wage rates in the budget.
There are few exceptions to the Davis-Bacon Act such as public agency
use of force account crews and the rehabilitation of sin~e family homes
and small multi-family buildings.
1998 CrrY OF BREMERTOI~--CDBG ALLOCATION POLICY PART ri PAGE 9
· Federal Audit Requirements:
Private non-profit agencies expending $300,000 (as of July 1997 previously
was $25,000) or more in federal funds annually (whether CDBG alone or
CDBG in conjunction with other federal funds) must have an annual audit
conducted by an independent auditor in accordance with Ob/lB A-133
Audit Standards for Private Non-Profit Organizations. Agencies are
responsible to meet this audit requirement.
· Lead-Based Paint Abatement:
Any proposed rehabilitation project that involves a (1) pre-1978 structure,
and (2) would likely house a child age 7 or less must be informed of the
possible hazards of lead based paint and a plan must be developed for
removal of lead based paint if necessary. Costs for abatement must be
included in the rehabilitation budget.
· Supplanting:
Federal regulations prohibit using CDBG funds to supplant (replace or
substitute for) local funds for public services or ongoing responsibilities of
general local government. The intent of this federal regulation is to prevent
local government from using the availability of federal CDBG dollars as an
excuse to reduce local funding commitments.
· Architectural Barriers Act (ABA) and the Americans with Disabilities Act (ADA):
The ABA requires certain buildings or other facilities that receive Federal
funds to be designed, constructed or altered in accordance with standards
that insure accessibility to, and use by physically handicapped people. The
ADA provides comprehensive civil fights to individuals with disabilities in
the areas of employment, public accommodations, State and local
government services, and telecommun/cations. It further requires that
facilities for first occupancy are readily accessible and that architectural and
structural barriers are removed when possible in existing facilities.
· Family Policy Principals
In the early 1990s the State of Washington conducted a number of focus
groups throughout the State. Approximately 400 people, who were
receiving human services at the time were asked to describe the
characteristics of services that would be most effective for them. The
Family Policy Principles reflect their collective response, and form the basis
1998 CITY OF BREMERTON--CDBG AJ.,LOC_.ATION POLICY PART I1 PAGE 10
for the Washington State Human Service Policy. The princ/pals wkich
have been incorporated in the rating of applications are listed below:
Family-oriented services and supports that:
· Respond to the changing nature of families;
· Respond to what individuals and families' say they need, and
· Meet those needs in a way that maintains their dignity and respects
their choices.
Culturally relevant services and supports that:
· Explicitly recognize the culture and beliefs of each family and use these
as resources on behalf of the family;
· Provide equal access to culturally unique communities in planning and
programs, and day-to-day work, and actively address instances where
clearly disproportionate needs exist; and
· Enhance every culture's ability to achieve self-sufficiency and contribute
in a productive way to the larger community.
Coordinate services that:
· Develop strategies and skills for collaborative planning, problem
solving, and service delivery;
· Encourage coordination and innovation by providing both formal and
informal ways for people to communicate and collaborate in planning
and programs;
· Allow clients, vendors, community people, and other agencies to
creatively provide the most effective, responsive, and flexible services;
and
· Commit to an open exchange of skills and information; and expect
people throughout the system to treat each other with respect, di~maity,
and understanding.
Locally planned services and supports that:
· Operate on the belief that each community has special characteristics,
needs and strengths;
· Include a cross-section of local community panners from the public and
private sectors, in the planning and delivery of services and supports;
and
· Support these partners in addressing the needs of their communities
through both short range and long range planning and in establishing
priorities within state and federal standards.
Community based prevention that:
· Encourages and supports state residents to create positive conditions in
their communities to promote the well-being of families and reduce
crises and the need for furore services.
1998 CITY OF BRE,~mRTO~--CDBG ~xLLOCATION POLICY PART 11 PAGE 11
Outcome-based services and supports that:
· Include a fair and realistic system for measuring both short-range and
long-range progress and determining whether efforts make a difference;
· Use outcomes and indicators that reflect the goals that communities
establish for themselves and their children;
· Works towards these goals and outcomes at all staff levels and in every
agency; and
· Provide a mechanism for informing the development ofprograrn
policies.
Customer service that:
· Provides a climate that empowers staff to deliver quality programs and
services;
· Is provided by courteous, sensitive, and competent professionals; and
· Uphold the dignity and respect of individuals and families by providing
appropriate staff' recognition, information, training, skills and support.
Creativity that:
· Increases the flexibility of funding and programs to promote innovation
in planning, development, and provision of quality services; and
· Simplifies and reduces or eliminates rules that are barriers to
coordination and quality services.
1998 CrrY or BREMERTON--CI)BG ALLOCATION POLICY PART n' PAGE 12
1998 CDBG FUNDING APPLICATION FORM
Check the appropriate box to Identify the type of funds for wt~ich you are. applying:
0 Public Service ~ Capital improvement 0 Housing E] Economic Development ~] Planning
Total Amount of Funds Requested in this Application $
Project Title
(If this project has been previously funded, please use the same title)
Project Description:
Project Location (physical address)
Geographic Service Area
Census Tract(s)
Number of People Directly Benefiting from this Project
Applicant Name
Mailing Address
Agency Director'
Staff Contact
Name Telephone #
Federal Tax i.D. #
Name and Title
Telephone # and Fax #
Type of Organization: Public Agency
Private Nonprofit
Other (Specify)
Are you a Certified Housing Development Organization (CHDO) or Certified Community Based
Development Organization (CBDO)? ~ Yes ~ No
If not, are you planning on becoming a Certified CHDO or CBDO? [~ Yes E] No
Authorized Signature Date
i 998 C~TY OF BREMERTON CDBG APPLICATION
NARRATIVE QUESTIONS AnND INSTRUCTIONS
Before answering the following questions review the rating criteria in Part I]~I. Be sure to
answer the questions in a concise manner and assure you have included information in
your answer to address the rating factors. At the beginning of each response, include the
question and number underlined (for example 1. Describe your proposed project). Limit
your response to a maximum of 4 pages.
1. Describe your proposed project. Be sure the description is of the project or program, not
your agency's general mission. Some questions to consider are:
History of Need/Issue:
* What community need/issue willyou address?
* F/Try is it important to address the need/Tssue? (provide measurable and quantifiable
data when possible) ?
* How didyou determine the most appropriate method of addr~essing the issue ?
. What solution(s) didyou consider?
Project Description:
* What is the specificproject?
* Who is going to benefit.from the project?
* How will~does client outreach occur?
* is this a continuation of an existingproject or a newproject?
* Are other agencies doing similar projects? [fso, how is your project different?
* Are you coordinating with other agencies?
* What are the goals of the project? (Optional Outcome Evaluation Attachment C-5)
* What will change in the lives of individuals, families, organizations or the community as
a result of this project.
* How will you know and report if the project is successful? (Include s]~ort and long range
measurements that you will track).
* What will happen if you don't implement the project?
Project Feasibility: .
* Are you ready to start the project?
* - What are.any obstacles you have identified that may effect timely completion of the
project? Have you considered planning and zoning requirements?
. How willyou address any obstacles?
* How long wiff it take you to complete the project?
* What are the specific activities you will accomplish to complete the project?
* Which of these activities will be supported by City CDBGfundx? (Optional Attachment
C-6 for ~Public Service applicants)
* Are otherfunds committed to complete the project?
Narrative Questions and Instruction-1998 City of Bremerton CDBG Application PART IXI page 2
2. Identify and describe applicable local policies and plans the project meets:
* Is the issueyou are addressing and'Or the specificproject ident~ed in a localplan? (if
so, identify the plan and provide sufficient information to address rating criteria mtmber
I)
* How is the project consistent with the Consolidated ?la~t, Comprehensive Plan. or other
appropriate plans.
3. Describe the accessibility of the project/program:
How wiH you make sure people in general will be aware of and have access to your project or
program? Are program services and facilities accessible to individuals with disabilities?
Describe the proximity of the program to public trcatrportation. E. rplain your capacity to serve
limited English speaking individuals. Describe the agency's pr~or performance in the delivery of
services and efforts to increase and/or enhance services to minority clients.
Narrative Questions and Instruction-1998 City of Bremerton CDBG Application PART III page 3
998 City OF BREMERTON CDBG APPLICATION
Required Attachments
All applications submitted must include attachments A and B
ADDITIONALLY:
Public Service Projects must include attachment C
Planning Project must inctude attachment D
Capital Projects totaling less than $50,000 must include attachment E
Capital Projects totaling more than $50,000 must include attachment F
Attachment A (Organizational Capacity): A-1 A Board Profile, attach the names and addresses of Board Members (form
provided within packet).
A-2 An organizational chart showing all staff, board members and volunteer
positions
A-3 Organizational Data (i.e. 501 (c)(3), public charter...)
A-4 Non-Discrimination Policies
A-5 Mission Statement
Attachment B (Organizational Financial Management):
B-1
B-2
B-3
B-4
B-5
B-7
B-8
Organizational Information Form (form provided within packet)
Summary of most recent Financial Audit or Financial Statement prepared by
an Accounting Firm.
A statement of experience including operating statements and lender
references and record of performance, qualifications, and capacity to carry
out the project described in this application
Salary Summary (form provided within packet)
Annual Report
IRS 990 (for non-profits)
Secretary of State CHO-1 Form (for non-profits)
Secretary of State Non-Profit Corporate Annual Report (for non-profits)
Attachment C (Project Feasibility for Public Service Applications):
C-1
C-2
C-3
C-4
C-5
C-6
Total Budget, Form 1 (form provided within packet)
1998 Agency Budget, Form 2 (form provided within packet)
Commitment letters from other funding sources for the project
National Objective and Eligibility Determination (form provided within packet)
Optional Outcome Evaluation (form provided within packet)
Optional Project Budget Form 3 (form provided within packet)
REQUIRED ATTACttME,~iTS -- 1998 City of Bremerton CDBG Application PART 1~ page 4
Attachment D (Project Feasibility for Planning Applications):
D-1
D-2
Sources and Uses Statement (form provided within packet). Include total
project cost and statement defining source of cost estimate.
Commitment letters from other funding sources for this project
Attachment E (Project Feasibility for Capital Projects totaling less than $50,000):
E-1
E-2
E-3
E--4
Sources and Uses Statement (form provided within packet). Include total
project cost and statement defining source of cost estimate.
Commitment letters from other funding sources for this project
Operating and Maintenance Budget
National Objective and Eligibility Determination (form provided within packet)
Attachment F (Project Feasibility for Capital Projects totaling greater than
$ 0,00o):
F-1
F-2
F-3
F-4
F-5
F--8
F-7
Sources and Uses Statement (form provided within packet). Include total
project cost and statement defining source of cost estimate.
Commitment letters from other funding sources for this project
Operating Pro Forma
Plans and Specs for the Project
Management Plan
Relocation Plan, if appropriate
National Objective and Eligibility Determination (form provided within packet)
REQUIRED ATTACHME~N'rs -- 1998 City of Bremerton CDBG Application PART HI page 5
ATTACHMENT A-1
AGENCY STAFF AND BOARD PROFILE
AGENCY NAME: PROJECT NAME:
==============rt.============ ::::~A~e~:~:::::::::::::::~::~d:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::~A~e~::~::::::::: (Over60)
CATEGORIES
=================================== ...................... ~_._._._ ..................... .._,._,._. ............ ,.~ .......... ._. ....... .__._._.._._. ......... ..... ................
M F i:i:!:~M.i:i:i:j :i:i:i:JF.:i:i:i:i M F M F M F M ] F M F M F
· :.:.:.:.:.:.:.:.:. :.:::::.::::::::::
::::::::::::::::::: :;::;::::::2;::::;
::==:::==:=====:::: :=::::=======:=:===
Technicians .............
':.;.F;.:.:-:.:.=.;;-:-;.;-:-=.:.:.:.:,
==:¥:¥:¥;:=== :¥::::;¥:=:=:=:' '
Workers
Para Professionals iiiii!iiiiiiiii!iii!iiiiiiiiiiiii!i!i!i" ....
:::::::::::::::::::::::::::::::::::::::
.... Office - Clerical !:;:!!!!!!i!!:;:!?;:;:;:;:!:!!;:!:!:; · ,,I
Skilled Craft :':':':':':':':':':; :':':':':':':':':':
=======================================
"'Service - Malnt. ::::::::::::::::::::::::::::::::::::::
i i:!:!:i:i:i:i:!:i:!'i:!:i:!:i:i:i:i:i:i
Volunteers ' '-'-'-'.'-'.'-'-"-'.'.'.'.'.'.'-'.'
:.:.:.:.:.;.:,:,:.:~:.:.:.;.:.:.:.:.:.:
--:-:-:';';'=':-:'i:-;-;-:-:'='=.=.:.
:::::::::::::::::::::::::::::::::::::::
Affirmative action taken or proposed to increase minority/female representation on Board of Directors, volunteers or in the permanent work force:_
Authorized Signature and Title
Date
Attachment A-I - 1998 City of Bremerton CDBG Ai)plication PART 1II page 6
Attachment B-1
Organizational Information Form
AGENCY NAME:
PROJECT NAME:
Provide a history of your agency's management of CDBG and/or HOME Projects:
What is the agency's insurance program for general liability/officers and
board/volunteers, etc.? ,
Does the agency have any threatened or pending litigation?
[] No [] Yes (if yes, attach explanation)
Does the agency have any audit or IRS problems?
[] No [] Yes (if yes, attach explanation)
Authorized Signature and Tide
Date
Attachment B-1 - 1998 City of Bremerton CDBG Application PART III page 7
ATTACHMENT B-4
Public Service Projects
Salary Summary
AGENCY NAME:
PROJECT NAME:
*FTE = Full time equivalent
Number of Professional FTEs
Number of Cledcal FTEs
Number of all other FTEs
Total Number of FTEs
,...?.-.-.-.-...-.-.-. ~:~:~:~¥."-."~:~:~¥~;~:~:~:~?~;~~;~:~:~¥~:~;~:~:~:~:~ .:-:-:~:°:.:-:-:-:-:.:.:~:.:.:;:-:.:.:-:~:.:-:.:.:.:-:.:.:.:.:.:.:.
Salary of Director
Salaries of Professional Staff
Salaries of Clerical Staff
Other Salaries Description
Description
Description
Description
-:)t-:-'-:-','-:-'-'-'-?-h'-'-:-:-:-:-:,t-:-:-','-'-t-:-:-:-:.:-:,: · ' ~.~....:...~.:..~....:~:.:~7...:.:...~.....?~.`.~.):.:~:.~..~........`.~........~..........;. ,'-'.*.:-*-'.'-','.:,' ..-.:.:.:-t.:.-.:.:.:.-.-.---.-.-....,-.:.-.
Total Payroll Cost
Total Cost of Benefits
Total Cost of Retirement '
Total Salary and Fringe Costs
Attachment B-4 -- 1998 City of Bremerton CDBG Application PART HI page 8
ATTACHMENT C-1
TOTAL BUDGET -ORM 1
--- (Public Service applications only)
Agency: [] accrual basis [] casll basis
SUPPORT / REVENUE AND EXPENSES
3000 Beglnulng]Fund Balance ...........................................
4000 Conlrlbullons .............................................................
In-Kind ......................................................................
4200 Special Events (Ne0 ..................................................
4300 Legacies &Bequ~ts ..................................................
4500 Collected Through Local Member Units .................
4600 Contributed By Azsociated Organizations ........... .:.
4700 Unllcd Way of Kltsap County Allocations ..............
4701 From Other United Ways .........................................
4800 Prom Unassociated ]Federated Organizations ........
5000 Government Revenue- KC I'ersonnel/IIuman ....... ..
5010 Government Reveuue- KC CDBG ..........................
5020 Government Revenue- KC IIOME ......................... . .
5030 Government Revenue- City ofBremerlon CDBG.
5040 Government Revenue- City ofBremerton IlOME
5050 Government Revenue - USDA .................................
5060 Government Revenue - Title XIX (Medicaid) .........
5070 Government Revenue- Title XX ..............................
5080 Government Revenue-Medicare ......................... '..
5090 Government Revenue- Off]er (Specify) ..................
5090 Government Revenue - Off]er (Specify) ..................
5090 Government Revenue - Other (Specify) .................. ,
5090 Government Revenue - Other (Specify) ..................
5090 Government Revenue- Other (Specify) ..................
6000 Membership Dues - Individuals ..............................
6100 Azsessment Dues- Local Member Units .................
6200 Program Service Fees/Net Incidental Revenue .......
6300 Sales (Service, Materials) Local Member Unils...~..
6400 Sales to the Public (Net Revenue) ............................ .. . ... .
6500 Investment Income ....................................................
6600 Gains on Investment Transactions, .........................
6900 Miscellaneous Revenues ............................................
Total Available for Agency Service Operations ........... (A)
EXPENSES FOR CU1LKENT SERVICE OPERATIONS
7000 Salaries .......................................................................
7100 Employee Health & Retirement Benefits ................
7200 Payroll Taxes, etc.
8000 Professional Fees & Contractor Service Paymen!s
8100 Supplies .............
8200 Telephone and Telegraph ..................
8300 Postage & Shipping ...................................................
8400 Occupancy (Building & Grounds)
8500 Rental & Malnlenance of Equipment .....................
8600 Printing, Arl Work, Publications, eec ....................
8700 Local Transportation ................................................
8800 Conferences, Conventions, Meetings .......................
8900 Specific Assistance to Individuals .......................... ...
9000 Agency Dues (Other than Acc/, 9691) .....................
9100 Awards and Grants ...................................................
9400 Miscellaneous ...........................................................
Other (Describe) ........................................................
DIRECT SVCS EXPENSES (before depreciation) ...... (B)
9500 Depreciation (building and equipmenl) ..................
OR-if cash bash-Asset acquisition ...........................
TOTAL DIRECT SERVICES EXPENSES .................. (C)
PROGRAM DEFICIT OR EXCESS (A) MINUS (C).(D}
9691 l'aymenls to National Parent Organlzaliun ...... (E)
TOTAL EXPENSES-(C) PLUS (E) ............................... (F)
DEFICIT OR EXCESS - iA) ~,IINIJ$ (F) .................................................
Attachmcnt C-l-- 1998 City nf Brcmcrton CDBG Ai)l)licalion PART III I)a~.'c 9
FORM2
AGENCY: SUPPORTING SERVICES PROGRAM SERVICES
GRAND
PROPOSED 1998 TOTAL TOTAL Management Fund TOTAL
(2+5) (3+4) & General Raising (6 through, ,12) ..... ....
1 2 3 4 5 6 7 8 9 10 11 12
ACCOUNT ACCOUNT
NUMBER TITLE
SUPPORT/REVENUE FOR CURRENT SERVICE OPERATIONS
3000 .Beginning Fund Balance ...................................
4000 Contributions ........................................................
i 4200 Special Events (Net) ...........................................
4300 Legacies & Bequests .......................................... ..
4500 Collected Thru Local Member Units ................... , .......
4600 Contributioned by Associated Organizations ...... ...
4700 United Way of Kitsap County AJIocations ............ J
'"01 From Other United Ways ..................................
From Unassoc. Federated Organizations ...........
5000 Govemment Revenue - KC Personnel/Human... . .
5010 ' Government Revenue- KC CDBG .............................
5020 Government Revenue - KC HOME ............................
5030 Government Revenue - City of Bremerlon CDBG ......
50~40 Government Revenue - city of Bremerton HOME ..... ,..
i 5050 Government Revenue - USDA ...................................
i 5060 Government Revenue - Title XIX (Medicaid) ..............
5070 Government Revenue - TItle XX ................................
5080 Govemment Revenue - Medicare ..............................
5090 Government Revenue - Other (Specify) .....................
5090 Government Revenue - Other (Specify) .....................
5090 Govemrnent Revenue. Other (Specify) .....................
I 5090 Government Revenue - other (Specify) .......... ; ..........
; 5090 Government Revenue - Other (Specify) ..................... , ,
i 6000 Membership Dues - Individuals ..........................
6100 Assessment Dues - Local Member Units ...........
6200 Prog. Serv, Fees & Net Incidental Revenue ...... _
6300 Sales (Service, Materials) Local Member Units ..
'r)0 Sales to the Public (Net Revenue) ....................... _
~0 Investment Income .............................................
I 6600 Gains on Investment Transactions .....................
6900 Miscellaneous Revenue ...................................... ,,
,rOther .. , ,,
~[TOTAL AVAIL ' R AGENCY SERVICE OPERATIONS(A) .
AGENCY:
FORM2
PROPOSED1998
EXPENSES FOR AGENCY SERVICE OPERATIONS
7000 Salaries ...................................................
7100 Employee Health & Retirement Benefits ..........
7200 Payroll Taxes, etc .......................................
8000 Profess. Fees & Contr. Service Payments ......
8100 Supplies ...................................................
8200 Telephone and Telegraph .............................
8300 Postage & Shipping ....................................
8400 Occupancy (Building & Grounds .....................
8500 Rental & Maintenance of Equipment ...............
8""q, Printing, Art Work, Publications, etc ...............
,/ , Local Transporation ................... : ................
8800 Conferences, Conventions, Meetings ..............
8900 Specific Assistance to Individuals ......... ; ........
9000 Agency Dues (Other than Act. 9691 & Pmts to Nat'l.)
9100 Awards and Grants ....................................
9400 Miscellaneous ........................... ~ .................
DIRECT SERVICES EXPENSES (before depreciation) (3) .......... (B)
9500 Depreciation (non-building) ...........................
TOTAL DIRECT SERVICES EXPENSES .................................... (C)
PROGRAM (DEFICIT) OR EXCESS (A) MINUS (C) ....................... (D)
9691 Payments to National Parent Organization....(E)
TOTAL EXPENSES- (C) PLUS {E) ............................................ (F)
DEFICIT OR EXCESS- (A) MINUS (F) .......................................
GRAND
TOTAL
(2+5)
) Enter current restricted funds not included in accounts 4000-6900 plus suppo~revenue
available from prior periods.
2) Total (A) of Column 1 should be the same as (A) on Form 1 for the indicated year.
3) Total (B) of Column I should be the same as Total Expenses BEFORE depreciation.
Form 1 for the indicated year.
4) r }ution of 'Total Supporting Services' expenses on Line C, Column 2 is proportional to
', ./Direct Services Expenses' for Program Services, as shown on Line C, Columns 6 through 12.
(Use percen!~ge~ on Une G. Columns 6 through 12)
SUPPORTING SERVICES
TOTAL Management
(3+4) & General
2 3
Fund
Raising
TOTAL
(6 through 12;
5
(G) 100% (4)
DIRECT SERVICE EXPENSES (C)
TOTAL SUPPORTING SERVICES (4)
TOTAL PROGRAM COST (Equals Col. 1, line C
PROGRAM SERVICES
8 9
10
11
12
Number of Units of Servlct
Average Direct Cost Per Unit
Average To~al Cost Per Unit
UNIT DESCRIPTION
Pape 2 o~ 2
ATEACiI~IENT C-6
OPTIONAL PROJECT BUDGET FOiIM 3
Expenses for Agency Service Total Bremerton Other ~ Other ~ Other ~ Other
Operations CDBG
Salaries
Employee Health and Retirement ' '
Payroll Taxes etc.
Profess. Fees and Contr. Service
Payments
Supplies
Telephone and Tele/3raph
Postase and Shipping
Occupancy (Building And
Grounds)
Rental and Maintenance of
Equipment
Printing, Art Work, Publications,
etc
Local Transportation
Conferences, Conventions, "
Meetings
Specific Assistance to Individuals
Agency Dues
Awards and Grants
Miscellaneous
Total Project Costs
Specify other funding source, indicate if it is tentative (T) or committed (C)
ATFACi IMENT C-6 -~ 1998 City of Bremerton CDBG Application PART III page 16
Attaehment D-l, E-l, and F-1
Uses of Finaneing- AH Funding Sourees
(To be used for non-publie serviee applications only)
OTIIER SOURCE
PROJECT COST AMOU,WT CITY CDBG OF FVNDS
PERSONNEL
Mangers
Staff
Other
SUBTOTAL
SUPPLIES/EQUEPM~ENT
Office Supplies
Equipment
Other
SUBTOTAL
ADMINISTRATION
Advertising
Audit
Insurance/Bonds
Postage/Printing
RenU'Utilities
Communication
Training/Travel
Transportation
Other
SUBTOTAL
ACQUISITION COSTS:
Acquisition
Other
SUBTOTAL:
DEVELOPMENTAL SOFT COSTS
Appraisal
Design and A & E
Processing/Settlement and Financing
Marketing
Operating Reserve
Other
SUBTOTAL: . . .
DEVELOPMENTAL HARD COSTS
ClearancefDemolition
Construction
Rehabilitation
Improvements
Other
SUBTOTAL:
OTHER COSTS
Relocation
Operating/Maintenance expenses
Other
SUBTOTAL:
.......................... ~ .................................. : ......... : .... ..... .... -'...'
Attachment D-l, E-l, and F-1 -- 1998 City of Bremerton CDBG Application PART IH page 15
Attachment D-1, E-l, and F-1
Sources of Financing--All gundlng Souree~
(To be used for non-public serviee applieations onl~v)
Source Committed Conditional Tentative
Federal $ $ $
State: $ $
Local: $ $
'~Pticant: $
Private: $ $ $
In-kind: $ $ $
Subtotals: $ S { $
1
Attachment D-l, E-l, and F-1 - 1998 City of Bremerton CDBG Application PART III page 14
Optional Attachment C-5 Instructions
Developing a Program Evaluation Logic Model,
Program
ingredients, e.g.,
funds, staff,
community
support,
participants.
Activities
The method
used to
accomplish
progrmn goals,
e.g., classes,
counseling,
training.
Outputs
Units produced
by a program,
e.g.,, number'
and type of
clients served,
number of
policies
developed,
nmnber of
events planned.
O II t(:o ili ~S
Short term and
imraediate'
indicators of
progress toward
a goal, e.g.,
collaborative
partnerships,
improved family
functioning or
school
performance.
Goals
Long term
desired
program
effects, e.g.,
resilient
community
economic self
sufficiency,
violence
prevention.
~ This Model based on program theory model developed and amplified by Joseph Wholcy and Others.
Oulcomes for Successt - 11
1995 Organizalionai Research Services, Inc., Clegg and Associates Inc.
All Righls Reserved
Optional Atlachment C-5 -- 1998 Cily of Bremcrton CDBG Application PART 11I page 13
Resources
Optional Attachinent C-5
Developing a Progrmn Evaluation Logic Model,
Activities
Outputs
OIItCOlile$
Goals
I This Model based on program theon., model developed and amplified by Joseph Wholey and Others.
Outcomes for Successl - 11
1995 Organizational Research Sen'ices, Inc., Clegg and Associates Inc.
All Rights Resort,cd
Optional Attachmcnt C-5 -- 1998 City of Bmmerton CDBG Application PART Ill pagc 12
ATTACHMENT C-4, E-4, and F-7
National Objective and Eligib!lity Determination
AGENCY NAME:
PROJECT NAME:
Indicate the national objective your project meets. Attach the documentation specified
for the national objective (refer to PART V of this manual. Required documentation
for each national objective is marked with a 17t).
Principally benefit Iow and very tow income
__Area Benefit (Part t/pages l and 2) Limited Clientele
__At least 51% of beneficiaries are low or very low income persons/households
(identify "a", "b", "c", or "d" below, documentation will be determined by the letter
selected)
(a)
(c)
(d)
Presumed Benefit (Part t/page 1)
.Agency Requires Client Information Cart Vpage 32
Income Eligibility Requirement (Direct Benefit) (Part V pages 3 and 49
NatureAocation (Part t/page 4)
Removal of Architectural Barriers ((Part Vpage 4)
Assistance to Owners ofMicr, oenterprises.(Part t/page 4)
Employment Support Services (Part I/pages 4 and 5)
Housing Activities (Residential) (part ~'page
Job Creation or Retention - Economic Development (Part I/page 5)
__Reduce or Eliminate Slum or Blight
Area Basis (Part I/page 5)
Spot Basis (part V page 5)
· Identify how you think your project is eligible according to CDBG requirements.
Part V pages 6 through ] 0 provides additional information concerning eligibility requirements.
__Acquisition of real property
~Acquisition, construction, reconstruction or installation of public works facilities
Code enforcement
__Clearance, demolition, removal, and rehabilitation of buildings and improvements
__Removal of material and architectural barriers which restrict the mobility and accessibility
__Relocation payments and assistance to individuals, families or businesses
__Public/human service,
__Planning activity
__Assistance to Community Based Development Organizations (CBDO)
Economic development project
~Housing Services
~Assistance to facilitate economic development
Assistance to expand homeoWnership
~Lead based paint hazard evaluation and reduction
Attachment C4, E-4, and F-7 - 1998 City of Bremerton CDBG Application PART 1II page 11
PART IV ...
1998 CDBG RATING CRITERIA
PUBLIC SERVICE APPLICATIONS
l. In order to encourage the development of community priorities and to maximize the impact of the limite
CDBG funds, activities that address priorities identified in community planning efforts will receive higher
consideration. Neighborhood Development Staff will rate this criteria
Radnl Crit~m Poims
The need £or the'*ecifi¢ activky is clearly d~fined and prioritized in a communkw wide plan. (l~the plan 20-30
dees not clearly pfiodtize the acthfity, it does not fall in this cate~ry).
The need for the ~ecific activity is ctearl~ id(=ii;~ed in a community, wide plan. ,.. 10-15
The need for the specific project is clearly defined and prioritized in an a..gency, plan. 5-10
The need for the ~pecific project is clead7 defined in the application (not in communiv/or asen~'plaq.). 5
The need for the project is not clearly defined. 0
2. Projects that are well thought out and effective in addressing the identified need will )eceive priority.
a. Appropriateness and impact:
The s~[uti~n is appropriate to ;dd_mss the need and will have a maior irr~act on the problem or condition. ' 10
The solution is appropriate to address the need and will have an impact on the problem or condition. 5
The solution will have little impact on the problem or condition. 0
b. Prqea
The des]gn ofth'e ~roposed project is wen thought out. The application includes a realistic schedule for 10
completion, identifies and controls ?ote~ai problems.,,
The proposed project is adequately thou,%,~ out. The schedule is ade~te and potentLal obstacle~ axe 5
The proposed pro~ect does not include a realistic schedule nor identify. or control potential problems, i 0
a Cost
Costs are well defined. The project is ready to proceed if funded. 10
Costs are realistic. The project is ready, with minor issues, to proceed i/funded. 5
Costs are questionable. There appear to be major issues that may delay proceeding with the project if 0
funded.
3. Projects that are a collaborarion between 2 or more agencies to best serve a client group will receive
priorit~
Two or more agencies areAvill be working together to provide the specific service to the-clients (joint 10
application with a lead a~ency).
Two or more a~enc/es will coordinate with each other.t.o provide the specific service. 5
Little, or no coordination with other a~encies. 0
4. Projects that address a basic need (food, shelter, or clothing) will receive trriorit~
The project addresses a basic need (food, shelter, or ¢lothin$).
The project does not addresses a basic need (food, shelter, or clothing).
10
1998 CDBG ADvisorY RATn~G CRrrEmx PART IV ?A~E 1
5. Projects that benefit a ,~ger number of people with CDBG funm4vill receive a priority. All human
service applications will be reviewed to determine the number of persons reasonably expected to directly
benejett in relation to the CDBG funds requeste& Neighborhood Development Staff will rate this criteria.
Rarin~ Criteria i Points
, a. Top quarter (applicants that benefit the most persons in relation to amount of CDBG funds) , 10
b. Second quarter
c. Third quarter
d. Fourth quarter i 0
6. Projects that address a defined problem through prevention and thus reduce crises and the need for
future services will receive priority.
~['he project directly addresses a d~fined problem through prevention. (point spread is based on the 5-i0
de~ree to which the issue is defined and the extent to which the project prevents the problem).
The project does not address a problem through prevention. 0
7. Project that include a fair and realistic system for measuring both short-range and long range progress
will receive priority.
Results oftl~e project are defined in short and long term outcomes rather than in units. (point ' 5-10
spread is based on the desree to which the outcome is defined and can be measured).
Results of the project are not defined in "planned outcomes". , 0
8. Projects that directly address child care issues, prepare people to get a job, and or employ people who ar,
aurrently on welfare will receive priority.
The pro;ect direLtly address child'care i;sues, prepare people to get a job and/or employ people 10
who currently are on welfare.
The project does not directly addresses child care issues, prepares people to get a j~b and/or 0
employs people who currently are on welfare.
9. Projects that address a problem creating health and safety hazards for low and very low income persons
WIll receive a priority.
The project ad'dresse~ a problem creating health and/or safety hazards for Iow and very Iow income '5-10
persons. (point spread based on the degree the health and safety problem is defined and the extent
to which the proiect Mil address the need).
The project does not address a problem creating health and safety hazards for low and very low 0
income persons. .,,,
10. Quality points: Citizen Advisory members have the option of providing up to +10 or -l O points for
projects that are either exceptional or projects they feel will have a negative impact on the community. A
specific reason for awarding points, either + or- must be stated
Quality Points:
Explanation:
1998 CDBG 3xl)VlSORY RATI~N'G CRITERIA PART IV PAGE
998 C~G ADVISORY COMMITTEE C~,IPILATION SHEET
PUBLIC SERVICE APPLICATIONS
Applicant
Project Name
Rating Rating Rating
Rating Factors CAC #1 CAC #2 CAC #3
· 1. Need/Community Planning (0-30) (0-30)
· 2a. Appropriateness and Impact (0-10) (0-10)
2b. Project Design (0-10) (0-10)
2c. Cost (0-10) (0-10)
· 3. Collaboration (0-10) (0-10)
[] 4. Basic Need (0-10) (0-10)
[] 5. Benefit (0-10) (0-10)
[] 6. 'Prevention (0-10) (0-10)
[] 7. Progress measures (0-10) (040)
[] 8. Child care/employment (0-15) (0-15)
[] 9. Health and Safety ttazards (0-10) (0-10)
[] 10. Quality Points (-10-+10) (-10-+10)
Total (-10-145) + (-10-145) +
(o-30)
(0-1o)
(0-1o)
(0-10)
(0-10)
(0-1o)
(0-1o)
(0-.10)
(o-lo)
(0-.15)
(0-10)
(-10-+10)
(-10-145)
Total of three CAC ratings =
divided by 3 =
Individual rating form of three CAC to be attached
RATING
1998 CDBG ADviSORY RATIaNG CRITERIA PART IV PAGE
199~..,DBG ADVISORY COMMITTEE ,....,,TING CRITERIA
HOUSING APPLICATIONS
1. In order to encourage the development of community priorities and to maximize the impact of the limite
CDBG funds, activities that address priorities identified in community planning efforts will receive higher
consideration. Neighborhood Development Staff will rate this criteria
Rat~ Cr~eria I Po~.~
The need for the specific activity is clearly defined and prioritized in a community wide plan. (If the plan 20-30
does nm clearly prioritize the activity, it does not fall in this c. aX~or)r).
The need for the specific activity is clearly idendtied in a cq, mmunity' wide plan. 10-15
The need for the ~ecific project is clearly defined and pdo~ in an a~ency plan. 5-I0
The need for the ~peci:fic proiect ~ clead¥ defined in the apFlication (not in communit7 or ~ency plan) 5
The need for the proiect is net clearly define& 0
2. Projects that are well thought out and effective in addressing the identified need will receive priority.
a. Appropriateness and impact:
The s~[ut/~n is appropriate to ~ddress the need and will have a major impact on the problem or condition. 10
The solution is appropriate to address the need and w/il have an impact on the problem or condition. 5
The solution will have little impact on the problem or condition. 0
b. Pro[ect Design
The des]gn ortho Croposed project is well thought out. The application includes a realistic schedule for 10
completion, id,,nti~qes and c~ui~ols pote~ial problems.
The prepo~ed project is ad~amtely tho,,ght out. The schednle is adequzte and potemial obstacles are 5
The proposed project does not include a realistic schedule nor identi~ or cuuhol potential problems. 0
c. Cost
Costs are well defined. The project is ready to proceed if funded. 10
Costs are realistic. The project is read),, w/th minor issues, to proceed if funded. 5
Costs are questionable. There appear to be major issues that may delay proceeding with the project if 0
3. Projects that promote homeownership either through rehabifitation or homebuyer assistance programs
will receive priority.
Ratin~ Criter~ Points
The project is entirely for homeownership activities. 10
The project includes homeownership as one of the activities to be ~pported. 5-10
The project does not include homeownership activities. 0
4. Projects that leverage private funds or other public ,funds will receive priority
Ratin$ C~iteda Points
Each activity leverages one dollar or more ofprivateJ,other funds for each dollar of CDBG funds. 10
Each activity leverages between 50 and 99 cents of privatdother funds for each dollar of CDBG funds. 5-10
Each activity leverases less than 50 cents of private/other funds for each dollar of CDBG funds. 0
1998 CDBG ADVISORY RATING CRITERIA PART IV PAGE
5. Projects that benefit a ~a'ger number of people with CDBG fun~ will receive a priority. All housing
applications will be reviewed to determine the number of persons reasonably expected to directly benefit in
relation to the CD BG [unds requested. Neighborhood Development Staff will rate this criteria.
gatia~ Criteria .... Points
a. Top quarter (appLicants that benefit the most persons in relation to amount o£CDBG Fund's) 10
b. Second quarter 7
c. Third quarter ,.,
d. Fourth quarter .0
6. Loans will receive prioritg over grants
]R atin~ Crimria
Proiect provides loans
Project provides ~rams and loans
[ Project provides grants
7. Projects that will bring units to a condition to meet federal housing quality standards will receive
priority
~_~%v (~riteria [ Points
Project will bring all units assisted to a condifion,t,o meet federal housin$ quality ,standards. ,,,, , 10
Project will bring at least half of all units assisted to a condition to meet federal housing quality 5
standards.
Proiect will brin~ less than half of the units to a condition to meet federal'housin~ quality st~,,dards, t 0
8. Pro,rams that include post-assistance maintenance requirements will receive ~riori{y
Rm::/n~ (~r'keria Points
Housing pro$ram includes a&)pted post-assistanCe maintenance requirements. 10
Housin$ pro$;ram does not include adopted post,-assistance maintenance, rec[uiremen.,ts. 0
9. Quality points: Citizen Advisory members have the option of providing up to +10 or -10 points for
projects that are either exceptional or projects they feel will have a negxa've impact on the community. A
specific reason for awarding points, either + or- must be stated.
Rating Criteria Points
Quality Points:
Explanation:
1998 CDBG ADVISORY RATL-NG CRrI'ERIA PART IV PAGE
1998 CDBG ADVISORY COMMI'Fi'EE COMPILATION SHEET
HOUSING APPLICATIONS
Applicant
Project Name
Rating Rating Rating
Rating Factors CAC #1 CAC #2 CAC #3
· 1. Need/Community Planning (0-30) (0-30)
· 2a. Appropriateness and Impact (0.10) ~ (0-10)
2b. Project Design (0.10) (0-10)
2c. Cost (0-10) ~ (0.10)
· 3. Promotes homeownership (0.10) ~ (0-10)
· 4. Leveraging (0--10) ~ (0-10)
· 5. Benefit (0.10) ~ (0-10)
· 6. Loans __ (0.10) (0-10)
· 7. Standard Condition (0.10) (0-10)
· 8. Maintenance (0-10) (0.10)
· 9. Quality Points (-10-+10) __ (-10-+10)
Total (-10-130) + (-10-130) +
(o-30)
(0-10)
(0.1o)
(0.1o)
(0-10)
(o-lo)
(o-lo)
(0-10)
(0.10)
(o-lo)
(-10-+10)
__ (-10-130)
Total of three CAC ratings --
divided by 3 =
- RATING
Individual rating form of three CAC members to be attached
1998 CDBG ADVISORY RATLNG CRYrERLS, PART IV ~'~,G~- 6
,DBG ADVISORY COMMITTEE CRITERIA
CAPITAL PROJECT APPLICATIONS
1. In order to encourage the development of community priorities and to maximize the impact of the limit~
CDBG funds, activities that address priorities identified in community planning efforts will receive higher
consideration. Neighborhood Development Staff will rate this criteria
Rating Criteria I Points
The need for the specific activity is clearly defined and prioritized in a communky wide plan. (If'the plan 20-30
does not clearly prioritize the activin, it does not fall in this cat.or}r).
The need for the specific activity is clearly ideated in a co~rmiuni~..., wide plan. 10-15
The need for the specific project is clearly defined and pdoHtized in aa asency plan. 5-10
The n. eed for the specific project is clearly defined in the a?piication, (not in communk7 or asency plan). 5
The need for the project is not clearly defined. 0
2. Projects that are well thought out and effective in addressing the identified need will receive priority.
a. Appropriateness and impact:
The soluti~a is appropfiam to ~ddress the need and will have a maior impact on the problem Or condition. 10
The solution is appropriate to address the need and will have an impact on the problem or cond/tion. 5
The solution will have little impact on the problem or conditi ,on. 0
b. Project Design
The design of the Croposed project is well thought out. The application in'cludes a realistic schedule for 10
completion, id~ies and controls potential problems.
The proposed project is adequately tho-~ out_ The schedule is adequate and potemial obstacles am 5
identified.
The proposed proiect does not include a realistic schedule nor idemify or control potemial problems. 0
Cost
Costs are well defined. The p,roject is ready to proceed if funded. 10
Costs are realistic. The project is ready, with minor issues, to proceed if funded. 5
Costs are questionable. There appear to be major issues that may delay proceed/ng with the project if 0
3. Activities that address slum and blighting conditions in areas meeting the definition of a slum and bligh
area under state or local law will receive a priority.
Ratin~ Criteria Points
Activity addresses slum and bli~at conditions in an area determined to be bli~htecL 10
Activity does not occur in an area determined to be bli~ed. 0
4. Pro,;rams that include post-assistance maintenance and operation requirements will receive priority
lhtin riteria ' ' Poi s
Project includes adopted post-assistance maintenance requirements., 10
Proiect does not include adopted post -assistance maintenance requirements. 0
1998 CDBG ADVISORY RATING CRITERIA PART IV PAGE 7
~. Projects that benefit a ~ger number of people ~gith CDBG funl~ will receive a priority. ,411 capital
project applicagions sdll be reviewed to dgtgrmine the number of persons reasonably ~pected to directl?
benefit in relation to the CDBG funds requested. Neighborhood Development Staff will rate this criteri~
cram ' ' '
a. Top quarter (applicants that benefit the most persons in relation to amount of CDBG funds) i0
b. Second quarter 7
c. Third quarter 4
d. Fourth quarter 0
6. The project will address a problem creating health and safety hazards for low and very low income
pe~sol~s.
~,at~ng Crkeria Points
The projec~ addresses a problem creating health md/or safety hazards for low and very Iow income 5-10
persons. (point spread based on the degree the health and safety problem is defined and the exZent
to which the proiect will address the need).
The project does not address a problem creating health and safety hazards for low and very Iow 0
income persons.
7. Proieas that leverage private fiands or other ]lubl~: funds will receive ]~riorit), '
Ra~ C~iteria ........ Points
Each activity leverages c~ae dollar or more ~private/~ther f~nds for each dotlar of CDBG, funds. 10
Each aa~vit~ levera~ betweea 50 and 99 cents ofpriva~cr&er ,f'~n, ds for each dollar of CDBG funds. 5-10
Each a~eity leverages less ,b~ 50 ceres ofprivate/other funds for each dollar of CDBG funds. 0
8. Quality points: Citizen Advisory members have the option of provith'ng up to +10 or -10 points for
projects that are either exceptional or projects they feel will have a negative impact on the community. A
specific reason for awarding points, either + or- must be stated.
Ratin~ Criteria Points
Quality Points:
Explanation:
1998 CDBG AOV~SORY RAT~'G Cgrrga.tA PART IV PAOE 8
1998 CDBG ADVISORY COMMITrEE COMPILATION SHEET
CAPITAL PROJE,CT APPLICATIONS
Applicant
Project Name
Need/Community Planning
Appropriateness and Impact
Project Design
Cost
Rating Factors
I 1.
[] 2a.
2b.
2c.
· 3. Slum and Blight
[] 4.
Operation and Maintenance
[] 5. Benefit
[] t5. Health and Safety
[] 7. Leverage
[] 8. Quality Points
Total
Rating Rating Rating
CAC #1 CAC #2 CAC #3
(0-30) (0-30)
(o-lo) (o-lo)
(0-10) (0-10)
(0-10) (0-10)
(0.1o) (o-lo)
(0.10) (0.10)
(o-lo) (o-lo)
(0.1o)
(0-10) (0-10)
(-10-+10) (-10-+10)
(-10-120) + (-10-120)
(0-30)
(0-10)
(o-lo)
(o-lo)
(o-lo)
(o-lo)
(o-lo)
(O-lO)
(o-lo)
(-10--+10)
__ (-10-120)
Total of three CAC ratings =
divided by 3 =
RATING
Individual rating form of three CAC members to be attached
1998 CDBG AOvI$oRY RAT~G CRITERIA PART IV PAGE
199[_~DBG ADVISORY COMMH'FEE ~.ATING CRITERIA
PLANNING APPLICATIONS
Ratin~ Criteria ! Points
The plan will result in the development of specific community priorities. 20-30
,The plan will result in the development of~eneral communi~, priorities. 10-20
The plan will not result in priorities. 0
2. Plans that upon implementation will benefit low and moderate income persons will receive t~r!ority.
Rat s ' ., '
The plan will benefit low and moderate income persons., 20
The plan will not benefit low and moderate income persons. 0
3. Projects that are a collaboration between 2 or more agencies will receive priority
s 'Ce fia ' '
Two or more a~eacies are/will be workin$ to~xlxer to devet~ th;'plan. S-!0
Two or more a~mcies will coordinate with each other to develop the plan. 0~5
No coordination with other asencies. . ,
4. Proiects that plan and promote neighborhood and local improvements will receive priority
The plan will promote neighborhood and local irnpr°vemems., ,,, 5-10
The plan will not promote nei~hborhcxxi and kx:al improvements. 0
5. Quality points: Citizen Advisory members have the option of providing up to +10 or -l O points for
projects that are either exceptional or projects they feel will have a negative impact on the community. A
specific reason for awarding points, either + or- must be stated
Ratin~ Criteria Points
Quality Points:
Explanation:
1998 CDBG A~vxsoR¥ R~Tn~ CarrERt. xPART IV PAGE 10
'1998 (' 3G ADVISORY COMMITTEE C~ ]PILATION SHEET
PLANNING APPLICATIONS
Applicant
Project Name
Rating Rating Rating
Rating Factors CAC #1 CAC #2 CAC #3
· 1. Community Planning (0-30) (0-30)
· 2. Low/Mod Benefit (0-20) (0-20)
· 3. Collaboration (0-10) (0-10)
· 4. Neighborhood/local improvement (0-10) (0-10)
· 5. Quality Points (-10-+1,0) (-10-+10)
Total (-10-80) + ~ (-10-80) +
(0-30)
(0-20)
(o-lo)
(o-lo)
(-10-+10)
¢10-8o)
Total of three CAC ratings =
divided by 3 =
RATING
Individual rating form of three CAC members to be attached
1998 CDBG ADVISORY RATIaNG CRITERIA PART IV PAGE 11
PART V
1998 NATIONAL OBJECTIVES AND ELIGIBILITY REQUIREMENTS
As stated in Part I, each activity must meet a national objective and must be elig/ble in
order to be funded. The following information is provided to assist you in defining the
eligibility and national objective that your activity meets and the type of information you
need ta provide to the City. Specific regulations that govern the CDBG pro,am are
available in our office.
What are the National Objectives? {Benefit Criteria]
An eligible CDBG activity must either (1) principally benefit low and very low income
households, (2) reduce or prevent slum and blight or (3) meet an urgent need. The vast
majority of the City's CDBG activities are designed to benefit low and very low income
persons and households.
The following list outlines the way in which CDBG projects can meet a national objective.
The criteria is described in more detail below.
Principally benefit low and very low income
A. Area Benefit
B. Limited Clientele
(1) At least 51% of beneficiaries are low or very Iow income
persons/households
(a) Presumed Benefit
(b) Agency Requires Client Information
(c) Income Eligibility Requirement (Direct Benefit)
(d) Nature/location
(2) Removal of Architectural Barriers
(3) Assistance to Owners of Microenterprises
(4) Employment Support Services
C. Housing Activities ('Residential)
D. Job Creation or Retention - Economic Development
Reduce or Eliminate Slum or Blight
A. Area Basis
B. Spot Basis
Potential applicants must be able to demonstrate that their proposed CDBG activity
addresses one of these national objectives in one of several ways described below.
I. Benefit Low and Very Low Income Persons
To meet this national objective, an applicant must document that the proposed project will
benefit predominantly low and very low income persons or households. A low income
1998 NATIONXL OB,m~ .~'fl) EL~Gmu.rrY RE(~mRg,-~rg,,crs PART V PxGE 1
person/household is one whose annual income does not exceed 80% of the area median
income for the City of Bremerton - a very Iow income person/household is one whose
annual income does not exceed 50% of the area median income. Median annual income in
the City for a family of four is S45,600. The following shows low and very low income
limits by household size for the City of Bremerton.
]2~'COM~ ~S
# IN FAa.MTI,Y } VERY LOW EN'COME
1 ! $15,950
2
LOW 12NCOM~E
$25,55O
$18,250 $29200
$20Z00 $32,8~0
$30,100
4 $22.,800 $36,500
5 $24,600 $39,400
6 $26,450 $42,300
7 $28,250 $45,250
8
$48,150
*Bremerton SMSA, Published by HUD, Gross Annual Income, Effective January 1,
1997
There are several different ways that CDBG activities can benefit Iow and very low
income persons:
· Area Benefit -
This is defined as an activity, the benefits of which are available to all residents in a
particular area, where at least 51% of the residents are low and very low income
persons. In addition, the area must be primarily residential.
Examples of area benefit activities include parks (that serve the immediate area),
water and sewer projects, sidewalks and streets, and other public improvements
that are available to all residents in a particular area.
Applicants must:
[] Attach a map with the boundaries of the project's service area delineated (the
surrounding geographic area in which all or most of the people benefiting fi-om the
project reside):
[] Explain why that particular geographic area is the service area for the project;
[] Indicate on the map residential and commercial areas within the service area boundary;
and
[] Provide documentation that 51% or more of the residents within the service area are
low and very Iow income persons/households.
1998 NATIONAL OBOECrrlVE AND ELIGmmlTY REQLrn~MF2CrS PART V PAGE 2
If you would like assistance in determining if your project is in a Iow income area, please
contact Debbie or Marylyn at 478-7996 or 478-5.375.
· Limited Clientele
An activity which benefits a limited clientele, at least 5 I% of whom are low or very Iow
income persons/households. There are four types of activities in this category:
Presumed Benefit - An activity may benefit one of the following groups who are
presumed by HUD to be principally Iow and very low income: abused children,
battered spouses, elderly persons, handicapped persons, homeless persons,
illiterate persons, and migrant farm workers.
Applicants must:
[] Demonstrate that the facility or service is designed for and used predominantly by one
of the groups identified above.
Agency Requires Client Information Which Shows 51% or More are Low and
Very low Income - For example, community health clinic and most other agencies
keep information on client income and family size. The information will be able to
document whether or not 51% or more of the clientele are persons whose family
income does not exceed low and very low income limits for Kitsap County. Note:
Income qualification criteria fi.om other programs (such as state poverty
guidelines) may be substituted provided those criteria are at least as restrictive as
the HUD income limits.
Applicants must:
[] Provide documentation of the total number of diems/households served in 1997 (if
this is an existing service);
[] State what percent of the clients/households served in 1997 were Iow or very low
income (or met criteria that are stricter);
[] Provide a copy of the income qualification criteria that were used to screen clients and
to determine the percent that were low and very low income;
[] Provide a copy of the client intake form highlighting the questions regarding family
size and income levels; and
[] Agree to maintain documentation of the client's incomes for the CDBG contract
period.
Income Eli~bili~ Requirements (Direct Benefit) -- This means that the agency
uses income screening to limit the benefits of the CDBG funded activity to only
those persons who are low and very low income. For example, a housing
counseling program would screen potential clients and use the CDBG funds to pay
for the counseling only of those who are income eligible.
1998 NATIONAL OBJECTIVE AND ELIGIBILITY REQUERFaME~NT$ PART V PAGE 3
Applicants must:
[] Screen clients by family size and income;
[] Provide a copy of the client intake form higialighting the questions regarding famiJy
size and income levels; and
[] Describe how the program/project would limit the benefits of the CDBG funded
activity exclusively to Iow and very low income persons/households.
Nature/Location of Activiw Allows Conclusion of Primarily Low and Very Low
Income Benefit -- This means that the activity is of such a nature and in such a
location that it may be concluded that the clientele will be primarily low and very
low income; for example, a food bank near an assisted housing project.
Applicants must:
[] Explain how the nature, and if applicable, the location of the proposed project,
establishes that it is used primarily for low and very low income persons.
Removal of Architectural Barriers
A project which removes material or architectural barriers which restrict the mobility and
accessibility of elderly or handicapped persons to publicly owned and privately owned
non-residential buildings, facilities and improvements, and the common areas of residential
structures containing more than one dwelling unit is considered a limited clientele activity.
Note: This refers to the removal of existing barriers. It does not apply to new
construction.
Assistance to Owners ofxMicroenterprises
When assistance is to be provided to a microenterprise (a commercial enterprise that has
five or fewer employees, one or more of whom owns the enterprise) the owner must
qualify as Iow or moderate income. Note: for microenterprise projects under the limited
clientele national objective justification, the low and moderate income threshold applies
only to the owner, there are no income requirements for the workers the owner employs.
· Employment Support Services.
If CDBG assistance is only provided for training or supportive services (peer support
programs, counseling, child care, transportation, and other similar services) to assist
business(es), the percentage of Iow and moderate income persons assisted may be less
than 51% if the proportion of the total cost borne by CDBG funds is no greater than the
proportion of the total number of persons assisted who are low or moderate income. For
example: A new business moves into town and begins an on-site day care program for
workers. The total cost of the day care is $10,000. There are 40 children 3 of which meet
1998 NATIONAL OBJECTIVE AND ELIGIBILITY REQUIREMENTS PART V PAGE 4
qualifications as low and moderate income. The maximum amount chargeable to the
CDBG program is $750.00. ($10,000/40 --$250 X 3 = $750).
Applicants must:
Maintain data documenting the total cost of the service, Screen clients by family
size and income; and provide a copy of the client intake form highlighting the
questions regarding family size and income levels;
· Housing Rehabilitation Activities (Residential)
These are activities providing or improving permanent residential structures which are or
will be occupied by low and very low income households. It does not include group
homes or shelters for the homeless, which are considered limited clientele activities.
Applicants must:
Screen households for family size and income eligibility. If a residential
structure contains two dwelling units, at least one must be occupied by low
or moderate income households. If it contains more than 2 un/ts, at least
51% must be occupied by low and moderate income households.
· Job Creation or Retention Activities
These are economic development activities which are designed to create or retain
permanent jobs, where at least 51% of the jobs, computed on a full-time equivalent basis,
can be documented to employ low and very Iow income persons for the geographic area
where it is located. There are very specific elements of this national objective. Please
contact the Community Development staff to discuss your 'project prior to
submitting an application.
· Reduce or Eliminate Slum and Blight
An activity may meet the national objective of reducing or eliminating slum and blight,
instead of benefiting low and very loTM income people. There are two different ways that
CDBG activities can meet this second national objective.
Area Basis A project must be located in an area defined as a slum or blighted area
under state or local law; the conditions which qualified the area as slum or blight
must be on record; and the project must specifically address one or more of these
conditions.
Spot Basis A CDBG project to eliminate slum and blight on a spot basis (for
example, outside of a locally designated slum or blighted area) must be limited to
activities necessary to eliminate specific conditions posing a threat to the public
1998 NATIONAL OBJEC'rlVE A~N'D ELIGIBILITY REQL~IRE,',IE,~-rS PART V PAGE 5
health or safety. The health or safety hazard must be identified, and the scope of
the project must be limited to correcting the hazard.
What are Eli~ble Activities?
To be considered for funding, a CDBG proposal must also be an eligible activity under the
federal CDBG regulations. A variety of activities serving Iow and very low income people
are eligible activities as well as any special requirements or limitations that apply to use of
CDBG funds.
The applicant should recognize that the City may have local priorities within each of these
categories of federally eligible activities that reflect local needs. Local priority policies are
described in Part 12I of this document.
Acquisition of real property in whole or in part by public agencies or private non-
profit organizations which is:
blighted, deteriorated, deteriorating, undeveloped, or
inappropriately developed from the standpoint of sound community
development and growth;
- appropriate for rehabilitation or conservation activities; and,
appropriate for the preservation or restoration of historic sites, the
beautification of urban land, the conservation of open spaces,
natural resources and scenic areas; the provision of recreational
oppommities, or the guidance of urban development;
Acquisition, constructi9n, reconstruction or installation (including design features
and improvements that promote energy efficiency of these) of public works
facilities (except of buildings for the general conduct of government), and site or
other improvements;
Code enforcement in deteriorated or deteriorating areas where such enforcement
together with public and private improvements or services are expected to arres~
the decline of the area;
Clearance, demolition, removal, and rehabilitation (including rehabilitation which
promotes energy efficiency) of buildings and improvements, such as interim
assistance, and financing of public or private acquisition for rehabilitation, and
rehabilitation of privately owned properties, including the renovation of closed
school buildings;
Special projects directed to the removal of material and architectural barriers
which restrict the mobility and accessibility of elderly and handicapped persons;
1998 NATIOi~AL OBJECrlVE A~XD ELIGIBILITY REQUII~M.F~NT$ PART V PAGE 6
Relocation payments and assistance to individuals, families or businesses displaced
permanently or temporarily by a CDBG funded project consistent with the Federal
Uniform Relocation Act;
Public/human services, including but not limited to those concerned w/th
employment, crime prevention, child care, health, drug abuse, education, ener~
conservation, welfare or recreation needs, if such services have not been provided
by the unit of general local government (through funds raised by such un/t, or
received by such unit fi'om the State) during any part of the twelve-month period
immediately preceding the date of submission of the CDBG Action Plan;
Planning actiw'ties necessary to:
- develop a comprehensive community development plan;
develop policy-planning management capacity to rationally and
effectively determine needs, set long and short term objectives,
devise programs and activities to meet these objectives, and carry
out management, coordination, and monitoring of activities
necessary for effective planning implementation;
Provide assistance including loans and grants for activities carried out by public and
private non-profit organizations including:
- acquisition of real property;
acquisition, construction, reconstruction, rehabilitation and
installation of certain public fa 'cflities, site improvements and utilities;
and commercial or industrial buildings or structures and other
commercial or industrial real property improvements; and
- planning;
Assistance to Community Based Development Organizations (CBDO) to carry out
neighborhood revitalization, community economic development, or energy
conservation. A CBDO is an organization with specific characteristics such as: it is
organized under State or local law to engage in community development activities;
has as its primary purpose the improvement of the physical, economic or social
environment of the area; may be either non profit or for profit provided any
mouetary profit to its shareholders must be only incidental to its operation; it must
maintain at least 51% of its governing body's membership for low and moderate
income residents of its geographical area of operation, owners or senior officers of
private establishments, or representatives of low and moderate income
neighborhood organizations located in the area of operation. The Development
1998 NATIONAL OBJECTIVE AND ]gLIGIBHXYY REQLrIRE,YCE~NT'S PART V PAGE 7
staff is available to review other requirements with entities interested in becoming
CBDOs.
Provide assistance to private, for-profit entities, when the assistance is appropriate
to carry out an economic development project (that shall minimize to the extent
practical, displacement of existing businesses and jobs in neighborhoods) that:
- create or retain jobs for low and very low income people;
- prevents or eliminates slums and blight;
- meets urgent needs;
- creates or retains businesses owned by community residents;
assists businesses that provide goods or services needed by, and
affordable to, low and very Iow income residents;
provide technical assistance to promote any of the activities
described above;
Provide technical assistance to public or non-profit entities to increase the capacity
of that entity to carry out eligible n. eighborhood revitalization or economic
development activities;
Housing services such as housing counseling, energy auditing, preparation of work
specifications, loan processing, inspections, tenant selection, management of tenant
based rental assistance and other services related to assisting owners, tenants,
contractors, and other entities participating or seeking to participate under CDBG
or under Title II of the Cranston-Gonzales National Affordable Housing Act;
Provide assistance to public and private organizations, agencies and other non-
profit and for profit entities to enable such entities to facilitate economic
development by:
providing credit such as through direct loans and loan guarantees,
establishing revolving loan funds, and facilitating peer lending
programs for the establishment, stabilization and expansion of micro
enterprises;
providing technical assistance, advice and business support services
(including assistance, advice, and support relating to developing
business plans, securing funding, conducting marketing, and
otherwise engaging in micro-enterprise activities) to owners of
micro-enterprises and persons developing micro-enterprises; and
1998 [h]'ATIO~AL OBJECTIVE AND ELIGIBILITY REQUIREME~NTS PART V PAGE 8
providing general support, such as peer support programs,
counseling, child care, transportation, and other similar services to
owners of micro-enterprises and persons developing micro-
enterprises;
Provide direct assistance to facilitate and expand homeownership among persons of
low and very low income by using such assistance to:
subsidize interest rates and mortgage principal amounts for low and
very low income homebuyers;
finance the acquisition by low and very low income homebuyers of
housing that is occupied by the homebuyers;
acquire guarantees for mortgage financing obtained by low and very
Iow income homebuyers from private lenders, except that funds may
not be used to directly guarantee such mortgage financing and
grantees may not directly provide such guarantees;
provide up to 50% of any down payment required from low and very
low income homebuyers; or
pay reasonable closing costs normally associated with the purchase of
a home incurred by a low or very low income homebuyer.
Lead based paint hazard evaluation and reduction, as defined in Section 104 of the
Kesidential Lead Based Paint Hazard Keduction Act of I992.
The following activities are not eligible for CDBG funding:
X
New Residential Housing Construction - CDBG funds generally cannot be used to
construct new residential housing units, although activities in support of new
housing construction may be eligible. (exception: CBDOs may use CDBG funds
for new housing construction) Please note that group homes and shelters are not
considered residential housing and are eligible for CDBG for new construction.
X
Regular Government Operations - CDBG funds cannot be used to fund the ongoing
responsibilities of general local government.
X
Government Buildings - Government buildings such as city halls, police stations,
jails and other buildings predominantly for the general conduct of government are
not generally eligible for CDBG assistance. A major exception is rehabilitation to
remove architectural barriers, which is eligible, even in government buildings.
1998 NATIONAL OBJEC1TVE AND ELIGIBILITY I~QUIRY_2~IENTS PART V PAGE 9
X
X
Income payments - CDBG funds cannot be used for income payments such as
payments for income maintenance or housing allowances.
Political Activities - CDBG funds cannot be used to finance the use of facilities or
equipment for political purposes or to engage in other partisan political activities.
1998 NATION.~ OB, rEC"riVE A,'~D ELIGmrLrI'Y REQUIRE~tE,Wr$ PART V PAGE 10